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04-05-1983 Regular MeetingCITY OF CLERMONT ~PLANNIN6 AND ZONING COMMI ON MINUTES April 5, 1983 r~ • This meeting of the Planning and Zoning Commission was called to order at 7:30 p.m. by Chairman Jack Sargent in the City Council Chambers. The Invocation was offered by Nick Jones. ROLL CALL. Present: Henry Czech, Adelbert Evans, Debbie Gaines, Nick Jones, Jack Sargent and Bob Thompson. Aurelia Cole arrived late. Absent: Tony Honey and Albert Fog1e. NEW BUSINESS. Mr. Sargent reported that a letter of resigna- tion had been received from Tony Honey and stated that the letter would be passed on to City Council for their recommendation. He also announced that at 8:30 a.m. on the dates of Planning and Zoning Commission meetings an informational meeting will be held in the City Manager's office for any members of the Commission who might like to attend. CONDITIONAL USE PERMIT. Williams Steel Industries had re- quested a Conditional Use Permit to expand their existing manu- facturing facility by the addition of 93 feet to their crane build- ing. A CUP is necessary because the operation contains more than ?000 square feet, and the Ordinance requires a CUP in such cases. Mr. Adam Wilburn stated that he lives opposite Williams Steel and that their trucks drive over his lawn. He wondered if the proposed addition would exacerbate the problem. Mr. Bob Eubanks of Williams Steel assured him the problem was only temporary and that the company would work with him however they could. Mr. Bill Williams of Williams Steel explained the need for the extension to the craneway to increase the efficiency of their oper- ation. He referred to the list of conditions suggested by the City staff and stated that some would be difficult to meet, both for financial reasons and because the Department of Transportation and Hewitt Construction Company would not be finished with the work on Twelfth Street and Highway 50, delaying compliance with some of the parking and drainage conditions. Mr. John Brown, also of Williams Steel, itemized the following matters of concern: 1. Security. Suggested ivy coverage on the fence would obstruct the view of people outside the fence who might other- wise notice unauthorized activity on the grounds. 2. Parking lot. Curbs suggested by the City could be elim- inated if the parking lot were sloped to accomodate drainage into the retention area. 3. Swale and retention pond. The posts suggested in the list of conditions would be an expense that could be eliminated. If there was damage to the retention area caused by vehicular traffic, such damage would be immediately repaired. 4. Timing. The requirement that all conditions be met before a Certificate of Occupancy is issued poses a problem in that the road construction in the area is beyond their control, and would delay the use of the addition to the craneway. A period of six months after the completion of the roadway seems reason- able for compliance. Mr. Bill Stull identified himself as Commander of the Ameri- can Legion Post next door to Williams Steel, and complained of use by Williams' employees of their parking lot. Mr. Williams stated that an equitable solution would be worked out between the two parties. Mrs. Joyce Freeman stated that the vines on the fence would not necessarily be an improvement, and that she liked to keep an eye on the Williams property as a neighborly gesture. A long discussion concerning what modifications were needed to the conditions followed, with input from the Williams represent- atives, the members of the Commiss.i.on and the City Manager. At the CITY OP CL~RMONT ~LANNING AND ZONING COMMIS~N MINUTES April 5, 1.983 end of this discussion, Mrs. Gaines moved and Mr. Thompson seconded the following motion: THAT THE _PLANNING AND ZONING COMMISSION RECOMMEND TO CITY COUNCIL THAT THE CONDITIONAL USE PERMIT BE GRANTED SUBJECT TO THE FOLLOWING THIRTEEN CONDITIONS:- 1. The property must be developed in accordance with the approved site plan. 2. If, at a future date, parking at this location proves inadequate, the applicant understands and agrees that the City may require impermeable parking, additional spaces, or rescind this Conditional Use Permit by resolution. 3. No further expansion of the use or additions on this site shall be permitted except as approved by another Condi- tional Use Permit. 4. All applicable rules and regulations shall be met, includ- ing final site plan approval, landscaping, parking, and sign regulations. 5. The final Certificate of Occupancy cannot be issued until all of the stated conditions have been met. 6. This permit shall expire if construction has not begun within one year of the dates of this Conditional Use Permit. 7. All work will be performed by a licensed contractor and an architect or engineer must c:>rtify all building plans. 8. All parking, landscaping, and drainage improvements must be installed before any permanent Certificate of Occupancy can be issued. On completion of the craneway a temporary Certificate of Occupancy may be issued, contingent on land- scaping, parking and d.rairiage requirements being met within six (6) months of Hewitt Construction Company's work on the adjacent roadways being finished. If these require- ments are not met at the end of the six month period, the temporary Certificate of Occupancy will be withdrawn. 9. LANDSCAPING: The landscaping on Desoto Street and Elev- enth Street must ; nclude ivy vine that will cover the entire fence,.-ai~ plants outside the fence (to be approved by the City) which will grow to a height of six (6) feet within two years after the issuance of the Certificate of Occupancy for the construction of this addition. Thy applicant understands and agrees to properly maintain plants and install an underground sprinkling system to maintain the same. The applicant also understands that the purpose of these plants is to maintain a solid buffer and screen. The Twelfth Street landscaE~ing must. be shrubbery two (2) feet on center and meet parking lot landscaping requirements. 10. PARKING: A11 driveways through the parking area must be paved. If asphalt paving is used, a 6" x 12" flush curb must b~ installed parallel to the edge of all paving. Parking spaces must be paved, or of two (2) inch size washed limerock over a compacted sand base. If limerock is used a 6" x 12" raised curb must be installed around the edge of the parking lot. Asphalt berms must be ade- quate to insure zero discharge to streets and driveways. All parking stalls must be 10' x 20' and bumper stops for stall delineation must be installed. A minimum of 5,400 square feet of ingress and egress drives must be con- structed. r ~. CITY OF CLERMONT PLANNING AND ZONING COMMIS ON MINUTES April 5, 1983 11. DRAINAGE: An engineer must certify and present substan- tiated data showing that the proposed retention area and swales can accomodate runoff for the northerly drain- age area, as required by the City and the Pollution Control Board. A substantial barrier (large posts, etc.) shall be con- structed parallel to the sodded Swale and retention area to prevent damage by internal vehicle traffic. A raised asphalt berm shall be constructed at the east driveway to insure that all storm water is directed into a sedimentation basin. Existing drop inlets at the east driveway are to be protected to prevent damage by heavy equipment. 12. The applicant shall grant the City of Clermont a twelve (12) foot utility easement (storm, water and sewer) on the east 12 feet of Block 124 and the west five (5) feet of vacated alley. 13. If any of the above conditions is violated, the applicant understands and agrees that the City may revoke this Con- ditional Use Permit by resolution. The vote on the motion was unanimous. CONDITIONAL USE PERMIT. Richard Reynolds, owner of the Winn Dixie Shopping Plaza, and Tom Willis, Vice President and Branch Manager of Lake County Bank, had requested a Conditional Use Permit to construct a drive-in banking facility in the rear parking lot be- hind 751 East Highway 50. The recommendations of the City were read, and a discussion ensued, raising some questions which couldn't be answered since neither of the petitioners was in attendance. The matter was tabled until Mr. Willis could be contacted by phone. CONDITIONAL USE PERMIT. Andrew Morris' request to add a carport to his existing duplex residence at 610 West Lakeshore Drive was before the commission again because of the failure of the Commis- sion to act definitively on the request last month. Part of the problem was that Mr. Morris did not attend to speak in his own behalf. After the presentation of his request by the Planning and Zoning Technician, bir. Tom Dougherty, attorney far Mr. Morris, reviewed the case. He explained that Mr. Morris thought he had proper permits at the time he started construction of an addition to his nonconforming house. It was pointed out that the only question before the Commission was whether to allow the addition of a carport. After a long discussion and explanation by Mr. Morris of just what he plans to do, it was determined that Mr. Morris' plan is to retire in another year or two, at which time he will move to Cler- mont permanently and convert the house to a conforming single fam- ily home. The new addition is to be a screened porch, storage area, and carport, Mr. Morris stated. There were many question about the size of the addition and future plans, following which the follow- ing motion was made by Mr. Jones and seconded by Mr. Thompson: THAT THE RECOMMENDATION BE MADE TO CITY COUNCIL THAT MR. MORRIS BE PERMITTED TO COMPLETE CONSTRUCTION OF A 10' x 43' SCREENED PORCH AT THE REAR OF THE BUILDING; STORAGE SPACE NOT TO EXCEED 7' x 16' ~~ ,S. TO THE REAR OF THE CARPORT, TO B_E LINED UP WITH THE REAR WALL OF THE BUILDING; AND THE CARPORT. The motion passed by unanimous vote. At this point Mr. Forbes returned to the meeting to report that Mr. Willis wished to have the Lake County Bank Conditional Use Permit CITY OF CLERA~ONT ~ANNING AND ZONING CON~MTSS MINUTES April 5, 1983 request tabled until some future time. Mr. Evans moved THAT THE LAKE COUNTY BANK REQUEST BE T1~RLFD UNT_TL SUCH TIME 11S THE PETITION- ERS COULD BE PRESENT. Mr. Thompson seconded and the vote was unanimous. It was the consensus of the Commission to table the training session until the next meeting, due to the lateness of the hour. The meeting was adjourned at 10:50 p.m. ~ ~ ,~ '~/John N.1 Sarge Chairman ATTEST: Marilyn G. George, P & Z Technician •