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12-08-2009 Regular MeetingCity of Clermont MINUTES REGULAR COUNCIL MEETING DECEMBER 8, 2009 The Clermont City Council met in a regular meeting on Tuesday, December 8, 2009 in the Council Chambers at City Hall. Mayor Hal Turville called the meeting to order at 7:00 pm with the following Council Members present: Council Members Mullins, Goodgame, Hogan and Thompson. Other City officials present were: City Manager Saunders, City Attorney Mantzaris, City Clerk Ackroyd and Assistant City Manager Gray. INVOCATION Council Member Goodgame gave the invocation followed by the Pledge of Allegiance. MINUTES Council meeting minutes of November 10, 2009. Council Member Goodgame moved the minutes of November 10 be approved as written; seconded by Council Member Mullins. The motion passed with all members present voting "aye". PUBLIC COMMENTS Cuqui Whitehead, 837 5"' Street, thanked city staff for the Light up Clermont event Friday evening and the parade. Breakfast with Santa will be held this Saturday at Jenkins. Jim Purvis, 4206 Hammersmith Drive, thanked the Council and city staff on behalf of the Lions Club for the Spaghetti Dinner. The dinner made a substantial profit to give back to the community. Mr. Purvis inquired about Tavares moving forward with an early warning notification system when Lake County will be implementing a county wide system. City Manager Saunders noted he would contact Tavares. REPORTS City Manager Saunders commented on a request from a local charitable organization for Fire Department equipment recently declared surplus. Staff determined it would be best for the city to have its own auction and requested Council approval for an auction allowing local groups to bid. Council Member Mullins so moved; seconded by Council Member Goodgame. The motion passed with all members present voting "aye". City Manager Saunders advised Council of the Safer grant application period that is provided through Homeland Security. Fire Chief Bishop recommended and City Manager Saunders agreed to request two unfunded Fire Department positions. There is not a match requirement with this grant. The grant will provide 100 percent of salary and benefits for a two year period. The only obligation is the city cannot reduce the number of Fire Fighters on staff and then for one year has to retain those two additional Fire Fighters hired. We could reduce other staff if we had open positions. The estimated annual cost for the two positions with benefits and everything included is approximately $100,000. City Manager Saunders requested Council's authorization to apply for the Safer grant. If the grant is awarded, staff will return ±o council for final acceptance. Council Member Goodgame moved for approval; seconded by Council Member Mullins. The motion passed with all members present voting "aye". City of Clermont MINUTES REGULAR COUNCIL MEETING DECEMBER 8, 2009 City Manager Saunders reported on the refunding bond issue Council approved last month. All of the bonds were sold at an interest rate of 4.02 percent. With the sale and interest rate received, the city saved $1.7 million. He commended Administrative Services Director Van Zile and the Financial Advisors. City Manager Saunders thanked Mike Latham for taking on the responsibility of chairing the 125th Celebration committee. Assistant City Manager Gray thanked Mike for his leadership and for making it a successful event. Mayor Turville presented Mike Latham with the first copy of the Coffee Table Book in appreciation for his efforts in the City of Clermont's 125"' celebration. City Manager Saunders reminded Council of the next workshop scheduled for Tuesday, December 15 with the Community Redevelopment Agency (CRA) Board at 6:OOpm. City Attorney Mantzaris - No Report Assistant City Manager Gray reported on the cancelling of the Light Up Clermont outdoor events on Friday. He thanked Recreation Manager Dave Teske and staff for coordinating the indoor events at Jenkins and the parade held on Saturday. Council Member Hogan commented on the dedication and ribbon cutting of the new Veterans Center. Council Member Goodgame - No Report Council Member Mullins commended staff in preparation and clean up of the Light up Clermont events. Council Member Thompson - No Report Mayor Turville requested staff change the timer on the lights for citizens using the lakeside trail. CONSENT AGENDA Mayor Turville advised the next item on the Agenda for consideration was the Consent Agenda and requested anyone wishing to have any item pulled for discussion to please come forward at this time. Item No. 1-Bid Award Utility Dept request to award bid for the Water and Wastewater Facility Security project to ADT Security in the amount of $1,106,700 Item No. 2 -Bid Award Item No. 3 -Apply for Lake County Water Authority Grant Engineering Dept. request to award bid for Force Main Construction through the Clermont Land Development Project to Boykin Construction in the amount of $59,238.70 Engineering Dept. request approval to apply for a grant from Lake County Water Authority 2009-2010 Cooperative Stormwater Initiative Council Member Goodgame moved the consent agenda be approved as submitted; seconded by Council Member Mullins. The motion passed with all members present voting "aye". 2 City of Clermont MINUTES REGULAR COUNCIL MEETING DECEMBER 8, 2009 UNFINISHED BUSINESS Ordinance No. 625-M Introduction Mayor Turville read Ordinance 625-M aloud by title only. An Ordinance of the City of Clermont, Florida amending the Comprehensive Plan for the City of Clermont, Florida, pursuant to the Local Government Comprehensive Planning Act, Chapter 163, Part II, Florida Statutes by adopting text changes to the Goals, Objectives and Policies of the Potable Water Element of the Comprehensive Plan; setting forth the authority for adoption of the Comprehensive Plan Amendments; establishing the legal status of the Comprehensive Plan Amendments; providing for severability, conflict and an effective date. Council Member Mullins moved for introduction of Ordinance 625-M; seconded by Council Member Goodgame. The motion passed with all members present voting"aye". NEW BUSINESS Variance Request Mirror Lake Subdivision Planning Director Hitt presented the requested variances. Staff recommended approval of the variances. Keith Hogan, 310 Almond Street, was present and stated he has owned the property for six years. The project is fully approved and permitted by St. Johns River Water Management District. Mayor Turville opened the public hearing. Cuqui Whitehead inquired about the maintenance of the private streets and the road conditions for emergency vehicles to utilize. Mayor Turville noted the Fire Department will review during the site review process. City Manager Saunders clarified private roads also require construction to meet the same standards as a public roadway. Mayor Turville closed the public hearing. Council Member Mullins moved to grant the variances; seconded by Council Member Goodgame. The motion~assed with all members present voting "aye". Variance Request Stanley & Connie Gamb Planner Henschel presented the variance for 923 Wolf Creek Street to install an enclosed sunroom addition within the required ten foot rear yard setback. The applicant requested a rear yard setback of 7.5 feet and has an approved patio in this location which is allowed to be 7.5 feet from the rear property line. The property does not back up the golf course and is adjacent to a common area of approximately 35 feet wide. With the additional common area along the rear property line, staff recommended approval. Applicant Stanley Gamb was present and confirmed the structure was approved by the Summit Greens Architectural Review Board. City of Clermont MINUTES REGULAR COUNCIL MEETING DECEMBER 8, 2009 Mayor Turville opened the public hearing. Jim Purvis, 4206 Hammersmith Drive, expressed concern as a potential code enforcement issue. Mayor Turville closed the public hearing. Council Member Goodgame inquired about Summit Greens approval to allow additions with a solid roof instead of a screen enclosure. Planner Henschel stated they have approved previously. Council Member Mullins moved to grant the variance; seconded by Council Member Thompson. The motion Rassed with all members present voting_"aye". Historic Society City Manager Saunders reported on the proposed agreement for the use and operation of the Historic Village with an attached management plan. The agreement has been approved by the Historical Society. Louise Stockton, 478 W. Lakeshore Drive, President of the South Lake Historical Society, thanked the city for the cooperative effort with the Historical Society. Mayor Turville opened the public hearing. There were ne comments. Mayor Turville closed the public hearing. Council Member Goodgame moved for approval of both agreements; seconded by Council Member Hogan. The motion passed with all members present voting_"aYe". Waterfront Pavilion City Manager Saunders commented Council reviewed the proposed plans of the Pavilion at the last workshop and plans were amended based on their comments. Mike Latham of Gatorsktch presented the amended schematic design and reviewed the detailed amendments to the plan. Mayor Turville opened the public hearing. Ann Dupee and Cuqui Whitehead were in favor of the design. Mayor Turville closed the public hearing. The Council reviewed the changes and liked the overall design. City Manager Saunders recommended the city go through the Design and Bid Construction process. Then negotiate an amended contract with Gatorsktch to do the final design of the building, if the council is happy with this conceptual schematic. Then staff would return with a contract of the final design. Mayor Turville stated the design bid scenario would be the least expensive for the city. Council Member Mullins moved to accept the design and to modify the contract with Gatorsktch to complete the design and to do the final documents up through the bid documents; seconded by Council Member Goodgame. City of Clermont MINUTES REGULAR COUNCIL MEETING DECEMBER 8, 2009 City Manager Saunders stated this will return to Council for authorization to bid and for the final award. The motion passed with all members present voting."aye". Jenkins Auditorium City Manager Saunders requested council approval to advertise an RFQ for Architectural Firms of the Jenkins replacement building. Services would include space needs analysis, building programming, and schematic design prior to actual building design. Jim Purvis expressed full support and suggested renovating the kitchen due to the current conditions in the process of building a new facility. Council Member Mullins moved to authorize staff to submit an RFQ; seconded by Council Member Thompson. The motion passed with all members present voting "ave". Council Member Thompson requested a walkthrough to determine areas to improve in the existing building for the next year. City Manager Saunders remarked staff will look into making improvements. Police Department Expansion City Manager Saunders reported this is a request for approval to advertise for a Request for Qualifications to design the expansion of the Police Department. It is budgeted in this fiscal year to hire an architect for the project. Mayor Turville opened the public hearing. There were no comments. Mayor Turville closed the public hearing. Council Member Mullins moved to authorize staff to start the RFQ process for the Police Department expansion• seconded Council Member Thompson The motion passed with all members present voting, "ate ". Council Member Mullins requested staff prepare a press release. ADJOURN: With no further comments, this meeting was adjourned at 8:14pm. APPROVED: F %~ arold S. Turville, Mayor ATTEST: ~ r Tracy Ackt~oyd, City Cle4r