2014-004 10 TETRA TECH
/
January 16, 2014
Revised January 17, 2014
Ms. Terry L. Dykehouse, P.E.
City Engineer
City of Clermont
685 W Montrose Street— 1St floor
Clermont, FL 34711
Subject: Professional Services Proposal for Lake Hiawatha Preserve
Tt#: BP General/Clermont
Dear Ms. Dykehouse:
The Lake Hiawatha Preserve (formally the Inland Grove Property) was purchased by the
City of Clermont in 2006. Enhancements for the development will include restrooms
picnic pavilions, biking and hiking trails, a fishing pier and floating dock, a playground
and volleyball courts. We understand that Phase 1 has been split into 2 Phases lA and 1B.
Phase IA has bid and construction will begin shortly. Phase 1B will include development
on the Lake Minneola shore. At a minimum the Phase 1B development will include a
restroom facility, picnic pavilion, floating dock, fishing pier, three (3) volleyball courts,
nature trails, walkways and associated parking.
Attached for review are the proposals requested for professional services to assist the City
with completion of this project.
Attachment A—Lake Hiawatha Preserve—Phase 1B: Design, Permitting, Bidding and
Construction Administration
Tetra Tech, Inc.
201 E Pine Street,Suite 1000,Orlando,FL 32801
Tel 407 839 3955 Fax 407 839 3790 www tetratech corn
10 TETRA TECH Terry Dykehouse
January, 16 2014
Revised January 17, 2014
Page 2 of 2
Tetra Tech looks forward to the opportunity to work with the City in providing these
services. If you should have any questions or comments, please do not hesitate to contact
us.
Very truly yours, Authorized by:
Tetra Tech City of Clermont
17/LM461 _ _
GAG_
Jon Fox,P.E. �►� ! _ f Sr-
Project Manager Title: %/r i
Attachments
BP/Gen/Clermont/Lk Hlawatha/Ph1B/CC-Lake Hiawatha-park-cvr-lt-rev-stgblk doc
C: James Kinzler, City of Clermont
Jon Fox,P.E., Tetra Tech
Rod Cashe, P.E., Tetra Tech
Sally Alfieri, Tetra Tech
Sandy Buchholz, Tetra Tech
Tetra Tech, Inc.
201 E Pine Street,Suite 1000,Orlando,FL 32801
Tel 407 839 3955 Fax 407 839 3790 www tetratech corn
ATTACHMENT A
SCOPE OF SERVICES
CITY OF CLERMONT
LAKE HIAWATHA PRESERVE—PHASE 1B
(DESIGN,PERMITTING,BIDDING AND CONSTRUCTION ADMINISTRATION)
A. PROJECT DESCRIPTION
The property for the City of Clermont's(City)first passive recreation park at Lake Hiawatha was
purchased by the City in 2006 and 2007. The scenic 219 acre tract is located on both sides of
County Road 561 bordered by Lake Hiawatha on the south and Lake Minneola on the east.
Site improvements will include restrooms, picnic pavilions, biking and hiking trails, a fishing
pier and floating dock, playground and volleyball courts. We understand that Phase 1 has been
split into 2 sub-phases lA and Bb. Phase 1A is currently bid and construction will begin shortly.
Phase 1B will include development on the Lake Minneola shore. At a minimum the Phase 1B
development will include a restroom facility, picnic pavilion, floating dock, fishing pier, three
(3) sand volleyball courts,nature trails,walkways and associated parking. Tasks to be completed
for this project are further described herein and will be performed in accordance with the
City/Tetra Tech Continuing Contract and Agreement for Professional Engineering Services for
Public Works Projects dated October 13,2009.
1) Preliminary Planning
2) Limited Surveying
3) Geotechnical Investigation
4) Ecological Investigation,
7r)
6) Design
7) Permitting
8) Bidding and Award
9) Construction Administration
B. SCOPE OF SERVICES
Upon award of the project, Tetra Tech will assist the City with design, permitting and
construction administration.
1) Preliminary Planning
Tetra Tech will coordinate with the City for gathering information regarding the project site
from and coordination with the regulatory agencies to determine the permitting requirements
for the proposed improvements. Detailed descriptions of the tasks associated with the
various aspects of this task are summarized below:
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o Attend a project kick-off meeting with City Staff to establish lines of
communication,contract requirements,and schedule.
o Collect and review available information on existing utilities maps, easements,
aerials, soils publications, environmental, threatened and endangered species that
affect the implementation of the proposed improvements Phase lA plans and
specifications.
o Prepare preliminary site plan. We have estimated that no more than two (2)
layouts or revisions will be required for development of the preliminary planning
including the parking, picnic pavilion, fishing pier, floating dock, restrooms
canoe/kayak launch and natural trails.
2) Limited Survey:
Additional survey information will need to be collected during the design process to
complete the required tasks and to coordinate with reviewing agencies. Tetra Tech will
coordinate for the limited additional surveying as described below:
o Wetland flags will be surveyed and inserted into the base drawings for review
and coordination with the SJRWMD.
o Geotechnical boring locations will be established by the Geotechnical Engineer
based on preliminary design concepts and locations of the boring will be inserted
into the base drawing.
3) Geotechnical Investigation
Tetra Tech will conduct a review of the existing subsurface conditions anticipated for the
construction of the project. Information provided in the investigation will be provided to the
contractor to support the construction and design of the project. Information will be gathered
based on the following information:
o Tetra Tech will provide a geotechnical evaluation as required for the preparation
of the construction drawings within the limits of the project. Ardaman &
Associates,Inc. is anticipated to be utilized as the geotechnical services provider.
o The geotechnical services are anticipated to include a total of six (6) standard
penetration tests (SPT), six (6) auger borings, and one (1) percolation tests.
Accessibility of the boring location by the geotechnical equipment has assumed to
be cleared and that equipment will be able to access the sites without cutting
vegetation and/or stabilizing roads. Road SPTs will be to a depth of ten (10)feet
and structural borings to 15 feet. All auger borings will be a maximum of 20 feet
deep.
Tt 71104
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o The geotechnical engineer will analyze all data obtained to evaluate general
subsurface conditions and to develop recommendations to guide site preparation
and design of building foundations and site improvements.
o Additionally, an estimate of the normal seasonal high groundwater table at boring
locations within the area of the proposed stormwater pond will be evaluated.
4) Ecological Investigation
Tetra Tech will be reviewed and coordinated with the appropriate agencies to provide
permitting and design of the park.Below are the biological and ecological investigations and
design considerations that will be evaluated:
o Jurisdictional Wetland Determination: Tetra Tech will field-delineate the
jurisdictional wetlands limits of the Phase 1B limit pursuant to the current
methodologies of the U.S. Army Corps of Engineers (USACE) [Regional
Supplement to the Corps of Engineers Wetland Delineation Manual: Atlantic and
Gulf Coastal Plain Region, November, 2010], and St. Johns River Water
Management District (SJRWMD) [Florida Unified Wetland Delineation
Methodology,Chapter 62-340,F.A.C.].
o Ecological Assessment: Tetra Tech will prepare an Ecological Assessment (EA)
report to include an assessment of the property to determine the presence of state
and/or federally protected(listed)species and/or their associated habitats. Prepare
a written EA report of findings which will also include discussion of development
implications of any wetlands and listed species on-site, and any potential
environmental permitting obligations. If state or federally listed species are
identified on the property, additional species-specific surveys may be required.
This can only be determined after the habitat has been assessed and/or listed
species or evidence thereof is observed in the field during the assessment. If
additional assessment work is required, a separate cost proposal will be provided
for approval prior to commencement of any additional work.
o Statewide Environmental Resource Permit (SWERP) Application Assistance:
Tetra Tech will assist in the preparation and submittal of an Environmental
Resource Permit (ERP) application for submittal to the SJRWMD. Prepare
responses to the applicable ecological and environmental portions of application
(specifically sections `A', `C' and `E' of the ERP application). This task includes
response to Requests for Additional Information (RAI) relating to the original
permit application.
o Wetland Review: Upon submittal of the ERP application, Tetra Tech will
coordinate with SJRWMD and USACE staff to field-verify the limits of the
jurisdictional wetland boundary as established. This wetland review includes two
(2) separate site visits with these specified agencies. This task includes response
to Requests for Additional Information (RAI) relating to the original permit
application.
TECH
JDF/CC-Lake Hiawatha-park-SOW(3)-rev.doc TEMA
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o U.S.Army Corps of Engineers Environmental Permitting: Tetra Tech will prepare
a pre-construction notification package in accordance with USACE Nationwide
Permit requirements, including site plans, a Nationwide Permit Checklist, and
supporting documentation. If required, Tetra Tech will meet USACE staff onsite
to review the property conditions and to conduct field-verification of the
jurisdictional wetland boundary as established.
5) Design:
Upon acceptance of the preliminary planning by the City, Tetra Tech will initiate the final
design of the project. The final design will result in preparation of drawings, which will be
submitted to the City for review at 60- and 90-percent completion level. A review meeting
will be held following each submission with comments to incorporate into a final 100-
percent submission or bid set of documents. Site furnishings and facilities will be designed
based on the Phase la selections.
Architectural design will be completed by GatorSktch Corp and follow the design provided
for Phase la of the project.
Site furnishing will be consistent with the equipment provided in phase la, information will
be provided from City during Construction Administration of the first phase submittals and
purchases.
A preliminary set of drawings will include the following sheets:
General
Cover Sheet
Index of Drawings,General Notes
Civil
Site Plan and Details(6 Sheets)
Water&Sewer Plans(connection to existing)(2 sheets)
Architectural
Picnic Pavilion—(8 Sheets)
Restroom Set(21 Sheets)
Floating Dock(8 Sheets)
Fishing Pier(8 Sheets)
Canoe/Kayak Launch—(2 sheets)
Landscape/lrriaation
Landscape Plan and details(2 sheets)
Irrigation Plan and details(2 sheets)
Site Lighting Plan and details(2 sheets)
The following items will be included in each the design:
1. Preliminary Site Plan(limit 2 designs)
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2. Final Site Plan
3. Construction Documents(60%)
a. Locations of site improvements
b. Preliminary site grading
c. Estimated Stormwater Locations and Sizing
d. Water and Sewer service locations
e. Preliminary Landscape Plan
4. Construction and Permitting Document(90%)
a. Locations of site improvements
b. Site grading and Specifications
c. Stormwater Locations and Sizing and Calculations
d. SJRWMD Permitting Documents for review and signature
e. Water and Sewer service locations and Calculations
f. FDEP Permitting Documents for review and signature.
g. Final landscape and irrigation plans
6) Permitting:
Tetra Tech will prepare and submit the following permit applications and supporting
documentation to the Florida Department of Environmental Protection (FDEP) and the St
Johns River Water Management District (SJRWMD) as required to obtain permits for
construction and operation the proposed facilities. Tetra Tech will also respond to requests
for additional information (RAIs) from permitting agencies to clarify the original
applications. All permit application fees will be paid by the City.
o Prepare and submit an SWERP application, stormwater calculations and permit
drawings for submittal to SJRWMD.
o Prepare and submit application for authorization to use state-owned submerged lands.
To be submitted with the SWERP application.
o City of Clermont Architectural and Structural review will require permitting by the
City's building department. The site improvements are anticipated to be reviewed by
the City's plans review process.
o Prepare and submit FDEP Notice of Intent to Use the General Permit for Construction
of Water Main Extensions for PWSs, Form 62-555.900(7) and FDEP
Notification/application for Constructing a Domestic Wastewater
Collection/Transmission System,Form 62-604.300(8)(a).
7) Bidding and Award:
Upon advertisement of the project by the City,Tetra Tech will assist the City with bidding of
the project and will complete the following tasks
lb TETRAlECM
JDF/CC-Lake Hiawatha-park-SOW(3)-rev.doc
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o Provide one (1) copy of the Contract Documents (engineering drawings and
specifications) in PDF format for distribution to potential bidders by the City's
Purchasing Department.
o Respond to questions and prepare and issue addenda as required to interpret,
clarify or expand the bidding documents. The City Purchasing Department will
distribute all addenda.
o Attend and conduct one (1) pre-bid meeting with representatives of the City and
potential bidders.
o Review and evaluate the apparent low bidder's qualifications for undertaking the
work and make recommendation of the award of the contract.
o Prepare two(2)copies of a conformed set of Contract Documents for the City and
one(1)reproducible set for the recommended Contractor.
8) Construction Administration
Upon award of the project, Tetra Tech will assist the City with construction
administration and shall complete the following tasks based on estimated construction
duration of 150 days.
1. Attend and conduct a preconstruction conference with the selected Contractor,
subcontractors, regulatory agencies and City. Tetra Tech will prepare an agenda
and record and distribute meeting minutes.
2. Attend periodic progress and specially scheduled meetings throughout progress of
work. Progress meetings will be held monthly and additional meetings as needed
to coordinate work in progress. It is anticipated that 6 meetings will be needed at
an average duration of two (2) hours each, based on an anticipated construction
duration of 150 calendar days. The Contractor will be responsible for recording
and distributing meeting minutes.
3. Make visits to the site at intervals appropriate to the various stages of construction
in order to observe the progress and quality of the Work. It is anticipated that
thirteen (13) site visits with an average visit duration of approximately two (2)
hour will be required, based on an anticipated construction duration of 6 months
and the various schedules of the participating disciplines. Representatives from
the civil, architectural, structural, and electrical disciplines will visit the project
site as outlined below:
• Civil—Site Work and Landscaping: 8 Site Visits
• Architectural/Structural/Electrical/MEP(Buildings): 3 Site Visits
• Electrical—Site: 2 Site Visits
• Structural—Site: 3 Site Visits
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5. Review shop drawings up to two (2) times per submittal and required testing
results to determine compliance with the requirements provided in the contract
documents.
6. Review requests for information(RFIs),provide interpretation of the construction
documents,and issue written clarifications or interpretations.
7. Review the Contractor's application for payment and the accompanying data and
schedules, determine the amounts owed to the Contractor, and advise City of the
recommended payments to the Contractor.
8. Upon written request by the Contractor, conduct a substantial completion
inspection of the Project with the City and distribute a punch list of observed
deficiencies to be completed by the Contractor prior to the final completion date.
The project will be certified substantially complete only if the work is sufficiently
complete in accordance with the contract documents, so that the work can be
utilized for the purposes for which it is intended. Upon written request by
Contractor, conduct a re-inspection to confirm that substantial completion punch
list items have been addressed and subsequently provide a substantial completion
certification to the City.
9. Review the Contractor's as-built submittals monthly for adequacy and review
listing of deviations from the construction permit and approved construction
documents as prepared by the City's onsite inspection staff. Prepare record
drawings for the City's use from information provided by the City inspection staff
and the Contractor delineating the dimensions, location, and elevation of all
facilities constructed (i.e. red lined drawings and as-built survey). Provide the
City with one (1) CD-ROM electronic file of record drawings in AutoCAD
current release, one (1) set of reproducible and two (2) sets of prints of the record
drawings.
10.Prepare and submit certifications and required supporting documentation to
regulatory agencies having jurisdiction (SJRWMD — Environmental Resource
Permit; FDEP — Water & Wastewater Ext. Permits; Verify NOT submitted to
FDEP for NPDES Permit.
ASSUMPTIONS
1) City to provide site survey in electronic format(AutoCAD). Additionally,Tetra Tech
shall be able to rely on the accuracy of the existing survey for design purposes.
2) City will provide grand documents for review and coordination
3) Other Permits - This proposal does not include permitting services for any permits
that are normally obtained by the Contractor and permits not described above.
cH
JDF/CC-Lake Hiawatha-park-SOW(3)-rev.doc uvre
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•
4) Any application for variances or special exceptions, zoning changes or
comprehensive planning
5) Playground and park amenities will be pre-packaged facilities or City Standards and
will be coordination for these facilities will be by the Cities Recreation Department.
6) Cost for permit application fees will be provided by the City.
7) Contractor will submit and update NPDES permitting for the development.
8) City will provide front end documents for project manual(Specifications)
9) The proposal has been based on the assumption that the site will be mowed and that
excessive vegetation will be removed by the City prior to any surveying,
Geotechnical and Ecological site visits.
10)Tetra Tech will be able to rely on existing survey prepared by BESH as provided in
the Phase lA design documents for the Phase 113 site.
SERVICES NOT INCLUDED
• Other Permits - This proposal does not include permitting services for any permits
that are normally obtained by the Contractor and permits not described above.
• Any application for variances or special exceptions, zoning changes or
comprehensive planning
• Playground and park amenities will be pre-packaged facilities or City Standards and
will be coordination for these facilities will be by the Cities Recreation Department.
• Cost for permit application fees.
JDF/CC-Lake Hiawatha-park-SOW(3)-rev.doc
®TETRA TECH
Tt#BP/Clermont/Lake Hiawatha -8- 011714
C. COMPENSATION SUMMARY
l leo!000
The total lump sum compensation for the Scope of Services is$166,300:
Task# Description Compensation
Task 1 Preliminary Planning $ 5,500
Task 2 Limited Survey $ 3,600
Tack 3 Geotechnical Investigation $ 5,600
Task 4 Ecological Investigation $ 11,500
Task 5 Design $ 48,300
Task 6 Permitting $ 14,700
Task 7 Bidding and Award $ 19,600
Task 8 Construction Administration $ 48,800
Reimbursable $ 2,400
(Travel,Copies,Plans and Mailing)
Total(Lump Sum) $ 160,000
D. SCHEDULE
The anticipated delivery schedule in weeks for the project is presented below:
Time from NTP D Pti
Task 1 Preliminary Planning 2 Weeks It
Task 2 Limited Survey 2 Days
Tack 3 Geotechnical Investigation 4 Weeks
Task 4 Ecological Investigation 4 Weeks ZS
Task 5 Design 8 Weeks µmck zS)
Task 6 Permitting 26 Weeks
Task 7 Bidding and Award 28 Weeks / 1-,11 "
Task 8 Construction Administration 49 Weeks fD � '-1��1 t i<-
Time estimates assume NTP no later than January 28,2014 Cerfi A C
TurnAn
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E3 TETRA TECH
April 29, 2014
Rev. May 1, 2014
Ms. Terry L. Dykehouse, P.E.
City Engineer
City of Clermont
685 W Montrose Street— l$`floor
Clermont, FL 34711
Subject: Additional Services Proposal for Lake Hiawatha Preserve
Phase 1B (Mitigation Plan)
Tt#: BP General/Clermont
Dear Ms. Dykehouse:
The Lake Hiawatha Preserve (formally the Inland Grove Property) was purchased by the
City of Clermont in 2006. Enhancements for the development will include restrooms
picnic pavilions, biking and hiking trails, a fishing pier, floating dock, and a playground.
We understand that Phase 1 has been split into 1A and 1B. Phase lA bid and construction
has already begun. Phase 1B will include development on the Lake Minneola shore. At a
minimum, the Phase 1B development will include a restroom facility, picnic pavilion,
floating dock, fishing pier,nature trails, walkways and associated parking.
The City has selected on-site mitigation for the minor wetland impacts to the site, these
mitigation efforts and planning will need to be designed and submitted to the SJRWMD.
Attached for review are the proposals requested for professional services to assist the City
with completion of this project.
Tetra Tech looks forward to the opportunity to work with the City in providing these
services. If you should have any questions or comments, please do not hesitate to contact
us.
Tetra Tech, Inc.
201 E Pine Street.Suite 1000,Orlando.FL 32801
Tel 407.839.3955 Fax 407.839 3790 www ten atech corn
El TETRA TECH Terry Dykehouse
April 21, 2014
Rev May 1, 2014
Page 2 of 4
Very truly yours,
Tetra Tech City o,Clermont
kLa
Fox,P.E. � r.zed Signature
Project Manager
C: James Kindler,City of Clermont
Burl Reardon,P.E.,Tetra Tech
Tetra Tech, Inc.
201 E Pine Street.Suite 1000,Orlando,FL 32801
Tel 407 839 3955 Fax 407 839 3790 www ten atech corn
TETRA TECH Terry Dykehouse
April 21, 2014
Rev May 1, 2014
Page 3 of 4
ATTACHMENT A
ADDITIONAL SERVICES
CITY OF CLERMONT
LAKE HIAWATHA PRESERVE—PHASE 1B
(Develop Construction Plans for Mitigation Design)
A. PROJECT DESCRIPTION
The property for the City of Clermont's (City)recreation park at Lake Hiawatha was
purchased by the City in 2006 and 2007. The scenic 219 acre tract is located on both sides
of County Road 561 bordered by Lake Hiawatha on the south and Lake Minneola on the
east. Tetra Tech was issued a contract to complete design services for the park based on
specific requirements.
The initial contact was for site improvements that will include restrooms, slab on grad
picnic pavilion, a fishing pier and a floating dock. The Mitigation planting and
enhancement areas will be established on the Phase 1B side of the Park.
B. SCOPE OF SERVICES
Upon authorization from the City, Tetra Tech will prepare additional design services
related to the building placement and mitigation report.
Additional design services (last task number was 11.1):
Task 11.2 Mitigation Report
Design services for on-site mitigation design for the wetland impacts proposed in
Phase 1B, to include the following:
• Mitigation coordination with the City and SJRWMD
• Prepare Mitigation report for design and maintenance of the on-site mitigation
system
Tetra Tech, Inc.
201 E Pine Street.Suite 1000.Orlando.FL 32801
Tel 407 839.3955 Fax 407 839 3790 www tetratech corn
El TETRA TECH Terry Dykehouse
April 21, 2014
Rev May 1, 2014
Page 4 of 4
• Coordination with Contractor for installation and certification of the mitigation
design.
• Respond to RFI from the contractor for mitigation design�im P lementation.
C. COMPENSATION SUMMARY
The total lump sum compensation for the additional services described herein is an
additional lump sum of$5,500 for an adjusted Project total of$177,300.
Task# Description _ Compensation
Task 11.2 Mitigation Report $ 5,500
Total $5,500.00
D. SCHEDULE
Task# Description Weeks
Task 11.2 Mitigation Report 3 Weeks
O\Adnunistrative\WORDPROC\BP Proposals\Generai\Clennont\Lake HiawathaWhase 1B-Design-CMS\CC-Lake Hiawatha-park-
cvr-It doc
Tetra Tech, Inc.
201 E Pine Su eet,Suite 1000.Oi lando,FL 32801
Tel 407 839 3955 Fax 407 839 3790 www tetratech com