2014-046 PURCHASE APPROVAL FORM
TO: DARREN GRAY, CITY MANAGER
FROM: FREDDY SUAREZ, PURCHASING MANAGER
SUBJECT: ELEVATOR MAINTENANCE, MONITORING AND INSPECTION SERVICES AGREEMENT
DATE: JUNE 4, 2014
I
THE PURCHASING MANAGER RECOMMENDS THE FOLLOWING
1. APPROVE: Agreement between the City of Clermont and Elevator Services, Inc. to
provide elevator maintenance, monitoring and inspection services in the estimated
annual amount of$25,740.00: The term contract period begins the date of execution by
both parties and shall end theee (3) years thereafter. The City reserves the right to
renew the contract for one (1) additional two (2) year term.
2. Why is this action necessary: In accordance with the City of Clermont Purchasing
Policy, the City Manager is authorized to approve purchases under $50,000 that do not
require a budget amendment.
3. ADDITIONAL INFORMATION: The Purchasing Manager issued a Request for Bid
(RFB) number 14-019 to acquire the services of a company to provide elevator
maintenance, monitoring and inspection services to the current two City elevators
located in City Hall and Fire Station 1 There were six (6) responses to the RFB. Award
is being recommended to the low responsive and responsible bidder who complied with
the specifications, terms and conditions of the RFB. The RFB was fully competed,
advertised, and complies with the City of Clermont Purchasing Policy.
4. EXHIBITS: Response Tabulation
Elevator Maintenance, Monitoring and Inspection Services Agreement
APPROV AUTHORITY
Approved Disapproved ❑
Reason/Suggestion (If disapproved)
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ELEVATOR MAINTENANCE, MONITORING AND INSPECTION SERVICES
- - AGREEMENT
THIS AGREEMENT, made and entered into this day of 3-1.( h 0., 2014,
A.D., by and between the City of Clermont, 685 West Montrose Street, Clermont, Florida
(hereinafter referred to as "CITY"), and CENTRAL ELEVATOR SERVICES, INC.,
1159 Saint Tropez Court, Kissimmee, FL 34759 (hereinafter referred to as
"COMPANY").
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth,
mutually agree as follows:
ARTICLE I - SCOPE OF WORK
The COMPANY shall furnish all material, labor, supervision, tools, supplies and
equipment necessary to provide elevator maintenance, monitonng and inspection services
on a schedule and on an as needed basis as particularly specified in the bid documents
and specifications entitled:
RFB No. 14-019 Elevator Maintenance, Monitoring and Inspection Services
as prepared by CITY and shall do everything required therein and by this Contract and
the other Contract Documents contained in the specifications, which are a part of these
Documents.
ARTICLE II -THE CONTRACT SUM
The CITY shall pay to the COMPANY for the faithful, accurate and complete
performance of the services contemplated herein and based on authorized and approved
request for services as described in the Contract Documents, an amount as set forth in the
COMPANY'S Pnce Schedule' included and made a part of COMPANY'S response to
RFB No. 14-019 and as set forth in Exhibit"A"attached hereto and incorporated herein.
ARTICLE III - PROVISION OF SERVICES AND COMPLETION OF WORK i
1. The COMPANY shall provide to CITY elevator maintenance, monitoring and
inspection services upon receipt of an authorized work order from CITY and shall
provide the services in the manner and timeframe and as set forth in RFB No. 14-
019 and Exhibit`B"attached hereto and incorporated herein.
2. COMPANY, upon receipt of a request for service hereunder shall immediately
notify CITY if it has an issue or question related to the fulfillment of the order or
whether there will be any delay in providing the services requested.
3. It is expressly understood and agreed that the passing, approval and/or acceptance
of any repair services contemplated herein by CITY or by any agent or
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representative as in compliance,with the terms of this Contract shall not operate as
a waiver by the CITY of strict compliance with the terms of this Contract and the
CITY.
4. COMPANY specifically acknowledges that this Contract does not bind or
obligate CITY to purchase any minimum quantity of services at anytime during
the term hereof
ARTICLE IV—LIQUIDATED DAMAGES
1. It is mutually agreed that time is of the essence in regard to this Contract.
Therefore, notwithstanding any other provision contained in the Contract
-Documents, should the COMPANY fail to complete the work within the specified
time as set-by any work authorization of Notice to Proceed issued by CITY, or
any authorized extension thereof, COMPANY shall pay to CITY the sum of
TWO HUNDRED AND FIFTY DOLLARS ($250.00) per calendar day as fixed,
agreed and liquidated damages for each calendar day elapsing beyond the
specified time date; which sum shall represent the damages sustained by the
CITY, and shall be considered not as a penalty, but in liquidation of damages
sustained. COMPANY shall pay the liquidated damages amount contained herein
to CITY within fifteen (15) days of receipt of CITY's wntten demand for such
payment.
2. For the purposes of this Article, the day of final acceptance of the work shall be
considered a day of delay, and the scheduled day of completion of the work shall
be considered a day schedule for protection.
ARTICLE V - PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents, and subject
to additions and deductions as provided, the CITY shall pay the COMPANY within thirty
(30) days of the receipt of COMPANY'S invoice, provided that CITY has accepted the
services that are subject to the invoice and CITY has not objected to payment thereof
COMPANY'S invoice shall specifically identify the services provided, including an
itemization of hours or portions thereof expended by COMPANY'S technicians and any
and all parts installed.
ARTICLE VI—TERM
1. This Contract shall take effect upon the date that it is last executed by the parties
as set forth below and will continue in effect for three (3) years thereafter,
whereupon it shall automatically expire, unless renewed by CITY as provided
herein. Any expiration or termination of this Contract, including any renewal
term, shall continue to remain in full force and effect for the purposes of any
warranty or guaranty period applicable to any services provided by COMPANY.
CITY at its sole option shall, upon written notice to COMPANY, have the right to
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renew this contract for one (1) additional two (2) year term. Except as provided
below, COMPANY expressly agrees that the pricing as set forth in Exhibit A
hereto, shall remain in effect and constant throughout the entirety of any and all
renewal periods hereunder.
2. Prior to completion of each exercised contract term, the City may consider an
adjustment to price based on changes on the U S. Bureau of Statistics, Producer Pnce
Index (PPI) for the most recent twelve (12) month period (see
http://www.bls gov/ppi/ppi dr.htm Current Edition). It is the COMPANY'S
responsibility to request in writing any price adjustment under this provision The
COMPANY'S written request for adjustment should be submitted sixty (60) days
pnor to the anniversary date of the contract The COMPANY adjustment request
must clearly substantiate the requested increase. The written request for adjustment
should not be in excess of the relevant pnce index change. If no adjustment request is
received from the COMPANY, the CITY will assume that the COMPANY has
agreed that the optional term may be exercised without price adjustment Any
adjustment request received after the commencement of a new option period shall not
be considered.
The CITY reserves the nght to reject any written price adjustments submitted by the
COMPANY and/or to not exercise any otherwise available option period based on
such price adjustments. Continuation of the contract beyond the initial period, and
any option subsequently exercised, is a CITY exclusive prerogative, and not a right of
the COMPANY. This prerogative will be exercised only when such continuation is
clearly in the best interest of the City.
ARTICLE VII—TERMINATION
CITY may terminate this Contract for cause at anytime and may also terminate without
cause upon thirty(30) days written notice to COMPANY.
ARTICLE VIII— DISPUTE RESOLUTION - MEDIATION
1. Any claim, dispute or other matter in question arising out of or related to this
Agreement shall be subject to mediation as a condition precedent to voluntary
arbitration or the institution of legal or equitable proceedings by either party.
2. The CITY and COMPANY shall endeavor to resolve claims, disputes and other
matters in question between them by mediation.
3. The parties shall share the mediator's fee and any filing fees equally. The
mediation shall be held at Clermont City Hall, unless another location is mutually
agreed upon. Agreements reached in mediation shall be enforceable as settlement
agreements in any court having jurisdiction thereof:
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ARTICLE IX— INSURANCE AND INDEMNIFCIATION
1. COMPANY shall provide the insurance as set forth in RFB 14-019 and the
Contract Documents.
2. To cover to the fullest extent permitted by law, the COMPANY shall indemnify
and hold harmless the CITY and its agents and employees from and against all
claims, damages, losses and expenses, including but not limited to attorney's fees,
arising out of or resulting from the performance of the Scope of Work hereunder,
provided that any such claim, damage, loss or expense (1) is attributable to bodily
injury, sickness, disease or death, or to injury to or destruction of tangible
property, and (2) is caused in whole or in part by any negligent act or omission of
the COMPANY, any subcontractor, anyone directly or indirectly employed by
any of them or anyone for whose acts any of them may be liable, regardless of
whether or not it is caused in part by a party indemnified hereunder. Such
obligation shall not be construed to negate, abridge, or otherwise reduce any other
right to obligation of indemnity which would otherwise exist as to any party or
person described in this Article. The COMPANY hereby acknowledges receipt of
ten dollars and other good and valuable consideration from the CITY for the
indemnification provided herein.
ARTICLE X -NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with
return receipt requested and postage prepaid, or by nationally recognized overnight
courier service to the address of the party set forth below. Any such notice shall be
deemed given when received by the party to whom it is intended.
COMPANY: Central Elevator Services, Inc.
Attn: Jose Monserrat, Owner
1159 Saint Tropez Court
Kissimmee, FL 34759
OWNER: City of Clermont
Attn: Darren Gray, City Manager
685 W. Montrose Street
Clermont, FL 34711
ARTICLE XI—MISCELLANEOUS
1. Waiver. The waiver by CITY of breach of any provision of this agreement shall
not be construed or operate as a waiver of any subsequent breach of such
provision or of such provision itself and shall in no way affect the enforcement of
any other provisions of this agreement.
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2. Severability. If any provision of this agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision,
or part thereof, shall be deleted or modified in such a manner as to make the
agreement valid and enforceable under applicable law, the remainder of this
agreement and the application of such a provision to other persons or
circumstances shall be--unaffected, and this agreement shall be valid and
enforceable to the fullest extent permitted by applicable law.
3. Amendment. Except for as otherwise provided herein, this agreement may not be
modified or amended except by an agreement in writing signed by both parties.
4 Entire Agreement. This agreement including the documents incorporated by
reference.contams the entire understanding of the parties hereto and supersedes all
prior and contemporaneous agreements between the parties with respect to the
performance of services by COMPANY.
5. Assignment. This agreement is personal to the parties hereto and may not be
assigned by COMPANY, in whole or in part, without the prior written consent of
city.
6 Venue. The parties agree that the sole and exclusive venue for any cause of
action arising out of this agreement shall be Lake County, Florida.
7 Applicable Law. This agreement and any amendments hereto are executed and
delivered in the State of Florida and shall be governed, interpreted, construed and
enforced in accordance with the laws of the State of Florida.
8 Records. COMPANY understands and acknowledges that any and all documents
related to the services provided herein, may be considered records that are subject
to examination and production in accordance with Florida's Public Records Law.
Contractor expressly agrees that it will comply with all requirements related to
said law and that it will hold city harmless for any such disclosure related to
Florida's Public Records Law.
ARTICLE XII CONTRACT DOCUMENTS
The Contract Documents, as listed below are herein made fully a part of this Contract as
if herein repeated.
Document Precedence:
1. Contract Agreement
2. All documents contained in RFB No.: 14-019 Elevator Maintenance, Monitoring
and Inspection Services and all addenda and amendments thereto and COMPANY'S
April 10, 2014 response thereto.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement
on this Iday of .,3-6(—h 62 ,2014.
-'': ,,„`,,,-0.., IAttest: City o/1, le I' t
s ` -`, ` _ . Tracy.AckrIyd, City C1eri D.7 r ay, ity Manager
5,
4 — `. -.+-,, ,, , Date:
Attest: C: tral Eleva or Services, I c.
l
Corporate Secretary Ise Monserrat, Owner
Date 6' 1 a,t, 1
6
EXHIBIT A
SECTION—C
PRICE SCHEDULE
NOTE: The respondent agrees to furnish all labor, materials, tools, and equipment necessary to provide
maintenance of elevators for the City of Clermont in accordance with the specifications contained herein
All costs to be portal to portal, including all trip charges. By signing this form, the respondent fully
acknowledges that there will be no additional compensation (no overhead, no anticipated profits, etc.)
other than the unit pnce of the items times the number of items authorized, ordered,placed, and accepted
by the City.
A.MAINTENANCE.MONITORING.AND INSPECTION SERVICES
0
L'N Description of Services Cost Per Month Qty./Unit Cost Per Year
1 City Hall Building-Monthly Maintenance ,-- 12/Month O O
685 W. Montrose St.,Clermont, FL
2 Fire Station 1 -Monthly Maintenance .—
439 W. Hwy 50,Clermont, FL Q . 12 I Month / D O .
3
Elevator Telephone Monitonng Services ItL / D , 12/Month O
City Hall Elevator /
Elevator Telephone Monitonng Services ` ,
4 Fire Station 1 # / O. 12/Month -it /AO.
5 Elevator Annual Inspection—City Hall 1 /Annual
685 W. Montrose St., Clermont, FL T/5O •
6 Elevator Annual Inspection—Fire Station 1 1 /Annual 4 439 W. Hwy.50,Clermont,FL /3 j Li •
Total Amount of A ; 74/, .
B.ESTIMATED HOURLY RATE FOR `EPAIR AND SERV CE
�
L.N. Hourly Rate for Repair Services Hourly Rate Est. Number of Total
Hours
Il Regular Hours—Elevator Mechanic Only ' [,�
r Q• 100 ,((� OO,
r "
2 Regular Hours—Crew(Elevator Mechanic
and Helper) 6 LI• 100 / a oQ.
3 Outside Regular Hours—Elevator
if
Mechanic Only ��, 5 sa0
4 100 Outside Regular Hours Crew—(Elevator 1 4 .
Mechanic and Helper) if coo,
Total Amount of B 2 y 000.
RFB No 14-019
Page 19 of 42
SECTION—C
PRICE SCHEDULE
Total Amount Services(A+B)
BASIS FOR AWARD
Respondents should submit a proposal which will include a detailed breakdown listing of the maintenance
and services to be performed for each location AND ELEVATOR and itemize the charges for that location
BY ELEVATOR as an attachment to the response. However,the respondent must provide this document
within ten (10) business days from request of the City. The maintenance proposal will be used for
informational purposes only.
List the number of technicians employed by your company:
List the company's number of years in business performing elevator maintenance:
2
List the company's number of years in business performing elevator phone monitoring
services: 2
By signing below, the respondent agrees to all terms, conditions, and specifications as stated in this
solicitation, and is acting in an authorized capacity to execute this response. The respondent also
certifies that it can and will provide and make available, at a minimum, the items set forth in this
solicitation.
Respondent Information and Signature
Company Name(print): ,,� i ` leu.-o r .S
�f T'F�_{ ��l C!z �h L
Street Address: 1k 5q S('.rli1� TO�eZ �C c Kt% rr p e£ Q 34^11
Mailing Address(if different):
Telephone: ��(Q-r�J57-Z Z (p . Fax: go 1 3 5
Email: `,,r 4 ralel eix.Horse/vices tfnce Pr i i I-corn Payment Terms: 96 days.net
FEIN: 45 - 11-17 49 Professional.License No: £LC, u5 1-k
Signature: 4/+..€/,+ Date: G\1e\1tk
Print Name: SC. Vtoi- l tcLA- Title: DUX*r
Does the respondent accept payment using the City's MASTERCARD? girces 0 No
END OF SECTION—C
RFB No:14-019
Page 20 of 42
,, EXHIBIT B
SECTION — B
STATEMENT OF WORK
The work to be performed consists of furnishing all material, labor, supervision, tools,
supplies and equipment necessary to provide full maintenance service, including all
inspections, adjustments, tests, parts or component replacements, and repairs to keep
the elevators in continuous use at their established capacity and efficiency and for their
intended purpose All maintenance adjustments and repairs shall be in compliance with
the latest American National Safety Code for Elevators, Dumbwaiters, Escalators and
Moving Walks, ANSI A17 1 and A17 2, including all supplements.
The existing elevators to be services are located at the address below
City Hall Building: 685 W. Montrose Street, Clermont, FL
I.D. No. Make/Model Type Landings Front/Rear Capacity Speed
lbs. FPM
72983 KONE Hydraulic 3 Front 2,500 150
Miprom HS Passenger
Fire Station #1: 439 W. Hwy. 50, Clermont, FL
I.D. No. Make/Model Type Landings Front/Rear Capacity Speed
lbs. FPM
S584348- Schindler Hydraulic
2 Front 2,500 100
01 321-A Passenger
In addition to maintenance and repair services, the respondent is to provide reliable
communications in a way that supplies emergency services to those who become
stranded in an elevator car. The State of Florida requires that a telephone be
connected to a central telephone exchange providing twenty-four (24) hour service in
each elevator car
1 — CONTRACTOR RESPONSIBILITY
The successful Contractor shall take particular care in the performance of his work in
order to prevent injury or defacement not only to his work and the elevators being
serviced, but also to other fixtures and property. Any damage caused by the Contractor
in the performance of his work shall be made good to the satisfaction of the City and at
the Contractor's own expense The Contractor shall perform his work at such time and
manner as to cause the least possible interference with the operation of the buildings for
the purpose used and shall perform no work at a time not approved by appropriate City
representative All materials used shall be new and of best quality
RFB No 14-019
Page 12 of 42
SECTION — B
STATEMENT OF WORK
Precaution shall be exercised at all times for the protection of persons and property
The safety provisions of applicable laws, building and construction codes shall be
observed Machinery, equipment and all hazards shall be guarded at all times
Respondents shall comply with all applicable State Laws, Ordinances, Building and
Construction Codes Successful respondent shall pay for all permits and licenses,
wiring diagram inspection fees, and charges of similar nature.
2 —TELEPHONE MONITORING SERVICES
The elevator phone monitoring service will provide twenty-four (24) hour, seven (7) day
coverage for all phone systems provided This service will, upon request, dispatch all
emergency, technical, and maintenance personnel to the designated elevator car In
the event of the elevator phone monitoring system failure, the Contractor shall provide
all support to the dial tone provider until failure is resolved The elevator monitoring
service shall include the following:
• Answering all calls originating from elevator within three (3) rings
• Dispatch all emergency and non-emergency calls to appropriate managing
authority
• Handling all calls from elevators, where no response from the inhabitant(s)
occurs, as an emergency dispatch even if the call is terminated at the elevator
device
• Installation and programming of all hardware.
• Establish and maintaining call trees for each building/phone system
• Providing a single point of contact within service provider for problem resolution
• Provide monthly testing of each phone device This testing will be for all
a,
standards listed within this document.
3 —TELEPHONE MONITORING MAINTENANCE
The Contractor shall maintain all hardware, dial tone circuits, and wiring In the event
the Contractor terminates a contract, a thirty (30) day written notice of termination shall
be provided to the Contract Manager and the Purchasing Manager
RFB No 14-019
Page 13 of 42
SECTION — B
STATEMENT OF WORK
4— ELEVATOR MAINTENANCE AND REPAIRS
The Contractor,shall perform the work outlined herein and maintain the entire elevator
equipment described, using trained personnel directly employed and supervised by the
Contractor Elevator -personnel shall be qualified to keep the equipment properly
adjusted and use reasonable care to maintain the equipment in proper and safe
operating condition
• Work shall include, but not limited to, the following. Examinations and
preventative maintenance procedures, emergency call back service, inspection,
maintenance of complete records, cleaning, lubrication, testing, adjusting
repairing, furnishing of replacement parts including spares, furnishing of all
equipment for testing as required by applicable codes
• Contractor shall provide regular and systematic examinations, preventative
maintenance service, making examinations at monthly intervals at which time the
Contractor shall determine the nature and extent of any trouble and shall take
necessary action to restore the equipment to satisfactory and safe service
Contractor shall use preventative maintenance methods to furnish and install
parts prior to their breakdown point where possible as necessary to keep the
elevators in the best possible running order at all times
• The Contractor shall maintain the efficiency, safety and speeds specified in the
original elevator contract and as designated by the manufacturers of the
equipment at the-time, including acceleration, retardation, contact speed in feet
per minute, with or without full load, and floor-to-floor, door opening and closing
time.
• The Contractor shall perform all examination and adjustments necessary to
initially adjust and maintain elevators the specified speed, adjust and replace all
safety devices including governors, examine and equalize tension of all hoisting
ropes all whenever necessary to insure maintenance of adequate safety factor in,
accordance with the elevator specifications The preventative maintenance
program shall include painting, cleaning, lubricating, adjusting, calibrating,
repairing, furnishing and replacing of parts and equipment, and the furnishing of
all equipment necessary in the performance thereof, all as required in these
specifications to include but is not limited to the following
Bearings Brakes
Brake Magnetic Coils Brake Shoes and Linings
RFB No 14-019
Page 14 of 42
SECTION — B
STATEMENT OF WORK
Buffers Counterweights
Car Safety Devices Leveling Devices
Controllers and Controller Parts **Lam bulb replacement in all fixtures
Commutators (except general car lighting)
Coils Magnet Frames
Contacts Motors
Cams Oiling Devices
Car & Hoistway Door Hangers Rotating Elements
Car & Corridor position indicators Resistance for motor and controllers
Car Operating Panels Sheaves
Car Flooring, including vinyl time covering Selectors
Car Safeties Switches on car and hoistway
Door Operating devices Motor Couplings and Belts
Electric Wiring Signal Bell
Fuses Signal System
Gears r Thrusts
Roller Guide Shoes Tension Frames
Gate Hangers Terminal and slow down davices
Governors, Traveling cables and telephone cables
Hoisting Machines Worms, gears and gland packings
Plunger Packings and Seals Windings
Hall Lanters Interlocks
Valves and Solenoids
**Contractor will be responsible for replacement of signal light bulbs only at time of
regular examination.
• The Contractor shall periodically clean and properly lubricate all sheave bearings
and refill gear cases and lubricators when required All oil reservoirs shall be
kept properly sealed to prevent leakage The Contractor shall only use lubricants
furnished by the manufacturer of the equipment of those recommended by the
manufacturer
RFB No 14-019
Page 15 of 42
SECTION — B
STATEMENT OF WORK
• The Contractor shall keep the guide rails clean and dry when roller guides are
used
• The Contractor shall supply as and when necessary, the following parts and
supplies. oils, grease, rope preservative, cleaning compounds, paints, etc All
lubricants shall be of the grade recommended by the elevator manufacturer for
the purpose used. All lubricants shall be stored in a metal cabinet in each
machine room
• The motor windings are to be periodically treated with proper insulating
compound
• The Contractor shall renew all hoisting ropes and governor ropes as often as
necessary to
❖ Maintain an adequate act of safety not less than 80% of the designated rope
strength at all times.
❖ Not exceed forty (40) broken wires in any linear foot of rope
• Replacement of the ropes shall meet all code requirements and be equal to or
better than original ropes in design, material construction and strength as
specified by the elevator manufacturer.
• Contractor shall repair or replace conductor cables as necessary to maintain
them in good operating conditions
• When necessary, the Contractor shall replace guide shoes or rollers as required
to insure smooth and quiet operation.
• Plunger packing on Hydraulic Elevators shall be replaced as necessary to keep
re-leveling operations and oil leakage at the cylinder head to a minimum
• At intervals necessary to maintain standards of cleanliness, the Contractor shall
brush lint and dirt from the guide rails, overhead sheaves and beams,
counterweight frames, car tops, bottoms of platforms and remove and dispose of
dirt from machine room floors and pits. Collect normal oil leakage from the
packing on hydraulic elevators and keep pit floor free of oil
• The Contractor shall keep the exterior of the machinery and other parts of the
equipment subject to rust, properly painted and presentable at all times
• The Contractor shall provide and keep current a suitable chart, posted in the
elevator machine room of the building, on which entries shall be made to indicate
RFB No 14-019
Page 16 of 42
SECTION — B
STATEMENT OF WORK
the status of all servicing and maintenance work performed (including required
monthly service calls) and shall indicate the date the work was performed
5 —ANNUAL INSPECTION
A member of the Contractor's supervisory personnel and a supervisor shall visit each
elevator annually to observe and inspect the quality of maintenance and to verify that
the quality ormaintenance meets the specified and intended standards. The supervisor
shall schedule each visit with the City's Contract Manager or designee
6 — HOURS OF SERVICE
The Contractor shall perform all work, except emergency minor adjustment call back
service, during regular working hours and the regular working days of the elevator trade
The Contractor shall provide regular time callback service and not over-time call back
service on a twenty-four (24) hour a day, seven (7) days a week basis at no additional
cost to the City Emergency call-back, at any time of day, should be responded to
within two (2) hours. The Contractor must be capable of meeting a response time to the
facility site no more than three (3) hours during the standard work week and no more
than four (4) hours during off-hour call outs. The City will not pay for service call when
three-hour notice was given and the Contractor arrives after the building was closed
Should the City request examination, cleaning, lubrication, adjustments, repairs or
replacements of elevator equipment be performed during other than regular working
hours of the elevator trade, the Contractor shall absorb the straight time labor charges,
and the City will compensate the Contractor for the overtime hours at the Contractor's
normal billing rate
7 — PERFORMANCE REQUIREMENTS
The Contractor will maintain the following minimum performance standards In
accomplishing these standards, the Contractor shall maintain a comfortable elevator
ride with smooth acceleration, retardation and a softstop Door operation shall be quiet
and positive with smooth checking at the extremes of travel
• Speed +/- 5% under any loading condition
• Capacity. Safety lower, stop and hold up to 125% of rated load
• Leveling. +/- 3/8" under any loading condition
• Doors Closing time, thrust and kinetic energy shall comply with ANSI
RFB No 14-019
Page 17 of 42
SECTION — B
STATEMENT OF WORK
• Floor-to-Floor Performance Time Floor to floor performance time (from time
door starts closing at on floor to fully opened an level on the next successive
typical floor, regardless of loading conditions or direction of travel)
8 — GENERAL CONDITIONS OF SERVICE
The City shall provide the Contractor with full and free access to the equipment to
render service Contractor shall maintain at all times the original contract speed in feet
per minute Perform all adjustments required to maintain the proper'door opening and
closing time, within limits of applicable codes The operating system for each unit and
make necessary tests and corrections to ensure all circuits are correct and time settings
are properly adjusted
The Contractor shall conduct periodic evaluations of equipment performance, including
car speed, door operations, riding quality and car leveling. Following such evaluation,
the Contractor shall perform adjustments, repairs and replacements required to
maintain manufacturer's operating performance A copy of evaluations will be left with
City's Contract Manager or designee and reviewed on request The Contractor shall be
required to make All tests specified by governing code and ordinances, but shall not be
required to install new devices on the equipment, which may be recommended or
directed by insurance companies, federal, state, municipal, or other authorities, to make
changes or modification in design, to make any replacements with parts of a different
design, or to perform cleaning of cab interior and exposed sills
9 — QUOTATIONS
Prior to any work being performed, the City's Contract Manager may request a written
quotation. Contractor shall provide a written estimate of job costs including separate
line items for labor, equipment, parts and materials. Respondent shall proceed with
repair work only after receiving written authorization of the quoted work by the City's
Contract Manager. Additional maintenance or repair work that is required to maintain
the efficient operation and useful life of the equipment shall be identified and advised to
the City's Contract Manager
END OF SECTION — B
RFB No 14-019
Page 18 of 42