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02-21-2013 Council Workshop City of Clermont MINUTES COUNCIL WORKSHOP FEBRUARY 21,2013 The Clermont City Council met in a workshop on Thursday, February 21, 2013 in the Council Chambers at City Hall.Mayor Turville called the workshop to order at 6:00pm with the following Council Members present: Van Wagner, Mullins, Goodgame and Bates. Other City officials present were: City Manager Gray and City Clerk Ackroyd Financial Projections Finance Director Van Zile reviewed the General Fund 2011/2012 Fiscal Year budget, projected and actual amounts; General Fund 2012/2013 Fiscal Year budget, amended budget and projection amounts; projections with no millage rate adjustments from the years 2012 to 2016 and the General Fund Revenue and Expenditure history and projections from 2008 to 2016. A suggested millage rate increase was discussed. Mr. Van Zile recommended the reserves should be at a minimum level of 30 percent of the General Fund. City Manager Gray stated he would return to Council in June with options to consider. Employee Medical Plan Finance Director Van Zile reviewed the Group Medical Self Insurance Fund revenues and expenditures. The insurance committee has reviewed the plan. A comprehensive survey was conducted of 10 other cities similar in size of their coverage and rates. He reviewed the survey and the recommended changes by the insurance committee to the dental and retiree contributions. City Manager Gray explained the purpose of the insurance committee. It is made up of an employee from each department. The committee also recommended the Winter Garden model where insurance rates are based on biometric screening results. For those employees within an acceptable screening, they will pay less than those outside of the range. The city would no longer have the tobacco surcharge. It is based on a point system and would be easy to administer. The plan year will also change from April 1 to January 1 beginning in 2014. Staff will return in August or September for changes in the next plan year. Furthermore, a report was provided on the onsite medical clinic Request for Proposal cost comparison. The city received three (3) proposals. The costs are based on a clinic open 20 hours per week. He reviewed the onsite medical clinic survey. The employee insurance committee reviewed this information and did not recommend having an onsite medical clinic. Andrea Herr,Medical Insurance Representative,was present to answer questions. City Manager Gray noted the recommendation will be on Tuesday's Council meeting agenda. Personnel Policy Changes Human Resources Director Porte and City Manager Gray reviewed the personnel policy changes. The City Council supported an additional personal holiday instead of the President's Day holiday. They discussed the sick leave policy. 1 City of Clermont MINUTES COUNCIL WORKSHOP FEBRUARY 21, 2013 Clermont Inter local Service Boundary Agreement(ISBA) City Manager Gray noted staff is looking at the area southeast of the city limits and county line. This ISBA will eventually replace the Joint Planning Area agreement with Lake County. The ISBA is established by State Statute. City Manager Gray noted the primary issues are fire coverage and non contiguous annexations.Mayor Turville will attend the meetings on behalf of the City Council. Economic Development Director Hitt reviewed the map. Inland Groves Master Plan Update Planning and Zoning Director Hollerand provided an update on Inland Groves. Phase 1 of the project includes the grant driven items which are required to do therefore all obligations will be taken care of during the first phase in order to acquire grant funds. City Engineer Richardson noted the design bid build for the scope of services with AECOM will be on the March 12 agenda. Kaboom Playground Planning and Zoning Director Hollerand provided an update on the awarded grant for the Kaboom playground. It will be located at West Beach on the southwestern corner of Lake Minneola. The Boys and Girls Club is our partner and the funding partner is Disney. They want to partner with the City of Clermont to build along with the community from raising the ten percent of the cost which is $8,500 to the kids determining the look of the park to organizing committees. The process will take approximately 6 hours from the design to the building of the park with staging a few days in advance. There will be 100 Disney employees along with people in the community, the Boys and Girls Club, the City of Clermont and Montverde Academy to build the playground. Nature Explorer is another association that would like to participate and will add another 2,500 square foot to the project. There will also be components for special needs children. The event to build the project will be on May 4, 2013 and invited the Council to participate. City Manager Gray commented on this being a community based project and will use local vendors. The funds raised will come from the community; not the city. Mayor Turville recessed the workshop at 8:36pm;the workshop reconvened at 8:44pm. Land Development Code Amendments—Ordinance 2013-04 Mayor Turville expressed concern with pawn shops and would like it to be a Conditional Use Permit. Economic Development Director Hitt summarized the Land Development Code amendments. The final hearing will be on the February 26 meeting agenda. The Council discussed identifying palm trees and tree variety. Staff will make adjustments as discussed and place on the February 26 agenda. 2 City of Clermont MINUTES COUNCIL WORKSHOP FEBRUARY 21,2013 Rowing City Manager Gray commented rowing could be a good opportunity as a niche sport to Clermont. The Lake County Tourist Development Council has capital funds to invest in a sports venue. He requested Council consideration to put in an application for a rowing facility. The city would be required to match funds. Furthermore,the funds are only given for capital projects. Assistant City Manager Blankenship remarked rowing is a huge industry and would be a niche no one else within Lake County has. The application is due by March 18 and the first capital request is due in April. There will be other cities requesting funds as well. We would have the potential to be the competitive rowing capital for the southeast region. The Waterfront Park area would be an ideal location. It is a 50/50 matching grant. They discussed strategies to increase the strength of the city's application for consideration. County Commissioner Parks was present and noted the economic impact it could have on the city. Council expressed support to prepare the application. Fiber Optic Network City Manager Gray stated the city currently leases bandwidth space from Bright House Networks and asked IT Director Dennis to create a plan to link all city facilities. IT Director Dennis reviewed the broadband data needs of the city. There is no more capacity to the network. It is necessary to either buy or build an additional network. He reviewed three phases of a 5 year plan,cost and locations.This would give the city the capability to offer wi-fi. City Manager Gray noted the first priority is to connect all city facilities. Stop Sign Reflectors Council Member Goodgame requested placing stop sign reflectors at 4 way stops. City Engineer Richardson displayed a reflector strip for sign posts. The cost is $15 each. The City Council supported the idea to move forward. Other There was discussion of opening the beach this summer. The Jenkins Auditorium farewell is being planned for March 15. ADJOURN: With no further comments,the workshop was adjourned at 10:33pm. 3