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2013-10 (1b) TETRA TECH January 28,2013 Mr.James Kinzler Director of Environmental Services 3335 Hancock Rd. Clermont,FL 34711 Subject: City of Clermont Professional Surveying and Engineering Services Proposal for the Reclaimed Water System Supplemental Supply Well Tt# 200BP Gen/Clermont Dear Mr.Kinzler: Tetra Tech is pleased to furnish this proposal for professional surveying and engineering services to complete survey design, permitting, bidding/award and construction administration services for the above-referenced project. A detailed scope of services, compensation summary, and project implementation schedule are attached. Tetra Tech looks forward to serving the City of Clermont on this project. If you should have any questions,please do not hesitate to contact me or Mr.Brian Foulkes at 407-839-3955. Very truly yours, Accepted by: Tetra Tec City of Clermont Fox,PE Authorized Signature Vice President Attachments JDF/BP Prop/200BP Clermont/Supp Supply Well/Kinzler 01.21.13 C: Brian Foulkes,Tetra Tech Sally Alfieri,Tetra Tech Tetra Tech, Inc. 201 E.Pine Street,Suite 1000,Orlando,FL 32801 Tel 407.839.3955 Fax 407.839.3790 www.tetratech.com ATTACHMENT "A" PROPOSAL FOR PROFESSIONAL SURVEYING AND ENGINEERING SERVICES CITY OF CLERMONT RECLAIMED WATER SYSTEM SUPPLEMENTAL SUPPLY WELL I. PROJECT OVERVIEW The City of Clermont (City) intends to utilize the existing well located on Hancock Road in front of Windy Hill Middle School as a supplemental source of supply for the City's reclaimed water system. Modifications to the existing well will include installation of a well pump, discharge piping, and associated electrical/control with ultimate discharge of supplemental water into the proposed 3.0 MG ground storage tank to be constructed at the City's Water Reclamation Facility (WRF). The well head mechanical equipment will consist of a submersible well pump housed below grade in a precast concrete vault with access hatch. This City will be responsible for design, permitting and construction of the discharge piping from the well head vault to the WRF. The well is currently permitted by the St Johns River Water Management District (SJRWMD) at an average day withdrawal capacity 2.01 MGD with a total withdrawal capacity of 733 MG from 2011 to 2031. Design of the well pump will be such to maximize use of the supplemental resource. This proposal is for professional engineering services associated with survey, design, permitting, bidding and award, and construction administration services for the Reclaimed Water System Supplemental Supply Well project. The services provided by Tetra Tech consist of the following phases and preferred in accordance with the City of Clermont/Tetra Tech professional engineering services for public works projects agreement dated October 13,2009: A. Design/Preparation of Construction Documents B. Survey C. Permitting D. Bidding and Award E. Construction Administration II. SCOPE OF WORK A. Design/Preparation of Construction Documents Design will result in preparation of the bidding and contract documents, engineering drawings and technical specifications, which will be submitted to the City for review at 90- and 100-percent completion levels. The 90-percent submittal will include: plan, section and required details of the well head and electrical/instrumentation drawings and project technical specifications. The 100-percent submittals will include: updated engineering drawings and technical specifications incorporating the comments received from the City on previous submittals, and an opinion of project cost. TETRA TECH JDF/slh/Scope BAF Tt#BP Clermont/Supp Supply Well -1- 012813 Three (3) sets of drawings and specifications will be provided to the City for each review. A review meeting will be held with the City following the 90-percent submissions. To ensure proper design of the facilities, Tetra Tech will obtain approval from the City for any substantial changes in the preliminary design prior to incorporation in the final design. Tasks to be completed during this phase are summarized below: 1. Prepare a design memorandum summarizing the basis of design and hydraulic calculations. 2. Prepare construction drawings and technical specifications for the facilities described herein previously. Documents shall include drawings and technical specifications covering: a. Cover sheet, index,key map, general notes, and project location map. b. Detailed civil, mechanical, and electrical sheets. Drawings will be prepared using AutoCAD Version 2012. C-1 Civil -Existing Conditions &Proposed Site Plan D-1 Process - Site Plan, Sections, &Details E-1 Electrical - Site Plan &Details E-2 Electrical - Single-Line&Wiring Diagrams E-3 Electrical - U0 Layout c. Prepare a project manual to include applicable technical specifications (Divisions 2-16) for competitive bidding. The project manual and its contents will be formatted in accordance with the Construction Specification Institute (CSI) and will be prepared using Microsoft® Word. The City will be responsible for preparation of standard bidding requirements and general requirements for the project. Tetra Tech will coordinate the project bid form and other requirements with the City's Purchasing Department, as necessary. d. Prepare a final opinion of construction cost based on previous bid tabulations, vender quotes and estimates provided by contractors. e. Provide the City two(2) complete sets of the final contract documents. © TETRATECH JDF/slh/Scope BAF Tt#BP Clermont/Supp Supply Well -2- 012313 B. Survey Tetra Tech will provide professional surveying services to: 1. During design, Tetra Tech shall provide a topographic survey of the project site (area adjacent to supplemental well (100 ft x 100 ft). Establish horizontal and vertical control based on Lake County datum NAD83 (2007) Florida East Zone, NAVD 1988. 2. Tetra Tech will provide a sketch of description for the proposed well site easement on the Lake County School Board Property of Windy Hill Middle School,if required. C. Permitting Tetra Tech will prepare and submit the following permit application and supporting documentation to the Lake County Public Works as required to secure permit for construction and operation of the reclaimed water system supplemental supply well. Tetra Tech will also respond to requests for additional information (RAIs) from permitting agencies to clarify the original applications. All permit application fees will be paid by the City. 1. Lake County Utility/Right-of-Way Utilization Permit Application. Tetra Tech will arrange and attend a pre-application meeting with Lake County Public Works. No additional permitting is anticipated to be required of the Florida Department of Environmental Protection (FDEP) and St Johns River Water Management District (SJRWMD). The supplemental supply well project was included as part of the permit renewals with each agency: FDEP Domestic Wastewater Facility Permit (No. FLA010515- 010) and SJRWMD Consumptive Use Permit(No. 2478). D. Bidding and Award Upon authorization to proceed with the bidding and award phase of the project, Tetra Tech will complete the following tasks: 1. Provide one (1) copy of the Contract Documents (engineering drawings and specifications) in PDF format for distribution to potential bidders by the City's Purchasing Department. 2. Prepare for and administer one (1)pre-bid conference. 3. Respond to questions and prepare addenda as required to interpret, clarify or expand the bidding documents. The City Purchasing Department will distribute all addenda. © TETRA TECH JDF/slh/Scope BAF Tt#BP Clermont/Supp Supply Well -3- 012313 4. Review and evaluate the apparent low bidder's qualifications for undertaking the work and make recommendation of the award of the contract. 5. Prepare two (2) copies of a conformed set of Contract Documents for the City and one (1) reproducible set for the recommended Contractor. E. Construction Administration Upon award of the project, Tetra Tech will assist the City with construction administration and shall complete the following tasks based on a construction duration of 6 months: 1. Prepare for and administer one (1)preconstruction meeting. 2. Attend periodic progress and specially scheduled meetings throughout progress of work. Progress meetings will be held as needed to coordinate work in progress. It is anticipated that 4 meetings will be needed at an average duration of three (3) hours each for preparation and attendance, followed by a site visit at an average duration of one (1) hour each, based on an anticipated construction duration of 6 months. 4. Review shop drawings to determine conformance with the design concepts of the project and compliance with the requirements provided in the contract documents. 5. Review requests for information (RFIs), provide interpretation of construction documents,and issue written clarifications or interpretations. 6. Review the Contractor's Application for Payment and the accompanying data and schedules, determine the amounts owed to the Contractor, and advise the City of the recommended payments to the Contractor. 7. Upon written request by the Contractor, conduct a substantial completion inspection of the project with the City and distribute a punch list of observed deficiencies to be completed by the Contractor prior to the final completion date. The project will be certified substantially complete only if the work is sufficiently complete in accordance with the contract documents, so that the work can be utilized for the purposes for which it is intended. Final completion inspection to verify that the punch list items have been addressed will be performed by the City. 8. Review the Contractor's as-built submittals monthly for adequacy and review listing of deviations from the construction permit and approved construction documents. Prepare record drawings for City's use from information provided by the Contractor delineating the dimensions, location, and elevation of all facilities © TETRA TECH JDF/slh/Scope BAF Tt#BP Clermont/Supp Supply Well -4- 012313 constructed. Provide the City with one (1) CD-ROM electronic file of record drawings in PDF format and two (2) sets of prints of the record drawings. 9. Prepare and submit certifications and required supporting documentation to regulatory agencies having jurisdiction including Lake County Public Works. III. COMPENSATION SUMMARY The proposed compensation for the Scope of Services described in Section II is summarized below. Attachment B presents a detailed breakdown of the estimated compensation for the Scope of Services. Task Fee A. Design/Preparation of Construction Documents $ 27,935.00 B Survey $ 4,052.00 C. Permitting $ 1,970.00 D. Bidding and Award $ 5,315.00 E. Construction Administration $ 20,405.00 F. Reimbursables $ 825.00 $ 60,502 00 IV. SCHEDULE The anticipated delivery schedule for the project is presented below: Cumulative Task Days from NTP Kick-Off Meetin:/Notice to Proceed 0 Surve 30 90%Des : Submittal 60 Cit Review/Meetin: 75 100%Des : Submittal 105 Bid and Award 130 Construction 310 V. SERVICES NOT INCLUDED A. Permit Application Fees—The check(s)for the permit application fee(s) will be issued by the City. B. Other Permits — This proposal does not include permitting services for any permits not previously listed. C. Cost of Supplemental Title work,if required for survey(not anticipated to be required). D. Field locates for survey of existing utilities. TETRA TECH JDF/slh/Scope BAF Tt#BP Clermont/Supp Supply Well -5- 012313 E Cost of advertising the project shall be paid for by the Owner. F. Design, permitting and construction administration of the discharge piping from the supplemental supply well vault to the WRF 3.0 MG ground storage tank. © TETRATECM JDF/slh/Scope BAF Tt#BP Clermont/Supp Supply Well -6- 012313