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12-15-2009 WorkshopCity of Clermont MINUTES COUNCIL WORKSHOP llECEMBER 15, 2009 The Clermont City Council met in a workshop on Tuesday, December 15, 2009 in the Council Chambers at City Hall. Mayor Turville called the workshop to order at 6:52pm with the following Council Members present: Thompson, Mullins, Goodgame and Hogan. Other City officials present were: City Manager Saunders, City Attorney Mantzaris, City Clerk Ackroyd and Assistant City Manager Gray. Historic Cooper Library Mike Latham, Gatorsktch, reviewed the proposed drawings and addressed items previously agreed upon by Council. Staff and Council discussed ADA compliance requirements. The City Council liked the proposal. The next step is to obtain a price from the contractor then bring the contract to Council for approval. There is $200,000 in the budget for this project. Mike Latham asked to move forward with permitting and Council was in agreement to do so. Lake County Comprehensive Plan/Conserve II Update Lake County is planning to have a transmittal hearing on the comprehensive plan on January 19. The Lake County Economic Development Advisory Committee was appointed by the County Commission and has made comments and suggestions on the comprehensive plan. The South Lake Chamber is planning to attend a meeting with the County Commission on January 5 and is asking for support. The issues are Rural Protection Areas and workplace categories. They will be planning to designate everything below the city limits south of Hartwood Marsh Road a Rural Protection Area which is residential 1 to 10. The committee is recommending that designation be removed. City Manager Saunders addressed the Conserve II update. Conserve II is willing to work with the City. The committee is recommending a business park and language in the comprehensive plan for a workplace district. The workplace district would have to be prepared as a Master Plan. The County Local Planning Agency (LPA) is recommending a Rural Protection Area. Staff will attend the meeting on January 5 to provide the consensus of the Council that the Conserve II property north should be removed from the Rural Protection Area designation. The Council will vote on January 12 and then staff can return to the meeting of January 19 with Councils formal vote. Also, a consensus was reached that the workplace district should be included as a potential option. Police Department Expansion City Manager Saunders noted Jim Shira's office is located next to the Police Department. Mr. Shira is interested in selling that property and asked if the City is interested. The Council agreed that location would not be a viable direction to expand the Police Department and is not interested in purchasing. West Water Treatment Plant City Manager Saunders explained staff has had difficulty acquiring a site for the West Water Treatn?enr Plant. Mr. Saunders reviewed other site options. One is the vacant property east of the Oak Hill Cemetea~y and the other is adjacent to Sun Bank. Council asked staff to check into the site adjacent to Sun Bank to determine if the owner is interested in selling. Handicap Parking Council discussed increasing the number of handicapped parking spaces. Council agreed to focus on each individual Conditional Use Permit to determine real use in whether to increase the number of handicapped spaces. Staff contacted Epic Theater and has agreed to add more handicapped spaces to their parking lot. City of Clermont MINUTES COUNCIL WORKSHOP DECEMBER 15, 2009 Procedural Efficiencies Council Member Thompson expressed concern with differences in city operations versus other municipalities as it relates to the City Council. City Attorney Mantzaris was asked to report on how other cities run more efficiently. 1. Appoint a citizens board to serve as the Board of Adjustment instead of the Council serving as the Board of Adjustment. 2. Reduce the Planning and Zoning Commission from 9 to 7 members. 3. Tent permits and event requests could be more efficient if processed through staff. 4. Appoint a Special Magistrate instead of a Code Enforcement Board. Council agreed with suggestions numbered 2 and 3. Montverde Inter-local Service Area Agreement Mayor Turville provided an update on the meeting held regarding the Montverde Inter-local service area agreement and expressed concern with the process. Stimulus Grant City Manager Saunders stated the City is eligible for stimulus funds and it has to be energy related. Staff is proposing to retrofit all of the street lighting and ball field lighting on main parks. This will result in an energy cost savings. There is no required match. Staff will place on an agenda for Council approval. Other Council Member Goodgame commented on SIS projects. The City is already eligible for the Hwy 50/27 intersection project. City Manager Saunders has asked T.J. Fish to make a presentation to the Council. Grand Hwy. is scheduled to be complete by May 1 and will tie into the Golden Corral completion date. Construction plans are 90 percent complete on Hooks Street for the last segment from Lowe's to what is currently under construction. City Manager Saunders provided an update on the Hooks Stormwater project. Staff met with the Water Authority and is moving forward with the preliminary engineering. Lake County is paying one third and the Water Authority is paying two thirds. All four (4) owners are willing sellers. There is still an interest in having the City administer the project. City Manager Saunders provided an update on the security cameras. The consultant said it was not feasible to connect to downtown but if the businesses wanted to partnership, it could be done. Staff will be receiving proposals soon for the Historic Village and parks. ADJOURN: With no further comments, the workshop was adjourned at 8:54pm.