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05-22-2012 Regular Meeting City of Clermont MINUTES REGULAR COUNCIL MEETING May 22, 2012 The Clermont City Council met in a regular meeting on Tuesday, May 22, 2012 m the Council Chambers at City Hall. Mayor Turville called the meeting to order at 7:00 pm with the following Council Members present. Council Members Mullins, Goodgame, Hogan and VanWagner. Other City officials present were City Manager Saunders, City Attorney Mantzans and Deputy City Clerk Noak INVOCATION Council Member Goodgame gave the invocation followed by the Pledge of Allegiance. MINUTES Approval of Minutes for May 8, 2012 Council Meeting Council Member Goodgame moved that the minutes of the May 8 Council meeting be approved as submitted, seconded by Council Member Mullins. The motion passed with all members present voting aye. PROCLAMATIONS Mayor Turville read the Motor Cycle Safety Awareness Month proclamation aloud, declaring May as Motor Cycle Safety Awareness Month. Council Member Mullins read the Civility Month proclamation aloud, declaring May as Civility Month. RECOGNITIONS Council Member Goodgame presented the Lake County Histoncal Society's Annual Awards to Dolores Walker as " Histonan of the Year 2012 ", Dodie King as "Fnends of History", and Jacob Hiatt as "Student Volunteer of the Year ". PUBLIC COMMENTS Jim Purvis, 4206 Hammersmith Dnve, commented the traffic light request on Hancock Road was denied by the Lake County Board of County Commissioners Mr Purvis requested an update on the status of Fire Station 3 City Manager Saunders stated the remediation process was underway and should be completed in less than 30 days. Tim Murry, 574 East Desoto Street, thanked City Council and Public Services for the sidewalk improvements on East Broome Street. REPORTS City Manager Saunders requested Council schedule a closed session at 6:OOpm prior to the next council meeting regarding the Firefighters Collective Bargamuig Agreement Council was in agreement 1 City of Clermont MINUTES REGULAR COUNCIL MEETING May 22, 2012 Additionally, City Manager Saunders requested Council keep the dates of July 17, 18, 19 and 23 open for budget workshops. The workshops will begin at 6:OOpm. City Attorney Mantzans - No report Council Member Hogan - No report Council Member Goodgame reported on the dedication of the South Lake Histoncal Society's Quonset Hut. Council Member Mullins - No report Council Member VanWagner - No report Mayor Turville reported on the groundbreaking ceremony for the Clermont Community Center PRESENTATION Pig on the Pond Update Cheryl Fischel, Pig on the Pond Event Manager, thanked the City and staff for their support Over $80,000 was raised for scholarships and in support of education. Mayor Turville presented a plaque to Ms. Fischel in appreciation for her efforts for the Pig on the Pond event Cheryl Fischel presented the City of Clermont a stained glass Pig on the Pond logo CONSENT AGENDA Mayor Turville advised the next item on the Agenda for consideration was the Consent Agenda and requested anyone wishing to have any item pulled for discussion to please come forward at this time. Item No. 1— Event Request Request use of McKinney Park and Christian Men in Action waiver of fees by Christian Men in Action for the 5 Annual "Kick It Off" Community Event on Saturday, August 4, 2012 from 10:OOam to 4 OOpm. Item No. 2 — Event Request Request use of McKinney Park and Renaissance Group of Central Flonda waiver of fees by Renaissance Group of and Stop the Madness Outreach Central Florida and Stop the Madness Outreach to host a Family Fun Day and Job Fair event on Saturday, June 30, 2012 from 10:OOam to 4:OOpm. Item No. 3 — Request to Surplus Request to surplus one Lodal vehicle and Environmental Services four large replacement pistons. 2 City of Clermont MINUTES REGULAR COUNCIL MEETING May 22, 2012 Item No. 4 — Approval Request Approve agreement between Shelley's Environmental Services Environmental Systems and the City to treat and dispose of biosolids at the rate of $750.00 per 25 cubic yard load. Item No. S — Approval Request Approve Underground Conversion Engineering Department Agreement between Progress Energy and the City to retrofit existing services for Streetscape and Jenkins Replacement improvements for a total of $63,656.07. Item No. 6 — Approval Request Approve contract between Public Resources Purchasing Division Management Group, Inc. and the City to provide impact fee study consultant services. Item No. 7 — Approval Request Request to piggyback Clay County Utility Purchasing Division Authonty contract with Bore Hawg, Inc. to provide horizontal directional drilling services. Item No.8 — Approval Request Approve contract between Titan Amencan, Purchasing Division Cemex, Central Flonda Ready Mix and the City to provide ready -mix concrete. Council Member Goodgame moved for approval of Consent Agenda items 1 through 8 as presented; seconded by Council Member Mullins. The motion passed with all members present voting aye. NEW BUSINESS Item No. 9 — Contribution Request Boys & Girls Clubs of Lake and Sumter Counties City Manager Saunders stated the request was from the Boys and Girls Clubs of Lake and Sumter Counties for a donation of $20,000 toward their summer program. There are over 300 kids enrolled in their program in the South Lake County Unit and approximately 85 live inside the city limits of Clermont. Joni Smith, Tracy Jones, and Mark Graff from the Boys and Girls Clubs spoke regarding the summer program costs and their reliance on donations, grants and fundraisers to run the programs. The money requested is for the summer program; which is a nine -week program at a cost of $25 per child per week. Mayor Turville opened the public heanng. Cuqui Whitehead, 837 5 Street, spoke in favor of the request. Jim Purvis, 4206 Hammersmith Dnve, spoke in opposition of the request. Tim Murry, 574 East Desoto Street, spoke in favor of the request. Ann Dupee, 389 Division Street, spoke in favor of the request. 3 City of Clermont MINUTES REGULAR COUNCIL MEETING May 22, 2012 Mayor Turville asked how the individual program costs related specifically to the summer program and if the costs were administrative expenses. Ms. Smith stated individual program costs included supplies and other associated costs. The budget presented is an estimate of the funding necessary for the Clermont area. Council Member Goodgame inquired if salaries and benefits could be broken out from the overall costs. Ms. Smith replied the mformation could be broken out by position and stated administrative costs the previous year were 14 percent. Council Member VanWagner asked if the budget was based on 120 kids Ms Smith stated it was an estimate based on an average of 90 to 100 children each day. Council Member Mullis commented the City has not funded 501C3s m the past and the City dropped their summer program due to budget funding. Council Member Hogan stated he was not in support of the request. Mayor Turville closed the public heanng. Council Member VanWagner moved to approve; Mayor Turville passed the gavel to Vice Mayor Goodgame to second the motion. Council Member Mullins suggested the Council consider a sum of money less than $20,000 to scholarship a certain number of Clermont children at $250 per child as economic development. Council Member VanWagner moved to withdraw the motion, seconded by Mayor Turville. Council Member Mullins moved; for the purpose of economic development, to scholarship up to $10,000, 40 Clermont residents at $250 per head, to the Boys & Girls summer program; seconded by Council Member Goodgame The motion passed 4 to 1 with Council Member Hogan opposing. Item No. 10 — Resolution No. 2012-15 Travel House of America Mayor Turville read Resolution 2012 -15 aloud by title only. A Resolution of the City Council of the City of Clermont, Lake County, Flonda, granting a Conditional Use Permit to allow a professional office for a travel business in the R -3 -A residential/professional zoning district. Planning and Zoning Director Hitt presented the request to allow a professional office for a travel business at 154 East Highland Avenue. The proposal is to add a 481 square foot addition to the existing building. Staff recommended approval. Rick Hamman, Applicant, 11605 Holmes Dnve, was available to answer questions. Mayor Turville opened the public heanng. There were no comments 4 City of Clermont MINUTES REGULAR COUNCIL MEETING May 22, 2012 Mayor Turville closed the public heanng. Council Member Goodgame moved for approval of Resolution 2012 -15; seconded by Council Member Mullins. The motion passed with all members present voting aye Item No. 11— Conditional Use Permit Real Life Christian Church City Manager Saunders stated the applicant requested the Conditional Use Permit be tabled until further notice. Council Member Mullins moved to table item 11 until further notice; seconded by Council Member Goodgame. The motion passed with all members present voting aye Item No. 12 — Variance Request Ford of Clermont Pnncipal Planner Henschel presented the request to allow barbed Wire fencing along the rear portion of the property. Staff recommended denial. Mike Deardoff, Applicant, stated the expansion of Hooks Street has exposed the back portion of the property and the owner would like to protect their assets. Mayor Turville opened the public heanng. Jim Purvis, 4206 Hammersmith, spoke in opposition of the request. Mayor Turville closed the public heanng. Council Member Goodgame moved for denial, seconded by Council Member Mullins. The motion passed with all members present voting ave. Item No. 13 — North Hancock Road Traffic Plan Discussion Council Member Goodgame commented the Lake County Board of County Commissioners voted 5 to 0 in support of a traffic study to do some realigning in the Hancock Road area. Additionally, Council Member Goodgame spoke regarding the County's traffic study of the Legends Way and Hancock Road intersection The intersection is dangerous as it is close to a traffic signal and Council Member Goodgame stated he would like to see Council wnte a letter m support of right turn only lanes. Council Member Mullins expressed concern regarding nght turn only lanes with fire truck use of Legends Way Council Member Mullins noted the County had not notified all of the subdivision residents and commented Council should recommend to the County that all subdivision residents should be notified when it affects an entrance to their subdivision; particularly in a gated community. Mayor Turville commented County Manager Gray and County Commissioner Parks met with the Department of Transportation regarding better solutions to re- routing traffic on Highway 50 onto Highway 27. 5 City of Clermont MINUTES REGULAR COUNCIL MEETING May 22, 2012 Council Member Goodgame stated the current plan for the re- routing is to close the slip road and have traffic go to Hooks Street, with no stop signs on Hooks Street except for traffic coming south on Grand Highway. Mayor Turville commented traffic at the service road stop sign on Hooks Street is unable to turn when the traffic light is green. City Manager Saunders stated the issue was discussed with the Department of Transportation and the City suggested another route to alleviate the problem. ADJOURN: With no further comments, this meeting was adjourned at 8:55pm. APPROVED: OW- • arold S. Turville, Mayor ATTEST: LI Trac �. oyd, City Clete 6 Denise Noak From: Heather Wooding Sent: Tuesday, May 29, 2012 9:57 AM To: Tim Cayton; Brian Camp Cc: Denise Noak Subject: RE: Surplus items Follow Up Flag: Follow up Flag Status: Flagged Categories: Red Category Thanks! Heather Wooding Environmental Services Administrative Assistant 352 - 241 -0178 Phone 352 - 241 -0542 Fax From: Tim Cayton • Sent: Tuesday, May 29, 2012 9:56 AM To: Heather Wooding Subject: RE: Surplus items There Jarp three stage cylinders . Loadal part # 9930368 Tim Cayton City of Clermont 352 - 394 -7177 fax 352 - 394 -8776 From: Heather Wooding Sent: Friday, May 25, 2012 1:54 PM To: Brian Camp; Tim Cayton Subject: FW: Surplus items Can I get this info from you guys? Thanks! Heather Wooding Environmental Services Administrative Assistant 352 - 241 -0178 Phone 352 - 241 -0542 Fax From: Denise Noak Sent: Friday, May 25, 2012 1:22 PM 1 To: Heather Wooding Subject: Surplus items Heather, At the May 22, 2012 Council meeting, several items were approved to surplus. Those items were a Lodal vehicle and four large replacement pistons. Do you have a listing of those items and their corresponding i.d. numbers; such as the vehicle VIN number, part number for pistons? Thanks, Denise Noak, CMC Deputy City Clerk 352.241.7330 2 Denise Noak From: Heather Wooding Sent: Tuesday, May 29, 2012 10:03 AM To: Denise Noak Cc: Brian Camp; James Kinzler Subject: RE: Surplus items Follow Up Flag: Follow up Flag Status: Flagged Categories: Red Category Lodal's #4254 and #4257 are to be surplused. One of these was from last year's approval and then the other one is from 5/22/12 Thanks! Heather Wooding Environmental Services Administrative Assistant 352 - 241 -0178 Phone 352 - 241 -0542 Fax From: Denise Noak Sent: Friday, May 25, 2012 1:22 PM To: Heather Wooding Subject: Surplus items Heather, At the May 22, 2012 Council meeting, several items were approved to surplus. Those items were a Lodal vehicle and four large replacement pistons. Do you have a listing of those items and their corresponding i.d. numbers; such as the vehicle VIN number, part number for pistons? Thanks, Denise Noak, CMC Deputy City Clerk 352.241.7330 1