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07-14-2009 Regular MeetingCity of Clermont MINUTES REGULAR COUNCIL MEETING JULY 14, 2009 The Clermont City Council met in a regular meeting on Tuesday, July 14, 2009 in the Council Chambers at City Hall. Mayor Hal Turville called the meeting to order at 7:00 pm with the following Council Members present: Council Members Mullins, Goodgame, Hogan and Thompson. Other City officials present were: City Manager Saunders, City Attorney Mantzaris, City Clerk Ackroyd and Assistant City Manager Gray. INVOCATION Council Member Mullins gave the invocation followed by the Pledge of Allegiance. MINUTES Council meeting minutes of June 9, 2009 and June 23, 2009. Council Member Goodgame moved for approval of the June 9 minutes as written; seconded by Council Member Hogan. The motion passed with all members present voting "aye". Council Member Goodgame moved for approval of the June 23 minutes as written; seconded bX Council Member Mullins. The motion passed with all members present voting "aye". PUBLIC COMMENTS Mike Latham, President of the Downtown Partnership, provided Council with an update. The Downtown Partnership continues with the Farmers Market. He acknowledged the great job Cheryl Fischel has done. The Partnership is moving together with concepts of a First Sunday with the idea to double the size of the Farmers Market to bring more attention to the businesses. Mike also thanked Bill Banzhaf and Edward Apodaca for the 8`" Street sign. Also, Bishops donated the paint and thanked Hope Lamb and Mayor Turville for the installation and donation of plants. REPORTS City Manager Saunders scheduled workshops for Monday, July 20 at 6:OOpm, Wednesday, July 22 at 6:30pm and, if needed, Thursday, July 23 at 6:OOpm to discuss the proposed budget. City Attorney Mantzaris - No report Council Member Hogan suggested a community garden. Council Member Goodgame expressed concern with staff regarding the code violations for Tuscany Village and Celebration of Praise. Also, Mr. Goodgame mentioned the fountain for Center Lake as discussed at a previous workshop. Council Member Goodgame moved to proceed with a fountain for Center Lake to be put in place before the 125`h anniversary and a limit on the expenditure to be no more than $15,000; seconded by Council Member Ho~an• City of Clermont MINUTES REGULAR COUNCIL MEETING JULY 14, 2009 Mayor Turville suggested placing on a separate agenda. City Attorney Mantzaris clarified the contract would still have to return to council for final review. Council Member Goodgame amended his motion to have staff investigate this and obtain pricing to bring back to the next Council meeting• seconded by Council Member Hogan. City Manager Saunders questioned the price limit. Council Member Goodgame requested to not spend more than $15,000. Council Member Mullins expressed opposition to the fountain. The motion~assed 3 to 2 with Council Member Mullins and Mayor Turville opposing: Council Member Goodgame questioned the status of the pavilion at Waterfront Park. City Manager Saunders noted it is in the proposed budget for October 1. Council Member Mullins noted Frank Royce, Lake County Appraisers Office, spoke at the League of Cities meeting. Council Member Thompson reported on attending the Florida League of Cities workshop held in Tampa two (2) weeks ago for newly elected officials. He met with City Manager Saunders and Assistant City Manager Gray on a number of projects. As it relates to the fountain at Center Lake, he voiced uncertainty with the idea of the fountain and would like to see the numbers. He asked City Manager Saunders to obtain information on the lighting systems as a comparison and requested a staff report on it at the next workshop. In regards to the pavilion, Gatorsktch will be providing a conceptual. Mr. Thompson noted speaking to Mike Latham with Gatorsktch and was assured in no less than 30 days; they will have the conceptual to the city. Also, in the proposed budget, the funding is there for the pavilion to be completed. Once the conceptual is complete, the city will advertise for a Request for Proposal (RFP) to have the design built. Once the RFP is back, the Council decides. If this can be completed, construction could begin by October 1. He requested staff handle the conceptual and RFP process as quickly as possible. Furthermore, Mr. Thompson asked to have City Manager Saunders provide an update regarding the criminal activity discussed at a recent Council meeting. City Manager Saunders stated the Police Department has not received any calls since July 3 concerning the area in question by Mr. Lyons. Staff is pleased with the progress being made. Drug enforcement is a continuing process with the Police Department and they are involved with the multi-county and the DEA task force. Council Member Thompson noted if there is not enough funding for officers, he would suggest an increase in law enforcement. As it relates to the early warning notification system, staff will be advertising for the RFP this week. Council will review the proposals before August 30 in a workshop. Mr. Thompson also expressed his desire to renovate Jenkins Auditorium. The Chamber will present their options to the Council at a workshop next week. Mayor Turville - No report Mayor Turville noted the event request under new business has been pulled from the agenda. City of Clermont MINUTES REGULAR COUNCIL MEETING JULY 14, 2009 CONSENT AGENDA Mayor Turville advised the next item on the Agenda for consideration was the Consent Agenda and requested anyone wishing to have any item pulled for discussion to please come forward at this time. Item No. 1 -Event Request Request from Funtime Entertainment for use of McKinney Park to host a Family Fun Day on Saturday, August 1, 2009 Item No. 2 -Event Request Item No. 3 -Event Request Request from American Lung Association to host an "Asthma Walk" on Saturday, May 8, 2010 at Waterfront Park Request to host a "Pizza Challenge" at the Oakley Seaver Shopping Center on Saturday, October 17, 2009 Council Member Goodgame requested to hear more information concerning item number 3. Richard Burton, Elite Car Wash, described the Pizza Challenge event request. Council Member Goodgame moved to accept consent agenda items 1 2 and 3; seconded by Council Member Mullins The motion passed with all members present voting "ave". NEW BUSINESS Event Request Paired Donation Network This item was removed from the agenda. Water Service Agreement Scott Biddle Jim Hitt, Planning Director, reviewed the request for water service for a new single family home outside of the corporate city limits. If the utility request is approved, the agreement will be conditioned upon deferral of annexation to occur when legally appropriate. Mayor Turville opened the public hearing. There were no comments. Mayor Turville closed the public hearing. Council Member Mullins questioned the amount of the projected water use. Scott Biddle, owner, stated Pillar Homes was hired to build the home. There is currently an irrigation well on the property and the irrigation system will be hooked up to the well. Council Member Mullins questioned whether there is sewer in the area. City Manager Saunders noted the city has a water main along the right of way but does not believe there is sewer along the road in question. Council Member Goodgame moved for the approval of the water service agreement for Scott Biddle• seconded by Council Member Mullins. The motion passed with all members present voting "awe". City of Clermont MINUTES REGULAR COUNCIL MEETING JULY 14, 2009 Historic Train Depot Plan Approval City Manager Saunders commented on the project. Gatorsktch was put under contract to produce the plans for the remodeling of the Historic Train Depot. The City Council reviewed conceptual plans and approved the conceptual overall plan. Staff hopes to get under construction soon to have completed by the City's 125th celebration. The next item on the agenda is the contract for improvements. Mayor Turville recognized the Historical Society members in the audience. Mike Latham, Architect with Gatorsktch, mentioned receiving feedback from the Council and the Historical Society for this project. He reviewed the proposed renovations. Council Member Goodgame commented the Treasurer of the Historical Society works for Lowe's and understands Lowe's will furnish the wooden materials to us. Council Member Mullins questioned the type of bulbs to be used in the lighting fixtures. Mr. Latham remarked he would most likely use compact fluorescents. Mayor Turville asked the Historical Society if they are happy with the final plans. Delores Walker assured Council the Historical Society is pleased. City Manager Saunders stated this follows the guidelines provided by Council and it looks great. Mayor Turville opened the public hearing. Jim Purvis, 4206 Hammersmith Drive, complimented Gatorsktch, staff and Council. Mayor Turville closed the public hearing. Mike Latham further noted he has had numerous meetings with the Historical Society. Council Member Mullins moved for approval of the Historic Train Depot plan; seconded by Council Member Good~ame The motion passed with all members present voting "aye„ Historic Train Depot Renovation Proposal Budget Amendment This request is for approval of the proposal from Marbek Construction Co. for the renovations of the depot in the amount of $233,379. City Manager Saunders noted there will be an agreement developed between the City and Marbek Construction. If the Council approves the proposal, staff would like the authorization to develop and sign the agreement. As part of the agreement, staff will incorporate the ability to take the donated materials and have a reduction in price. Council Member Hogan so moved• seconded by Council Member Mullins. The motion gassed with all members present voting "aye". City of Clermont MINUTES REGULAR COUNCIL MEETING JULY 14, 2009 ADJOURN: With no further comments, this meeting was adjourned at 7:48pm. APPROVED: arold S. Turville, Mayor ATTEST: ~ ,`~~6L Tracy Ackroyd, City Clerk