03-08-2011 Regular Meeting City of Clermont
MINUTES
REGULAR COUNCIL MEETING
March 8, 2011
The Clermont City Council met in a regular meeting on Tuesday, March 8, 2011 in the Council Chambers
at City Hall. Mayor Turville called the meetmg to order at 7:00 pm with the following Council Members
present: Council Members Mullins, Goodgame, Hogan and VanWagner. Other City officials present
were: City Manager Saunders, City Attorney Mantzaris and City Clerk Ackroyd.
INVOCATION
Council Member Van Wagner gave the invocation followed by the Pledge of Allegiance.
Mayor Turville recogmzed Lake County Commissioner Sean Parks. Mr. Parks extended an offer to
provide assistance to the City of Clermont and plans to attend future council meetings.
RECOGNITION
Carle Bishop, Fire Chief, recogmzed Assistant Chief of Operations Paul Anderson for receiving an award
from Homeland Security as the 2010 Fire Representative Intelligence Liaison Officers of the Year Award.
PUBLIC COMMENTS
Cuqui Whitehead, 837 5 Street, reminded everyone of the Pig on the Pond event to be held this
weekend.
Jim Purvis, 4206 Hammersmith Dnve, thanked Assistant Chief Anderson and Fire Chief Bishop for their
dedication.
Larry Rescoe, South Lake Historic Society, announced the Historic Village will have an Ice Cream Social
on Saturday during the Pig on the Pond events from loam until 2pm.
PROCLAMATION
Mayor Turville read the proclamation aloud recogmzmg May 5, 2011 as the National Day of Prayer. He
presented the proclamation to Cuqui Whitehead and Conroe Carlson on behalf of the Kiwanis Club of
South Lake.
Cuqui Whitehead announced the annual prayer breakfast event will be held on May 5 at Real Life
Christian Church at 7:OOam.
REPORTS
City Manager Saunders reminded Council the Lake County Board of County Comnnssioners will have
the Economic Development strategy follow up meeting this Friday at 9:OOam at the Lake Sumter
Community College south campus. The Board of County Commissioners has also scheduled a follow up
joint meeting with all cities to discuss fire service and how cities and the county could cooperate to be
more effective on March 15 at 4pm at the Lake Sumter Community College Leesburg campus. The next
CRA meeting has been scheduled for March 22 at 6:30pm.
City Attorney Mantzans — No Report
Council Member Hogan — No Report
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City of Clermont
MINUTES
REGULAR COUNCIL MEETING
March 8, 2011
Council Member Goodgame requested City Attorney Mantzaris draft a pain management clinic ordinance
to bring before Council. Mr. Goodgame questioned the status of the sign ordinance. City Manager
Saunders advised it will be before Council for an introduction soon.
Council Member Mullins commented the new Director of Tourism is Adam Sumner.
Council Member Van Wagner asked if the city has sent a letter in support of the Lake County EMS.
Mayor Turville noted there will be an opportunity to discuss at the next meeting.
Mayor Turville encouraged attendance of the Pig on the Pond events.
Council Member Mullins commented day light savings time begins early Sunday morning.
CONSENT AGENDA
Mayor Turville advised the next item on the Agenda for consideration was the Consent Agenda and
requested anyone wishing to have any item pulled for discussion to please come forward at this time.
Item No. 1- Historic Village Request to install Bright House cable for
mternet service in the Historic Village
Item No. 2 - Interlocal Agreement Approval of an Automatic Aid Interlocal
Fire Department Agreement between the City and Lake
County for Emergency Medical and Fire
Services for coverage of fisted roadways.
Cuqui Whitehead requested discussion of Item 1 and Jim Purvis requested discussion of Item 2.
Item No. 1 - Cuqui Whitehead expressed concern with the cost of an unbudgeted item.
Jim Purvis supported the request.
Council Member Van Wagner moved to support the request; seconded by Council
Member Hogan. The motion passed 4 to 1 with Council Member Mullins opposmg.
Item No. 2 - Jim Purvis expressed support for the agreement.
Council Member Hogan moved to approve item 2; seconded by Council Member
Goodgame.
City Manager Saunders noted the revised version of the agreement includes the removal of item 7.
The motion passed with all members present voting "aye ".
UNFINISHED BUSINESS
Item No. 3 - Ordinance No. 2011 -07M
Mayor Turville read Ordinance 2011 -07M aloud by title only.
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City of Clermont
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REGULAR COUNCIL MEETING
March 8, 2011
An Ordinance of the City Council of the City of Clermont, Lake County, Florida, imposing a
temporary moratorium for two - hundred and seventy (270) days on the issuance of any Business
Tax Receipt, Permit, Conditional Use Approval, Site Plan Approval, and any other official action
of the City of Clermont having the effect of permitting or allowing construction and/or operations
of certain businesses within the City of Clermont, related to game rooms, arcades, Internet cafes,
sweepstakes redemption centers, establishments using slot machines or slot machine like
equipment and similar entertainment and amusement activities as more specifically described m
this ordinance, excluding approvals and permits for the continuance of an existing business; the
temporary moratonum shall apply to all real property located within the corporate limits of the
City of Clermont; providing for severability; conflicts and an effective date.
City Attorney Mantzans noted there is a continuing issue with regard to these establishments. Currently,
the city does not have any restrictions in place. This will allow staff the opportunity to develop
regulations to address better operations of these facilities. The moratonum does not allow these
businesses to locate in the City of Clermont for a penod of 270 days to allow staff to develop appropriate
regulations and return to Council.
Mayor Turville opened the public heanng
Cuqui Whitehead, 837 5 Street, expressed support for the moratorium.
Mayor Turville closed the public heanng.
City Attorney Mantzaris remarked the title was amended during the introduction to exclude the term
Indoor.
Council Member Mullins moved to adopt Ordinance 2011 -07 -M as amended; seconded
by Council Member Goodgame. The motion passed 5 to 0 on a roll call vote.
NEW BUSINESS
Item No. 4 — Variance Request Shoppes of Hancock Village
Planner Henschel presented the vanance request located at 2560 East State Road 50. The applicant
proposed to open a take -out pizza restaurant within the Shoppes at Hancock Village. The variance request
is for a reduction of 7 parking spaces from 14 required spaces. Staff's review found two items with
negative findings. Mr. Henschel reviewed the negative findings. In accordance with the code
requirements, staff recommended denial of the parking vanance request.
Applicant Charles Sorkin was present requesting the Council to grant the vanance.
Stan Mandndge, North Central South Georgia Manager, explained the business does not need much
parking and requested approval of the variance.
Mayor Turville opened the public hearing.
Kevin Heights spoke in favor of the request.
Jim Purvis, 4206 Hammersmith Drive, supported the request for a vanance.
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City of Clermont
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REGULAR COUNCIL MEETING
March 8, 2011
Ryan Stellhorn, 843 Pnnceton Dnve, on behalf of Ritters, supported the variance.
Dot Johnson, Agency Manager for Direct Auto Insurance, supported the variance
Mayor Turville closed the public hearing.
Mayor Turville supported granting the variance.
Council Member Hogan moved to approve item number 4; seconded by Council Member
Goodgame. The motion passed with all members present voting "aye ".
Item No. S — Code Enforcement Lien Church of our Lord Jesus Christ
Planning and Zoning Director Hitt provided an update on the lien located at 792 W. Montrose Street. This
was originally brought before Council in August regarding foreclosure of the property. An update was
provided to Council in October 2010 and January 2011 at which time Steve Smith from New Beginnings
requested a continuance. He has obtained a deed for the property and the bank lien released from the
previous owners loan. They are working on a site plan for a Conditional Use Permit (CUP) with multiple
vanance requests. The city lien that exists on the east portion of the site will be subject to a request for
forgiveness at the time the CUP and variance requests occur from City Council.
Steve Smith, 1323 Briarhaven Lane, explained the future use of the building.
Jim Purvis questioned acquiring the deed.
Steve Smith explained a church in Jacksonville had control and signed the deed.
There is no action required from the Council.
Item No. 6 — Resolution No. 2011 -04
Mayor Turville read Resolution 2011 -04 aloud by title only.
A Resolution of the City Council of the City of Clermont, Lake County, Florida, establishing fees
and charges for use of Clermont Parks and Recreation facilities and providing an effective date.
City Manager Saunders explained this Resolution will adopt fees as discussed at the Council Retreat. It
adjusts fees for certain programs and facilities and establishes fees for new facilities. He further clarified
under additional fees a statement will be added that this includes set up fees for the new pavilion.
Council Member Goodgame noted anyone using the facility should have to pay a set up fee.
City Manager Saunders noted staff could place an astensk next to set up fees to refer to the fee schedule.
Mayor Turville opened the public heanng. There were no comments. Mayor Turville closed the public
heanng.
City Manager Saunders stated he met with the leagues and did not have any resistance to the amended
league fees.
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City of Clermont
MINUTES
REGULAR COUNCIL MEETING
March 8, 2011
Council Member Goodgame requested discussion of the concession stands at Hancock and Palatlakaha
for a future workshop agenda.
Council Member Goodgame moved for the adoption of Resolution 2011 -04; seconded by
Council Member Mullins.
Council Member Van Wagner commented on the need for additional parks.
City Manager Saunders remarked there is still a need for a regional park in south Lake County.
Lake County Commissioner Parks stated he is aware of the need for a regional and community park in
south Lake County He encouraged the Council to attend the County Commission meeting on March 29
to address parks and recreation of short and long term solutions. The meeting will be held at the North
Lake Park.
The motion passed with all members present voting "aye ".
Item No. 7 — Group Medical Insurance Rates
City Manager Saunders commented this item was withdrawn by staff at the last meeting due to questions
from the union representatives regarding the proposed changes. Administrative Services Director Van
Zile has been meeting with the union representatives and employees. Staff is offenng an amendment to
the onginal proposal that was presented at the last workshop.
Administrative Services Director Van Zile presented the proposed changes. The city provides medical
coverage for retirees and employees through a self insured fund. Staff reviews the plan every year for
potential changes. In 2010, the plan expenses exceeded revenues resulting in a negative cash balance of
$380,000 due to claims exceeding projections. If no changes are made to the plan, the negative balance
for this year is expected to be over $1 million. Based on that information, staff asked the city's insurance
consultant and administrator to provide the city with ideas on coverage changes. Mr. Van Zile outlined
the proposed coverage changes to include increases to deductibles; maximum annual out of pocket costs;
prescription drug co -pays; co- insurance percentage and physician's office visit co -pays. These coverage
changes were driven by the city's insurance consultant's recommendation to stay current with the market.
This coverage is comparable to similar size organizations. Staff is proposing to eliminate the negative
balance in the self insurance fund as of December 31 to transfer funds from the city's operating funds.
Also, proposed to increase the city contribution to the self insurance fund 20 percent. The premium for
employee coverage is recommended to increase $12.00. The Tobacco Users Surcharge for employee
coverage is recommended to increase an additional $6.15 per pay period.
Mayor Turville asked Mr. Van Zile to address how retirees will be affected.
Mr. Van Zile remarked the retirees are allowed to continue the same type of coverage as when employed.
Their rates are different because the city does not contnbute as much to retiree coverage as they do for
employees. The city pays 55 percent for a retiree non Medicare eligible and 32 percent for the retirees
spouse with the retiree paying the remainder. The proposed rates for retirees will not change; only the
coverage. When a retiree becomes Medicare eligible, the rates drop further and the city still contributes
approximately 55 percent and 35 percent for the Medicare eligible retiree's spouse.
Mayor Turville opened the public hearing.
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City of Clermont
MINUTES
REGULAR COUNCIL MEETING
March 8, 2011
Suzanne O'Shea, City of Clermont employee, addressed concerns with the proposed mcreases and
suggested increasing the maximum out of pocket mcrease to $4,000 instead of $6,000 and the specialists
co -pay to $25 instead of $40.
Jeremy Kevin, President of the Police Officers Union, expressed concern with the increases and
suggested a city clinic and wellness program.
Erik Strange, President of the Fire Fighters Umon, spoke against the recommended changes as presented
and requested council consider discussion of other cost saving ideas at a workshop.
Ginger Howard agreed with the proposal as presented by staff.
Jim Purvis opposed an increase to the employee's medical coverage.
Cuqui Whitehead, 837 5 111 Street, commented the cost of medical care has increased.
Jeffrey Chapel, City of Clermont employee, expressed opposition to the increase to employee coverage.
Mayor Turville closed the public heanng.
Admuustrative Services Director Van Zile responded to questions of the public comments.
After much discussion, the Council agreed to make changes to the proposed increases presented by staff.
The changes are as follows:
Deductibles:
In- Network — Individual $300
In- Network — Family $900
Out of Network — Individual $600
Out of Network — Family $1,800
Maximum Annual Out of Pocket Costs
In- Network — Family $4,000
Out of Network — Family $6,000
Physician's Office Visit Co -Pay for specialists changed to $25. There will be no increase to the premium
for employee coverage or to the Tobacco Users Surcharge.
Council Member Mullins moved to accept the new group medical changes as outlined by
Mr. Van Zile: seconded by Council Member Goodgame.
Ginger Howard expressed opposition to the revisions.
Jim Purvis agreed with the changes made by Council.
Sherry Anderson expressed concern of the increase in the deductible for employees.
The motion passed with all members present voting "aye ".
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City of Clermont
MINUTES
REGULAR COUNCIL MEETING
March 8, 2011
Mayor Turville asked staff to keep the Council updated throughout the year of the insurance cost.
Item No. 8 — Short/Long Term Disability Insurance
Administrative Services Director Van Zile stated the city provides short and long term disability
insurance plans for employees to purchase on a voluntary basis. This year staff shopped those plans out
and identified two companies that would save the employees money. The short term plan would be with
Lincoln Financial at a savings of $5.48 per pay period for employees with disability insurance. The long
term plan will be placed with Dearborn National at a savings of $36.60 per employee per pay penod. It
has similar coverage at a lower rate. Staff recommended approval.
Mayor Turville opened the public heanng. There were no comments. Mayor Turville closed the public
heanng.
Administrative Services Director Van Zile noted the city does not pay any portion of this.
Council Member Mullins moved to accept staffs recommendation to offer the employee
disability plans with different carriers; seconded by Council Member Van Wagner. The
motion passed with all members present voting "aye ".
Item No. 9 — Ordinance No. 2011 -06 Mlntroduction
Mayor Turville read Ordinance 2011 -06M aloud by title only
An Ordinance under the Code of Ordinances of the City of Clermont, Lake County, Florida
amending the Official Zoning Map of the City of Clermont, referred to m Chapter 122 of
Ordinance No. 289 -C, Code of Ordinances; rezomng the real properties described herein as
shown below, providing for severability, effective date, and publication.
Council Member Mullins moved to introduce Ordinance 2011 -06M; seconded by Council
Member Goodgame. The motion passed with all members present voting "aye ".
ADJOURN: With no further comments, this meeting was adjourned at 10:31pm.
wk: APPROVED:
r' arold S. Turville, Mayor
,' ATT,I ST:
r • . :1 ,4eze7
Tracy Ackroyd, City Cl rk
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