Loading...
05-24-2011 Regular Meeting City of Clermont MINUTES REGULAR COUNCIL MEETING May 24, 2011 The Clermont City Council met in a regular meeting on Tuesday, May 24, 2011 m the Council Chambers at City Hall. Mayor Turville called the meeting to order at 7:00 pm with the following Council Members present: Council Members Mullins, Goodgame, and VanWagner. Other City officials present were: City Manager Saunders, City Attorney Mantzans and City Clerk Ackroyd. Mayor Turville stated Council Member Hogan is absent from the meeting as excused. INVOCATION Council Member Mullins gave the invocation followed by the Pledge of Allegiance. MINUTES Council meeting minutes of May 10, 2011 Council Member Goodgame moved to approve the meeting minutes of May 10, 2011 as written; seconded by Council Member Mullins. The motion passed with all members present voting "aye ". PUBLIC COMMENTS Ann Dupee, 389 Division Street, thanked Council for the new Waterfront Pavilion. Wally Herda expressed safety concerns with the way Progress Energy is tnmming trees. Mayor Turville concurred with the remarks. He asked staff to talk to Progress Energy about the liability issues with the trees. PROCLAMATION Mayor Turville read the Election Proclamation aloud for Seats 2 and 4. Council Member Goodgame expressed concern with Clermont residents assigned to precincts outside of the city limits and recommended precincts within the Kings Ridge gated community be open so those residents along Hartwood Marsh Road can vote within the City. Mayor Turville asked City Clerk Ackroyd to follow up with the Supervisor of Elections. REPORTS City Manager Saunders scheduled a Council Workshop for June 9 at 7:OOpm and a workshop pnor to the next Council meeting on June 14 at 6:OOpm for the Architects of the Police Department expansion. Mr. Saunders advised Council the parcel located at 721 West Avenue is for sale as a short sale. It would not change the plans for the Police Department expansion; it would be an extension of the parking area. The property is listed for $90,000; it was sold in 2005 for $275,000. He requested Council permission to place a contract on the parcel. Council Member Goodgame so moved; seconded by Council Member Mullins. 1 City of Clermont MINUTES REGULAR COUNCIL MEETING May 24, 2011 City Attorney Mantzans would like authonzation for the City Manager to sign off on any documents associated with putting the deal together. Council Member Goodgame so moved; seconded by Council Member Mullins. The motion passed with all members present voting "aye ". City Manager Saunders noted the Council offered the spray field property to Lake County in 2009 for a Regional Park Facility. In May 2010, the Council offered to lower the price to $2.1 million to Lake County and they rejected it. Since that time, they have reviewed a number of properties and have narrowed the list to 3 with the spray field property as one of them. Mr. Saunders met with the County Manager last week and asked if the offer still stands or if the city would amend the offer. Lake County is planning to take it to the committee and the County Commission soon to compare the three parcels. The offer made by the City Council in 2009 was a small down payment of $25,000 and the County was given three (3) years to begin making payments on the property. They would make five (5) annual payments until the total amount is paid off. Lake County is not expecting anything right now; only asking if that type of deal is still being considered. City Manager Saunders recommended offering the property at $1.8 million with a $300,000 down payment and a comnutment to put the money into Inland Groves. Furthermore, offer to give them until October 2013 to make the first payment of three (3) equal payments of $500,000. Council Member Mullins questioned when the city would see relief from the ball fields. City Manager Saunders noted the reason for those terms was to require they use the money on Phase 1 of the park and would want to make that a stipulation If the County does not want to commit to those terms, then offer them the property and pay for it now. Mr. Saunders asked for direction from the Council. Council Member Goodgame moved to allow Mr. Saunders, at his discretion, to lower the price to $1.8 million with $300,000 down and followed by three (3) equal progress payments starting October 2013 proviso that the county goes ahead and uses the delayed payments for getting the park into operation in a timely manner; seconded by Council Member Mullins. Under discussion, Mayor Turville noted the language in the last part of the motion does not have enforceable value and suggested the motion include a date. City Manager Saunders suggested they would need to spend that on phase 1 pnor to the time the first payment is due us then if it is not done, they can pay us off. Council Member Goodgame agreed to amend the motion with the suggested language; seconded by Council Member Mullins. The motion passed with all members present voting "aye ". City Manager Saunders announced Council Member Goodgame was awarded the Gem of the Hills last Friday. City Attorney Mantzans — No Report 2 Ciry of Clermont MINUTES REGULAR COUNCIL MEETING May 24, 2011 Council Member Hogan - Absent Council Member Goodgame reported the Quonset hut project in the Histonc Village is underway. The Histonc Society has applied for two (2) grants for the interior needs of the Quonset hut. The Lake Sumter Metropolitan Planning Organization (MPO) is expecting funding for the State Road 50 and Highway 27 interchange any day. The Request for Proposals will be advertised soon with bid awards expected m August. The work should begin this year with a 24 month construction program. The Hooks Street section between Grand Highway and Lowes should be completed by the end of the year. The tourism tax revenue has increased 5 percent from last year and 16 percent from 2009. Furthermore, Council Member Goodgame noted the MPO is soliciting letters from various cities to Governor Scott supporting the funding of the Sun Rail project and asked for Council consideration. Mayor Turville expressed interest in placing on the next agenda for consideration Council Member Mullins — No Report Council Member Van Wagner — No Report Mayor Turville — No Report Mayor Turville reviewed the items requested to be tabled UNFINISHED BUSINESS Item No. 9 — Ordinance No. 2011 -05M Final Hearing This item has been requested to be tabled to June 28, 2011. Council Member Mullins moved to table item 9 to June 28; seconded by Council Member Goodgame. The motion passed with all members present voting "aye ". NEW BUSINESS Item No. 10 - Comprehensive Plan Amendment Transmittal This item has been requested to be tabled to June 28, 2011. Council Member Mullins moved to table item 10 to June 28; seconded by Council Member Goodgame. The motion passed with all members present voting "aye ". Item No. 11— Resolution No. 2011 -09 Clermont Hillside Terrace CUP This item has been requested to be tabled to July 26, 2011. Council Member Mullins moved to table item 11 to July 26, seconded by Council Member Goodgame. The motion passed 3 to 0 with Council Member Van Wagner abstaining from the vote and declared a conflict of interest. 3 City of Clermont MINUTES REGULAR COUNCIL MEETING May 24, 2011 CONSENT AGENDA Mayor Turville advised the next item on the Agenda for consideration was the Consent Agenda and requested anyone wishing to have any item pulled for discussion to please come forward at this time. Item No. 1— Event Request South Lake Child Development Center Request use of McKmney Park for end of year school picmc on Friday, May 27, 2011 from 10:00 a.m. to 2:00 p.m. Item No. 2 — Event Request Request to use grass area North of Historic Antique Outbound Motor Club Village for club event to be held at Lake Minneola on Thursday, October 20, 2012. Item No. 3 — Event Request Request from the Clermont Downtown Clermont Downtown Partnership Partnership to close portions of Montrose Street and 7 Street for the 6 Annual Downtown Partnership Earth Day and Sidewalk Art Contest on Saturday, Apnl 28, 2012 from 8:00 a.m. to 2:00 p.m. Item No. 4 — Event Request Request from the Clermont Downtown Clermont Downtown Partnership Partnership to close a portion of Montrose Street for the Annual Downtown Partnership Art Show on November 4th & 5 2011. Item No. S — Surplus Request Request to surplus meter parts and obsolete Utilities Department items from the West Wastewater Treatment facility. Item No. 6 — Sanitation Vehicle Replacement Request approval to purchase two automated Sanitation Department side loader sanitation vehicles. Also requesting approval to surplus two 2006 Lodals. Request budget amendment from Samtation Reserves for $533,966. Item No. 7 — Purchase Request Request to purchase necessary equipment to Fire Department provide the connectivity and reliability of the signal for the Mobile Data Terminals in our fire units. A budget amendment from General Fund Reserves is also required for this purchase Item No. 8 — Survey Bid Award Request authonzation to award Rhoden Land Inland Groves Property Surveying the bid to provide updated survey for the Inland Groves Property in the amount of $11,500. 4 City of Clermont MINUTES REGULAR COUNCIL MEETING May 24, 2011 City Manager Saunders pulled Item 2 from the consent agenda. Council Member Goodgame moved that items 1, 3 through 8 be approved as submitted; seconded by Council Member Mullins. The motion passed with all members present voting "aye ". City Manager Saunders noted a date correction to item 2 to be February 18, 2012 Council Member Mullins moved acceptance of item 2 as amended; seconded by Council Member Goodgame. The motion passed with all members present voting "aye ". NEW BUSINESS The next 2 items were presented together and voted on separately. Item No. 12 — Resolution No. 2011 -08 New Beginnings Planning and Zoning Director Hitt presented the Conditional Use Permit (CUP) request operate a church in a R -3, Residential/Professional zoning district at 792 East Montrose Street. The applicant is New Beginnings of Lake County, Inc and the owner is Steve Smith. Mayor Turville read Resolution 2011 -08 aloud by title only. A Resolution of the City Council of the City of Clermont, Lake County, Flonda, granting a Conditional Use Permit to operate a church in a R -3 Residential/Professional Zoning Distnct. Staff recommended approval of the request for a CUP to allow the operation of a church provided vanances are obtained by City Council and the occupancy load limit of 28 people per the Land Development Code. Staff further recommended the redevelopment and construction be completed in accordance with section 1, number 12. Item No. 13 — Variances Request Planning and Zoning Director Hitt reviewed the vanances requested. The variances are building setbacks of 1.3 feet to 7.3 feet on the east side; reduced landscape buffer to be 7 feet on west side and 1.3 feet up to 10 feet on east side; and to provide 6 parking spaces to be unpaved grass parking as on -site parking with one paved handicapped space. Staff recommended approval of the three (3) vanances. Applicant, Steve Smith, was present and requested Council approval. Mayor Turville opened the public hearing. Gladys Carthon, 791 E. Montrose Street and Edward Shelton, 722 E Desoto Street, spoke in support of the request. Mayor Turville closed the public hearing Council Member Goodgame noted he met with the applicant pnor to the meeting in regards to the church. 5 City of Clermont MINUTES REGULAR COUNCIL MEETING May 24, 2011 Council Member Goodgame moved for approval of item 12 as submitted: seconded by Council Member Mullins. The motion passed with all members present voting "aye ". Council Member Goodgame moved that item 13 variance request for this site be approved as submitted: seconded by Council Member Mullins. The motion passed with all members present voting "aye ". Item No. 14 — Lien Forgiveness Request Planning and Zoning Director Hitt reported on the hen forgiveness request for 792 E Montrose Street The Code Enforcement violation and subsequent hen pertained to =maintained buildings that were owned by The Church of Our Lord Jesus Christ of the Apostolic Faith, Inc. The building and lots have been sold to New Beginnings who have applied for a CUP and three variances to rebuild and utilize the site as a church specifically for the people in their program. This lien was filed July 23, 2008 at $2,800 plus $100 per day. The property is still not in compliance until the building is habitable or removed. The new owner is intending to repair the building for use as a church. The total lien accrual as of May 24, 2011 is $106,300. Mayor Turville opened the public hearing. There were no comments. Mayor Turville closed the public hearing. Council Member Goodgame moved that lien forgiveness request be approved as submitted: seconded by Council Member Mullins. The motion passed with all members present voting "aye ". ADJOURN: With no further comments, this meeting was adjourned at 7:57pm. APPROVED: 40111,0410 A.-- S. Turville, Mayor ATTES : Tracy Ackroy2. City erk • e ` - Pc T 6 James Kinzler From: Aaron Mercer Sent: Friday, April 15, 2011 1 22 PM To: James Kinzler Subject: West Plant This is the information Duane had on the generator and blowers at the West Plant to be suplused: 2 - Hoffman Blower Centrifugal Model #38406A Order# GS -22141 Serial # 971111 & 971112 NO DATA ON MOTORS,... but appeared to be same as the Reliance listed below ??? 1- Lawson Blower 75 HP SPGR 870648 856- 0- 0- 6 -0 -AD Reliance Motors: 75HP ID# P36671H -03 -YM Frame -364TS Generator ONAN 350 Model# 350- 00FN- 17R/29180 D Serial # A8708637077 1RPM -1800 Hertz -60 350 FW KVA 432.5 Thanks, Aaron Aaron D. Mercer, AICP Operations Manager City of Clermont 3335 Hancock Road Clermont, FL 34711 Phone: 352 - 241 -0178 Fax: 352 - 241 -0542 CeII: 352 - 516 -7526 1 • City of Clermont 3335 Hancock Road Clermont FL 34711 Utilities Department 352 - 241 -0178 o( Memo To: Wayne Saunders, City Manager From: James Kinzler, Utilities Director Date: May 12, 2011 Re: Sanitation Vehicle Replacement The Sanitation Fleet consists of vehicles pnmanly purchased in 2006 Due to the age, volume of usage and condition of these vehicles, staff request approval of two new automated side loader vehicles for residential pick up Staff recommends the purchase of the two new vehicles from Container Systems & Equipment Company, Inc for $266,983 each, totaling $533,966 The pncing is based on the Flonda Shenffs Vehicle Contract which offers a competitive purchasing instrument on hundreds of vehicles Staff request approval of the purchase of these vehicles and a budget amendment to utilize available reserves to fund the purchase Staff also request approval to surplus the two 2006 Lodals that will be replaced The vehicles will either be utilized as trade in for $30,000 each or auctioned to obtain a higher value A five year capital plan will be submitted with the proposed 2011 -2012 budget 1 FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME -FIRST NAME - MIDDLE NAME NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, QR COMMITTEE Vcn W0,1nes' R;c- rd K e u ,tz el-1 G;ty coU-x -r MAILING ADDDR SS r� l rHE BOARD, COUNCIL, COMMISSIO, AUTHORITY OR COMMITTEE ON hasp �awri AA ewdO,+5 c.tYcle WHICH I SERVE IS A UNIT OF CITY COUNTY 126 ❑ COUNTY DOTHER LOCAL AGENCY L 1 e r ri a n L u.1� a NAME OF POLITICAL SUBDIVISION DATE ON WHICH VOTE OCCURRED } y C ter Mi®h� MY POSITION IS ,/ frt ■i a p4 E w a o 11 ELECTIVE ❑ APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee It applies equally to members of advisory and non - advisory bodies who are presented with a voting conflict of interest under Section 112 3143, Florida Statutes Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his or her special private gain or Toss Each elected or appointed local officer also is prohibited from knowingly voting on a mea- sure which inures to the special gain or Toss of a principal (other than a government agency) by whom he or she is retained (including the parent organization or subsidiary of a corporate principal by which he or she is retained), to the special private gain or Toss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec 163 356 or 163 357, F.S , and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity For purposes of this law, a "relative" includes or:y the officer's father, mother, son, daughter, husband, wife, brother, sister, father -in -law, mother -in -law, son -in -law, and daughter -in -law A "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange) * * * * * * * * * * * * * * * * ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min- utes of the meeting, who should incorporate the form in the minutes * * * * * * * * * * * * * * * * APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes (Continued on other side) APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency • The form must be read publicly at the next meeting after the form is filed IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING , • You must disclose orally the nature of your conflict in the measure before participating • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed 1 DISCLOSURE OF LOCAL OFFICER'S INTEREST 1, P C , V co- d 1< C/a,1 -t l/Va9 ner , hereby disclose that on M o, y pZ 4 , 20 1 1 (a) A measure came or will come before my agency which (check one) 0 inured to my special private gain or loss, inured to the special gain or loss of my ousiness associate, inured to the special gain or Toss of my relative, _/inured to the special gain or loss of rakes , 1 `, C l r 1 S '- a M C Ph r , by whom I am retained, or / inured to the special gain or Toss of , which is the parent organization or subsiiiar i of a principal which has retained me (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows Date Filed Signature NOTICE UNDER PROVISIONS OF FLORIDA STATUTES §112 317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000 CE FORM 8B - EFF 1/2000 PAGE 2