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08-14-2012 Regular Meeting City of Clermont MINUTES REGULAR COUNCIL MEETING August 14, 2012 The Clermont City Council met in a regular meeting on Tuesday, August 14, 2012 in the Council Chambers at City Hall. Mayor Turville called the meeting to order at 7:00pm with the following Council Members present: Council Members Mullins, Goodgame, Hogan and VanWagner. Other City officials present were: City Manager Saunders, City Attorney Mantzaris and Deputy City Clerk Noak. INVOCATION Council Member VanWagner gave the invocation followed by the Pledge of Allegiance MINUTES July 10, 2012 Council Meeting Council Member Goodgame moved the minutes of the regularly scheduled Council Meeting of July 10, 2012 be approved as submitted; seconded by Council Member Mullins The motion passed with all members present voting aye. July 24, 2012 Council Meeting Council Member Goodgame moved the minutes of the regularly scheduled Council Meeting of July 24, 2012 be approved as submitted; seconded by Council Member Mullins. The motion passed with all members present voting aye. PUBLIC COMMENTS Aston Thomas, 1728 Presidio Dnve, provided Council with a signed petition for a cricket field as requested by Council Member Goodgame. David Holt, 1379 Legendary Boulevard, spoke regarding Captain Jon Johnson's suspension. Renae Gnggs, owner of Site Alignment Coaching and Consulting for Law Enforcement, offered her services to provide a needs assessment study of the Clermont Police Department. Kim Meintzschel commented Captain Johnson should be terminated. Ms. Memtzschel stated she had documents she could provide Council; but would be unable to leave the documents. City Attorney Mantzans stated documents could not be handed out and returned. If the documents were allegations related to Captain Johnson, the documents should be directed to the Police Department for review to determine if there has been any misconduct. Council cannot make the determination. Captain Johnson is a sworn officer and he is entitled to certain nghts under Flonda law. Charles Forth,939 West Desoto Street, expressed concern regarding suppression of free speech. Ginger Martin, 2440 Prairie Dunes, spoke favorably of City Manager Saunders and Police Chief Graham. Jim Purvis, 4206 Hammersmith Dnve, commented favorably on recent Council actions involving personnel. Charlene Forth, 939 West Desoto Street, expressed concern regarding suppression of free speech 1 City of Clermont MINUTES REGULAR COUNCIL MEETING August 14,2012 Ann Dupee, 389 Division Street, thanked City Manager Saunders for his years of service and what he has accomplished for the community Ms. Dupee suggested Council approach Darren Gray to fill the City Manager position. Bob Bowman, 722 West Montrose Street, spoke favorably of City Manager Saunders and Police Chief Graham. Mr. Bowman expressed concern regarding the City's reputation over the past several months. REPORTS City Manager Saunders stated a Community Redevelopment Agency meeting is needed to address two grant requests. The Council agreed to meet at 6:30pm on August 28, 2012 City Attorney Mantzaris requested the agenda for the Special Meeting on August 29, 2012 include presentations for the Clermont Police Department review and evaluation project Council was m agreement. Council Member Goodgame reported the Lake County Health Department on Oakley Seaver Boulevard opens August 29 and will offer immunizations for children and adults, along with children's dental services provided by Lake Children's Dentistry A Kings Ridge neighborhood had been resurfacing their roads and sent a letter to Council Member Goodgame in appreciation of the Sanitation Department and employee Bnan Camp working to re- schedule trash and recycling service around the project. • Council Member Goodgame stated he spoke to Darren Gray regarding interest in the City Manager position and Mr. Gray was receptive. Council Member Goodgame moved to make provisions for hiring Darren Gray as our new City Manager and for City Attorney Mantzaris and Administrative Services Director Van Zile to begin negotiations of an employment contract with him, seconded by Council Member Hogan. The motion passed with all members present voting aye. Council Member Mullins thanked Council for approval of the food trucks and commented downtown business increases dunng the event. Council Member Van Wagner wished Intenm Chief Broadway the best and thanked him for taking on the responsibility dunng this difficult time. Mayor Turville commented on the quality and vanety of food at the food truck events CONSENT AGENDA Mayor Turville advised the next item on the Agenda for consideration was the Consent Agenda and requested anyone wishing to have any item pulled for discussion to please come forward at this time. Item No. 1—Approval Request Request authorization to purchase MUNIS Administrative Services Employee Self Service software from Tyler Technologies. 2 I 1 City of Clermont MINUTES REGULAR COUNCIL MEETING August 14, 2012 Item No. 2—Surplus Request Request to surplus information technology Administrative Services equipment items Item No. 3—Interlocal Agreement Approval Approval of an Interlocal Agreement between Lake-Sumter MPO the City and Lake-Sumter MPO for services for the 2012-13 budget year. Item No. 4—Approval Request Request to piggyback the Seminole County Public Services Aquatic Maintenance Bid contract with McLane Excavating Company for Center Lake aquatic vegetation removal. Item No. S—Event Request Request use of Waterfront Pavilion and Caribbean American Association of Lake County waiver of fees to host a "Taste of the Caribbean and Jerk Festival" on Saturday, June 15, 2013 from 12:00pm to 9:00pm. Item No. 6—Event Request Request use of Waterfront Pavilion and South Lake Marine Corp League waiver of fees to host the Annual Veterans Day Program Saturday, November 11, 2012 from 11:00am to 1:00pm. Item No. 7—Event Request Request use of Hancock Park Softball Field 1 Special Olympics Lake County through 4 and waiver of fees to host the Area 7 Softball tournament on Saturday, September 30, 2012 from 9.00am to 4:00pm. Council Member Hogan pulled items 5, 6, and 7. Council Member Goodgame moved to approve the consent agenda as submitted for items 1, 2, 3, and 4; seconded by Council Member Mullins. The motion passed with all members present voting aye. Council Member Goodgame stated there were expenses event holders should pay for and suggested holding a workshop. Council Member VanWagner inquired if the City could select events which did not have to pay for the use of facilities. City Attorney Mantzans stated Council should have one path and follow the path for all such events which come before Council, unless the City decides; as with Pig on the Pond, to sponsor the event, at which time the event would become part of the City's annual budgeting process Otherwise, Council should be treating everybody the same way. Council Member Goodgame moved to approve items 6 and 7 as submitted; seconded by Council Member VanWagner. The motion passed with all members present voting aye. Council Member Goodgame moved to table item number 5 until after a workshop; seconded by Council Member Hogan 3 City of Clermont MINUTES REGULAR COUNCIL MEETING August 14, 2012 Council Member VanWagner commented the City should sponsor the Caribbean Club event. Council Member Mullins suggested the Caribbean Club provide a sponsorship package for Council to review. The motion passed with all members present voting aye Mayor Turville read the election results Timothy Bates and Tim Murry will be on the November ballot. Mayor Turville called for a five minute recess at 8 20pm The meeting resumed at 8:25pm. NEW BUSINESS Item No. 8— Variance Racetrac Petroleum, Inc Planning & Zoning Director Hitt presented the vanance request to allow for a second and third wall sign on two separate walls A Conditional Use Permit was granted on February 28, 2012 which included a vanance for three wall signs The vanance request was denied without prejudice The applicant is proposing three wall signs for both the front wall facing U S Highway 27 and the side wall facing Citrus Tower Boulevard; with no signs on the rear or intenor side. The three signs proposed for the front wall total 123.5 square feet,which is less than the'maximum 200 square feet allowed by code for one sign. The three signs proposed for the side wall total 161 square feet, which is 8 square feet more than the maximum allowed by code for one sign. City Council has granted similar vanances in the past for a maximum of two signs; provided the signs did not exceed the maximum square footage allowed by code. Staff recommended denial of the vanance request. Tom Hardy, applicant,requested approval. Mayor Turville opened the public hearing. Jim Purvis, 4206 Hammersmith Dnve, spoke in opposition of the request Mayor Turville closed the public hearing. Mayor Turville commented the signs will not be seen when the canopies are in place. Council Member Hogan spoke in opposition of allowing three signs. Council Member Mullins moved to grant a vanance allowing two signs on the southern exposure side and the western exposure, the total square footage is not to exceed the calculated maximum; seconded by Council Member Hogan. The motion passed 4 to 1 with Mayor Turville opposmg. 4 City of Clermont MINUTES REGULAR COUNCIL MEETING August 14,2012 Item No. 9— Variance Goodwill Industries of Central Florida Planning& Zoning Director Hitt presented the vanance request. The property is located on the northeast corner of Hooks Street and Grand Highway in Oakhill Commons. The proposal is to install a second wall sign on the south and west elevations of the building The total square footage for each wall face is less than the maximum square footage allowed. The development received a Conditional Use Permit on July 24,2012. Staff recommended denial of the variance request. Shannon Hoagland,representing Goodwill Industnes,requested approval. Mayor Turville opened the public hearing. There were no comments. Mayor Turville closed the public hearing Council Member Mullins moved to grant the vanance request; seconded by Council Member Hogan. Council Member Goodgame inquired if a sign could be placed on The eastern side in the future. Planning &Zoning Director Hitt responded another sign would be allowed on the eastern and northern side. Council Member VanWagner requested Planning & Zoning Director Hitt work with the City Manager and discuss possible changes to the code regarding allowing two signs if the combined square footage is not over the maximum allowable size. The motion passed with all members present voting aye. Item No. 10—JPA Utility Agreement Clermont Baptist Church, Inc Planning & Zoning Director Hitt presented the request to amend the current Utility Service Agreement The property is located at 16115 Old Highway 50 and the project is for constructing a new 7,000 square foot sanctuary The projected water use is 1,920 gallons per day and the agreement is conditioned upon deferral of annexation when legally appropriate. Christopher Germana,Engineer, stated the project has received both Lake County and St.Johns permits. Mayor Turville opened the public hearing. There were no public comments. Mayor Turville closed the public hearing. Council Member Goodgame moved for approval; seconded by Council Member Hogan. The motion passed with all members present voting aye. Item No. 11 —Resolution No. 2012-22 Interlocal Service Boundary Agreement Mayor Turville read Resolution 2012-22 aloud by title only A Resolution of the City Council of the City of Clermont, Lake County, Florida, initiating the negotiation process pursuant to §171.203, Flonda Statutes to enter into an interlocal service boundary agreement; inviting Lake County,City of Minneola, City of 5 Ciry of Clermont MINUTES REGULAR COUNCIL MEETING August 14, 2012 Groveland and the Town of Montverde, identifying an area of land to be discussed; identifying issues to be negotiated; providing for directions to the City Clerk, and providing for an effective date. City Manager Saunders stated the resolution allows for coordination of municipal services outside of the City limits. The resolution will allow annexations where there are existing utility agreements with the City, should negotiations with Lake County be successful. The municipalities identified to participate are Lake County, City of Mmneola, City of Groveland, and the Town of Montverde, with the ability for other municipalities to request participation Mayor Turville opened the public hearing. • Jim Purvis, 4206 Hammersmith Drive, inquired if the resolution would impact overlapping fire services. City Manager Saunders responded fire service areas are able to be negotiated. Mayor Turville closed the public hearing Council Member Goodgame moved to approve the interlocal agreement of the ISBA; seconded by Council Member Mullins. City Attorney Mantzans stated the third whereas clause should not be included m the resolution. Mayor Turville called for an amendment to the motion to exclude the third whereas clause on page one Council Member Goodgame so moved. The motion passed with all members present voting aye. ADJOURN: With no further comments,this meeting was adjourned at 8.58pm. APPROVED: ►' a old S Turville,Mayor ATTES : / 1 racy Ac oyd,City Clerk f 1 1 � 1 I,1j 1111111,1,IIf 6 City of Clermont Information Technology Equipment Surplus Listing August 7, 2012 Make Model Serial # Quantity Device APC , Smart ups 2200 4 UPS APC Smart ups 620 8 UPS APC Smart ups 1400 2 UPS APC Smart ups 750 UPS APC Backups es725 2 UPS APC Backups xs 1000 2 UPS APC Backups 600 UPS APC Backups cs500 UPS Emerson Liebert power sure UPS Powerware 9120 UPS Viewsonic Vx922 3 Monitor Viewsonic Vg151-2 2 Monitor Viewsonic Vg171 Monitor Gentner Psr1212 Monitor Kds Rad5c Monitor Nec L152er 4 Monitor Planar Ct1744nut Monitor Dell E772p Monitor Dell M782 Monitor Samsung Avl7ksbl Monitor Esp D5131nt Monitor Hp scanjet 4570c Printer Canon Scanlide 30 Printer Hp Jetdirect 300x Printer Hp 6310 allinone Printer Canon Phaser 6250 Printer Xerox Phaser 6300 2 Printer 4 E Make Model Serial # Quantity Device Vci tower P2 Computer Asus 314 Computer Asus Vci An009 Computer Grey custom Nsn 2 Computer Grey custom An021 Computer Asus Custom An003 Computer Asus Grey custom Nsn Computer Asus Vci An010 Computer Antec 4301 Computer Antec Antec001 Computer Antec An006 Computer Dell 2sgyg2l Computer Dell 2bnw21 Computer Dell 1 bnw21 Computer Dell Dkzz021 Computer Dell C9nw21 Computer Dell 8bnw21 Computer Fcic Computer Dell C3x0r21 Computer Dell 8bnsz11 Computer Custom tower An001 Computer Custom tower An024 Computer Custom tower An011 Computer Dlt tape Tape drive Misc Dell Power connect 2024 8hOnc21 Misc Dell Power connect 3024 5s5vr21 Misc Dell Power connect 3024 Hr5vr21 Misc St bernard (prism 64802 Misc Intel Express 2220t Misc Buffalo Terastation 45810361102991 Misc Sony Storstation lib-d81 02493305 Misc i e