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2013-80 CIVIL ENGINEERING AND SURVEYING SERVICES PROPOSAL/AGREEMENT FOR CITY OF CLERMONT LIFT STATION NO. E4 REPLACEMENT ENGINEERS: CLIENT: Duane K Booth, P E , Principal James Kinzler, Env Services Director BOOTH, ERN,'STRAUGHAN`& HIOTT, INC CITY OF CLERMONT 350 North Sinclair Avenue 3335 Hancock Road Tavares, Florida 32778 Clermont, Florida 34711 (352) 343-8481 - Phone (352) 241-0178 - Phone (352) 343-8495 - Fax lkinzlera,clermontfl org duaneboothabesandh corn PROJECT City of Clermont Lift Station No E4 Replacement CLIENT James Kinzler, Environmental Services Director, City of Clermont DATE October 30,2013 drawings, one (1) electronic copy in Autocad v 2011, and one (1) electronic copy in pdf format , • One (1) hard copy set of specifications, one (1) electronic Copy in MS Word format and one (1) electronic copy in pdf format FEE: $10,900.00 TASK III CONSTRUCTION BID DOCUMENTS Services to include preparation of construction contract bid documents and specifications BESH, Inc , shall coordinate with all qualified bidders during bid processes and prepare final bid evaluations with recommendations to client If requested, BESH, Inc , shall prepare final contract documents between Owner and Contractor FEE: $2,900.00 TASK IV CONSTRUCTION ADMINISTRATION SERVICES BESH, Inc , will advise and consult with Owner and act as its representative during construction BESH, Inc , will make regular visits to the site to observe the progress and quality of the executed site work and to determine in general if the work is proceeding in accordance with the construction drawings BESH, Inc , will review and approve shop drawings, results of tests and inspections and other data that the contractor is required to submit Based upon the on-site observations and field survey as-builts to be provided by Contractor, BESH, Inc , shall prepare and submit certifications of completions to the following State and local agencies as required 1 City of Clermont 2 Florida Department of Environmental Protection FEE: $3,230.00 TASK V GEOTECHNICAL INVESTIGATION BESH, Inc , shall coordinate with Andreyev Engineering, Inc , to provide one auger boring to a depth of 30' at the location of the proposed wet well in order to evaluate existing soil conditions and estimate seasonal high groundwater table FEE: $1,430.00 Page -3- PROJECT City of Clermont Lift Station No E4 Replacement CLIENT James Kinzler, Environmental Services Director,City of Clermont DATE October 30,2013 TASK VI ELECTRICAL ENGINEERING DESIGN/CONSTRUCTION ADMINISTRATION BESH, Inc , shall contract with Bailey Engineering Consultants, Inc , to provide electrical engineering design and construction administration, including the following scope Design 1 Design associated with the proposed triplex lift station It is our understanding that the design shall be based on the installation of two (2) 120 HP pumps and one (1) 60 HP pump All of the pumps will be VFD driven with soft start bypass Our design will reuse the existing VFDs A new PCP will be provided with pump bypass, contactors and PLC This enclosure will be ventilated but not air conditioned and shall be installed outdoors 2 Design associated with the electrical system including but not limited to the utility meter, main disconnect, automatic transfer switch, pump station control panel, VFD enclosures and associated RTU 3 Design associated with the refeeding the existing standby generator The generator will be tied into the new electrical system, specifically the proposed ATS The construction will be staged such that,the existing station will remain in operation dunng the construction and startup of the new triplex station 4 Our services shall also include the design of the Pump Control Panel system Our design will be in agreement with the City standards which we will obtain from your office prior to initiating our final design of the lift station 5 Design associated with demolition of the existing duplex station Existing electrical equipment will be returned to the owner 6 Coordination with the local power company as required to establish and/or upgrade the electrical service for the proposed facility 7 Attend up to three (3) meetings as requested to review status and design requirements 8 Deliverables a 90% Drawings and Specifications b 100% Drawings and Specifications and Opinion of Probable Costs 9 BEC shall submit one (1) complete set of 11 x 17 drawings, six (6) complete set of full size drawings, one (1) electronic copy in Autocad V 2011 and one (1) electronic copy in pdf format All reproduction shall be completed by others , 10 BEC shall submit one (1) complete, hard-copy set of specifications, one (1) electronic copy in MS Word format and one (1) electronic copy in pdf format All reproduction shall be completed by others Construction Administration Task 1 - Shop Drawing Review Review and approve (or take other appropriate action in respect of) Shop Drawings and samples, the results of tests and inspections and other data which each Contractor is required to submit, but only for conformance with the design concept Page -4- PROJECT City of Clermont Lift Station No E4 Replacement CLIENT James Kinzler, Environmental Services Director, City of Clermont DATE October 30,2013 of the Project and compliance with the information given in the Contract Documents (but such review and approval or other action shall not exceed to means, methods, sequences, techniques or procedures of construction orb safety precautions and programs incident thereto), and receive and review (for general content as required by the Specifications) maintenance and operating schedules and instruction, guarantees, bonds and certificates of inspection which are to be assembled by Contractor(s) is in accordance with the Contract Documents Task 2 - Issue Clarifications Issue all instructions of OWNER to Contractor(s), issue necessary interpretations and clarifications of the Contract Documents, have authority, as OWNER's representative to require special inspection or testing of the work, act as initial interpreter of the requirements of the Contract Documents and judge of the acceptability of the work thereunder, and make decisions on all claims of OWNER and Contractor(s) relating to the acceptability of the work or the interpretation of the requirements of the Contract Documents pertaining to the execution and progress of the work The ENGINEER shall render all interpretations or decisions in good faith and in accordance with the requirements of the Contract Documents Task 3 - Site Visits (3 Maximum) Make visits to the site at start up and final walk through to observe, as an experienced and qualified professional, the progress and quality of the executed work of Contractor(s) and to determine in general if such work is proceeding in accordance with the Contract Documents Prepare trip reports to document observations made during these inspections ENGINEER shall not be responsible for the means, methods, techniques, sequences or procedures of construction selected by Contractor(s) or the safety precautions and programs incident to the work of Contractor(s) ENGINEER's efforts will be directed toward providing a greater degree of confidence for OWNER that the completed work of Contractor(s) will conform to the Contract Drawings, but ENGINEER shall not be responsible for the failure of Contractor(s) to perform the work in accordance with the Contract Drawings During such visits and on the basis of on-site observations, ENGINEER shall keep OWNER informed of the progress of the work, shall endeavor to guard OWNER against defects and deficiencies in such work and may disapprove or reject work failing to conform to the Contract Documents FEE: $21,150.00 Owner Responsibilities: The Owner shall provide the following information for use by BESH in preparing the construction documents and calculations • As-built information on the existing lift station, pump sizes, and force main and electrical/controls systems Page -5- PROJECT City of Clermont Lift Station No E4 Replacement CLIENT James Kinzler, Environmental Services Director, City of Clermont DATE October 30,2013 • Scada information on existing flows and pump run times • Requirements for scada system • Providing underground utility location services on the existing site Does not include: • Upgrades to downstream force main other than connection within 50 ft of valve vault • Permit fees • Reproduction fees r Page -6- PROJECT City of Clermont Lift Station No E4 Replacement CLIENT James Kinzler, Environmental Services Director,City of Clermont DATE October 30,2013 SUMMARY FEE SCHEDULE TASK I $ 2,800 00 TASK II $ 10,900 00 TASK III $ 2,900 00 TASK IV $ 3,230 00 TASK V $ 1,430 00 TASK VI $ 21,150 00 TOTAL I $ 42,410.00 Page -7- PROJECT City of Clermont Lift Station No E4 Replacement CLIENT James Kinzler, Environmental Services Director,City of Clermont DATE October 30,2013 HOURLY RATE SCHEDULE (2013) Professional Services shall be charged at the following rate schedule ENGINEERING PROFESSIONAL ENGINEER (PRINCIPAL) $145 00/HOUR PROFESSIONAL ENGINEER $130 00/HOUR PROJECT ENGINEER $110 00/HOUR ENGINEER TECHNICIAN I $95 00/HOUR ENGINEER TECHNICIAN II $75 00/HOUR BUILDING INSPECTOR $65 00/HOUR CONSTRUCTION ENGINEER $85 00/HOUR FXPFRT TFSTIMONY PROFFSSIONAI FNGINFFR $300.00/HOUR SURVEYING PROFESSIONAL SURVEYOR (PRINCIPAL) $145 00/HOUR PROFESSIONAL SURVEYOR $110 00/HOUR 3 MAN FIELD CREW $145 00/HOUR 2 MAN FIELD CREW $125 00/HOUR SURVEY TECHNICIAN I $95 00/HOUR SURVEY TECHNICIAN II $75 00/HOUR SURVEY TECHNICIAN III $30 00/HOUR TITLE RESEARCHER $110 00/HOUR FXPFRT TFSTIMONY PROFESSIONAL SURVFYOR $300.00/HOUR Page -8- 1 PROJECT City of Clermont Lift Station No E4 Replacement CLIENT James Kinzler, Environmental Services Director,City of Clermont DATE October 30,2013 All printing for this project shall be billed out at the following rate schedule, plus sales tax (Outside Copying Services will be billed at cost) Engineering Bond Copies Black&White 11 x 17 $1 25 24 x 36 $2 50 Color Copies 11 x 17 $2 00 24 x 36 $6 00 Black &White Copies 81/2)( 11 $0 10 8 '/2x 14 $0 15 11 x 17 $0 20 Color Copies 81/2)( 11 $1 20 8 '/2 x 14 $1 45 11 x 17 $1 70 Other Printing Services 24 x 36 Vellum $9 00 24 x 36 Mylar $12 00 24 x 36 Photo Paper, Color $36 00 24 x 36 Foam Board $20 00 Other Services Fax $1 00/Copy Postage (Fed-Ex, Certified Mail, Etc) @ cost Concrete Monuments $10 00 Rebar $2 00 Mileage (T/M Projects Only) $0 59 Page -9- PROJECT City of Clermont Lift Station No E4 Replacement CLIENT James Kinzler, Environmental Services Director, City of Clermont DATE October 30,2013 TERMS AND CONDITIONS I. GENERAL CONDITIONS A AGREEMENT These terms and conditions are attached to and made part of the proposal for services (the "Proposal for Services") by which Booth, Ern, Straughan & Hiatt, Inc ("BESH") has agreed to perform certain professional engineering and/or surveying services for and on behalf of City of Clermont ("Client") The Proposal for Services, these terms and conditions, the hourly rate schedule, and the executed authorization to proceed attached to these terms and conditions shall constitute a contract (hereinafter referred to as the "Agreement") for the provision of services by BESH to and on behalf of Client B TERMINATION This Agreement may be terminated by either party by furnishing written notice to the other party at least thirty(30)days prior to the effective date of termination In the event that this Agreement is terminated by either party, Client shall pay BESH for all services performed and expenses incurred through the date of termination C DOCUMENTS ENGINEERING DOCUMENTS All original drawings,computations,details,design calculations,and electronic media that result from engineering services performed by BESH pursuant to this Agreement are and at all times shall remain the property of BESH Signed and sealed construction plans,pdf files and AutoCad files will be issued to the Client as needed for permitting, bidding and construction In doing so, Client agrees that no additions, deletions, changes or revisions shall be made to any of said documents without the express written approval of BESH If payment for services is not received in accordance with Section II (C)(Payment)of this Agreement,BESH reserves the right not to release any documents until payment is made current SURVEYING DOCUMENTS All original drawings,computations,details,design calculations,field notes,and electronic media that result from surveying services performed by BESH pursuant to this Agreement are and at all times shall remain the property of BESH Signed and sealed surveys may be obtained for a period of time up to ninety (90) days after issuance of the survey, and certifications may be revised during that same period of time for a fee of$50 00 for each revision Upon payment in full for services completed, and within the same period of ninety (90) days, Client, at Client's expense,may obtain copies of any documents or reproducible copies of drawings In doing so, Client agrees that no additions, deletions, changes or revisions shall be made to any of said documents without the express written approval of BESH After ninety(90)days and within one hundred eighty(180)days following issuance of the survey, BESH'will revise certifications and will visually inspect the subject property for the purpose of reissuing a signed and sealed survey, charging its then-current hourly rates for performing said services and reissuing the survey D FEE RENEGOTIATION The Proposal for Services describes the specific services to be performed and tasks to be undertaken by BESH for and on behalf of Client,and states the fee(the contract price)for each service and task Except as otherwise provided in this Agreement,the contract prices quoted Page -10- INIT PROJECT City of Clermont Lift Station No E4 Replacement CLIENT James Kinzler, Environmental Services Director,City of Clermont DATE October 30,2013 in the Proposal for Services shall remain in effect for a period of two (2)years from the date of execution of this Agreement After the expiration of two (2) years from the date hereof, the contract prices stated in the Proposal for Services shall by renegotiated between BESH and Client with respect to all services and tasks that have not been completed by that date The hourly rates set forth in the hourly rate schedule that is part of this Agreement shall apply to all additional services requested by Client outside the_scope of the services and tasks described in the Proposal for Services Said hourly rates are applicable through December 31s1 of the year in which this Agreement was executed, and are subject to renegotiation on January 1 of each year thereafter E REGULATORY REQUIREMENTS The contract prices and hourly rates set forth in this Agreement have been quoted based on all federal,state and local regulations in effect as of the date that the authorization to proceed work is signed by the latter of BESH and Client If any of said regulations change during the permitting and design phase of this project, BESH reserves the right to increase fees for services that may be affected by regulatory changes upon written notice to the Client F PERMIT ACQUISITION BESH cannot guarantee the acquisition of any or all of the permits and/or approvals that shall be required for Client's project BESH agrees that it shall exercise its best efforts try to obtain all of the necessary permits and/or approvals Nevertheless, Client shall be responsible for payment of all consulting fees due BESH regardless of agency/governmental actions, including without limitation the failure of one or more governmental agencies to give the necessary approval for the project II. COMPENSATION A ADDITIONAL SERVICES BESH shall be fully compensated by Client for all additional services performed by BESH, including,without limitation,the following 1 Changes made at Client's request to the scope of services defined in this Agreement 2 Revisions made necessary as a result of changes to local,state or federal governmental requirements after the date of this Agreement 3 Redesign per Client after preliminary design has been submitted to the relevant approving agency Client must sign a separate authorization to proceed form (a"Change Order')for each change in scope of services requested by Client before BESH is obligated to perform the revised scope of services B OUT-OF-POCKET EXPENSES In addition to the fee schedule set forth in the Proposal for Services and the hourly rates to be charge for all additional services performed by BESH, BESH shall be reimbursed for all out-of- pocket expenses incurred by BESH, including, without limitation blueprints, copies, plots, aerials, express deliveries, specialized postage, overnight courier services (such as Federal Express and UPS) and travel outside of the Central Florida area (greater than 25 miles from BESH's office located in Tavares, Florida) Printing and mileage expenses are set forth on the Page -11- INIT PROJECT City of Clermont Lift Station No E4 Replacement CLIENT James Kinzler, Environmental Services Director, City of Clermont DATE October 30,2013 hourly rate schedule that is part of this Agreement All other charges shall be billed to and paid by Client based on the actual costs incurred by BESH C PAYMENT BESH shall submit invoices to Client on a semi-monthly (twice per month) basis On each invoice, BESH will bill for its services in accordance with the hourly rate schedule included as part of this Agreement The invoice also will identify the task or the tasks from the Proposal for Services on which BESH performed services during the billing period If the Proposal for Services states a lump sum dollar figure for any particular task, the lump sum amount will represent a"not to exceed"figure for the task in question, and BESH will continue to bill by the hour for its services on that task until the "not to exceed" figure has been billed in full Thereafter, unless the scope of services to be performed by BESH pursuant to said task has been changed and the compensation to be paid to BESH has been modified pursuant to Section II A of these Terms and Conditions, BESH will continue to perform its services under that task without additional charges for its services until BESH has performed all work required by that task Client shall notify BESH in writing within ten(10)days from the date of the invoice if Client has any questions about the services performed or the charges for those services as reflected on the invoice Client waives any and all challenges to the services performed and the charges for those services not raised within said ten (10)day timeframe All invoices shall be due and payable in full within fourteen (14)days from the date of the invoice All unpaid balances that remain unpaid after fourteen (14)days from the date of the invoice shall be subject to interest on the unpaid balance at the rate of 1 5% per month All outstanding invoices shall be paid in full by Client prior to plan submittal to any permitting agency, preparation of Final Plans for building purposes, Final Recording of - Record Plat,and/or Final Certification of Completion to state and local agencies BESH shall have no obligation under this Agreement to submit or prepare any of the foregoing materials unless and until Client complies with this requirement In addition,in the event that any balance remains unpaid for at least 45 days from the date of the invoice which included the unpaid balance, BESH shall have the right to terminate any and all further work on the project until Client has paid said balance in full III. MISCELLANEOUS A FORCE MAJEURE BESH shall not be liable for any delays or failure in performance due to contingencies beyond BESH's reasonable control including,without limitation,acts of God,war,fire, explosion,flood, epidemic,severe weather,earthquake, rainstorm, riots,theft,accidents,strike,work stoppage, acts or regulations of a governmental entity,shortages of vehicles,fuel,power,labor or material, delays of other companies or contractors, or any other causes whatsoever whether similar or dissimilar to those previously enumerated In the event of delay caused by any of the foregoing, BESH's time for performance shall be extended for such time as may be reasonably necessary to enable BESH to perform B LIMITATION OF LIABILITY UNDER NO CIRCUMSTANCES SHALL BESH BE LIABLE FOR ANY SPECIAL, INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES, INCLUDING WITHOUT LIMITATION LOST PROFITS, LIQUIDATED DAMAGES, DELAYS, LOSS OF PRODUCTIVITY, INEFFICIENCY, LOSS OF GOOD WILL, OR ANY OTHER DAMAGES WHICH ARE SPECIAL, INCIDENTAL, INDIRECT OR CONSEQUENTIAL THE LIABILITY OF BESH TO CLIENT,FOR ANY CAUSE OR COMBINATION OF CAUSES ARISING OUT OF OR RELATED TO THIS AGREEMENT, Page -12- INIT PROJECT City of Clermont Lift Station No E4 Replacement CLIENT James Kinzler, Environmental Services Director,City of Clermont DATE October 30,2013 SHALL BE LIMITED TO THE TOTAL AMOUNT OF THE COMPENSATION PAID BY CLIENT TO BESH PURSUANT TO THIS AGREEMENT C ENTIRE AGREEMENT This Agreement constitutes the entire agreement between BESH and Client and supercedes any and all prior or contemporaneous understandings, representations and agreements, oral or written No amendment, modification or waiver hereof will be binding on BESH unless made in writing and duly executed by an authorized representative of BESH D WAIVER The failure of BESH to enforce any provision of this Agreement or to exercise any right accruing through the default of the Client hereunder, shall not constitute a waiver of any other rights of BESH with respect to this Agreement E COSTS AND ATTORNEY'S FEES In the event of any litigation to enforce the terms of this Agreement, BESH shall be entitled to recover court costs and reasonable attorney's fees for all proceedings,including at the trial court level,on appeal,and in connection with bankruptcy court proceedings In the event that BESH retains the services of an attorney to collect from Client any sums due hereunder, BESH shall be entitled to recover from Client all fees and costs incurred with said attorney, whether suit is brought or not F GOVERNING LAW, VENUE This Agreement shall be governed by and construed under the laws of the State of Florida Venue for any proceeding based upon this Agreement shall lie exclusively in the state court of competent jurisdiction in Lake County, Florida G SEVERABILITY If any provision of this Agreement is held invalid or otherwise unenforceable,the enforceability of the remaining provisions shall not be impaired thereby but rather this Agreement shall be construed as if not containing the particular invalid or unenforceable provision or provisions and the rights and obligations of the parties shall be construed and enforced accordingly H. STATEMENT REGARDING DESIGN PROFESSIONALS (ABSENCE OF LIABILITY). THIS AGREEMENT HAS BEEN ENTERED INTO BETWEEN CLIENT AND BESH CLIENT ACKNOWLEDGES AND AGREES THAT THE INDIVIDUAL EMPLOYEES AND AGENTS OF BESH, INCLUDING WITHOUT LIMITATION THE DESIGN PROFESSIONALS WHO ARE EMPLOYEES OR AGENTS OF BESH, ARE NOT PARTIES TO THIS AGREEMENT PURUSANT TO SECTION 558 0035, FLORIDA STATUTES, THE INDIVIDUAL EMPLOYEES OR AGENTS OF BESH Page -13- INIT PROJECT City of Clermont Lift Station No E4 Replacement CLIENT James Kinzler, Environmental Services Director, City of Clermont DATE October 30,2013 (INCLUDING WITHOUT LIMITATION ALL ENGINEERS, SURVEYORS,AND OTHER DESIGN PROFESSIONALS WHO ARE EMPLOYEES OR AGENTS OF BESH), SHALL NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE ARISING OUT OF OR RELATED TO ANY WORK PERFORMED BY SAID EMPLOYEES OR AGENTS PURSUANT TO THIS AGREEMENT. Page -14- INIT PROJECT City of Clermont Lift Station No E4 Replacement CLIENT James Kinzler, Environmental Services Director,City of Clermont DATE October 30,2013 AUTHORIZATION TO PROCEED PROPOSAL FOR CIVIL ENGINEERING AND SURVEYING SERVICES AS DESCRIBED IN THE ATTACHED PROPOSAL To acknowledge your agreement with the terms and conditions set forth in this Agreement(consisting of the Proposal for Services, the Terms and Conditions, the Hourly Rate Schedule and this Authorization to Proceed), and to provide Booth, Ern, Straughan & Hiott, Inc (BESH) with Client's authorization to proceed with the work described in the Agreement, please fill out and sign the Authorization to Proceed below and return it to our office We will schedule the work upon receipt of the executed Authorization to Proceed The contract prices, hourly rates, and costs for printing and similar expenses set forth in this Agreement shall be valid for ninety (90) days from the date of this proposal If this Agreement is not accepted by Client within said period of ninety (90) days, BESH reserves the right to modify any and all of the contract prices, hourly rates and cost figures set forth herein Retainer Amount $ n//A THIS PROPOSAL/AGREEMENT ACCEPTED THIS ao) DAY OF NOV, , 2013 Booth, Em, Straughan & Hiott, Inc Client Signature Signature 11 By Duane K Booth, P E By o -ref-) Gra∎ Title Principal Title C-141 me. rij e,r- Page -15- IN IT