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04-12-2011 Regular Meeting City of Clermont MINUTES REGULAR COUNCIL MEETING April 12,2011 The Clermont City Council met in a regular meeting on Tuesday, April 12,2011 m the Council Chambers at City Hall. Mayor Turville called the meeting to order at 7:00 pm with the following Council Members present: Council Members Mullins, Goodgame, Hogan and VanWagner. Other City officials present were: City Manager Saunders,City Attorney Mantzans and City Clerk Ackroyd. INVOCATION Council Member Mullins gave the invocation followed by the Pledge of Allegiance. MINUTES Council meeting minutes of March 8, 2011 and March 22, 2011 Council Member Goodgame moved to approve the minutes of March 8, 2011 as written; seconded by Council Member Mullms. The motion passed with all members present voting"aye". Council Member Goodgame moved to approve the minutes,of March 22,2011 as wntten; seconded by Council Member Mullms. The motion passed with all members present voting"aye". PUBLIC COMMENTS Cuqui Whitehead, 837 5th Street, encouraged attendance to two upcoming events—Bras for the Cause on Apnl 16 to benefit cancer patients and the Kiwanis Club of South Lake Prayer Breakfast on May 5 at Real Life Christian Church. Dolores Walker, 1653 Bowman Street, presented a canvas of the Historic Village to the city on behalf of the Historical Society. Jim Purvis thanked the members of the Histoncal Society for volunteenng their time to the Historic Village. Mr. Purvis questioned the status of the signs on the Weatherbee property. City Attorney Mantzans responded once changes to the city code are fully adopted and the appropriate appeal penod expires, the city will review and address the code enforcement issues against those as well as other illegal signs in the city. Susan McCarthy, 284 W. Minneola Avenue, expressed concern with drivers speeding along Crystal Lake Drive and suggested speed bumps City Manager Saunders noted he will inform Police Chief Graham PROCLAMATION Mayor Turville read the proclamation aloud proclaiming Apnl as Water Conservation month. Mayor Turville read the proclamation aloud proclaiming the week of Apnl 17—23 as Childhood Cancer Awareness week. REPORTS City Manager Saunders—No Report City Attorney Mantzans—No Report Council Member Hogan—No Report 1 City of Clermont MINUTES REGULAR COUNCIL MEETING April 12, 2011 Council Member Goodgame reported on the Lake County Board of County Commission workshop. They discussed turning county roads over to the cities and the location of a regional park in south Lake County. Council Member Mullins reported on the recent League of Cities meeting. Council Member Van Wagner—No Report Mayor Turville—No Report CONSENT AGENDA Mayor Turville advised the next item on the Agenda for consideration was the Consent Agenda and requested anyone wishing to have any item pulled for discussion to please come forward at this time. Item No. 1-Event Request Request for waiver of fees for use of the New Beginnings Waterfront Pavilion by New Beginnings for a fund raiser on Saturday, June 25, 2011 from noon to 9:00 p m. Item No. 2-Event Request Request use of McKinney Park and waiver of Christian Men in Action fees by Christian Men in Action for the 7th Annual "Health Fair & Community Awareness Day"on Saturday,Apnl 30,2011 Item No. 3-Event Request Request use of McKinney Park and waiver of Christian Men in Action fees by Christian Men in Action for the 4th Annual "Kick it Off" Community Event on Saturday,June 18, 2011 Item No. 4-Event Request Request from the Clermont Downtown Clermont Downtown Partnership Partnership to close a portion of Montrose Street between 8th Street and the front of City Hall for the 5th Annual Downtown Partnership Earth Day and Sidewalk Art Contest on Saturday, April 30, 2011 from 8.00 a.m. to 2:00 p.m. Item No. 5-Event Request Request waiver of alcohol consumption Trilogy—Shea Homes restriction for use of the Waterfront Pavilion from the Trilogy-Shea Homes, Social Committee on Saturday,May 28, 2011 Item No. 6-Grant Opportunity Request authonzation to apply to the U. S. Fish and Wildlife Service for a grant in the amount of $25,000 with a matching requirement of 50% for the Inland Groves Park property. Item No. 7-Agreement Amendment Request authonzation to amend agreement with Histoncal Society to include the Quonset Hut. 2 City of Clermont MINUTES REGULAR COUNCIL MEETING April 12, 2011 Item No. 8- Task Authorization#11 Request approval of Task Authorization #11 in the amount of $52,850 for AECOM to continue the Consumptive Use Permit renewal process with St John's River Water Management District. Item No. 9-Resolution No. 2011-05 Subordination of Easement to FDOT for parcel No.118 located along the north property boundary of former Liquor King site Cuqui Whitehead pulled item 5; Jim Purvis pulled items 1, 2 and 3 and Council Member Mullins pulled item 7 from the consent agenda. Council Member Goodgame moved for the approval of items 4, 6, 8 and 9 of the consent agenda; seconded by Council Member Mullins. The motion passed with all members present voting"aye". ; Item No. 1, 2 and 3 -Jim Purvis, 4206 Hammersmith Drive, expressed opposition to granting a waiver of all fees and suggested a compromise. Mayor Turville opened the public hearing. Council Member Goodgame opposed reducing fees for the new pavilion. City Manager Saunders clarified items 2 and 3 are for McKinney Park and there is no fee involved Item 1 is a fee waiver request. Item 5 is proposing to pay all the fees;the request is for alcohol use. Council Member Mullins expressed concern with waiving fees. The applicant was present on behalf of New Beginnings. She explained this is a Battle of the Bands fundraiser to benefit homelessness and requested Council approval to waive the fees Council Member Goodgame moved for denial of item 1 of the consent agenda; seconded by Council Member Mullins. Under discussion,Council Member Van Wagner asked for a compromise. Council Member Mullins withdrew the second to the motion. Council Member Goodgame moved to charge $1,100; the motion died for the lack of a second to the motion Council Member Mullins moved to rent the facility to New Beginnings on the 26th with a reduction in fees for 8 hours of usage will be $400 instead of$800, chair rental will be $180 instead of $360 and require 2 off duty officers dunng the hours of 2:00pm to 8:00pm; seconded by Council Member Hogan. The motion passed 4 to 1 with Council -'- Member Goodgame opposing. 3 f City of Clermont MINUTES REGULAR COUNCIL MEETING April 12,2011 Council Member Mullins moved to approve items 2 and 3 of consent agenda: seconded by Council Member Goodgame. The motion passed with all members present voting Item 5—City Manager Saunders reported this is a request to serve alcohol The applicant was not present. Cuqui Whitehead, 837 5th Street, expressed concern Jim Purvis,4206 Hammersmith Dnve, supported the request. City Manager Saunders expressed concern with the request for a DJ in the courtyard. Council Member Mullins suggested an ordinance to allow beer and wine with an approved vendor The applicant will be bringing their own beer and wine. Council Member Mullins moved to deny the request: seconded by Council Member Goodgame The motion passed with all members present voting"aye". Item 7 — Council Member Mullins questioned insurance coverage on the Quonset Hut. City Attorney Mantzaris explained the existing agreement with the Historical Society with regard to use of all the buildings essentially holds the Histoncal Society responsible for their negligence with regard to the damage of the structures. The issue on the insurance in the.amendment has to do with contents. The original agreement required the Histoncal Society to insure their contents. The contents are their responsibility. If they choose to not insure their contents,that is their choice Council Member Mullins moved to approve item number 7, seconded by Council Member Van Wagner.The motion passed with all members present voting"aye" N_EW BUSINESS Item No. 10—Lien Forgiveness Duane Bortnyik City Attorney Mantzaris reported on the property at 847 Disston Avenue. The Council approved a settlement with regard to the acquisition of the property by new property owners. The property changed hands and the new property owner came forward and agreed to correct various code violations existing on the property. The onginal agreement provided the city would receive $1000 payment on existing code enforcement fines which we have received and $4,000 would remain in escrow as incentive for the property owner to correct the issues related to the code violations In February, the owner requested an additional 45 days and Council granted that time That time has expired and the property owner is requesting an additional 90 day extension to complete the renovation at 847 Disston Avenue Staff recommended approval of the additional time Duane Bortnyik was present requesting a 90 day extension. Mayor Turville opened the public heanng rTh Cuqui Whitehead, 837 5`h Street, supported the request. 4 City of Clermont MINUTES REGULAR COUNCIL MEETING April 12, 2011 Mayor Turville closed the public hearing. Council Member Mullins moved to grant the extension to July 12; seconded by Council Member Goodgame.The motion passed with all members present voting"ave". Item No. 11— Variance Request Mirror Lake Subdivision Assistant to the City Manager Hollerand reported on the vanance request for Mirror Lake Subdivision. She reviewed the eight(8)variances. Staff recommended approval. Robert Thompson was present requesting approval. Mayor Turville opened the public heanng. Walter Martm, 2440 Praine Dunes, questioned if the 20 foot buffer will remain between Summit Greens and the proposed community Ms. Hollerand stated there is a 50 foot landscape buffer on the Summit Greens side of the property Mr.Thompson noted he will comply with the requirements. Mayor Turville closed the public hearing Council Member Goodgame moved for the approval of the 8 vanances for the Mirror Lake subdivision, seconded by Council Member Mullins. The motion passed with all members present voting"aye" Item No. 12—Committee Approval Administrative Services Director Van Zile informed Council the audit contract has expired and staff would like to request proposals from other firms In order to do that, the Council must establish an audit selection committee to assist in the selection of the auditor This committee would receive and evaluate the proposals and make a recommendation to the Council. The proposed make up of the committee would be the City Manager, Adnnistrative Services Director, Finance Manager, a Council Member and a resident appointed by the City Council. Staff requested approval of the committee and appoint a Council Member Once approved, staff will begin to advertise for a city resident to be on the committee. Council Member Goodgame moved for the approval of setting up the committee to evaluate the auditors bidding with Council Member Keith Mullins as the council representative; seconded by Council Member Mullins. The motion passed with all members present voting"aye". ADJOURN: With no further comments,this meeting was adjourned at 8:29pm. ,,_ . ;,,,. APPROVE I ' ' ie ; Harold'S.Turville,Mayor ATTEST: k. r ; Tracy, oyd,City C/k