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11-08-2011 Regular Meeting City of Clermont MINUTES REGULAR COUNCIL MEETING November 8, 2011 The Clermont City Council met in a regular meeting on Tuesday, November 8, 2011 in the Council Chambers at City Hall. Mayor Turville called the meeting to order at 7:00 pm with the following Council Members present: Council Members Mullins, Goodgame, Hogan and VanWagner. Other City officials present were: City Manager Saunders, City Attorney Mantzaris and City Clerk Ackroyd. INVOCATION Council Member Van Wagner gave the invocation followed by the Pledge of Allegiance. PROCLAMATIONS Mayor Turville read the National Amencan Indian Heritage Month proclamation aloud. MINUTES Council Meeting minutes of October 11, 2011 Council Member Goodgame moved that the minutes of the October 11 Council meeting be approved as written: seconded by Council Member Mullins. The motion passed with all members present voting aye. PUBLIC COMMENTS Wally Herda expressed concern with helicopter landings near the elementary school at Bloxam and Highland Avenue. Mr. Herda also inquired about a new regulation in regards to firing weapons on private property. City Attorney Mantzans noted he would look into it. Lake County Commissioner Parks provided an update. There will be a meeting to address recreation m south Lake County on December 5 at Minneola City Hall at 6:OOpm. On November 14, he invited the city to attend the Economic Development Summit. The Incubator Business Resource Center will be open the first of January at the Visitor Center. REPORTS City Manager Saunders rescheduled the workshop from November 10 to November 29 at 5:30pm prior to the Council meeting. Also, Police Chief Graham has requested authonzation to accept and apply for the Edward Byrne Memorial Justice Assistance Grant in the amount of $8,028. The request is for new software needed for tracking internal affairs. The total cost is $10,000. There are funds available in the Law Enforcement Trust Fund to cover the remaining expense of $1,972. There would be an annual support expense of $1,800. City Manager Saunders supported the request. Council Member Goodgame moved that we authorize Chief Graham to proceed with the Byrne Grant for $8,028; seconded by Council Member Mullins. The motion passed with all members present voting aye. City Attorney Mantzaris — No Report Council Member Hogan — No Report 1 City of Clermont MINUTES REGULAR COUNCIL MEETING November 8, 2011 Council Member Goodgame reported the Community Foundation in south Lake has formed a food provider group to feed hungry people in south Lake County. They are collecting food and toys. He also reported on the success of the Antique Road Show this past weekend. All proceeds went to the Historical Society. Furthermore, Council Member Goodgame requested Council approval to proceed with placement of a non operating outhouse at the Historic Village. There will be no cost to the city as the Boy Scouts have volunteered to do this as their Eagle Project. Council Member Hogan so moved: seconded by Council Member Mullins. The motion passed with all members present voting aye. Council Member Mullins reported on the Taste of South Lake event held last Thursday, November 3 and the Downtown Art Festival held this past weekend. Council Member Van Wagner — No Report Mayor Turville — No Report CONSENT AGENDA Mayor Turville advised the next item on the Agenda for consideration was the Consent Agenda and requested anyone wishing to have any item pulled for discussion to please come forward at this time Item No. 1— Event Request Request use of McKinney Park from Christian Men in Action for their annual Chnstmas Eve Block Party on Saturday, December 24 Item No. 2 — Bid Award Request authorization to award Allstate Paving, Inc. the bid to provide Disston Avenue stormwater improvements. Item No. 3 — Bid Award Request authonzation to award Mid Florida Purchaszng Division Fitness Distnbutors, Inc. the bid to purchase physical fitness equipment for Police Dept. using Edward Byrne Memorial Justice Assistance Grant funds. Item No. 4 — Approval Request Approve contract between AECOM Technical Purchasing Division Services, Inc. and the City to provide planning and design services for passive and recreational parks. Item No. 5 — Bid Award & Budget Approval Request authonzation to award J Walton Purchasing Division Mowing, Inc. the bid to provide nght -of -way and pond mowing services. Also approve budget amendment for $10,092.00. 2 City of Clermont MINUTES REGULAR COUNCIL MEETING November 8, 2011 Item No. 6 — Approval Request Request to piggyback the Lake County B.C.C. Purchasing Division contract with Battery USA, Inc. for the purchase of automotive batteries. Item No. 7 — Scope of Services Request approval for consultation services with CityScape Consultants in the amount of $4,500.00 to provide Technical review and negotiation of cellular tower relocation options for the Highland elevated storage tank. Item No. 8 — Scope of Services Request approval of Scope of Services from Engineering Department Approval Request CT Hsu in the amount of $17,556.00 to design and size the electrical demands for the various loads associated with the project and design and permit streetscape improvements along 7 Street from Montrose to Minneola. Item No. 9 — Grant Approval Request Request acceptance of $200,000 matching grant from National Park Service's Land and Water Conservation Fund for Inland Groves Property Park Development. Mayor Turville reported Item No. 4 has been pulled from the agenda. Ann Dupee requested to pull Item No. 2; Council Member Goodgame pulled Item No. 3 and Council Member Mullins pulled Item No. 8. Council Member Mullins moved to accept Items No. 1, 5, 6, 7 and 9; seconded by Council Member Goodgame. The motion passed with all members present voting aye Item No. 2 — Ann Dupee, 389 Division Street, questioned the funding and status of Hooks Street. City Manager Saunders confirmed it is in the budget. Lake County is in the process of acquiring property needed for the stormwater ponds They are negotiating at this point. Item No. 3 — Council Member Goodgame questioned the budgeted amount of $174,596. City Manager Saunders clarified that is the amount of dollars available in the seizure funds that can be used towards the purchase. The total cost is $13,568. Police Chief Graham reported this request includes 3 pieces of equipment. This program also includes a trained nutritionist and evaluators to tram all staff four (4) times during the year. He will mandate all sworn staff to undergo the test. For clarification, the amount of $13,568 is from a Federal grant and the only cost to the city is $214 from the seizure funds. Item No. 8 — Council Member Mullins asked if the contract includes the lights on Montrose Street to West Avenue. City Manager Saunders confirmed it does. Council Member Mullins also asked if it includes a central PA system. City Manager Saunders noted it is only for power, additional lights and vendor power. It would have to be different conduit for the sound system. They will have to do a directional bore for most of the conduit and could have them put in another piece of conduit at the same time for a sound system. 3 City of Clermont MINUTES REGULAR COUNCIL MEETING November 8, 2011 Council Member Goodgame moved to approve Item No. 2, 3 and 8; seconded by Council Member Mullins. The motion passed with all members present voting aye. Mayor Turville noted Item No. 13 is a variance request that has been withdrawn UNFINISHED BUSINESS Item No. 10 — Utility Agreement Reed Nissan Planning and Zoning Director Hitt presented the request for a Utility Service Agreement for Reed Nissan located on the north side of State Road 50 at Granville Road. The applicant is Denham Engineering and is requesting a utility service agreement for water and sewer to operate an automobile dealership which would include sales, display, service, repair, paint, body work, storage, etc. The agreement is conditioned upon deferral of annexation to occur when legally appropnate. The project will be developed pursuant to the agreement. Staff recommended approval. Jimmy Crawford, Esq., was present on behalf of Reed Nissan and available for questions. Mayor Turville opened the public heanng. There were no comments. Mayor Turville closed the public hearing. Council Member Goodgame expressed concerns with the elevation and a deceleration lane. Mr Crawford noted this is not for site plan approval; it will have to return through Lake County with the City's Joint Planning Area (JPA) comments. Furthermore, he referred to language in the agreement stating the owner shall be responsible for all access to the site which may include turn lanes from State Road 50 into the development along the south boundary line therefore they may be required. Council Member Hogan moved for approval of the Utility Agreement with Reed Nissan; seconded by Council Member Goodgame. The motion passed with all members present voting aye. NEW BUSINESS Item No. 11— Jim Judge, Executive Director of Lake EMS Jim Judge, Director of Lake EMS, was present to report on the newly formed Lake EMS service. He was available for questions and will take concerns to the operations committee John Simpson, Lake EMS, provided an overview of the deployment plan. Mayor Turville opened the public hearing. The following expressed concerns with the new proposal and requested two (2) ambulances at Fire Station No. 3: Ed Prof, 1020 Everest Street; Lola Secora, 2852 Highland View Circle; Kenneth Forte, 2924 Highland View Circle; Judy Proli, 1020 Everest Street; Kalman Holetz, 2405 Praine Dunes; and Nick Bruno, 2363 Caledonian Street 4 City of Clermont MINUTES REGULAR COUNCIL MEETING November 8, 2011 Mayor Turville closed the public hearing Jim Judge responded to their concerns noting there are Firefighters and Paramedics trained to respond until the ambulance arrives. Council Members Goodgame, Van Wagner and Hogan and Mayor Turville expressed concerns with the level of service and the number of ambulances in the south Lake County area. Council Member Goodgame moved that the City of Clermont send a letter to the Directors and the Board of County Commissioners telling you we are not happy with the closure of Fire Station 2 and do not feel the ambulances at the present time are equally distnbuted according to population in the county and we want our ambulance back full time, seconded by Council Member Van Wagner. Under discussion, Council Member Mullins noted ambulances are not distributed based on population; it is distributed based on calls. He would agree to a study of the analysis, response times, and level of service compared to last year to determine if we require more instead of basing it on population. Council Member Hogan called for the question. Mayor Turville clarified the motion. Directmg the staff to pen a letter to the board of the ambulance service and the County Commission expressing our concerns about the loss of the second full time ambulance. Our concerns are not associated with the cost of the service; it is our concern over the quality and the level of the service anticipated by our constituents City Attorney Mantzaris asked Council Member Goodgame if that is an accurate statement of the motion; Council Member Goodgame confirmed. The motion passed with all members present voting aye. Mayor Turville recessed the meeting at 9:19pm; the meeting reconvened at 9:30pm. Item No. 12 — Resolution No. 2011 -19 City of Groveland Mayor Turville read Resolution 2011 -19 aloud by title only. A Resolution of the City Council of the City of Clermont, Lake County, Flonda, seeking collaboration among the South Lake Municipalities in re- claimed water projects and providing for an effective date. Groveland Council Member Tim Louks addressed the Council to request collaboration among the municipalities in south Lake County in re- claimed water projects City Manager Saunders expressed support for the proposed Resolution Mayor Turville opened the public heanng. 5 City of Clermont MINUTES REGULAR COUNCIL MEETING November 8, 2011 Lake County Commissioner Parks fully supported the Resolution. Ann Dupee, 389 Division Street, spoke in favor of the Resolution. City Manager Saunders distnbuted a Resolution adopted by the South Lake Chamber supporting this position. Council Member Mullins moved to adopt Resolution 2011 -19; seconded by Council Member Van Wagner. The motion passed with all members present voting aye. City Manager Saunders expressed concern with obtaining approval of the re -use water agreement for Consery II and requested assistance from Lake County. Lake County Commissioner Parks remarked he would follow up on the request. Item No. 13 — Variance Request Kelsey Hill /David Welsh This item was withdrawn from the agenda. Item No. 14 — Resolution No. 2011 -20 Mayor Turville read Resolution 2011 -20 aloud by title only. A Resolution of the City Council of the City of Clermont, Lake County, Florida, adopting the Lake County Multi - Jurisdictional Hazard Mitigation Plan and providing an effective date. City Manager Saunders stated this is a county wide plan. This Resolution is a reaffirmation of our support for the mitigation plan to be eligible for future FEMA funding through 2016. Mayor Turville opened the public hearing There were no comments. Mayor Turville closed the public heanng. Council Member Hogan moved to approve; seconded by Council Member Mullins. The motion passed with all members present voting aye. Item No. 15 — Ordinance No. 2011-13-M Introduction Mayor Turville read Ordinance 2011 -13M aloud by title only. An Ordinance of the City of Clermont, Flonda, adopting the Small Scale Comprehensive Plan Amendment for the City of Clermont, Flonda, pursuant to the Local Government Comprehensive Planning Act, Chapter 163, Part II, Florida Statutes; setting forth the authority for adoption of the Small Scale Comprehensive Plan Amendment; setting forth the purpose and intent of the Small Scale Comprehensive Plan Amendment; providing for the adoption of the Small Scale Comprehensive Plan Amendment; establishing the legal status of the Small Scale Comprehensive Plan Amendment; providing a severability clause; and providing an effective date. 6 City of Clermont MINUTES REGULAR COUNCIL MEETING November 8, 2011 Council Member Mullins moved to introduce Ordinance 2011 -13M; seconded by Council Member Van Wagner The motion passed with all members present voting aye. Item No. 16 — Ordinance No. 2011-14-M Introduction Mayor Turville read Ordinance 2011 -14M aloud by title only. An Ordinance under the Code of Ordinances of the City of Clermont, Lake County, Flonda amending the Official Zoning Map of the City of Clermont, referred to in Chapter 122 of Ordinance No. 289 -C, Code of Ordinances; rezoning the real properties described herein as shown below, providing for severabihty, effective date, and publication. Council Member Mullms moved to introduce Ordinance 2011 -14M; seconded by Council Member Hogan. The motion passed with all members present voting aye. Item No. 17— Council Appointment City Manager Saunders reported there has been a resignation on the Police Officers Pension Board. A total of seven (7) people requested consideration to serve on the board. In addition, there are three (3) board members requesting reappointments: John Baker, Police Officers Pension Board; Frank Maglione and Sy Holzman, Firefighters Pension Board. Council Member Goodgame moved to appoint James Wynns to the Police Board; seconded by Council Member Hogan. The motion passed with all members present voting aye. Council Member Goodgame moved for the reappomtment of the three (3) gentlemen whose terms are expiring on the police and fire board; seconded by Council Member Mullins. The motion passed with all members present voting aye. ADJOURN: With no further comments, this meeting was adjourned at 10:10pm. APPROVED: '� • . Turville, Mayor ATTES • Tracy groyd, City Cler.! 7