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09-11-2012 Regular Meeting City of Clermont MINUTES REGULAR COUNCIL MEETING September 11,2012 The Clermont City Council met in a regular meeting on Tuesday, September 11, 2012 in the Council Chambers at City Hall.Mayor Turville called the meeting to order at 7:00 pm with the following Council Members present: Council Members Mullins, Goodgame, Hogan and Van Wagner. Other City officials present were: City Manager Saunders,City Attorney Mantzaris and City Clerk Ackroyd. INVOCATION Council Member Mullins gave the invocation followed by the Pledge of Allegiance. MINUTES Approval of Minutes for August 14, 2012 Council Meeting Approval of Minutes for August 29, 2012 Special Council Meeting Council Member Goodgame moved for the regular Council meeting minutes of August 14 be approved as submitted: seconded by Council Member Mullins. The motion passed with all members present voting aye. Council Member Goodgame moved that the special meeting minutes held August 29 be approved as submitted; seconded by Council Member Mullins. The motion passed with all members present voting aye. PROCLAMATIONS Mayor Turville read the proclamation aloud declanng September 17—23 as Constitution Week. PUBLIC COMMENTS Helmut Michaelson, 2351 Fenton Avenue, expressed opposition to raising taxes and asked Council to take the money from reserves. Milton Thompson questioned the status of the cricket field as requested by petition. Council Member Goodgame clarified the request for a petition of City of Clermont residents who play cncket. Mayor Turville requested information pertaining to this request on the next workshop agenda. Vivian Jay, 2448 Hythe Lane, expressed concern with alarm system inspection. City Manager Saunders stated he would contact the Building Official and will respond to her. Jim Purvis, 4206 Hammersmith Drive, commented on a program through South Lake Community Foundation to fund back packs. Also, distributed a flyer regarding a stolen boat from 2001 and suggested the Council appoint a commission to resolve the matter. Furthermore, suggested an alternative to keep the taxes down. REPORTS - City Manager Saunders reported on attending the Lake County Board of County Commissioners meetmg. They unanimously approved the interlocal agreement regarding the negotiations with Orange County and Orlando regarding the Consery II property. The City Council adopted this interlocal at the last meeting. 1 City of Clermont MINUTES REGULAR COUNCIL MEETING September 11,2012 Lake County thanked the City Council for cooperating. Also, there was an update from the Parks and Trails Division in regards to the Lake County Master Plan. They asked for approval of a park land acquisition strategy to acquire property for a regional park. The sprayfield property was named as one of the top two sites. It was unanimously approved to move forward with the strategy for future development. He anticipates dialogue with Lake County regarding the sprayfield property and has an idea to benefit the city and the county and will bring a proposal to the Council for consideration. The Council previously scheduled a workshop to follow the final budget public hearing on September 20. There was a consensus from Council to reschedule the workshop. Staff will contact Council with possible dates. City Attorney Mantzans commented he could schedule the third presenter for the Police Department evaluation at the rescheduled workshop. The Council was in favor of it. Furthermore, Mr. Mantzaris followed up from the previous Council meeting regarding the idea from the Town of Montverde related to collectmg money for the South Lake Community Foundation food distribution. They are doing a voluntary program as part of their Utility Billing and asking customers to round up to the nearest dollar. The funds collected are sent to the South Lake Community Foundation for designation to buy food. The food is distributed to that area. The City of Clermont can implement a similar program by administrative action by the Council to direct staff to put in place. City Manager Saunders stated it would be easier admimstratively to give residents an option to voluntarily add an exact amount instead of rounding up. Council Member Hogan commented on attending the September 11 ceremony at the Fire Station today. Council Member Goodgame reported on attending the September 11 Remembrance program at Fire Station No 1 this morning. Also, Mr. Goodgame expressed concern with misinformation wntten m a local newspaper. Council Member Mullins reported on the Citizens Oversight committee for Sales Tax meeting and the Lake County Arts and Cultural meeting. Council Member Van Wagner expressed concern with the budget deficit and asked how the city could reduce the budget. City Manager Saunders stated staff has reduced the budget over the last 4 years without a reduction to the level of service provided by the city.The majority of the budget is in public safety and personnel costs. Mayor Turville noted the reserves are a part of the budget and represent $10 million worth of taxes or earnings associated with taxes collected. Council Member Van Wagner questioned the adequate amount of funds for emergency situations. City Manager Saunders responded with the level of the General Fund budget, he cautioned reducing below $8 million m General Fund reserves.The recovery of this recession is slow and the accessed values have dropped dramatically and can only increase 3 percent per year due to legislative action. The city has lost 26 percent in assessed value. The Council could waif and take the funds from reserves however the city will be in the same situation next year and would have to consider a larger adjustment in the future. 2 City of Clermont MINUTES REGULAR COUNCIL MEETING September 11,2012 Council Member Van Wagner asked for a staff presentation at the September 20 budget public heanng. Mayor Turville commented Amendment 4 will be on the November ballot related to Save Our Homes. CONSENT AGENDA Mayor Turville advised the next item on the Agenda for consideration was the Consent Agenda and requested anyone wishing to have any item pulled for discussion to please come forward at this time. Item No. 1—Event Request Request use of Waterfront Pavilion with waiver of fees and staff costs to host, "Taste of South Lake", Thursday, November 1, 2012 from 5:00 p.m. to 8:30 p.m. Item No. 2—Purchase Approval Request authorization to purchase a new Environmental Services Vacuum truck for the Storm Water and Sewer Departments for $249,950 and a budget amendment to utilize reserves to fund the purchase. Item No. 3—Purchase Approval Request authonzation to purchase a Dell Administrative Services PowerVault Tape Dnve System for the water and sewer operations Supervisory Control and Data Acquisition system. Item No. 4—Purchase Approval Request authonzation to upgrade the e-mail Administrative Services system to Microsoft Exchange 2010. Item No. S—Approval Request Request to reject all RFP responses from Purchasing Division executive search consultant services for new City Manager. Item No. 6—Bid Award Request authorization to award FLAF Sports Purchasing Division Services, Inc. the bid to provide basketball, tennis and shuffle board court resurfacing services Item No. 7—Approval Request Approve contract between Tyler Technologies Inc. and the City for the purchase of MUNIS utility billing software. Item No. 8—Resolution No. 2012-30 Resolution expressing desire for fewer dogs and cats to be euthamzed at the Lake County Animal Shelter; encouraging new measures facilitating spaymg/neutenng. Council Member Mullins requested to pull item 1 and Jim Purvis pulled item 2. 3 City of Clermont MINUTES REGULAR COUNCIL MEETING September 11,2012 Council Member Goodgame moved to approve the consent agenda with the exception of items 1 and 2; seconded by Council Member Hogan. The motion passed with all members present voting aye. Item No. 2 - Jim Purvis, 4206 Hammersmith Dnve, questioned the purchase of a vacuum truck City Manager Saunders stated this is a budgeted item; it was placed in the budget last year and was discussed at the budget workshop. Any purchase of this size has to come before Council. The amendment requested is for additional funds. Staff originally budgeted $175,000 for a good used truck and has been unable to find a used truck. A new truck will cost additional funds that are available. Furthermore, City Manager Saunders noted the truck cleans the sewer lines and drains and the expenditure does not affect the General Fund. Council Member Goodgame moved for approval of item 2; seconded by Council Member Mullins.The motion passed with all members present voting aye. Item No. 1 -Council Member Mullins recommended charging$500 to cover the expense of staff. Mayor Turville reviewed the request from the Chamber of Commerce for the Taste of South Lake event. Council Member Hogan moved to charge $1,000. The motion died due to the lack of a second to the motion. Cheryl Fishel noted the event includes a booth to promote the city as an in kind sponsorship package. The Taste of South Lake will be held on November 1 and tickets will be available October 1. Council Member Mullins moved to charge the Chamber$300 for police officers and $25 per hour for any other staff time needed and can adjust the number of people per hour and will not have any other charges for the use of the grounds; seconded by Council Member Goodgame. The motion passed with all members present voting aye. UNFINISHED BUSINESS Item No. 9— Variances Request Singh & Ganesh Planning and Zoning Director Hitt presented the request. This item was postponed from the previous City Council meeting. There are two vanances associated with 762 S. Waterview Drive to allow for greater than 55 percent impervious surface coverage for residential development and to allow no side yard landscape buffer. At the previous meeting, the City Council requested the applicant provide background information regarding permits. The applicant did not provide the requested documents and staff did include three drawings as part of the permit. During the construction, staff informed the applicant it was not permissible. As it relates to documents m the permit file, Mr. Hitt displayed photographs of the [ property. Staff recommended denial. Deowattie Singh, applicant was present. He presented a letter wntten by Lisa Widican, Planning and Zoning Supervisor, and a letter of support from a neighbor. He explained the reason for the request was for his disabled daughter and displayed photographs.He urged the Council to consider approval. Mayor Turville opened the public hearing. 4 City of Clermont MINUTES REGULAR COUNCIL MEETING September 11,2012 Jim Purvis,4206 Hammersmith Drive, suggested approval of the variance that remains in place until there is a change in the property. Otis Jones, 2218 S. Lakeshore Dnve, supported the request. Tim Murry, 574 E. Desoto Street, supported the vanance request. Mayor Turville closed the public heanng. Council Members Mullins and Van Wagner expressed concern to the applicant to not build without a permit in the future. Council Member Van Wagner moved to approve; seconded by Council Member Goodgame.The motion passed with all members present voting aye. NEW BUSINESS Item No. 10— Variance Request Harris Principal Planner Henschel presented the vanance request for 880 Crooked Branch Dnve in the Foxchase Subdivision. The applicant proposed to install a 6 foot tall fence located in the street side front setback between the city right-of-way and the secondary front of the applicant's house. The applicant wishes to enclose this area for security and pnvacy reasons There is one of the eight findings that do not meet the fmdings therefore staff recommended demal of the variance request. Applicant was present,Alan Hams, 880 Crooked Branch Drive,requested the fence for privacy reasons. Mayor Turville opened the public hearing.There were no comments. Mayor Turville closed the public hearing. Council Member Mullins moved to grant the variance; seconded by Council Member Van Wagner. Mayor Turville expressed concern with the aesthetics. The motion passed 4 to 1 with Council Member Hogan opposing. Item No. 11—Approval Request Horses with a Mission Thrift Shop Planning and Zoning Director Hitt presented the request for a Saturday, once a month Open Air Sale Permit and Special Event fundraiser for the Horses with a Mission Thrift Shop located on the lower level of 1 West Gate Plaza. The proposed times are 9am to 4pm. The Land Development Code only allows up to two open air sales permit per year, for up to 30 days each. As part of the site use, they would like to place a small 8 foot by 20 foot wooden corral against the retaining wall permanently. This corral is for horses and any sale items cannot take up any parking or drive areas, and is proposed for the grass and sidewalk area directly in front of the store to the east. { 5 City of Clermont MINUTES REGULAR COUNCIL MEETING September 11,2012 Applicant Elaine Barton, requested approval for the non-profit program to raise funds for disabled children. Mayor Turville opened the public heanng. Louise Poplawski, 12845 Hyland Lane, supported the request Mayor Turville closed the public heanng. City Attorney Mantzans suggested a time limit since this is a temporary permit. Council Member Mullins moved to grant the request to allow open air events with horses at least once a month for the next two years, seconded by Council Member Van Wagner. Mayor Turville suggested an addendum to the motion to have the applicant return if there is a problem. The motion was amended with the language proposed by Mayor Turville. City Manager Saunders clanfied it cannot be located on the city's nght of way; it has to be on private property The motion passed with all members present voting aye. ADJOURN: With no further comments,this meeting was adjourned at 8:40pm. APPROVED: /• dS I - _ ... :-117-S.Turville,Mayor ATTEST: ,, t e.Nr �1\ , j A (1.4 , d, (. F Tracy Ac.oyd,City Cle 07 , r ! Iv r0 e 1' 6