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02-01-1983 Organizational MeetingCITY OF CLERMONT PLANNING ANDLONiNG COMMIS~~~IQN MINUTES February 1, 1983 This organizational meeting of the Planning and Zoning Commission was called to order by Chairman Jack Sargent at 7:35 p.m., February 1, 1983 in the City Council Chambers. Mr. Sargent offered the Invocation. ROLL CALL. Present: Adelbert Evans, Debbie Gaines, Nick Jones, Ja.ckSargent and Russell Wagner. Absent: Aurelia Cole, Henry Czech, Tony Honey and Bob Thompson. MINUTES of the meeting held January 4, 1983 were approved as presented. ORGANIZATIONAL MEETING. Mr. Sargent welcomed Debbie Gaines as a new member of the Commission, and expressed regret that Russell Wagner found it necessary to resign. Mr. Sargent suggest- ed that the Commission send a recommendation to City Council that the vacancy be filled. Nominations were opened for Chairman. Jack Sargent was nom- inated by Nick Jones. There being no further nominations, Mr. Wagner moved that nominations be closed. Mr. Jones seconded the motion and the secretary was directed to cast a unanimous ballot. Nominations were opened for Vice Chairman. Henry Czech was nom- inated by Adelbert Evans. There being no further nominations, Mr. Wagner moved that nominations be closed. The motion was seconded by Mr. Jones and the secretary was directed to cast a unanimous ballot. The City Manager reviewed previous work such as the rewriting of the Sign Ordinance and the Zoning Ordinance by past Planning and Zoning Commissions. He suggested the following goals for this Commission: 1. To coordinate the City and County Comprehensive Plans, after carefully studying the County's Plan. 2. To work with the County to alleviate traffic problems on South Lakeshore Drive. A brief discussion concerned the advisability of sending a member to attend County Planning and Zoning meetings, but it was believed that action by City Council would have more impact than expressing interest by attending meetings. The consensus was to pursue the suggestions proposed as stated above. MR. EVANS MOVED AND MR. WAGNER SECONDED THAT THE PLANNING AND ZONING COMMISSION OF THE CITY OF CLERMONT MAKE A CONC RETE EFFORT TO REVIEW THE SIMILARITIES AND DIFFERENCES IN THE TWO PLANS AND ATTEMPT TO RECOMMEND TO CITY COUNCIL TO RESOLVE THE DIFFERENCES. The motion was approved by unanimous vote. Mr. Sargent suggested that it be ascertained whether member of the Commission is a registered voter and a bona each fide resident of the City of Clermont. SPECIAL REPORT. Mr. Evans gave a detailed report on the Upper Palatlakaha Water Basin Study. The most important point made is that water is being diverted from this area, both by natural and man-made devices, to other areas of the state , leaving Lake County, in particular, with a lack of water. Among remedies suggested was closer monitoring of the movement of water. Mr. Sargent suggested that an update of this report be placed on the August Agenda. NEW BUSINESS. The City Manager conducted a brief training session for the Commissioners, and passed out useful materials. He urged that each member visit each site in question when action is requested (i.e. rezoning, Conditional Use Permit) because site plans and verbal descriptions can be misleading. He recommended that the Commission ensure that the CITY OF CLERMONT PLANNING AND ZONING COMMi'SSI©N MINUTES February 1, 1983 Page two Comprehensive Plan is considered in each request, and encouraged public participation whenever possible. The role of the Planning and Zoning Commission as an advisory body was explained.. Among the study materials made available to members i~as a book, The Job of the Plannin Commissioner, a chapter of which will be t e asis or iscussion at eac of the meetings in the coming year. Each discussion will be led by a different member. A brief quiz was taken by the members as a means of helping them learn their duties. It was explained that the Comprehensive Plan is a set of goals, and that the Zoning Ordinance is the means for reaching these goals. The Chairman thanked outgoing member Russell Wagner for his contribution and participation this last year. The meeting adjourned at 9:45 p.m. .:'JOHN SARGEN Chairman J ATTEST: i •