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02-04-2013 Council Retreat City of Clermont MINUTES CITY COUNCIL RETREAT FEBRUARY 4, 2013—9:00am The following were present: Mayor Turville, Council Members Van Wagner, Mullins, Goodgame and Bates.The retreat was held at the Highlander Pavilion. Staff members present were: City Manager Gray, City Clerk Ackroyd, Environmental Services Director Kinzler, Planning and Zoning Director Hollerand, City Engineer Richardson, Assistant City Manager Blankenship, Fire Chief Bishop, Police Chief Broadway, Finance Director Van Zile, Recreation Director Teske, Human Resources Director Porte, Economic Development Director Hitt,and IT-Director Dennis. The facilitator was Rick Corbin. Visioning Rick Corbin separated the audience and the Council into two groups. Facilitator Rick Corbin asked a series of questions for the groups to discuss separately. Staff assisted with the brainstorming session with writing the responses from both groups. At the end of this session, the audience, staff and Council remarked on the experience gained in this exercise. There were similar views by the community, staff and Council. The Council agreed to have Mr Corbin return. Mayor Turville recessed the retreat at 12:09pm;the retreat reconvened at 1:05pm Update on Consery II and Sector Plan City Manager Gray provided an update on Consery II. The inter-local agreement between the City of Clermont and Lake County has been approved by both entities. Lake County and the City of Clermont will begin meeting with Orange County and the City of Orlando as the current owners of Consery II. Mr Gray recently met with Alan Oyler', Consultant for St. Johns River Water Management District, his primary objective is to get water to south Lake County. He serves as the mediator between the agencies. Thereis a master plan of how to move water around regionally.The next step is to set a meeting with all four(4)Agency Managers.The first priority is reuse water, right of ways through the Consery II property and 200 acres for public use such as a park. An elected official designee from each agency is necessary to negotiate with the-other elected officials.The Mayor will be the designee for the City Council. Lake County Commissioner Parks presented an update on the South Lake Sector Plan and the planning for it. Historic Village Master Plan City Manager Gray presented a map and aerial of the master plan. The city has been contacted by the adjacent property owner to sell the property to the city. Council Member Goodgame proposed building a chapel across from the trail. This would allow the opportunity to have weddings at the Historic Village He recommended constructing it to resemble the old Methodist church with a capacity of 76 people. Mr. Goodgame reviewed the Master Plan and suggested acquiring additional property however the property owner is not willing to sell for the appraised value. City of Clermont MINUTES CITY COUNCIL RETREAT FEBRUARY 4, 2013—9:00am Council Member Mullins supported a wedding chapel on the lakeside with landscape and parking. He suggested a long term plan for the Historical Village on the north side of the trail. Council Member Bates and Mayor Turville agreed with the recommendation of Council Member Mullins. Council discussed having staff talk to the property owner about selling adjacent property. Ann Dupee suggested considering community input before spending additional funds on the Historic Village. Community Center/Jenkins Auditorium City Engineer Richardson provided a brief update on the Community Center.The entire project will be ready for April 1 opening. City Manager Gray commented on a ribbon cutting event of the Community Center. He recommended demolishing Jenkins Auditorium due to maintenance costs. There was a discussion of ideas of what to do with the vacant land Jenkins Auditorium is currently located and of the Police Station on Montrose Street after the new Police Department is built. Naming Inland Groves Park City,Manager Gray reviewed a list of suggested names and provided an update on the park. The Lake County Commission willvote on March 12 to consider funding a$1.8 million grant out of the public land fund to the city to develop Inland Groves Passive Park as it qualifies for that program.The City will deed the sprayfield property to Lake County.The South Lake Trail will be extended and will begin construction in April. Council Member Bates suggested involving the local elementary schools to name the park. Mayor Turville suggested Temple Grove Park. Other City Manager Gray reviewed proposed changes to the organizational chart. The Council discussed time limits of speakers during the Council meetings and agreed to place the rule on a future agenda for further discussion. Mayor Turville thanked those in attendance. The retreat adjourned at 3:49pm. City Council — Retreat 2/4/2013 Visioning Session Moderator: Rick Corbin Question #1: Where geographically in Clermont do you see a being representative of the heart of the City? D Highway 50 at Hancock, Citrus Tower Blvd. (day) U.S. 27 near EPIC Theatre (night) D Downtown & Waterfront (entertainment needed) D Chain of lakes & trails — downtown D Don't have a heart —tie in the total D Community and all it offers D Wal-Mart and EPIC Theatre area D South Lake Hospital and College D Downtown D Center of City D Geo & population — Police Station D Develop waterfront from pavilion to Historic Village through downtown D Lake Minneola waterfront D Historic Plat Question #2: What are the primary assets of Clermont? D Strong civic organizations D College & Hospital D Historical Village D Library (Café Dupee) D Citrus Tower D President's Hall of Fame D Symphony D Disney + D Small town atmosphere D Lakefront D Good place to raise family D Good place to retire D People D Lakes D Geographic location D Topography D Trails D Sports and recreation D Weather D Low taxes D Proximity to Airport D Infrastructure D Parks ➢ Reasonable commute to almost any type of job ➢ Feeling of family ➢ Parking — lack of . . . ➢ Diverse economy ➢ Close to the world ➢ Hilly, lakes, etc. ➢ Lifestyle, golf courses, NTC, Churches ➢ Good place to raise kids ➢ Quality businesses and people ➢ Available land, waterfront park Question #3: If you could create a 3-demensional figure, something like a balloon, stuffed toy, or maybe even a kite that would embody what you identify with as being "Clermont" what would that be? ➢ Platypus ➢ Gem ➢ 8-man rowing shell ? U ➢ Half full glass ➢ Star <{ ➢ Bulldozer d\ G� ➢ Puzzle ➢ Runner .f ➢ Citrus Tower ➢ NTC ➢ Lakes, sports, population growth ➢ Athletic figure with "Orange" head ➢ A Citrus Tower with arms and legs holding a basebal) , Gol-P ➢ Figure with Golf, Bat, Fishing - 1 Question #4: What do you see as the primary obstacles for achieving the visioning process results? > City Council > Budget constraints > Lack of bringing the community in sessions > Fear of change > Resistance to change > Myopathy—tunnel vision > Silos > Lack of planning > Complacency > Lack of vision > Independent stakeholders > Cooperation > Messaging > Inability to agree on a vision > Compatibility > Diverse special interest > Egos > Communication > Share the wealth ➢ Lack of true public involvement > Communication, lack of agreement, providing leadership > Not having neighborhood meeting to sell and hear ideas Question #5: What are the primary assets of Clermont owned by the City? > Waterfront ➢ Park system > Brand of City ➢ Historic Village > Clermont Community Center > Dedicated staff > City Hall > Kehlor Park ➢ Jenkins site > All City infrastructure > New Police Station > Inland Groves > Quality Gov't services > State-of-the-art sewer/water > Police/ Fire Departments > Chief Bishop/Broadway/employees > Public Services — highly rated ➢ Land of lakes Question #6: What are the primary assets of Clermont not owned by the City? D Library > College > NTC D Major thoroughfares S.R. 50 & U.S. 27 D Lakes > South Lake Hospital > Citrus Tower D Presidents Hall of Fame > Diverse housing markets • Surrounding cities ➢ Pig on the Pond ➢ Triathlon D Civic organizations > Chamber of Commerce ➢ Downtown D Downtown property > Schools D Montverde Academy(MVA) > Geographic location D South Lake Tablet D Golf Courses D Churches D Undeveloped waterfront property Question #7: As it relates to visioning, what segments of the community need to be involved? > Business community D Residents > Property owners not yet in the city > Elected officials ➢ Special interest groups D Other forms of government D HOA Board of Directors D Winter residents input D Chamber of Commerce > County Commissioners involved D Develop a Hit-List of who we want to attract D Skeptics not already involved D Small business owners D Customers outside our City limits ➢ Media D Transients > Ask newcomers who like the city—why? D Surrounding cities > Staff of City > Involvement of other governments > Major employers D Hold visioning meetings in neighborhoods > Involve as many citizens & business/downtown as possible > Kids, businesses, tax payers, tourist, athletic leagues > Hoteliers, restaurants, seniors, children Question #8: What is the draw for businesses to relocate in Clermont? D Current population > Location (+ near Orlando) > Low taxes > Solid & reliable infrastructure > Business climate —OPEN FOR BUSINESS > Demographics > Activities > Police & Fire > Quality of life > Transportation network and Lynx > Hospital > College > Recreation > Business development opportunity D Workforce pool > Customer draw > Entrepreneurial environment > Available land > Lifestyle > Population growth potential > High bracket of income D Conservative environment > Neighborhood fees Question #9: What are some of the options for stabilizing current businesses within the City, downtown? ➢ Bringing in more business > More mix, right mix (office, restaurant, retail —or what?) > Right businesses > Expand Central Business District > Create a destination — reason to come and stay ➢ Business incubator D Downtown needs help from the City to promote > Events calendar > Performing arts > Nighttime entertainment ➢ Entertainment district & Sports district > Ordinance to match > Events coordinator > City plan to foster the environment for businesses to grow > Loan pool > Beautification of downtown > Connect downtown to water front > City transportation for events > Downtown pedestrians of streets on weekends > Outdoor seating > Music friendly > Golf carts > Murals and themes > More events > Alcohol friendly > Wider sidewalks > Public parking opportunities > Activities > Unsupervised kids/teens > activities > New business incentives > Splash park > Pursue thriving new businesses for downtown > Stabilizing businesses in downtown > Get rid of professional businesses angle parking needed > Sidewalk use \\Cityhall\shares\Planning and Zoning\JHitt\Clermont\City Council\Retreat 2-4-13\CC Retreat sheets questions 1-9 doc