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02-01-2011 Regular Meeting City of Clermont MINUTES PLANNING AND ZONING COMMISSION February 1, 2011 Page 1 The meeting of the Planning & Zoning Commission was called to order Tuesday February 1, 2011 at 7:00 p.m. by Chairwoman Cuqui Whitehead. Other members present were William Henning, Jr., Bernadette Dubuss, Nick Jones, Raymond Loyko and Judy Proli. Also in attendance were Curt Henschel, City Planner, Jack Morgeson, City Attorney, and Rae Chidlow, Administrative Assistant. MINUTES of the Planning and Zoning Commission meeting held January 4, 2011 were approved as written. REPORTS There were no reports. 1. REQUEST FOR CONDITIONAL USE PERMIT PROJECT NAME: First Baptist Church OWNER/APPLICANT: Ben Bond REQUESTED ACTION: Request for a CUP to allow a church recreational use in the R -1 Low Density Residential zoning district. LOCATION: 2745 Hartwood Marsh Rd. (southeast corner of Hartwood Marsh Rd. and Hancock Rd.) EXISTING LAND USE: Vacant lot FUTURE LAND USE: Low Density Residential ZONING: R -1 Low Density Residential City planner Curt Henschel stated that the applicant is requesting a Conditional Use Permit to allow a church recreational use in the R -1 zoning district. He stated that the First Baptist Church is proposing to construct one recreational ball field on its vacant 40 -acre parcel. Mr. Henschel stated that the following is a description from the applicant about the proposed events to be scheduled at the recreation field: Our current plans for our property on Hartwood Marsh Road are to construct an Upward flag football /soccer field. Upward flag football is played with about 7 players on each team on Saturdays from about 9 AM to 3 PM. The season should last about 8 weeks in September and October. The Upward soccer program is played with 2 games going on at the same time on the same field with about 6 members on each team. The games should be scheduled from about 9AM to 3PM each Saturday. The soccer program will last about 8 weeks in Apnl and May. Practices for each league will be scheduled on weekday evenings before dark on Mondays, Tuesdays, and Thursday evenings. Both of these programs should help take some of the load off of city leagues and their fields. City of Clermont MINUTES PLANNING AND ZONING COMMISSION February 1, 2011 Page 2 Mr. Henschel stated that construction of the field will only occupy a small portion of the 40 -acre parcel. He stated that the parking for the field is proposed to be located along the northern property line, and a temporary port-a -potty (with screening) is also proposed. Mr. Henschel stated that after the discussion at the July 27, 2011 Council meeting, staff and the applicant have proposed changes to the site to address the access and location of the ball field. He stated that access to Hartwood Marsh Road is still a major concern for safe accessibility. He stated that because Hartwood Marsh Road is a Lake County Road, proper access must also be approved by Lake County. Mr. Henschel stated that staff recommends approval of the request for a CUP to allow a church recreational use on this R -1 Low Density Residential zoned parcel. Ben Bond, 10583 Lake Hill Dr., stated that the Commission has seen the request before and voted unanimously for recommending approval of this conditional use permit. He stated that with the City's recommendation, they have made some adjustments to the site as requested to make it better for the community and traffic flow. Rick McCoy, 606 S. Main Avenue, Minneola, stated that one of the concerns was the people getting onto Hartwood Marsh Road from the ball field. He stated that they have talked with the county about lining the entrance and exit up with the charter school as a safer option. The other option, supplying a signal at the other intersection, is beyond the scope of the church at this point. Jim Jacobs, 2722 Valiant Dr., stated that he is the president of the HOA for Regency Hills subdivision. He stated that he does not have a problem with the church being there but is concerned about the traffic. Mr. Bond stated that the games will be on Saturdays. He stated that Monday, Tuesday, Thursday and Fridays will be practices. He stated that it will be for two months in the spring and two months in the fall. He stated that at the practices there will not be that many people coming and going. Commissioner Loyko asked why the county would want to run the right -of -way up to the charter school. Mr. McCoy stated that the county engineers feel it would be safer to align with the school. He stated that the right -or -way will be a 50 -feet radius. He stated that more people will be there on Saturdays when the games are scheduled. Commissioner Jones asked if the driveway was going to be paved and how far will it extend. City of Clermont MINUTES PLANNING AND ZONING COMMISSION February 1, 2011 Page 3 Mr. McCoy stated that it will be a concrete apron and will come back no farther than the curb, far enough to get the temporary port-a -lets in. Commissioner Dubuss stated that it looks like the bathroom facilities abutt the property line. Mr. McCoy stated that they are about 100 feet from the property line. Mr. Bond stated that the bathroom facilities will be the nice bathrooms, not the type you see on construction sites. He stated that the trees are about eight to 10 feet tall and the facilities will be under the trees. Chairwoman Whitehead asked how the church will stop the kids from crossing through residents' yards to get to the ball fields. She stated that she is concerned with the traffic on Hartwood Marsh Road. Mr. Bond stated that they can move the bathroom facilities if that is a problem with the residents. He stated there is a fence that goes around the subdivision. Mr. Jacobs stated that it is not a closed -in fence, but it does go around the subdivision. He stated again that he does not have a problem with the church being there, and that is part of the reason why he moved there. Commissioner Jones moved to recommend approval for request of the conditional use permit, seconded by Commissioner Dubuss. The vote was 3 -3, so no recommendation for approval to City Council was determined. There being no further business, the meeting was adjourned at 7:31 pm. ,,i Cu I • itehead, Chairwoman ATTEST: \ , Rae Chidlow — Administrative Assistant