2014-006 ell TETRA TECH
January 16, 2014
Revised January 17, 2014
Ms. Terry L. Dykehouse, P.E.
City Engineer
City of Clermont
685 W Montrose Street— 1st floor
Clermont, FL 34711
Subject: Professional Services Proposal for Lake Hiawatha Preserve
Tt#: BP General/Clermont
Dear Ms. Dykehouse:
The Lake Hiawatha Preserve (formally the Inland Grove Property) was purchased by the
City of Clermont in 2006. Enhancements for the development will include restrooms
picnic pavilions, biking and hiking trails, a fishing pier and floating dock, a playground
and volleyball courts. We understand that Phase 1 has been split into 2 Phases 1A and 1B.
Phase 1A has bid and construction will begin shortly. The attached SOW provides the
Engineering Construction Administration for the first part of Phase 1 (Phase 1A).
Attached for review is the proposal requested for professional services to assist the City
with completion of this project.
Attachment A—Lake Hiawatha Preserve -Phase 1 A: Construction Administration
�
I
n Tetra Tech, Inc
1 9, 201 E Pine Street.Suite 1000 Oilando,FL 32801
Tel 407 839 3955 Fax 407 839 3790 www terra tech co r
TETRA TECH Terry Dykehouse
January, 17 2014
Page 2 of 2
Tetra Tech looks forward to the opportunity to work with the City in providing these
services. If you should have any questions or comments, please do not hesitate to contact
us.
Very truly yours, Authorized by:
Tetra Tech City of Clermont
Al
41L
Jon Fox, P.E. 4"e' , k
Project Manager Title: M •
■
Attachments
BP/Gen/Clermont/Lake Hiawatha Preserve/CC-Lake Hiawatha-park-cvr-lt-Ph1A doe
C: James Kinzler, City of Clermont
Jon Fox,P.E.,Tetra Tech
Rod Cashe, P.E., Tetra Tech
Sally Alfieri,Tetra Tech
Sandy Buchholz, Tetra Tech
Tetra Tech, Inc
201 E Pine Street,Suite 1000 O!lando,FL 32801
Tel 407 839 3955 Fax 407 839 3790 www tetra tech corn
ATTACHMENT A
SCOPE OF SERVICES
CITY OF CLERMONT
LAKE HIAWATHA PRESERVE—PHASE lA
(CONSTRUCTION ADMINISTRATION SERVICES)
A. PROJECT DESCRIPTION
The City of Clermont (City) completed design, permitting and bidding of the Lake Hiawatha
Preserve Phase 1A project. Tetra Tech will assist the City with administration services during
construction. Tasks to be completed for this project are further described herein and will be
performed in accordance with the City/Tetra Tech Continuing Contract and Agreement for
Professional Engineering Services for Public Works Projects dated October 13, 2009.
B. SCOPE OF SERVICES
Upon award of the project, Tetra Tech will assist the City with construction administration and
shall complete the following tasks based on estimated construction duration of 180 days.
1. Review the contract documents and permits to understand the contract/permit
requirements of the project required to provide construction administration services and
regulatory certifications.
2. Attend and conduct a preconstruction conference with the selected Contractor,
subcontractors, regulatory agencies and City. Tetra Tech will prepare an agenda and
record and distribute meeting minutes.
3. Attend periodic progress and specially scheduled meetings throughout progress of work.
Progress meetings will be held monthly and additional meetings as needed to coordinate
work in progress. It is anticipated that six (6) meetings will be needed at an average
duration of two (2) hours each, based on an anticipated construction duration of 180
calendar days. The Contractor will be responsible for recording and distributing meeting
minutes. The Engineer will attend 3 out of the estimated 6 meetings and will phone
conference in if needed in the remaining meetings.
4. Make visits to the site at intervals appropriate to the various stages of construction in
order to observe the progress and quality of the Work. It is anticipated that 18 site visits
with an average visit duration of approximately two (2) hour will be required, based on
an anticipated construction duration of 6 months and the various schedules of the
participating disciplines. Representatives from the civil, architectural, structural, and
electrical disciplines will visit the project site as outlined below:
• Civil—Site Work and Landscaping: 8 Site Visits
• Architectural/Structural/Electrical/MEP (Buildings): 4 Site Visits
JDF/Scope Phase 1A CMS-rev.docx TETRA TECH
Tt#BP/Clermont/Lake Hiawatha -1- 011714
• Structural (Cistern Tower): 2 Site Visits
• Electrical—Site: 2 Site Visits
• Structural—Site: 2 Site Visits
5. Review shop drawings up to two (2) times per submittal and required testing results to
determine compliance with the requirements provided in the contract documents.
6. Review requests for information (RFIs), provide interpretation of the construction
documents, and issue written clarifications or interpretations.
7. Review the Contractor's application for payment and the accompanying data and
schedules, determine the amounts owed to the Contractor, and advise City of the
recommended payments to the Contractor.
8. Upon written request by the Contractor, conduct a substantial completion inspection of
the Project with the City and distribute a punch list of observed deficiencies to be
completed by the Contractor prior to the final completion date. The project will be
certified'substantially complete only if the work is sufficiently complete in accordance
with the contract documents, so that the work can be utilized for the purposes for which it
is intended. Upon written request by Contractor, conduct a reinspection to confirm that
substantial completion punch list items have been addressed and subsequently provide a
substantial completion certification to the City.
9. Review the Contractor's as-built submittals monthly for adequacy and review listing of
deviations from the construction permit and approved construction documents as
prepared by the City's onsite inspection staff. Prepare record drawings for the City's use
from information provided by the City inspection staff and th"e Contractor delineating the
dimensions,'location, and elevation of all facilities constructed (i.e. red lined drawings
and as-built survey). Provide the City with one (1) CD-ROM electronic file of record
drawings in AutoCAD current release, one (1) set of reproducible and two (2) sets of
prints of the record drawings.
10. Prepare and submit certifications and required supporting documentation to regulatory
agencies having jurisdiction (SJRWMD — Environmental Resource Permit; FDEP —
Water& Wastewater Ext. Permits; Lake County—Right of Ways Utilization Permit).
C. COMPENSATION SUMMARY
The total lump sum compensation for the Scope of Services described in -ction A is $49,700.
D. SCHEDULE
A general project schedule based on the construction contract is 180 calendar days from the
Contractors Notice to Proceed.
JDF/Scope Phase lA CMS-rev.docx TETRA TECH
Tt#BP/Clermont/Lake Hiawatha -2- �i/ 011714
E. ASSUMPTIONS
The following assumptions were made in preparation of this proposal.
1. The City will provide conformed contract documents for use during construction in
electronic format(Drawings AutoCAD and Specifications MS WORD).
2. The City will provide signed and sealed contract documents (drawings and
specifications) and supporting calculations required for submission to the City Building
Department by the Contractor.
3. Copies of all permits obtained for construction of the project.
4. Copy of the site geotechnical and ecological reports.
5. The City will provide daily construction inspection.
6. The City will perform the final completion inspection of the Project to determine if the
substantial completion punch list has been addressed.
JDF/Scope Phase lA CMS-rev.docx TETRA TECH
Tt#BP/Clermont/Lake Hiawatha -3- 0 011714