2013-37 AGREEMENT FOR
LABORATORY SERVICES
THIS AGREEMENT, made and entered into this caelday of ,,4p,—,/ 2013,
A.D., by and between the City of Clermont 685 West Montrose Street, Clermont, Florida
(hereinafter referred to as "CITY"), and SOUTHERN ANALYTICAL
LABORATORIES, INC. 110 Bayview Blvd., Oldsmar, FL 34677 (hereinafter referred to
as "CONTRACTOR").
WHEREAS, CONTRACTOR in response to a public bid prepared and issued by Plant
City pursuant to Plant City RFP No.: 11-96148-00 submitted a response to provide
laboratory services for water testing;
WHEREAS, based on CONTRACTOR's response, Plant City awarded a contract and
entered into an agreement with CONTRACTOR dated June 1, 2011;
WHEREAS, CITY desires to utilize the Plant City's contract with CONTRACTOR and
to enter into this Agreement in accordance with CITY's procurement policy; and
WHEREAS, CONTRACTOR desires to enter into a contract with CITY based on the
terms and conditions of the Plant City Contract dated June 1. 2011.
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth,
mutually agree as follows:
ARTICLE I - SCOPE OF WORK
The CONTRACTOR shall furnish all labor, materials, equipment, machinery, tools,
apparatus and transportation and perform all of the work described in Plant City RFP
No.: 11-96148-00 and the Plant City contract dated June 1, 2011, which is attached
hereto and incorporated herein as Exhibit "A" and shall do everything required by this
Agreement and the other Agreement Documents contained in the specifications, which
are a part of these Documents. To the extent of a conflict between this Agreement and
Exhibit"A", the terms and conditions of this Agreement shall prevail and govern.
ARTICLE II -THE CONTRACT SUM
CITY shall pay CONTRACTOR, for the faithful performance of the Agreement as set
forth in the Agreement documents and the Unit Price Schedule an amount in accordance
with the compensation schedule set forth in Exhibit 'B', attached hereto and incorporated
herein.
ARTICLE III—TERM AND TERMINATION
1. This Agreement is to become effective upon execution by both parties, and
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shall remain in effect for a one (1) year term, unless terminated as provided
for herein. Additionally, the parties agree that the term may be extended upon
CITY"s sole option for periods of one (1) year, but such option to extend may
only be utilized four (4) times unless authorized by the City Council for
additional extensions.
2. Prior to completion of each exercised contract term, the CITY may consider
an adjustment to price based on changes on the U.S. Bureau of Statistics,
Producer Price Index (PPI) for the most recent twelve (12) month period (see
http://www.bls.gov/ppi/ppi_dr.htm Current Edition). It is the
CONTRACTOR'S responsibility to request in writing any price adjustment
under this provision. The CONTRACTOR'S written request for adjustment
should be submitted sixty (60) days prior to the anniversary date of the
contract. The CONTRACTOR adjustment request must clearly substantiate
the requested increase. The written request for adjustment shall not be in
excess of the relevant price index change. If no adjustment request is received
from the CONTRACTOR, the CITY will assume that the CONTRACTOR
has agreed that the optional term may be exercised without price adjustment.
Any adjustment request received after the commencement of a new option
period shall not be considered.
The CITY reserves the right to reject any written price adjustments submitted
by the COMPANY and/or to not exercise any otherwise available option
period based on such price adjustments. Continuation of the contract beyond
the initial period, and any option subsequently exercised, is a CITY exclusive
prerogative, and not a right of the COMPANY. This prerogative will be
exercised only when such continuation is clearly in the best interest of the
City.
3. Notwithstanding any other provision of this Agreement, CITY may, upon
written notice to CONTRACTOR, terminate this Agreement if: a) without
cause and for convenience upon thirty (30) days written notice to
CONTRACTOR b) CONTRACTOR is adjudged to be bankrupt; c)
CONTRACTOR makes a general assignment for the benefit of its creditors;
d) CONTRACTOR fails to comply with any of the conditions of provisions of
this Agreement; or e) CONTRACTOR is experiencing a labor dispute, which
threatens to have a substantial, adverse impact upon performance of this
Agreement, without prejudice to any other right or remedy CITY may have
under this Agreement. In the event of such termination, CITY shall be liable
only for the payment of all unpaid charges, determined in accordance with the
provisions of this Agreement, for work, properly performed and accepted
prior to the effective date of termination.
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ARTICLE IV- COMMENCEMENT AND COMPLETION OF WORK
1. The CONTRACTOR shall commence work within 10 calendar days after receipt
of a purchase order or notice to proceed, and the CONTRACTOR will complete
the same as set forth in the purchase order or notice to proceed..
2. The CONTRACTOR shall prosecute the work with faithfulness and diligence.
ARTICLE V - PAYMENTS
In accordance with the provisions fully set forth in the General Conditions,
CONTRACTOR shall submit a payment request by the third (3rd) day of each calendar
month for work performed during the preceding calendar month. CITY shall make
payment to the CONTRACTOR, within thirty (30) calendar days, on the basis of a duly
certified and approved payment invoice by the CITY for work performed during the
preceding calendar month under the Agreement.
ARTICLE VI—DISPUTE RESOLUTION - MEDIATION
1. Any claim, dispute or other matter in question arising out of or related to this
Agreement shall be subject to mediation as a condition precedent to voluntary
arbitration or the institution of legal or equitable proceedings by either party.
2. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and
other matters in question between them by mediation.
3. The parties shall share the mediator's fee and any filing fees equally. The
mediation shall be held in the place where the Project is located, unless another
location is mutually agreed upon. Agreements reached in mediation shall be
enforceable as settlement agreements in any court having jurisdiction thereof.
ARTICLE VII—INSURANCE AND INDEMNIFICATION RIDER
1. Worker's Compensation Insurance - The CONTRACTOR shall take out
and maintain during the life of this Agreement Worker's Compensation Insurance for all
his employees connected with the work of this Project and, in case any work is sublet, the
CONTRACTOR shall require the subcontractor similarly to provide Worker's
Compensation Insurance for all of the latter's employees unless such employees are
covered by the protection afforded by the CONTRACTOR. Such insurance shall comply
with the Florida Worker's Compensation Law. In case any class of employees engaged in
hazardous work under this Agreement at the site of the Project is not protected under the
Worker's Compensation statute, the CONTRACTOR shall provide adequate insurance,
satisfactory to the CITY, for the protection of employees not otherwise protected.
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2. Contractor's Public Liability and Property Damage Insurance - The
Contactor shall take out and maintain during the life of this Agreement Comprehensive
General Liability and Comprehensive Automobile Liability Insurance as shall protect it
from claims for damage for personal injury, including accidental death, as well as claims
for property damages which may arise from operating under this Agreement whether
such operations are by itself or by anyone directly or indirectly employed by it, and the
amount of such insurance shall be minimum limits as follows:
(a) Contractor's Comprehensive General, $1,000,000 Each
($2,000,000 aggregate)
Liability Coverages, Bodily Injury Occurrence, & Property Damage
Combined Single Limit
(b) Automobile Liability Coverages, $1,000,000 Each
Bodily Injury&Property Damage Occurrence,
Combined Single Limit
(c) Excess Liability, Umbrella Form $2,000,000
Each Occurrence, Combined Single Limit
Insurance clause for both BODILY INJURY AND PROPERTY
DAMAGE shall be amended to provide coverage on an occurrence basis.
3. Subcontractor's Public Liability and Property Damage Insurance - The
CONTRACTOR shall require each of his subcontractors to procure and maintain during
the life of this subcontract, insurance of the type specified above or insure the activities of
his subcontractors in his policy, as specified above.
4. Indemnification Rider
(a) To cover to the fullest extent permitted by law, the CONTRACTOR
shall indemnify and hold harmless the CITY and its agents and
employees from and against all claims, damages, losses and expenses,
including but not limited to attorney's fees, arising out of or resulting
from the performance of the Work, provided that any such claim,
damage, loss or expense (1) is attributable to bodily injury, sickness,
disease or death, or to injury to or destruction of tangible property
(other than the Work itself) , and (2) is caused in whole or in part by
any negligent act or omission of the CONTRACTOR, any
subcontractor, anyone directly or indirectly employed by any of them
or anyone for whose acts any of them may be liable, regardless of
whether or not it is caused in part by a party indemnified hereunder.
Such obligation shall not be construed to negate, abridge, or otherwise
reduce any other right to obligation of indemnity which would
otherwise exist as to any party or person described in this Article.
(b) In any and all claims against the CITY or any of its agents or
employees by any employee of the CONTRACTOR, any
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subcontractor, anyone directly or indirectly employed by any of them
or anyone for whose acts any of them may be liable, the
indemnification obligations under this Paragraph shall not be limited
in any way by any limitation on the amount or type of damages,
compensation or benefits payable by or for the CONTRACTOR or any
subcontractor under workers' or workmen's compensation acts,
disability benefit acts or other employee benefit acts.
(c) The CONTRACTOR hereby acknowledges receipt of ten dollars and
other good and valuable consideration from the CITY for the
indemnification provided herein.
ARTICLE VIII -NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with
return receipt requested and postage prepaid, or by nationally recognized overnight
courier service to the address of the party set forth below. Any such notice shall be
deemed given when received by the party to whom it is intended.
CONTRACTOR: Southern Analytical Laboratories, Inc.
110 Bayview Blvd
Oldsmar, FL 34677
CITY: City of Clermont
Attn: Darren Gray, City Manager
685 W. Montrose Street
Clermont, FL 34711
ARTICLE IX—MISCELLANEOUS
1. Attorneys' Fees. In the event a suit or action is instituted to enforce or interpret
any provision of this agreement, the prevailing party shall be entitled to recover
such sum as the Court may adjudge reasonable as attorneys' fees at trial or on any
appeal, in addition to all other sums provided by law.
2. Waiver. The waiver by city of breach of any provision of this agreement shall not
be construed or operate as a waiver of any subsequent breach of such provision or
of such provision itself and shall in no way affect the enforcement of any other
provisions of this agreement.
3. Severability. If any provision of this agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision,
or part thereof, shall be deleted or modified in such a manner as to make the
agreement valid and enforceable under applicable law, the remainder of this
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agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this agreement shall be valid and
enforceable to the fullest extent permitted by applicable law.
4. Amendment. Except for as otherwise provided herein, this agreement may not be
modified or amended except by an agreement in writing signed by both parties.
5. Entire Agreement. This agreement including the documents incorporated by
reference contains the entire understanding of the parties hereto and supersedes all
prior and contemporaneous agreements between the parties with respect to the
performance of services by CONTRACTOR.
6. Assignment. This agreement is personal to the parties hereto and may not be
assigned by CONTRACTOR, in whole or in part, without the prior written
consent of city.
7. Venue. The parties agree that the sole and exclusive venue for any cause of
action arising out of this agreement shall be Lake County, Florida.
8. Applicable Law. This agreement and any amendments hereto are executed and
delivered in the State of Florida and shall be governed, interpreted, construed and
enforced in accordance with the laws of the State of Florida.
9. Records. CONTRACTOR expressly understands and acknowledges that any and
all documents related to the services provided herein, may be considered records
that are subject to examination and production in accordance with Florida's
Public Records Law. CONTRACTOR expressly agrees that it will comply with
all requirements related to said law and that it will hold CITY harmless, including
attorney fees and litigation costs, for any such disclosure related to Florida's
Public Records Law.
ARTICLE X -AGREEMENT DOCUMENTS
The Agreement Documents, as listed below are herein made fully a part of this
Agreement as if herein repeated.
Document Precedence:
1. This Agreement
2. Purchase Order
3. All documents contained in Plant City RFP No.: 11-96148-00 and the agreement
of June 1, 2011..
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IN WITN SS WHERE F, the arties hereto have executed this Agreement on
this a�3 ay of f--,/ . 2013.
City of Clermont
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Attest: I
Tracy Ackroyd, City Clerk ,
Southern Analytical Laboratories, Inc.
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Printed Name and Title
Attest:
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Corporate Secretary
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(Name Printed or Typed)
7
• EXHIBIT A
AGREEMENT
THIS AGREEMENT is entered into this k` day of —S%-,w2 , 2011, by and
between the City of Plant City, a Florida municipal corporation ("City") and
Cot_l-lrL2'M ak �:cc.1 LA.t,Orc.-ac'..eS Luc. , whose address is
l\O "gc�yy6.e.� i3wi& Ol& w.ctc— FL 3` (01-7 ("Laboratory
Services Prov'ider").
WHEREAS, City desires to retain Laboratory Services Provider to render certain services, as
described herein; and
WHEREAS, Laboratory Services Provider represents that it is qualified, willing and able to
provide the described services according to the terms of this Agreement; it is therefore agreed that:
1. SCOPE OF AGREEMENT. The parties agree that the purpose of this Agreement is for
Laboratory Services Provider to provide to City the services described in Request for Proposal No. 10-
96148-001 as described in its submitted Proposal Form. The terms of the Request for Proposal,
Proposal Form, General Specifications and Appendices A, B and C are incorporated herein by this
reference. The services performed by Laboratory Services Provider shall be in compliance with all
applicable federal, state and local laws, ordinances, rules, and regulations that would apply to this
Agreement.
2. COMMENCEMENT AND PROGRESSION OF WORK. Work performed by
Laboratory Services Provider will commence on X Zok and shall continue for one year
from the date of commencement,unless terminated pursuant to paragraph 5 herein.
By mutual agreement, the parties may extend this Agreement for four (4) one-year terms under
the same terms and conditions, except as otherwise provided in this paragraph. The parties shall execute
an Amendment to this Agreement extending said Agreement not less than thirty (30) days prior to the
expiration of the current term. City Manager is authorized to execute said Amendment, under said
terms,on behalf of City.
Laboratory Service Provider warrants that all prices stated in its proposal will remain firm for the
initial term of this Agreement. Any escalation in prices may be made on an annual basis thereafter by
mutual agreement between City and Laboratory Service Provider. Request for price increases must be
made in writing to Purchasing Administrator at least sixty(60)days in advance. Increases in prices shall
be based on the most recent U.S. Bureau of Statistics, Employment Cost Index news release text
(released: April, July, October and January of each fiscal period) 12-month percentage changes in the
Employment Cost Index, not seasonally adjusted--Private Industry, Compensation Costs, Table 5
(Professional, scientific, and technical services), the percentage change for most recent calendar year
reported, not to exceed five percent (5%) (see http://www.bls.gov/news.release/eci.toc.htm). All
requests for price increases are subject to review and approval by City.
3. PAYMENTS TO LABORATORY SERVICES PROVIDER. All payments shall be
made on a monthly basis within thirty (30) days after receipt of invoice(s) that shall conform to City's
accounting submittal requirements. Upon certification by City Manager that all work has been
performed in accordance with the terms of this Agreement, City Manager will authorize payment of
such invoice(s).
4. MODIFICATION. Any modification of any term or condition of this Agreement must be
agreed to in writing and signed by both parties in order to be effective.
5. TERMINATION.
A. If City materially breaches this Agreement, Laboratory Services Provider may
terminate the Agreement and shall thereafter be entitled only to compensation for services actually
performed hereunder prior to such breach, together with out-of-pocket costs expended. Laboratory
Services Provider expressly waives any and all other claims and remedies against City, including
incidental and consequential damages. Laboratory Services Provider shall give written notice to City of
any alleged breach and City shall have ten (10) days from the date of such notice in which to cure the
breach before Laboratory Services Provider may proceed under this paragraph.
B. If Laboratory Services Provider materially breaches this Agreement, City may
terminate the Agreement and shall thereafter have available to it all rights and remedies in law and
equity, the exercise of which shall be cumulative rather than exclusive. City shall give written notice to
Laboratory Services Provider of any alleged breach and Laboratory Services Provider shall have ten(10)
days from the date of such notice in which to cure the breach before City may proceed under this
paragraph.
C. City may terminate this agreement without regard to cause ("termination for
convenience"), provided that in such event, City shall pay compensation to Laboratory Services
Provider for services that Laboratory Services Provider has actually performed hereunder prior to such
termination,together with out-of-pocket costs that Laboratory Services Provider has expended.
6. CONSTRUCTION. This agreement shall be construed and governed by the laws, rules
and regulations of the State of Florida.
7. INSURANCE. Laboratory Services Provider shall furnish proof of Workers'
Compensation Insurance, General Liability Insurance and Comprehensive Automobile Liability
Insurance with City named as additional insured under its existing insurance policy. Coverage to remain
in force at all times during the Agreement period.
8. INDEMNIFICATION. Laboratory Services Provider shall be liable for, and shall
indemnify, defend and hold City harmless from all claims, suits,judgments or damages, including court
costs and reasonable attorneys' fees, arising out of the errors, omissions or negligent acts of Laboratory
Services Provider, its agents and employees, in performance of this Agreement.
9. PERMITS, FEES, TAXES, LICENSES. The successful Laboratory Services Provider
shall, at his own expense, obtain all necessary permits, pay all licenses, fees and taxes required to
comply with all local ordinances, State and Federal laws, rules and regulations applicable under this
contract. This provision also includes City-issued permits.
10. LABORATORY SERVICES PROVIDER'S PERSONNEL. City reserves the right to
request background and bonding information for all personnel assigned to this Agreement. Laboratory
Services Provider's employees assigned to this Agreement are to present a professional appearance,
shall be neat, clean, well groomed, courteous, properly dressed and conduct themselves in a respectable
manner while performing duties and while on City property.
11 OSHA REQUIREMENTS. Laboratory Services Provider agrees to comply with the
provisions of the Occupational Safety and Health Act of 1970 and the standards and regulations issued
thereunder and warrants that all services furnished under this Agreement will conform to and comply
with said standards and regulations. Laboratory Services Provider agrees to furnish Material Safety
Data Sheets(form OSHA-20)as applicable for hazardous or potentially hazardous products.
12. STATEMENT OF ASSURANCE. During the performance of this Agreement,
Laboratory Services Provider assures City that Laboratory Services Provider is in compliance with Title
VII of the 1964 Civil Rights Act, as amended, and the Florida Human Rights Act of 1977; that
Laboratory Services Provider does not on the grounds of race, color, national origin, religion, sex, age,
handicap, or marital status, discriminate in any form or manner against Laboratory Services Provider's
employees or applicants for employment. This Agreement is expressly conditioned upon the veracity of
this Statement of Assurance and Laboratory Services Provider's compliance with Title VII of the Civil
Rights Act of 1964 when federal grant(s) is/are involved. Other applicable Federal and State laws,
Executive Orders and regulations prohibiting such discrimination are also included by this reference.
This Statement of Assurance shall be interpreted to include Vietnam-Era Veterans and Disabled
Veterans within its protective range of applicability.
13. PUBLIC ENTITY CRIMES. In accordance with Section 287.133, Florida Statutes, any
person or affiliate who has been placed on the convicted vendor list following a conviction for a public
entity crime may not submit a bid,proposal, or reply on a contract to provide any goods or services to a
public entity, may not submit a bid, proposal, or reply on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids, proposals, or replies on
leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or Laboratory Services Provider under a contract with any public entity, and may not
transact business with any public entity in excess of the threshold amount provided in Section 287.017,
Florida Statutes, for CATEGORY TWO for a period of thirty six (36) months from the date of being
placed on the convicted vendor list.
By execution of this agreement, Laboratory Services Provider assures City that none of its
officers, directors, executives, partners, shareholders, employees, members, or any of its agents who are
active in management have been convicted of a public entity crime. In the event that any of its officers,
directors, executives, partners, shareholders, employees, members, or any agents who are active in
management are convicted of a public entity crime, Laboratory Services Provider shall immediately
notify City.
14. SEVERABILITY. If any provision of this Agreement is held invalid, the remainder of
the Agreement shall not be affected thereby if such remainder would then continue to conform to the
terms and requirements of applicable law.
15. NON-WAIVER. No failure by City to insist upon the strict performance of any term or
condition of this Agreement or to exercise any right or remedy available upon a breach hereof, shall
constitute a waiver of any such breach or of any such term or condition. No waiver of any breach shall
affect or alter any term or condition in this Agreement,and each such term or condition shall continue in
full force and effect with respect to any other then existing or subsequent breach thereof.
16. RELATIONSHIP OF THE PARTIES. Nothing contained in this contract shall be
deemed or construed to create the relationship between the parties of principal and agent, or of
partnership or joint venture,or of employer and employee; it being expressly agreed that the relationship
of Laboratory Services Provider to City is that of an independent contractor.
17. VENUE. Venue for any action to enforce this Agreement shall be Hillsborough County,
Florida.
18. NOTICES. All notices required or permitted hereunder shall be in writing and shall be
deemed to have been duly delivered hereunder if mailed by first class certified mail, postage prepaid, to
the respective parties at the respective addresses:
City:
Gregory S. Horwedel
City Manager
302 West Reynolds Street
Plant City,FL 33563
With a copies to:
Kenneth W. Buchman,Esquire
City Attorney
City of Plant City
302 West Reynolds Street
Plant City,Florida 33563
and
Kevin Orth
Purchasing Administrator
302 West Reynolds Street
Plant City, FL 33563
•
Laboratory Services Provider:
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The parties reserve the right to change the designated person to receive notice. In such event, the party
shall notify the other party in writing as provided herein within 10 days of the change of designation.
19. SUCCESSORS AND ASSIGNMENTS. The covenants contained in this Agreement are
binding on the parties and their respective successors, legal representatives and assignees, if any;
provided however,that this agreement may not be assigned by Laboratory Services Provider to any third
party without the prior written consent of City.
20. REPORTS. All data, reports, and other information generated in connection with
Laboratory Services Provider's performance under this Agreement is the property of City.
21. ENTIRE AGREEMENT. This contract contains the entire agreement of the parties. It
may not be modified or terminated orally and no claimed modification, termination or waiver shall be
binding on City unless in writing signed by City Manager. No modification or waiver shall be deemed
effected by Laboratory Services Provider's acknowledgement or confirmation containing other or
different terms. All titles to clauses contained in this order are for identification only and shall not be
construed as being a substantive part of the agreement.
22. CITY'S REPRESENTATIVE. City Manager, or his written designee, shall be City's
representative during the term of this Agreement. Until such time as Laboratory Services Provider is
notified otherwise pursuant to paragraph 18 herein,the Purchasing Administrator has been designated to
act on behalf of City Manager.
IN WITNESS WHEREOF,parties have caused this instrument,consisting of this Agreement and
the attached Exhibit(s)to be executed by themselves or their duly authorized officers or agents and their
seals to be affixed hereunto the day and year first written above.
City:
By. --
Gregory rw e1
City Manager
ATTEST:
Kerri J.dl er
City Clerk
Approved as form and correctness:
Kenneth W. Buchman
City Attorney
Laboratory Services Provider:
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PROPOSAL AND BID FORM
Southern Analytical Laboratories, Inc
Company Name
PROPOSAL FORM
LABORATORY SERVICES
Proposal No. 11-96148-001
Pursuant to and in compliance with your Request for Proposal dated April 29, 2011, the
Instructions, General Specifications and other documents related hereto, the undersigned does
hereby propose Laboratory Services for the City of Plant City.
The recommendation of award, if any, of a contract will be based on rating criteria as listed on
Pages 3 and 5 and explained on Pages 21 -23 of this document. Listing of analysis required in
each schedule as listed below can be located at the end of this document in APPENDIX A:
ANALYSIS SCHEDULE LISTING. Appendix B and C also at the end of this document lists
testing which may be required during the duration of this contract and all must be completed in
its entirety for this document to be considered complete. Appendix B and C will be evaluated
and considered in the evaluation for award of this RFP. Pricing for award will be for the total
cost of Schedules 1 —Schedule 7 as listed below.
SCHEDULE 1: ROUTINE DAILY SAMPLES
(Total Price=Total Samples * unit price)
Total Total #of Total Turnaround Unit Total
Analysis Per day Per Weeks Samples Time Price Price
Week
CBOD5 3 15 52 780 10 15 53 12,113 40
TSS 4 22 52 1144 10 8 28 9,472 32
Nutrients 2 12 52 624 10 3313 20,673 12
FCB 1 5 52 260 10 10 35 2,691 00
TOTAL ANNUAL COST FOR SCHEDULE 1 $ 44,949 84
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PROPOSAL AND BID FORM Southern Analytical Laboratories, Inc
SCHEDULE 2: WEEKLY SAMPLES
(Total Price=Total Samples * unit price)
Total Per Total Turnaround Total
Analysis Week #of Weeks Samples Time Unit Price Price
Chloride 1 52 52 10 8 28 430 56
Industrial 5 52 260 10 6419 16,689 40
TOTAL ANNUAL COST FOR SCHEDULE 2 $ 17,119 96
SCHEDULE 3: MONTHLY SAMPLES
(Total Price=Total Samples * unit price)
Total Per #of Total Turnaroun Total
Analysis Month Months Samples d Time Unit Price Price
Oil & 2 12 24 14 41 41 993 84
Grease
TOTAL ANNUAL COST FOR SCHEDULE 3 $ 993 84
SCHEDULE 4: QUARTERLY SAMPLES
(Total Price=Total Samples * unit price)
Analysis Total Per #of Total Turnaround Unit Total
Quarter Quarters Samples Time Price Price
Chloride, 24 85 397 60
Sulfate& 4 4 16 14
TDS
TTHM's 11 4 44 14 41 41 1,822 04
HAA5's 11 4 44 14 67 29 2,960 76
MPN 7 4 28 14 46 59 1,304 52
Total Solids
10 day 129 41 517 64
Sludge 1 4 4 21
Classification
Ground
Water 10 4 40 21 70 40 2,816 00
Monitoring
Wells
Landfill
Ground
Water 5 4 20 21 67 29 1,345 80
Monitoring
Wells
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PROPOSAL AND BID FORM Southern Analytical Laboratories, Inc
GWMW Hourly Trip and Sampling Charge
(Total Price=proposed Hours * unit price)
For
proposal
GWMW # Of Total purposes Unit Price Total
Site #of Wells Quarters Samples estimate 1/2 Price
hour per
well
WRF 10 4 40 20 Hours 62 12 1,242 40
Landfill 5 4 20 10 Hours 62 12 621 20
TOTAL ANNUAL COST FOR SCHEDULE 4 $ 13,027 96
SCHEDULE 5: SEMI-ANNUAL SAMPLES
(Total Price=Total Samples * unit price)
Sample #Per Total Turnaroun Total
Analysis Sites Year Samples d Time Unit Price Price
Ambient 3 2 6 14 51 77 310 62
Monitoring
TOTAL ANNUAL COST FOR SCHEDULE 5 $ 310 62
SCHEDULE 6: ANNUAL SAMPLES
(Total Price=Total Samples * unit price)
Analysis Total Turnaround Unit Price Total Price
Samples Time
Annual Reclaimed 1 21 579 77 579 77
Water Analysis _
Primary Inorganic 129 41 388 23
Compounds 3 21
(FAC 62-550 Table 1)
Secondary Drinking 129 41 388 23
Water Standards 3 21
(FAC 62-550 Table 6)
Priority Pollutants 3 21 362 36 1,087 08
Toxicity Characteristic 1 21 672 95 672 95
Leaching Procedure
Industrial Local Limits 8 21 595 30 4,762 40
Study
Soil Sampling 1 21 258 83 258 83
TOTAL ANNUAL COST FOR SCHEDULE 6 $ 8,137 49
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Southern Analytical Laboratories, Inc
PROPOSAL AND BID FORM,REVISED PAGE 9—ADDENDUM 3
SCHEDULE 7: DAILY SAMPLE PICK UP
(Total Price=total trips * unit price)
Total Days Per
Week Number of Total Trips Unit Price Total Price
(Holidays Weeks
Included)
5 52 208 25 00 5,200 00
TOTAL ANNUAL COST FOR SCHEDULE 7 $ 5,200 00
TOTAL ANNUAL COST FOR SCHEDULES 1 through 7 $ 89,739 71
(Sum of Schedules 1,2, 3,4, 5,6 and 7 above)
COMPLETE THE FOLLOWING SECTION FOR PROPOSAL EVALUATION
(See Pages 21 —23 of the General Specifications for and explanation of criteria: Note: Page 23
has been revised for Addendum 3)
1. In-House analysis: 94 of a possible 95 Group and Analytes (96 Inc Dioxin, added in Adden 3)
(Note: In Appendix B the Groups used in rating criteria are items# 1 - 10 which is not shaded)
2. DMR-QA/WP Studies (list most recent first):
4 Minimum >_90 %
Date Acce table Total Acceptable es/No
2008 8/22/08 44 48 (pH Not Acceptable) Yes 97 8 Overall DMR-QA 3 28
49 Anal tes p ) (97 Overall) NSI WP-139
2009 7/8/09 44 48 (Nickel Not Yes(99 0 Overall) DMR-QA i Wie9
49 Anal es Acceptable)
2010 (Hardness,TSS Not DMR-QA 30
2/19/10,5/20/10(Micro) 46 49 Yes(97 6 Overall) NSI WP-158,
51 Anal tes Acceptable) NSI MP-126
Total
�" 134 145 (See Note Below)
134 minimum 1,
Note-Settleable Solids subbed to Analytical Svcs,if required Qualifying information provided in Proficiency and Subcontractor folders on CD
Low-Level Chlorine not deducted from 2010 Total Acceptable because not required by NELAC for DMR Residual Chlorine compliance
3. Local Preference: Do you meet the Local Preference criteria(circle one): YES NO
9 (Revised Addendum 3)
PROPOSAL AND BID FORM Southern Analytical Laboratories, Inc
THE FOLLOWING SAMPLE PICK UP FEE IS NOT TO BE INCLUDED IN THE
TOTAL PROPOSAL PRICE
Cost for picking up samples on Saturday's and Unit Price
Sunday's Price will also apply for
emergency pickups
(Note: Not to be included in the Total 77 65
Proposal Price)
If a special pick up is required on Saturday or Sunday a request will be made in advance to the
laboratory contact person.
EMERGENCY RATES
The following are rates to apply for emergency situations which may occur during the duration
of the contract when the City may need a faster than quoted turnaround time on analysis.These
are not included in the cost pricing for the proposal award.
Days Surcharge
1 —2 Days 100%
3—5 Days 50%
Weekends and Evenings 50%
The Proposer understands that the Owner reserves the right to reject any or all Proposals and to
award part(s) of the contract, if applicable, separately, in combination, or as one contract. The
Owner reserves the right to waive technicalities in any Proposal.
The Proposer agrees that this Proposal shall be good and may not be withdrawn for a period of
sixty(60) calendar days after the opening of proposals.
If written notice of acceptance of this Proposal is mailed or delivered to the undersigned within
sixty (60) calendar days after date of opening of Proposals, the undersigned agrees that they will
execute and deliver an executed contract in the form attached within ten (10) calendar days after
receiving notice from the City.
10
PROPOSAL AND BID FORM
Notice of award should be mailed, email, faxed or delivered to the undersigned at the following
address:
Southern Analytical Laboratories, Inc
Firm Name (Typed)
110 Bayview Blvd
SEAL Address(Typed)
(If a Corporation)
Corporate seal provided on Oldsmar Florida 34677
hardcopy original, included City State Zip
with bid
(813) 855-1844
Phone
Email Address
Acknowledgment is hereby made by: Francis Daniels of receipt of the
following addenda, if any: T Name(Typed)
No. 1 Dated 4/25/11
Signature
No. 2 Dated 4/26/11 President
Title
No. 3 Dated 4/29/11 By: Francis Daniels
Name (Typed)
No. Dated
11
PROPOSAL AND BID FORM
References
The following information is required information for the proposal.
Company Name:Southern Analytical Laboratories, Inc
Length of time the company has been in business:26 Years
Business address: 110 Bayview Blvd , Oldsmar, Florida 34677
How long in present location:26 Years
Telephone number:(813)855-1844 Fax number:(813) 855-2218
Total number of current employees: 31 Full time 29 Part time 2
Number of employees you plan to use to service this contract:31
Local commercial and/or governmental references that you have previously performed similar
services for:
1. 2.
Company: Company:
Manatee County Citrus County
Address: Address:
4751 66th Street W, Bradenton, FL 1300 S Lecanto Hwy, Lecanto, FL
Telephone/fax: Telephone/fax:
(941) 792-8811 (352) 527-7641
Contact: Contact:
Jeff Goodwin Gary Loggins
3.
Company:
City of Oldsmar
Address:
351 Lafayette Blvd , Oldsmar, FL
Telephone/fax:
(813) 749-1226
Contact:
Todd Cash
12
Southern Analytical Laboratories, Inc
APPENDIX B—ADDENDUM 3 REVISED PGS.39-40
ADDITIONAL ANALYSIS BY CONTAMINANT GROUP
ADDITIONAL ANALYSIS,PRICING&TURNAROUND TIMES
The following is a list of additional testing,pricing and turnaround times to be incorporated into
this document and is not included in the cost pricing for the award of the proposal. This list is to
provide the City pricing and turnaround information on testing which may be required during the
term of this contract. These are not included in the cost pricing for the proposal award.
(Note: In Appendix B the Groups used in rating criteria are items# 1 — 10 which is not shaded)
Turnaround All Tests
Group Water Non- Soil Time Done In
Potable (Calendar House?
Days) (Yes/No)
Extractable Organics
1 Semi-Volatile $ 155 30 $ 155 30 $ 207 06 14 Yes See Note 1
(EPA 8270)
" Price per Analyte for
',. Semi-Volatile $ 155 30 $ 155 30 $ 207 06 14 Yes
i (EPA 8270)
FL-Pro $ 77 65 $ 77 65 $ 130 05 14 Yes
(See Appendix D)
:: ' Price per Analyte for $ 77 65 $ 77 65 $ 129 41 14
Yes
FL-Pro
Primary Inorganic
Contaminants $ 129 41 $ 129 41 $207 06 14 Yes See Note 2
(FAC 62-550 Table
1)
Metals $ 62 12 $ 62 12 $ 77 65 14 Yes
Price per Analyte for $ See Indiv $ See Indiv See Indiv 14 Yes
: "'' Metals Metals Metals
Metals
IIPesticides DW EPA 508 $ 62 12 $ 77 65 $ 103 53 14 Yes
Non-pot 608
;, ; Price per Analyte for $ 62 12 $ 77 65 $ 103 53 14 Yes
Pesticides
0 Herbicides DW EPA 64 62 12 77 65 103 53 14 Yes
Non-pot 515 $ $ $
r. Price per Analyte for
; $ 62 12 $ 77 65 $ 103 53 14 Yes
Herbicides
III PCB's DW EPA 508 $ 62 12 $ 77 65 $103 53 14 Yes
Non-pot 608 N/C with OC Pests N/C with OC Pests
Price per Analyte for $ 62 12 $ 77 65 $103 53 14 Yes
PCB's
Secondary Drinking
8 Water Standards $ 129 41 $ 129 41 $ 103 53 14 Yes See Note 3
(FAC 62-550 Table 6)
Southern Analytical Laboratories, Inc
APPENDIX B—ADDENDUM 3 REVISED PGS. 39-40
Synthetic Organic
9 Contaminants $ 465 89 $ 517 65 $ N/A 14 Yes
(FAC 62-550 Table 5)
Price per Analyte for See Indiv See Indiv See Indiv
Synthetic Organic $ Method $ Method $Method 14 Yes
Contaminants
Synthetic Organic
Contaminants $ 51 77 $ 51 77 $ 77 65 14 Yes See Note 4
•< EPA Method 504
• Synthetic Organic
Contaminants $ 62 12 $ 77 65 $ N/A 14 Yes See Note 5
EPA Method 508
Synthetic Organic
Contaminants $ 62 12 $ 77 65 $ N/A 14 Yes See Note 6
EPA Method 515
Synthetic Organic
_::_:i Contaminants $ 103 53 $ 103 53 $ N/A 14 Yes
EPA Method 525
Synthetic Organic
41 41 $ 41 41 $ N/A 14 Yes
���.,': Contaminants $
EPA Method 531
• Synthetic Organic
Contaminants $ 41 41 $ 41 41 $ N/A 14 Yes
EPA Method 547
Synthetic Organic
Contaminants $ 62 12 $ 62 12 $ N/A 14 Yes
EPA Method 548
• Synthetic Organic
Contaminants $ 62 12 $ 62 12 $ N/A 14 Yes
, ° EPA Method 549
0';;
Volatile Organic
Contaminants $ 67 29 $ 67 29 $103 53 14 Yes
(FAC 62-550 Table 4)
F; Price per Analyte for
1., ' ,; Volatile Organic $ 41 41 $ 41 41 $ 77 65 14 Yes
Contaminants
Note: If you want to elaborate on another method than those listed above do so with a note.
Note 1 -Or EPA 625
Note 2- Flounde, Nitrate and Nitrite in soil by DI extraction followed by aqueous analytical method
Note 3- For soil matrix, does not include color, odor, TDS or foaming agents
Note 4-Soils by EPA 8011
Note 5- Non-potable waters by EPA 608
Note 6- Non-potable waters by SM 6640B
Southern Analytical Laboratories, Inc
APPENDIX C—ADDENDUM 3 REVISED PGS. 41-44
ADDITIONAL ANALYTE LISTING
ADDITIONAL ANALYSIS,PRICING&TURNAROUND TIMES
The following is a list of additional testing,pricing and turnaround times to be incorporated into
this document and is not included in the cost pricing for the award of the proposal. This list is to
provide the City pricing and turnaround information on testing which may be required during the
term of this contract. These are not included in the cost pricing for the proposal award.
Turnaround All Tests Done In
Analyte Water Non-Potable Soil Time House? (Yes/No)
(Calendar
Alkalinity $ 15 53 $ 15 53 $ N/A 14 Yes
(as CaCO3)
Aluminum $ 8 28 $ 8 28 $10 35 14 Yes
Ammonia,Total (as N) $ 8 28 $ 8 28 $51 77 14 Yes
Ammonia,Unionized $ 10 35 $ 10 35 $ N/A 14 Yes
Antimony $ 8 28 $ 8 28 $10 35 14 Yes
Arsenic $ 8 28 $ 8 28 $10 35 14 Yes
Asbestos Note 7 $207 06 $ 310 59 $N/A 14 No-Subcontract to EMSL
Barium $ 8 28 $ 8 28 $10 35 14 Yes
Benzene $41 41 $ 41 41 $77 65 14 Yes
Beryllium $ 8 28 $ 8 28 $10 35 14 Yes
Bromate $31 06 $ 31 06 $ N/A 14 Yes
Boron $ 8 28 $ 8 28 $10 35 14 Yes
BTEX $ 41 41 $ 41 41 $77 65 14 Yes
BOD5 $ 15 53 $ 15 53 $N/A 14 Yes
CBOD5 $ 15 53 $ 15 53 $N/A 14 Yes
Cadmium $ 8 28 $ 8 28 $10 35 14 Yes
Calcium $ 8 28 $ 8 28 $10 35 14 Yes
Chemical Oxygen $ 15 53 $ 15 53 $N/A 14 Yes
Demand
Chloride Note 8 $8 28 $ 8 28 $25 88 14 Yes
Chlorine, Combined $25 88 $ 25 88 $N/A 14 Yes
Chlorine,Free Note 9 $25 88 $ 25 88 $N/A 14 Yes
Chlorine,Total $25 88 $ 25 88 $N/A 14 Yes
Southern Analytical Laboratories, Inc
APPENDIX C —ADDENDUM 3 REVISED PGS. 41,44
Chlorite $31 06 $ 31 06 $N/A 14 Yes
Chromium $ 8 28 $ 8 28 $10 35 14 Yes
(Total Recoverable)
Chromium $25 88 $ 25 88 $N/A 14 Yes
(Hexavalent)
Color $12 42 $ 12 42 $ N/A 14 Yes
Copper $ 8 28 $ 8 28 ` $10 35 ' 14 Yes
Corrosivity $25 88 $ 25 88 $N/A 14 Yes
Cyanide $20 71 $ 20 71 $51 77 14 Yes
Dioxin Note 10 $362 36 $ 465 89 $N/A 14 - No-Subcontract to SGS
Dissolved Oxygen Nile $15 53 $ 15 53 $N/A - 14 Yes
EPA Method 601 Note 12 $ 67 29 $ 67 29 $103 53 14 Yes
- EPA Method 602Note 12 $ 67 29 $ 67 29 $103 53 14 Yes
Fecal Coliform Bacteria $ 10 35 $ 10 35 $N/A 14 Yes
FCB (MPN/gm dry wt.) $ N/A $ N/A $46 59 14 Yes
Foaming Agents $ 15 53 $ 15 53 $ N/A 14 Yes
Gross Alpha $ 25 88 $ 25 88 $ N/A 14 Yes
Fluoride Note 8 $ 8 28 $ 8 28 $25 88 14 Yes
Hardness $ 16 56 $ 16 56 $ N/A 14 Yes
HAAS $ 67 29 $ 67 29 $N/A- 14 Yes
Iron $ 8 28 $ 8 28 $10 35 14 Yes
Lead $ 8 28 "$ 8 28 $10 35 14 Yes
Lead &Copper $ 16 56 $ 16 56 $N/A 14 Yes
Magnesium - $ 8 28 $ 8 28 $10 35 14 Yes
Manganese $ 8 28 $ 8 28 $10 35 14 Yes
Mercury $ 15 53 $ 15 53 $25 88 14 Yes
Mercury, Low Level $ 51 77 $ 51 77 $ N/A 14 Yes
MTBE $ 41 41 $ 41 41 $77 65 14 Yes
Molybdenum $ 8 28 $ 8 28 $10 35 14 Yes
Nickel $ 8 28 $ 8 28 $10 35 14 Yes
Nitrate+Nitrite Note 8 $ 8 28 $. 8 28 $25 88 14 Yes
Southern Analytical Laboratories, Inc
APPENDIX C—ADDENDUM 3 REVISED PGS. 41-44
Nitrate(as N) Note 8 $ 8 28 $ 8 28 $25 88 14 Yes
Nitrite(as N) Note 8 $ 8 28 $ 8 28 $25 88 14 Yes
Odor $ 25 88 $ 25 88 $N/A 14 Yes
Organic Nitrogen $20 71 $ 20 71 $67 29 14 Yes
Ortho-Phosphorus N$te $ 8 28 $ 8 28 $25 88 14 Yes
Oil &Grease $
41 41 $ 41 41 $103 53 14 Yes
pH $ 621 $ 621 $1553 14 Yes
Potassium,Total $ 8 28 $ 8 28 $10 35 14 Yes
Primary Drinking Note $ 129 41 $ 129 41 $zoo os 14 Yes
Water Standards 2
Radium 226 $ 51 77 $ 51 77 $ N/A 14 Yes
Radium 228 $ 67 29 $ 67 29 $ N/A 14 Yes
Radium 226+228 $ 119 06 $ 119 06 $ N/A 14 Yes
Combined
Secondary Drinking
$129 41 $ 129 41 $103 53 14 Yes
Water Standards Note 3
Selenium $ 8 28 $ 8 28 $10 35 14 Yes
Silver $ 8 28 $ 8 28 $10 35 14 Yes
Sodium $ 8 28 $ 8 28 $10 35 14 Yes
Specific Conductance $6 21 $ 6 21 $ N/A 14 Yes
Sulfate Note 8 $ 8 28 $ 8 28 $25 88 14 Yes
Sulfide $ 12 42 $ 12 42 $51 77 14 Yes
Temperature(C°) $ 0 00 $ 0 00 $0 00 14 Yes
Thallium $ 8 28 $ 8 28 $10 35 14 Yes
Total Coliform Bacteria $ 12 42 $ 12 42 $46 59 14 Yes
Total Dissolved Solids $ 8 28 $ 8 28 $ N/A 14 Yes
Total Kjeldahl Nitrogen $ 12 42 $ 12 42 $20 81 14 Yes
Total Nitrogen $ 20 71 $ 20 71 $46 59 14 Yes
Total Organic Carbon $ 15 53 $ 15 53 $129 41 14 Yes
Total Phosphorus $ 12 42 $ 12 42 $20 71 14 Yes
Total Solids $ 8 28 $ 8 28 $8 28 14 Yes
Southern Analytical Laboratories, Inc
APPENDIX C—ADDENDUM 3 REVISED PGS. 41-44
Total Suspended Solids $ 8 28 $ 8 28 $N/A 14 Yes
Total,Volatile,Fixed $25 88 $ 25 88 $25 88 14 Yes
Solids
Note 310 59 $465 89 14 Yes
Total Toxic Organics �3 $ 310 59 $
TTHM's $ 41 41 $ 41 41 $77 65 14 Yes
Uranium $ 15 53 $ 15 53 $67 29 14 Yes
Volatile Organic $ 67 29 $ 67 29 $103 53 14 Yes
Chemicals
Zinc $ 8 28 $ 8 28 $10 35 14 Yes
Note 7-Asbestos-drinking water$207 06, non-potable waters inc wastewaters$310 59
Note 8- Soil by DI extraction followed by aqueous analytical method
Note 9-Normally required to be analyzed in field Chlorine in field is part of hourly sampling rate(no extra charge)
Prices above apply to chlorine analyzed in lab All forms of chlorine included for one unit price
Note 10- Dioxin-drinking water$362 36, non-potable waters inc wastewaters$465 89
Note 11 - Normally required to be analyzed in field Dissolved oxygen in field is part of hourly sampling rate (no extra
charge) Prices above apply to dissolved oxygen analyzed in lab
Note 12- EPA 624 will be used for EPA 601 or 602 analytes EPA 8260 will be used for soils
Note 13-Total Toxic Organics includes extractable(semi-volatile)organics, volatile organics and OC pesticides and PCBs