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05-10-2011 Regular Meeting City of Clermont MINUTES REGULAR COUNCIL MEETING May 10, 2011 The Clermont City Council met m a regular meeting on Tuesday, May 10, 2011 in the Council Chambers at City Hall. Mayor Turville called the meeting to order at 7:OOpm with the following Council Members present: Council Members Mullins, Goodgame, Hogan and VanWagner. Other City officials present were: City Manager Saunders, City Attorney Mantzaris, Deputy City Clerk Noak and Assistant to the City Manager Hollerand. INVOCATION Council Member Goodgame gave the invocation followed by the Pledge of Allegiance. Mayor Turville announced the addition of the Sidewalk Chalk Art Contest to the Recognition and Presentation portion of the agenda. RECOGNITION/PRESENTATION Sidewalk Chalk Art Contest Jennifer Pressimone, Chair, announced the winners of the Clermont Downtown Partnership's 5 Annual Sidewalk Chalk Art Contest. Quilts to Books- Cypress Ridge Elementary The students from Cypress Ridge Elementary gave a presentation on their Quilts to Books project. Clermont Fire Department Fire Chief Bishop swore in Firefighter Brian Davis. MINUTES Council meeting minutes of Apnl 26, 2011. Council Member Goodgame moved to approve the April 26, 2011 minutes as wntten; seconded by Council Member Mullins. The motion passed with all members present voting "aye ". PUBLIC COMMENTS Cuqui Whitehead, 837 5 Street, thanked all who attended the National Day of Prayer event and thanked Fire Chief Bishop for his assistance. Tim Murry, 574 E. Desoto Street, requested the City look into the blmd spots at the intersection of Grand Highway and Pitt Street and Northridge Boulevard. REPORTS City Manager Saunders presented the citizen responses to serve on the Audit Selection Committee. Staff recommended appointing Cuqui Whitehead. 1 City of Clermont MINUTES REGULAR COUNCIL MEETING May 10, 2011 Council Member Goodgame moved to appoint Cuqui Whitehead; seconded by Council Member Mullins. The motion passed with all members present voting "aye ". City Attorney Mantzaris — No report. Council Member Hogan — No report. Council Member Goodgame reported work had begun on the Histonc Village Quonset Hut. The South Lake Historical Society has applied for grants for future work planned for the fall. Council Member Mullins thanked City Staff, Recreation and Public Services for their assistance with Clermont Downtown Partnership's Sidewalk Chalk Art Contest and Earth Day activities. Council Member Van Wagner thanked Cuqui Whitehead for her role in the National Day of Prayer event Mayor Turville spoke regarding the retirement of Admimstrative Assistant Jane Warren and stated she will truly be missed. CONSENT AGENDA Mayor Turville advised the next item on the Agenda for consideration was the Consent Agenda and requested anyone wishing to have any item pulled for discussion to please come forward at this time. Item No. 1— Request for surplus Request to transfer surplus car to Fire Fire Department Department Council Member Goodgame moved approval of item number one; seconded by Council Member Mullins. The motion passed with all members present voting "aye ". NEW BUSINESS Lease Agreement Approval — South Lake Chamber City Manager Saunders presented the general provisions of the agreement and provided an amendment to page one. The agreement referred to the final descnption of the premises to be used by the South Lake Chamber be agreed upon within six months of `effective date of the lease'. The amendment will change the agreement to read `at the time of execution of the building lease'. Mayor Turville opened the public heanng. Jim Purvis, 4206 Hammersxmth Dnve, urged Council to table the lease agreement and hold an advertised public workshop. Cuqui Whitehead, 837 5 Street, spoke in favor of the lease agreement. Wally Herda, 1109 Hampton Street, spoke in favor of holdmg an advertised public workshop. Tim Murry, 574 E. Desoto Street, was m favor of holdmg a public workshop. 2 City of Clermont MINUTES REGULAR COUNCIL MEETING May 10, 2011 John Moore, 1984 Brantley Circle, Chairperson of South Lake Chamber, spoke of the numerous public meetings held over the past three years. Mayor Turville closed the public hearing. Mayor Turville inquired if the meetings regarding the issue had been appropriately advertised City Manager Saunders responded the meetings were advertised as required and workshop agendas are provided a day in advance of the workshop. Council Member Mullins made a motion to move ahead with the lease agreement; seconded by Council Member Goodgame. City Attorney Mantzans clarified the motion included the amendment presented. The motion passed 4 to 1 with Council Member Hogan opposed. Jenkins Building Replacement City Manager Saunders commented on the two options for consideration Plan A contains the additional women's restroom stalls and Plan B contains fewer women's restroom stalls. Plan B exceeds code requirements. Staff prefers Plan B and would like approval of the schematic design. Tim McNicholas, C T Hsu & Associates, was available to answer any questions Mayor Turville asked what the code required for women's restroom stalls. Mr. McNicholas responded code required four stalls and Plan B has double the required number. Mayor Turville opened the public heanng. Cuqui Whitehead, 837 5 Street, spoke in favor of Option B. Ann Dupee, 389 Division Street, was in favor of additional women's facilities. Ms. Dupee expressed concern regarding the size of the pass through window. City Manager Saunders responded the pass through window will be the same size as the current window in Jenkins Auditorium. Council Member Goodgame preferred Option B. Janice Hull, South Lake Chamber Receptionist & Customer Service Agent, spoke in favor of Option B. Mayor Turville closed the public heanng. Council Member Goodgame inquired where funding for the building would come from. 3 City of Clermont MINUTES REGULAR COUNCIL MEETING May 10, 2011 City Manager Saunders stated the proposed funding will come from the building fund reserves set aside for the Community Center These reserves are from the penny sales tax and recreation impact fees, which can only be used for infrastructure projects. Council Member Goodgame made a motion to move forward with Plan B; seconded by Council Member Hogan. The motion passed 4 to 1 with Mayor Turville opposed. ADJOURN: With no further comments, this meeting was adjourned at 8.36pm. APPROVED. Harold S. Turville, Mayor ATTEST: Tracy Ac . d, City Cler 4 °Ca CITY OF CLERMONT Office of the Fire Chief To: Wayne Saunders, City Manager From: Carle L. Bishop, Fire Chief C.fe" Re: FD Staff Vehicle Date: April 19, 2011 I am requesting your consideration of a transfer of a surplus CPD vehicle to the Fire Dept. as an additional staff car. Frequently, multiple vehicles are in for repair or maintenance and we are short vehicles. The Fire Department has always had a surplus used PD vehicle in our fleet but the last one we had went to surplus because of its poor condition. The vehicle described below is in excellent condition and has a new transmission according to Tim Cayton. He advises this would be a low maintenance vehicle. The vehicle has already been declared surplus and would simply need to be transferred. Please consider this request to be placed on the May 10, 2011 Council Agenda. Vin # Model/Year City ID# 2FAFP71 W66X138305 Ford Crown Victoria - 2006 2144 439 WEST HIGHWAY 50 • CLERMONT, FLORIDA 34711 PHONE: 352/394 -7662 • FAX. 352/241 -4904