2009-24
To: Wayne Saunders, City Manager
From: Tamara Richardson, PE, City Enginee~~.~''
CC:
Date: September 4, 2009
Re: Ferguson
Colectric Partners Piggy-back Contract
r~l~" " ,-(a-oo9
a~~
The Jacksonville Electric Authority, Gainesville Regional Utilities, et al solicited bids for a
purchase agreement for water and wastewater pipes, valves and fittings. The successful
bidder was Ferguson Enterprises, Inc. for afive-year contract from May 1, 2009 through April
30, 2014, with an option to extend the contract.
The Engineering and Utilities Departments are requesting authorization to piggy-back this
contract for the purchase of piping and appurtenances needed by the construction crew and
utility maintenance.
C~ COLECTRICPARTNERS°
A MEMBERSHIP ORGANIZATION OF PUBLIC POWER UTILITIES
MASTER PURCHASE AGREEMENT
FOR
WATER & SEWER
PIPE, VALVES AND FITTINGS
WITH
FERGUSON
AGREEMENT NUMBER: MPA-0068
REVISION: 00
5/1 /2009
(RENEWED UNDER CPI-0015)
-Confidential -
Master Purchase Agreement Information contained herein (including all attachments. schedules and addenda) is confidential Master Agreement
Form: CPI/SCM/002 and shalt not be disclosed to thircf parties without the prior written consent of Cotectric Partners. fnc. Date: $11 /2009
Rev-O; 1 0122 /2 0 0 6 Agreement Number MPA-0068 Rev-00 Page: 1 of 43
COLECIRICPARTNERS°
TABLE OF CONTENTS
INTRODUCTION ........................................................................................................... 3
SCOPE, INTENT &RESPONSIBILITY .........................................................................4
DEFINITIONS AND INTERPRETATIONS ....................................................................6
GENERAL TERMS AND CONDITIONS ....................................................................... 8
PARTICIPANT PRIMARY LOCATIONS AND DELIVERY ADDRESSES ...................18
DISCOUNTS /REBATES ...........................................................................................19
ATTACHMENT A -TECHNICAL SPECIFICATIONS ................................................. 20
ATTACHMENT B -KEY PERFORMANCE INDICATORS ......................................... 21
ATTACHMENT C -ADDITIONAL ITEMS TO DISCUSS ............................................ 22
ATTACHMENT D -PRODUCT PRICING TABLES - JEA ........................................... 24
ATTACHMENT E -PRODUCT PRICING TABLES - GRU .......................................... 43
Master Purchase Agreement Information crontained nerein (including aAattachments, schedules and addenda) is confrdeniiat Master Agreement
Form: CPI/SCM7002 and shat; not 6e disclosed to thiri parties wrthouf the prior wrftten consent of Cotectrtc Aartners, Inc. Date: S/1 /2009
Rev- 0; 10/22/2008 Agreement Number MPA-0068 Rev-00 Page: 2 of 43
~~ COLECIRICPARTNERS'
INTRQDUCTIC}N
AGREEMENT
This Master Purchase Agreement is entered into effective May 1St, 2009 by and between Colectric
Partners, Inc., ("CPI"} a Georgia nonprofit corporation with principal place of business at 301 W. Bay
Street Suite 260x, Jacksonville, FL, 32202 on behalf of its participating utilities, and Ferguson
Enterprises, Inc., with place of business at 12500 Jefferson Avenue, Newport News, VA. 23602
(Ferguson}.
This Agreement represents a collaborative procurement by CPI for public power utilities that are
participating in CPI's Supply Chain Management program. The initial Participants in this Agreement
are Jacksonville Electric Authority (JEA) Gainesville Regional Utilities (GRU) and Florida
Municipal Power Agency (FMPA). Addttoona! Member public power utilities may be granted
participation in this Agreement by the mutual agreement of all parties.
This Master Purchase Agreement will is awarded for a base five-year term (May 1St, 2009 -April 30`t',
2014) with an option to extend far five additional one-year periods by mutual agreemen#. The
Agreement can be terminated without cause by either party upon 90 days written notice.
This Agreement is a CPI Master Purchase Agreement and CPI has the sale authority to manage the
Agreement.
The Members participating in this Agreement shah have the authority to establish Member Purchase
Agreements and issue individual Purchase Orders in accordance with the terms; conditions and
pricing of this Agreement. POs issued by participating Members shalt be considered individual
purchase Contracts incorporating all Perms and conditions of this Agreement unless specifically stated
o#herwi5e. In cases of conflict between the provisions of this Agreement and an issued PO, the terms
and conditions of the indviduaf PO shall prevail.
Adminis#ration and management of individua! POs shall be the sofa responsibility of the issuing
Member. Administration and management of the PO includes assuring accuracy of the description,
price, and quantity of items requested, .performance by the supplier to fulfill commitments, accuracy of
billing and payment, and resolution of claims and disputes. Supplier shall not ship a subs#i#ute product
or service without the prior review and approval of the ordering utilities official representative.
Authorized Signatures:
Agreed to by the parties as aforementioned and signed by authorized represen#atives of the individual
companies on the dates} indicated below:
Colectric Partners, Inc.
8y Its t1(1as~r Purchase Agreement Manager
Name: ~ John Van Zyl
Title: Sourcing Ma^n~ager
Date: .~~,_.~'.*~'fv
Ferguson Enterprises, Inc.
lay its Supp esrrEent ~vlanager
.."°'"`
twame: Robert Compose
Tltie~ o race Manager
that@; _~ .~ ~. .-,..__...._... ~.~.._
Master Purchase Apreemenl.Information contained herein (indudinp a!1 attachments. scneduks, revisrons and addenda) is conlidenHal Master Agr@ern@M
Form' CPIfsCM1D02 and shall not Oe disUOSad ro ihiN parties without the. p+ior written consent or Golednc Partners. Inc.. date: SMl2009
Rewa ton2r~ooe Agreement Number: MPA-0068 Rev-0O Page: 3 of 43
~~ COLECIRICPARTNERS°
SCOPE, INTENT 8~ RESPONSIBILITY
SCOPE
The general scope of this Master Purchase Agreement is to provide Pipe, Valves and Fittings Water
and Sewer in accordance with the specifications of the Participants.
The specific items comprising the initial scope of this Agreement are described in the attached Pricing
Tables and/or Technical Specifications.
INTENT
The intent of this Agreement is to establish a long term mutually beneficial relationship among
Colectric, its Participants and the Supplier. The relationship should be based on open communications
among all parties and include the sharing of information, ideas, innovation, and improvement
opportunities. Trust and open communications should be the norm, and the parties should seek win-
win solutions to problems and opportunities.
The Supplier is recognized as a Preferred Supplier with Colectric and its Participants and, as such, will
be the Supplier of choice for providing the products and services included the Master Purchase
Agreement. Colectric and its Participants shall be designated as a preferred customer for the Supplier
and shall be treated in the same manner as other preferred customers under similar agreements.
The Parties will help each other understand their concerns and objectives and develop a plan to
achieve desired results. Part of the plan will include setting expectations, measuring performance
against those expectations and providing feedback to each other as to how the alliance is performing.
As an alliance partner with Colectric, the Supplier will offer for consideration suggestions for any
improvements to productivity, new technologies, improved costs, efficiencies or other observations for
continuous improvement.
Since Colectric and its Participants seek to work with a limited number of Preferred Suppliers, it is the
intent of Colectric to provide the flexibility of allowing changes and/or enhancements to existing
products, as well as, additions of new and/or related products or services to the Agreement during its
term. Therefore, the Supplier should have significant opportunities to gain new business through the
Agreement.
RESPONSIBILITY
The Colectric Master Purchase Agreement Manager (or his designated representative) has sole
authority for the overall management of the Master Purchase Agreement.
The Participants will implement the Master Purchase Agreement through the issuance of a Participant
Purchase Agreement and/or individual Purchase Orders. POs issued by Participants shall be
construed as individual Contracts which incorporate the terms, conditions and pricing of the Master
Purchase Agreement. Administration and payment of individual POs shall be the sole responsibility of
the issuing Participant.
The Supplier Contract Coordinator shall be competent to provide or capable of obtaining technical
assistance for Participants in a timely manner. The Supplier Contract Coordinator shall review
Participant usage and product availability and recommend additions, deletions, and revisions to the
Agreement stock list to Participant's authorized Contract Manager.
The Participant's Contract Manager may also recommend desired additions, deletions and revisions to
the Contract stock list to the Supplier Contract Coordinator. Recommendations shall be submitted, in
writing, with a copy to the Master Purchase Agreement Manager.
Supplier shall promptly notify Participants in writing of any changes in its personnel assigned to
administration or performance of the Participant Purchase Agreement.
Master Purchase Agreement tntormaSon contained herein (including alf attachments, schedules, visions and addenda) is confrdentiaf Master Agreement
Form: CPVSCM/002 and shalt not be disclosed to third parties wi:hou!:he prior vrritten consent of Colectric Partners, Inc. Date: 5H /2009
Rev-O torzzrzooa Agreement Number: MPA-0068 Rev-00 Page: 4 of 43