2014-068 MASTER PLAN FOR CLERMONT AND THE DOWNTOWN-WATERFRONT
SERVICES AGREEMENT
THIS AGREEMENT, made this (A-e day of 2014, between the
City of Clennont, a Municipal Corporation of the State of Flo da, (hereinafter referred to as the
"CITY") and GAI CONSULTANTS, INC., a Florida Corporation, whose address is 618 E. South
Street, Suite 700, Orlando, FL 32801 (hereinafter referred to as "CONSULTANT").
NOW THEREFORE, m consideration of the covenants, representations and agreements herein
contained,the parties agree as follows:
1. SCOPE OF SERVICES: The CONSULTANT shall furnish all labor, materials,
equipment, transportation and perform all of the work described in the bid documents and
specifications for non-utility fees contained in CITY's RFP NO. 14-028 Master Plan for
Clermont and the Downtown-Waterfront and CONSULTANT'S June 12, 2014 response
thereto, all of which is incorporated and made a part hereof and shall do everything required by
this Agreement. To the extent of a conflict between the Contract documents the following
priority shall prevail:
1. This Agreement;
2. RFP No.: 14-028; and
3. CONSULTANT'S August 14, 2014 Scope of Service (Exhibit"A").
2. COMPENSATION SCHEDULE: The CITY agrees to and does engage CONSULTANT
to perform the professional services for compensation described herein and as set forth in Exhibit
"A"attached hereto and incorporated herein and the parties do further agree:
a. As a condition precedent to receiving payment, CONSULTANT shall have been authorized
to proceed by CITY for the specific phase, shall not be in default of any of the terms and
conditions of this Agreement and shall provide to CITY an invoice.
b. CITY shall pay all valid, approved and undisputed invoices as set forth in Exhibit "A"
within thirty (30) days of receipt from CONSULTANT. In the event that CITY disputes
any invoice submitted, it shall advise CONSULTANT in writing and said invoice shall not
be deemed due and payable under this agreement. Neither the CITY's review approval or
acceptance of, nor payment for, any services provided hereunder shall be construed to
operate as a waiver of any nghts under this Agreement and the CONSULTANT shall be
liable to CITY for any and all damages to CITY caused by the CONSULTANT's negligent
or wrongful performance of any of the services furnished under this Agreement.
c. CONSULTANT agrees to assign competent professionals to perform the assigned
responsibilities and duties faithfully, intelligently, and to the best of their ability, and in the
best interest of CITY during the term of this Agreement. All services provided shall be
performed in accordance with this Agreement and with any and all applicable law,
professional standards and guidelines. CITY may request CONSULTANT to make changes
in the scope of services or make revisions to the work performed. Any changes or revisions
requested by CITY that are not due to consultant error, omission or negligence will be
incorporated into the scope of services by written amendment to this agreement and the
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consultant may be entitled to additional compensation upon the agreement of the parties.
Consultant will perform its Services with that level of care and skill ordinarily exercised by
other professionals practicing in the same discipline(s), under similar circumstances and at
the time and place where the Services are performed.
3. AUTHORIZATION TO PROVIDE,AND MILESTONES FOR SERVICES:
CONSULTANT shall not be authorized to provide any services as set forth above until such time as
CONSULTANT has received specific authorization from the City Manager, or his designee.
Thereafter, CONSULTANT shall perform the services contemplated herein to the satisfaction of
CITY in accordance with the Scope of Services attached hereto and incorporated herein as Exhibit
«A»
4. TERM. This Agreement shall take effect when executed by both parties and shall continue,
until such time as the Scope of Services provided above is completed or the agreement is terminated
as provided in Section 4 below.
5. TERMINATION.
a. The non-breaching party upon breach of the terms and conditions contained herein
may terminate this Agreement.
b. Additionally, CITY shall have the right to terminate the agreement, for any reason,
upon thirty (30) days written notice to the CONSULTANT. In the event of termination by the
CITY pursuant to this section 4b, CONSULTANT shall be compensated in accordance with the
services completed and accepted, as of the date of the termination and as set forth in the Scope of
Services.
6. RESPONSIBILITIES OF CONSULTANT. In addition to all other responsibilities
provided herein, CONSULTANT expressly understands and agrees that, through the above-
referenced assigned personnel, it shall perform all of the services required in the Scope of Services,
and further agrees as follows:
a. CONSULTANT may retain subcontractors to provide any of the services
contemplated herein. Said subcontractors shall be used at the sole expense of CONSULTANT,
under the direct supervision of CONSULTANT and with the prior written approval of CITY.
b. CONSULTANT expressly acknowledges that any and all documents, logos,
marketing and advertising material, plans, designs, reports, and specifications related to the project
and acquired or created by CONSULTANT shall remain, at all times the property of CITY and
CONSULTANT. CONSULTANT, therefore, shall preserve and maintain said records and shall
immediately provide copies of them to CITY upon termination of this Agreement.
7. RESPONSIBILITIES OF CITY. The City shall provide full information, as reasonably
directed by CONSULTANT,regarding the requirements of the project.
8. AUTHORIZED REPRESENTATIVE OF THE CITY. During the term of this
Agreement, the City Manager shall be the designated representative authorized to act on behalf of
the CITY, as provided by law, with respect to the project.
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9. INSURANCE PROVIDED BY CONSULTANT.
a. CONSULTANT shall provide the insurance as set forth in RFP 14-028 and the
Contact Documents.
b. To cover to the fullest extent permitted by law, the CONSULTANT shall
indemnify and hold harmless the CITY and its agents and employees from and against all claims,
damages, losses and expenses, including but not limited to attorney's fees, arising out of or
resulting from the performance of the Scope of Work hereunder, provided that any such claim,
damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to
injury to or destruction of tangible property, and (2) is caused in whole or in part by any
negligent act or omission of the CONSULTANT, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable,
regardless of whether or not it is caused in part by a party indemnified hereunder. Such
obligation shall not be construed to negate, abridge, or otherwise reduce any other right to
obligation of indemnity which would otherwise exist as to any party or person described in this
Article. The CONSULTANT hereby acknowledges receipt of ten dollars and other good and
valuable consideration from the CITY for the indemnification provided herein.
CONSULTANT'S liability shall be limited to the insurance amounts specified in RFP 14-028
and the Contract Documents.
c. Proof of Insurance. Upon CITY's request, CONSULTANT agrees to provide to
CITY reasonable proof of the aforementioned policies of insurance, or certificates of the issuance
thereof, as evidence of the compliance by the CONSULTANT with the terms and provisions
contained herein.
d. Loss of Insurance. If during the period which an insurance company is providing
the coverage required by this Agreement, an insurance company shall: 1) lose its Certificate of
Authority, 2) no longer comply with any applicable Florida Law, or 3) fail to maintain the Best
Rating and Financial Size Category, CONSULTANT shall, as soon as it has knowledge of any such
circumstance, immediately notify CITY and immediately replace the insurance coverage provided
by the insurance company with a different insurance company meeting the requirements of this
Agreement. Until the CONSULTANT has replaced the unacceptable insurer with an insurer
acceptable to CITY,the CONSULTANT shall be deemed in default of this Agreement.
e. Consequential Damages. Notwithstanding anything to the contrary in this
AGREEMENT, neither party shall have any liability to the other party for indirect, consequential or
special damages including, but not limited to, liability or damages for delays of any nature, loss of
anticipated revenues or profits, costs of shutdown or startup whether such damages are based on
contract,tort including negligence, strict liability or otherwise.
10. INDEMNIFICATION. CONSULTANT agrees to hold harmless and indemnify,
including attorney fees, CITY, its officers, employees and agents against any and all claims, losses,
damages or lawsuits for damages,arising from or related to negligent acts,errors or omissions of the
CONSULTANT.
11. INDEPENDENT CONTRACTOR. The parties agree that at all times and for all purposes
within the scope of this Agreement, the relationship of CONSULTANT and CITY is that of an
independent contractor.
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12. FORCE MAJEURE. With regard to the performance hereunder, CONSULTANT shall
not be deemed to be in default of this agreement, or have failed to comply with any term or
conditions herein if, for reasons beyond CONSULTANT's reasonable control (including, without
limitation, acts of God, natural disaster, labor unrest, war, declared or undeclared, the existence of
injunctions or requirements for obtaining licenses, permits or other compliance with applicable
laws, rules and regulations), such performance is not reasonably possible within such time periods,
then the time for such performance shall be extended until removal of such reasons beyond
CONSULTANT's reasonable control,provided that CONSULTANT commences such performance
as soon as reasonably possible and diligently pursues such performance.
13. NOTICES. All notices shall be in writing and sent by United States mail, certified or
registered, with return receipt requested and postage prepaid, or by nationally recognized overnight
courier service to the address of the party set forth below. Any such notice shall be deemed given
when received by the party to whom it is intended.
CONSULTANT: GAI Consultant, Inc.
618 E. South Street
Suite 700
Orlando, FL 32801
Attn.: Richard A. Cima,Vice President
CITY: Darren Gray, City Manager
City of Clermont
685 W. Montrose Street
Clermont, FL 34711
14. PROHIBITION AGAINST CONTINGENT FEES.
CONSULTANT warrants that it has not employed or retained any company or person, other than a
bona fide employee working solely for CONSULTANT, to solicit or secure this agreement and that
it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a
bona fide employee/contractor working solely for CONSULTANT any fee, commission,
percentage, gift or other consideration contingent upon or resulting from the award of making of
this agreement. For breach or violation of this provision, in addition to any and all remedies
available to CITY, CITY shall have the right to terminate this agreement without liability and to
deduct from the contract price, or otherwise recover, the full amount of such fee, commission,
percentage, gift or consideration.
15. GENERAL PROVISIONS.
a. Assignment and Disclosure of Intellectual Property. All original works of
authorship that are made by the CONSULTANT or its representatives (solely or jointly with
others), within the scope of, those described as works for hire and during the period of CITY'S
agreement with the CONSULTANT and that are protectable by copyright as that term is defined
in the United States Copyright Act and that the CONSULTANT will be considered the author
thereof and shall have expressly authorized the use thereof by CITY for all purposes consistent with
this Agreement. Any reuse of the Work described above without written verification or adaptation
by Consultant, as appropriate, for the specific purpose intended, will be at City's sole risk and
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without liability or legal exposure to Consultant. Any future verification or adaptation of such
Work will entitle Consultant to further compensation at rates to be agreed upon by City and
Consultant.-
-b. Pre-suit Mediation. Prior to, and as a condition precedent to the commencement of
any lawsuit or administrative proceeding to resolve any'disputes arising out of this Agreement the
parties agree that the dispute first shall be summited;to non-binding mediation before a business
mediation organization approved by the parties. Such mediation shall be held at the CITY's offices
at the address set forth in this Agreement. The parties shall bear the costs of the mediation equally.
c. Waiver. The waiver by CITY of breach of any provision of this Agreement shall not
be construed or operate as a waiver of any subsequent breach of such provision or of such provision
itself and shall in no way affect the enforcement of any other provisions of this Agreement.
d. Severability. If any provision of this Agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision, or part thereof,
shall be deleted or modified in such a manner as to make the 'Agreement valid and enforceable
under applicable law, the remainder of this Agreement and the application of such a provision to
other persons or circumstances shall be unaffected, and this Agreement shall be valid and
enforceable to the fullest extent permitted by applicable law.
e. Amendment. Except for as otherwise provided herein, this Agreement may not be
modified or amended except by an Agreement in writing signed by both parties.
f. Entire Agreement. This Agreement including the documents incorporated by
reference contains the entire understanding of the parties hereto and supersedes all prior and
contemporaneous agreements between the parties with respect to the performance of services by
CONSULTANT.
g. Assignment. This Agreement is personal to the parties hereto and may not be
assigned by CONSULTANT, in whole or in part, without the prior written consent of CITY.
h. Venue. The parties agree that the sole and exclusive venue for any cause of action
arising out of this Agreement shall be Lake County, Florida.
i. ` Applicable Law. This Agreement and any amendments hereto are executed and
delivered in the State of Florida and shall be governed, interpreted, construed and enforced in
accordance with the laws of the State of Florida.
j. Records. CONSULTANT expressly understands and acknowledges that any and all
documents related,to the services provided herein, may be considered records that are subject to
examination and production in accordance with Florida's Public Records Law. In accordance
therewith CONSULTANT agrees to act as follows:
1. Keep and maintain public records that ordinarily and necessarily would be
required by the CITY in order to perform the services contemplated herein.
2. Provide the public with access to public records on the same terms and
conditions that the CITY would,provide the records and at a cost that does not
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exceed the cost provided in this Florida's Public Records Law or as otherwise
provided by law.
3. Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized
by law.
4. Meet all requirements for retaining public records and transfer, at no cost, to
the public agency all public records in possession of the CONSULTANT
upon termination of the contract and destroy any duplicate public records that
are exempt or confidential and exempt from public records disclosure
requirements. All records stored electronically must be provided to the
CITY in a format that is compatible with the information technology systems
of the public agency.
IN,WITNESS WHEREOF, the parties hereto have made and executed this Agreement for
,tkieaposes herein expressed on the date first above written.
4 Attest: ' CITY OF CLERMONT, FLORIDA
•
* racy Ackjoy;c;City Cle Harold S. Turville,Jr.,Mayor
*.1n.a.e Al• '��
Date: U —I Lf
Attest: / �I, GAI Con 1t. ts, Inc.
1
B :A116 / '�.: / BY:
Co,sorate l r / Ri and A. Cima, Vice President
RC'eSi 'f O Date: . //01-/
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EXHIBIT A
• gai consultants
transforming ideas into reality
August 15, 2014
GAI Project No. R140908.00
Exhibit A: Scope of Services for
MASTER PLAN FOR CLERMONT AND THE DOWNTOWN-WATERFRONT SERVICES AGREEMENT
RFP No. 14-028
Project Understanding
The City of Clermont(Client) has worked diligently to develop visioning language and initial actions to
enhance the character and opportunity for the overall City. This has included an examination of dramatic
contemporary growth in the last 20 years as well as a particular emphasis on the historic downtown and
waterfront. The visioning sessions have included substantial community input, led by The Corbin Group,
and have established the key elements that will be addressed through the proposed
Master/Implementation plan. The outcome of the visioning work includes several specific issues and
opportunities, several initial ideas for desired'actions'and a new trademarked brand, logo and tagline for
the City: Clermont, Choice of Champions.
This scope of service will advance the completed visioning work to develop a comprehensive,
implementable Master Plan. The GAI Team will join the City staff and serve as Strategic Advisors and
Master Planners, within the Client Team Structure.
The plan will include physical, policy and programmatic actions. The actions will be prioritized with
general budget figures; and will include financial, funding and ongoing management recommendations to
realize the plan over time in a fiscally sustainable manner. Actions will include near term (quick
victories), progressive steps (5-10 years) and long range (20 year horizon) initiatives.
The initial areas of implementation focus (possible master plan themes) include: the Downtown, the
Waterfront, City-Wide Assessment, City-Wide Linkages and Mobility, Organizational Platform, and Capital
Improvement Strategy.
Scope of Services
Based on our understanding of the project requirements/criteria provided to date by City of Clermont,
GAI will perform the following described Scope of Services:
Task 1— Organizing the Vision + Implementation. (30 days).
This portion of the work shall include project setup and an initial workshop session to review the visioning
work to date and develop organizing themes that can inform the detailed implementation planning effort.
This phase will also identify any additional due diligence necessary to ascertain existing conditions in the
community to explore thematic topics.
1.1 - Kickoff and Client Meetings
GAI shall lead a kickoff meeting with the Client to confirm schedule, approach, team communication and
immediate data information needs for initial work. GAI will coordinate with the Client on a regular basis
to provide project status updates and progress towards overall project goals. Eight conference call or on-
site meetings are anticipated for this function. The Client shall arrange for, invite, and host all on-site
project meetings, as well as community communication and/or on-line presence of the project as
appropriate. GAI will assist with the provision of content for Client outreach efforts.
Orlando Office 618 East South Street,Suite 700 Orlando, FL 32801 T 407 423 8398 F 407 843 1070 www gaiconsultants corn
City of Clermont
GAI Project No R140908 00
August 15, 2014
1.2—TEAM Collaborative Workshop (4 hours)
GAI shall lead a collaborative workshop meeting with the Client Team to review and explore the visioning
work to date. The purpose of the workshop shall be to share information regarding the work to date and
organize into general strategic themes and programmatic information upon which the
master/implementation plan and actions may be organized. The agenda for the workshop will be
developed collaboratively, but may follow a general organization including:
1.3—City Council Briefing
At the direction of the Client Team, GAI will review progress on the initial planning efforts. This may
include a summary of the Implementation Workbook as the'blueprint'for translating the Vision and
Branding efforts into organizing themes that can lead to specific areas of study and implementable
action.
Product Part 1: A summary memorandum documenting information shared and developed in the
collaborative workshop. This shall include a general set of planning themes, with corresponding details
from the Vision(as described by the Client)regarding the guiding ideas and/or programmatic information
for the Master Plan.
Task 2 - Exploring + Developing Opportunities. (60,days)
This portion of the work shall allow the GAI and Client Team to explore the opportunities developed in
the thematic material in the Implementation Workbook. This shall include technical review, market
reconnaissance, stakeholder meetings and design conceptualization.
2.1—Infrastructure Review
Working with the Client, GAI shall assemble an initial City-wide mapping database using available public
domain / property appraiser sources. This shall include GIS based aerial mapping, land use &zoning,
property valuation hierarchy, civic/institutional non-taxable properties, street and block framework,
historic properties, transit lines, parks &trails, schools and school zones. GAI will compile usable initial
Urban Form framework maps to convey land use, character/ district areas and circulation structures for
use by the Team in a workshop setting.
Client shall assemble basic demographic data including income, race, crime statistics, etc., from 2010
census data or other available sources. Client shall provide utility infrastructure, roadway, and or other
public improvements in an AutoCAD or GIS compatible format if needed during the project. Client shall
also provide other background data regarding the City and CRA Budgets as well as brand and visioning
input information for review.
GAI shall collect and review Client provided infrastructure information, including basic public utilities,
parking capacity, environmental review and any significant permit obligations. We will characterize the
general utility infrastructure for the downtown and waterfront area, focusing on the ability to support
new investment.
2.2—Initial Regulatory Review
GAI will conduct a review of current comprehensive plan, zoning, regulatory/ code language and
incentive programs to understand the current land development framework and it's application within
different'character areas'or districts of the city. The objective of this review is to identify where the
existing land development framework might be impeding desirable public and/or private investment.This
review may also include a review of other policies regarding city administrative or management
procedures as well as development incentives.
2.3—Market Review
,GAI will conduct a high level review of general market conditions within the downtown area that should
be considered in preparing and considering master plan options, including an overview of market drivers
• gai consultants
transforming ideas Into realitya
R140908 00/August 15, 2014
City of Clermont
GAI Project No R140908 00
August 15, 2014
(residents, employees, visitors) and key characteristics for up to four selected land uses (such as retail-
dining-entertainment, residential, office, and hotel), including a general estimate of demand potential for
the selected uses within the downtown / waterfront area.
Note that this review will be a desk research exercise, providing the level of detail associated with the
visioning and planning of the long-term development of the Downtown-Waterfront area, but will not
include the financial feasibility analysis or economic/fiscal impact of a specific'project'(a separate
proposal can be prepared for these more detailed analyses if requested). Following completion of the
market review, we will identify preliminary opportunities for the location of the demand potential by land
use, considering such factors as existing development patterns, logical location to maximize community
value and probability of development, as well as expressed stakeholder and community preferences.
Also as part of this analysis, we identify and expand upon any previously identified impediments to
desirable development whether they are regulatory, administrative, infrastructure or financially related.
2.4 - Site Review and Programming
GAI will conduct a one day tour of the public realm in several specific locations, including the downtown
and waterfront, trails, key'linkage streets', gateway locations and other points of regional interest. We
anticipate that appropriate city representatives (such as Public Works, Planning, Economic Development,
Parks and Recreation) will be available to assist in reviewing certain of the facilities, as well as
participating in a specific workshop meeting to discuss programs, events calendars and identified needs
to support current and desired activities.
2.5—Stakeholder Meetings
GAI shall budget up to 4 stakeholder meetings. The stakeholder meetings shall be individual, or in small
groups (8-10 people) for approximately 50 minutes each. The meetings (if conducted) shall be at the
direction of the Client based on project need. This may include interviews with City Department Leaders,
CRA Advisory Board or City Council members, agency leaders, neighborhood or business association
leaders, healthcare executives, National Training Center executives, County or FDOT leaders or other key
constituents associated with particular areas of possible action.
2.6—Preliminary Review Meeting
GAI shall conduct a Client Team review meeting to discuss findings to date, confirm areas of focus and
schedule for a multi-day on-site design workshop to develop and explore master plan opportunities.
2.7—Master Plan Design and Development Workshop
GAI shall prepare for and conduct a 3 day, on-site master plan design and development workshop. The
purpose of the workshop shall be to develop physical and non-physical implementation strategies. The
workshop shall include a generalized Urban Design Framework of Place and Program for the City, with
several features: _
• Multi-modal circulation framework for city-wide system of'neighborhood connector' streets
• Public Realm framework for city-wide public realm system, including example vignettes for local parks
or natural areas, as well as key streets recommended for modification
• Gateway and directional signage locations for arterial, collector and local roads as part of a way
finding signage program
• Urban Form studies to describe new development and regulatory concepts in traditional and
contemporary areas
• Detailed Urban Design studies (1"=100')for up to 5 key opportunity sites identified by the Team
• A Downtown Urban Design plan (1"=200')with specific recommendations regarding public realm
enhancements, identification of Infill development sites/forms, and linkages between key areas of
downtown to each other and to the waterfront
• gai consultants
transforming Ideas into reality.
R140908 00/August 15, 2014
City of Clermont
GAI Project No R140908 00
August 15, 2014
• Waterfront Conceptual Master Plan (1"=200')for the City owned properties along the southern edge
of Lake Minneola, including a splash pad, boating facilities and other recreational and event
possibilities
• General Infrastructure recommendations necessary to support design ideas
The workshop shall also develop a framework of non-physical implementation elements that may be part
of the plan. This may include creative ideas to manifest the'brand', key partners related to specific
brand initiatives, and preliminary financial and incentive strategies to approach implementation.
Product Part 2: A master plan design presentation and technical summary documenting the products
developed in the workshop as well as the individual reviews in 2.1 through 26. This shall include specific
design solutions conveyed as diagrams, digital 3-D modeling and other forms of visualization. The work
shall also include preliminary concepts for implementation.
Task 3 — Deciding + Documenting the Master Plan. (60 days)
This portion of the master plan shall take the input provided by the City Council from Task 2.9, and
develop the implementation approach for prioritized & budgeted projects, policies, programs and
partnerships necessary to achieve the plan.
3.1—Strategic Action Plan
The GAI Team will develop a draft strategic plan to support the vision. This shall include:
• Guiding Principles necessary to activate the vision- based themes
• Policies or regulatory modifications necessary to support the Master Plan
• Prioritized Enhancements
+ Capital Projects List&conceptual design/program description
+ Order of magnitude budgeting
+ Priority/phasing (early opportunity, mid-term, long term)
+ Funding strategy
• Management/organizational roles
• Development Incentives opportunity recommendations
The strategic plan will be reviewed and refined with the Client in a workshop meeting to confirm top
priorities and methodology to implement. GAI anticipates two meetings to review, refine and confirm
the approach.
3.2— Draft and Final Report
GAI will compile the master plan process and products into a formatted, written report with color
graphics as developed during the process. The plan shall include the summary of Vision to Themes, the
Due Diligence and City Review, the Design and Development Concepts/ Graphics and the Strategic
Implementation Plan. GAI will revise the draft master plan document one (1) time based on written
Client Team comments to produce the Final Master Plan document.
3.3—Plan Presentations
GAI will participate with the Client Team in presenting the completed plan up to two times at the
direction of the Client Team to describe the ideas, priorities and linkages between the community Vision,
Brand and Master Plan Implementation Actions. Presentations may include City Council and the General
Public.
Product Part 3: A master plan document,printed in color(10 copies)at either 8x11 or 11x17, and
available as a digital PDF file. CD-ROM will include native files of the report, as well as all incremental
project notes and other documentation organized in a reference PDF file, bookmarked for ease of use.
gai consultants
transforming Wean into reality.
R140908 00/August 15, 2014
City of Clermont
GAI Project No R140908 00
August 15, 2014
Additional Services
GAI will complete additional services to address opportunities that may be identified during the course of
the project according to an agreed upon scope and fee at the direction of the Client. This may include
detailed development consultation or pro-forma development, detailed design and engineering, additional
marketing graphics, presentations, implementation design or other services as requested by the Client.
Schedule
GAI will begin work upon approval of a contract for services by the City of Clermont City Council and
proper execution by both parties. GAI will endeavor to complete its Scope of Services and deliver the
project deliverable within 6 months, subject to excused delay occasioned by factors beyond GAI's
reasonable control.
Compensation
The total estimated cost of GAI's services under this Scope of Service for Tasks 1-3 will be invoice shall
be a lump sum (including direct expenses) of$150,000.00. Invoices shall be prepared monthly on a
percent complete basis.
Assumptions and Understandings
GAI's Scope of Services, Schedule and Compensation as set forth above have been prepared on the basis
of the following assumptions and understandings:
1. Access to the project site(s) or other land upon which GAI is to conduct any field work will be
available to GAI personnel in a timely manner.
2. All exploration locations will be marked and cleared by the Client for the existence of buried
utility/piping structures. ,
3. Client has provided all its requirements for GAI's scope of services and all criteria and/or
specifications that GAI should utilize at the time this Proposal is authorized. This includes any ,
requirement for any statement of professional opinion or certification.
r
4. Client has provided all available information pertinent to GAI's scope of services, including
previous reports/drawings at the time this Proposal is authorized. Client will promptly provide
other available base data (Vision materials, planning documents, utility infrastructure,
demographic, etc as noted in Tasks 1 and 2). Unless otherwise noted, GAI may rely upon such
information.
I
5. Client will give GAI prompt notice whenever it observes or otherwise becomes aware of any
development that affects the scope or timing of GAI's performance.
6. Client will examine and provide comments and/or decisions with respect to any GAI interim or
final deliverables within a period mutually agreed upon.
7. Any of Client's other consultant(s)/contractor(s) will cooperate and coordinate with GAI in a timely
and efficient manner.
8. The Master Plan process will include several meeting sessions and on-site design workshops. The
Client shall be responsible for providing suitable locations for these events, as well as any
necessary public notifications, scheduling of stakeholders meetings and light refreshments for any
public meeting.
• gai consultants
transforming ideas into reality®
R140908 00/August 15, 2014