2009-12TASK ORDER NO. 9
AMENDMENT NO. 2
TO PROFESSIONAL ENGINEERING SERVICES AGREEMENT DATED AUGUST 12, 2003
East Side WRF Additional Construction Phase Services
Prepared for:
City of Clermont (City}
Prepared by:
AECOM USA, Inc. (Successor in Interest to Boyle Engineering Corporation)
General
The City of Clermont (City) is in the process of expanding its East Side Water Reclamation Facility
(WRF). The City has requested additional construction phase services for the East Side WRF. These
services are described in more detail below:
Scope of Services
The following presents the specific tasks, which will be performed as part of this Amendment. Because
of the nature of this work, certain assumptions have been made in preparing this Amendment. To the
extent possible, these assumptions are stated herein and are reflected in the budget for services. If the
work tasks required are different from the assumptions presented herein or if the City desires additional
services, the resultant changes in scope and budget will serve as a basis for developing an Amendment
as agreed to by both the City and AECOM. Unless specifically modified by this Amendment, all
services and conditions of Task Order No. 9 remain in full affect. AECOM's scope of services for this
Amendment includes the following:
Task Group 1-East Side WRF NDPES NOI Permitting
AECOM will assist the East Side WRF Contractor, Encore, in preparing the Stormwater Pollution
Prevention Plan (SWPPP) and submitting the Notice of Intent to FDEP. Under this Task Group,
AECOM will provide the following services:
1.1 Site Visit: AECOM will conduct one site visit to the East Side WRF site for the purpose of
reviewing the locations of chemical storage, sludge storage, and the existing drainage patterns.
1.2 SWPPP: AECOM will prepare a draft of the SWPPP and submit to the City for review.
1.3 Revise the SWPPP: AECOM will revise the SWPPP to incorporate City comments. This
final version of the SWPPP will be incorporated in the updated operation and maintenance
manual for the expanded East Side WRF.
1.4 Prepare Notice of Intent (NOI): AECOM will prepare the NOI and submit it and the SWPPP
to FDEP.
AECOM 1 March 20, 2009
Task Order No. 9, Am@fld. NO. 2 ES-AddSerAmend 2 1'I-14-OS.doc
1.4 Prepare Notice of Intent (NOI): AECOM will prepare the NOI and submit it and the SW'PPP
to FDEP.
Task Group 2 -East Side WRF Additional Construction Phase Engineering Services
AECOM will provide additional construction phase services for the East Side WRF. These include the
following:
2.1 Value Engineering Items: AECOM will research and evaluate value engineering suggestions
from Encore.
2.2 Meetings v~~ith City: AECOM will prepare far, attend and summarize two additional meetings
with the City and Encore to review the Value Engineering suggestions from Encore.
2.3 Update Bid Documents: AECOM will update the Bid Documents to incorporate the
approved Value Engineering items.
2.4 Construction Coordination: AECOM will provide additional construction coordination
related to the Value Engineering items, including revising the drawings to incorporate the
Value Engineering items.
2.5 Additional Shop Drawings: AECOM will provide additional services related to review of 90
additional shop drawing submittals from the contractor for the East Side WRF expansion. The
original Task Order No. 9 only assumed 160 submittals.
2.6 Additional Contract Changes: AECOM will provide additional services related to preparing
20 additional requests for proposed changes as well as additional change orders for the East
Side WRF expansion. The original Task Order No. 9 only assumed 10 RPCs and 2 change
orders.
2.7 Provide Additional Services of Subconsultants: AECOM will provide additional services
from Architect Thomas Cunningham, AIA and EMI Consulting Specialties, Inc.
City's Responsibilities
Promptly review, comment on, and return AECOM's submittals. Ten (10) days have been allocated in
the schedule for each City review.
1. Promptly advise AECOM when the City becomes aware of any defect, deficiency or changed
condition.
2. Pay all permit application fees.
AECOM 2 March 20, 2009
Task Order No. 9, Amend. No. 2 ES-AddSerAmend 2_11-14-08.doc
3. Provide other such services and assistance as needed to expedite and complete this Project.
4. All information provided to AECOM by the City, and others retained by the City, shall be used
without verification. However, AECOM shall use engineering knowledge and experience to
identify reasonably identifiable errors.
Deliverables (AECOM)
AECOM will provide the City the following deliverables:
Sufficient sets of each permit application to supply the permitting agency plus one (1) copy for
the City's files.
Period of Service
Receipt of a signed Amendment will constitute anotice-to-proceed (NTP). Otherwise, the schedule will
commence when all the requested data have been received by AECOM. The additional design services
included in this Amendment will follow the following schedule:
• Complete preparation of NOI: Four (4) weeks following NTP.
It is expected that services under this Amendment will be complete within 100 days of the notice-to-
proceed.
Subconsultants
AECOM will provided geotechnical engineering and surveying through the use of subconsultants as
stated below. Proposals from AECOM's subconsultants are attached to this scope of work (Attachment
B).
• Instrumentation & Control, HVAC & Plumbing: EMI Consulting Specialties, Inc.
• Architecture: Thomas E. Cunningham, AIA, LEED AP
Additional Provisions
The services described herein will be provided in accordance with the current generally accepted
standards of the engineering profession. Certain assumptions have been made in preparing this
scope of services. To the extent possible, they are stated herein and are reflected in the budget
estimates included in this scope of services. Reasonable material changes between work tasks, or
level of effort actually required and those budgeted, may serve as a basis for modifying this
scope and budget, as mutually agreed to between City and AECOM.
• AECOM is entitled to rely upon the accuracy of historical and existing data and information
provided by City and others without independent review and verification. AECOM is not
responsible for the means, methods, sequences, techniques or procedures of City and Contractor
operations or far safety precautions and programs.
AECOM 3 March 20, 2009
Task Order No. 9, Amend. No. 2 E5-AddSerAmend 2_11-14-08.doc
Any Opinion of the Construction Cost prepared by AECOM represents its judgment as a design
professional and is supplied for the general guidance of City. Since AECOM has no control over
the cost of labor and material, or over competitive bidding or market conditions, AECOM does
not guarantee the accuracy of such opinions as compared to contractor bids or actual costs to
City.
Documents, drawings, and specifications; and electronic information/data, including computer
aided drafting and design ("CADD"), prepared by AECOM pursuant to this agreement are not
intended or represented to be suitable for reuse by City or others on extensions of the Project or
on any other project. Any use of completed documents for other projects and any use of
incomplete documents without specific written authorization from AECOM will be at City's sole
risk and without liability to AECOM. City assumes full responsibility for such changes unless
City has given AECOM prior notice and has received from AECOM written consent for such
changes. Electronic data delivered to City is for City's convenience and shall not include the
professional stamp or signature of a AECOM engineer or architect. City agrees that AECOM
shall not be liable for claims, liabilities or losses arising out of, or connected with the decline of
accuracy or readability of electronic data to inappropriate storage conditions or duration.
City will require that any construction contractor performing work in connection with the Project
hold harmless, indemnify and defend City, AECOM their consultants, and each of their directors,
officers, agents and employees from any and all liabilities, claims, losses, damages and costs,
including attorneys' fees, arising out of or alleged to arise from the construction contractor's
performance of the work described in the construction contract documents, but not including
liability that maybe due to the sole negligence of City, AECOM, their consultants, or their
directors, officers, agents and employees.
City also will require that the construction contractor provide workers' compensation and
commercial general liability insurance, including completed operations and contractual liability,
with the latter coverage sufficient to insure the construction contractor's indemnity, as above
required; and such insurance shall include City, AECOM, their consultants, and each of their
directors, officers, agents and employees as additional insureds. The insurance afforded to these
additional insureds shall be primary insurance. If the additional insureds have other insurance
which might be applicable to any loss, the amount of the insurance provided under this paragraph
shall not be reduced or prorated by the existence of such other insurance.
City will provide a copy of the construction contract documents before they are executed in order that
AECOM may confirm that the above requirements have been met. City agrees to forward to AECOM a
complete copy of the fully executed construction contract documents. The documents copied to
AECOM will include, but not be limited to, the executed agreement, bonds, insurance certificates and
endorsements.
Compensation
AECOM shall be paid in accordance with Section 3 of the Agreement. A budget showing the estimated
number of hours and other project fees for the tasks described within the Amendment is presented in the
Project Budget (Attachment C). These budgeted amounts were used to determine the lump sum of
AECOM 4 March 20, 20Q9
Task Order No. 9, Amend. No. 2 ES-AddserAmend 2_11-14-08.doc
Eighty-four Thousand Eight Hundred Eighty Six Dollars ($84,886.00) for Amendment No. 2. AECOM
will invoice monthly, based on percent complete for each Task Group as determined by AECOM.
Authorization
This Amendment serves as an Exhibit to the Consultant Agreement dated, August 12, 2003, between the
City of Clermont and AECOM Engineering Corporation, and is hereby incorporated into this
Amendment by reference.
IN WITNESS WHEREOF, AECOM and CrrY have executed this Amendment No. 2 this
oZ (9 T day of March, 2009.
"AECOM"
AECOM USA, I
By:
A. Thomas Brown, PE
«C~,~
CITY OF CLERMONT
By:
Harold S. Turville, Jr.
District Vice President
Attachment A - Subconsultant Proposals
Attachment B -Project Budget
Mayor
AECOM 5 March 20, 2009
Task Order No. 9, Amend. No. 2 ES-AddSerAmend 2_11-1408.doc
Attachment A
Subconsultant
Proposals
135x Lexincton Parkway, A~Qpka, ~L 32712
- 407.889.2x14 4G7.814.G128 Fax
- tecarch ~cfl.rr.com ~L AR~014115
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INVOICE FOR ARCHITECTURAL SERVICES ~Qr: 0227£9
DATE: February 27, 2009
TO: BOYLE ENGInEERI~iG CORPORATION
320 East South Street
Orlando, FL 32801
A'~C T ELATION: Dwayne R. Kreidler, PE
ARCHITECTURAL SERVICES THROUGH THIS DATE FOR;
TaskOrder No. 4 -City of Clermont East Side WRF
Arrieiidmei~t ~No. 1
Task 3 -Construction Services = $2,000.00
(not to exceed)
Balance from invoice 053108 $437.25
Invoice for period ending 02/27J09 $1312.50
(final invoice)
TOTAL THIS INVOICE ---------------------------------------------$1,749.?5
--- THAAtK YOU ~JERY MUCH F4R YOUR BUSINESS ---
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Attachment B
Project Budget
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