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08-12-2014 Regular Council Meeting City of Clermont MINUTES REGULAR COUNCIL MEETING August 12,2014 The Clermont City Council met in a regular meeting on Tuesday, August 12, 2014 in the Council Chambers at City Hall. Mayor Turville called the meeting to order at 7:00pm with the following Council Members present. Council Members Goodgame, Mullins, and Bates. Other City officials present were: City Manager Gray, City Attorney Mantzaris and City Clerk Ackroyd Council Member VanWagner was absent INVOCATION Council Member Mullins gave the invocation followed by the Pledge of Allegiance. PUBLIC COMMENTS George Rosario; American Legion Post 55, stated American Veteran homelessness has increased and urged the City to consider developing a Veterans Advisory Commission to represent Veterans and the needs of their families. Additionally, the American Legion would like to establish a food bank and requested Council consider donating a building. Mayor Turville requested City Manager Gray meet with the group to discuss the request Carlos Solis commented his group will be releasing a CD in 60 days. A concert will be held on October 25 at the Arts and Recreation Center with all proceeds donated to the South Lake Hospital Mammography Program. Ginger Martin stated she lives in the best City in Lake County with the best City Manager, Police Chief, Emergency Medical Technician Team, Fire Department, Sanitation Department workers, City Clerk's Office, Recreation and Events Department, Planning and Zoning Department, Finance Department, Economic Development Department,the City Attorney,City Council,and Mayor. Jim Johnson, Village Goldsmith, commented the City Council had previously approved an electronic door control to let customers in and out of the building. Fire Inspector Pierce visited the business earlier today and asked them to install a plainly marked lock-release button at the door and discontinue the use of the current locking arrangement due to immediate life-safety concern. He asked Council for relief or guidance regarding using the current locking arrangement. City Attorney Mantzaris stated the issue from staff's perspective was the current arrangement is blocking immediate egress. The issue is not that people have to be buzzed into the business, but out of the business; which violates the National Fire Protection Association Code in the State of Florida. He stated Council cannot change the National Fire Protection Association Code and grant a variance Mr. Johnson should work with the Fire Chief and the Fire Marshall. Mr. Johnson commented Fire Inspector Pierce suggested a device connected to the current fire alarm system and inquired if it would be necessary to go through the permit process City Attorney Mantzaris stated he would go through the Development Services Department for permitting. This is an immediate health-safety issue and the Fire Department is moving forward with this as a violation. 1 City of Clermont MINUTES REGULAR COUNCIL MEETING August 12,2014 REPORTS City Manager Gray reported the International City/County Management Association is having their 100th Anniversary conference in September and every year they highlight 20 communities throughout the nation. The City of Clermont will be highlighted at this year's conference. He announced there would be a workshop on August 26 at 6pm to discuss the police station,the First Budget Public Hearing will be held on September 11 at 6pm, and the Final Budget Public Hearing will be held on September 25 at 6pm. City Attorney Mantzaris—No report. Council Member Bates reported the Clermont Police Department is doing a `Kicks for Guns' event at Harley Davidson on August 14 from lam until 2pm The National Night Out on August 5 was a successful event. Council Member Goodgame—No report. Council Member Mullins commented the Music on Montrose event is held the first Friday of every month with music and Food Trucks and the next one will be held on September 5 Council Member Van Wagner—No report. Mayor Turville—No report. CONSENT AGENDA Mayor Turville advised the next item on the Agenda for consideration was the Consent Agenda and requested anyone wishing to have any item pulled for discussion to please come forward at this time. Item No. 1-Bid Award Consider approval of bid award to Show Masters Production Logistics, Inc. for On-Call Audio-Visual Services. Item No. 2-Bid Award and Budget Amendment Consider approval of bid award to Tindale- Oliver & Associates, Inc. for non-utility fees comprehensive study and a budget amendment in the amount of$57,234.98. Item No. 3-Bid Award Consider approval of bid award to Pavement Technology, Inc. for 2014 Asphalt Rejuvenation in the amount of$137,339.44 Item No. 4-Event Request Consider request to host a "Vintage Market" event on October 4 - 5, 2014 in Downtown Clermont. Hope Lamb pulled Item 2 Council Member Mullins pulled Item 4 2 City of Clermont MINUTES REGULAR COUNCIL MEETING August 12,2014 Council Member Goodgame moved to approve Items 1 and 3 as submitted;seconded by Council Member Mullins.The motion passed with all members present voting aye. City Manager Gray explained Item 2 is a fee study for non-utility related fees covering service costs. A comprehensive study has not been done in the past and the City does not have the staff to perform an in-depth analysis. After the initial study and Council agreement on,staff will review the fees annually for any necessary adjustments. Council Member Mullins asked for the amount of fees the City collects each year. Finance Director VanZile stated the City collects approximately$850,000,with the majority of the fees collected from the Building Services area. Mayor Turville inquired if other municipalities with a larger tax rate pay someone to perform these types of studies. City Manager Gray indicated other municipalities do have outside services to assist with setting fees. Mayor Turville commented Council typically receives comparisons of what other municipalities charge. City Manager Gray stated the study would be based on what it costs the City to provide services Finance Director VanZile commented comparisons would be provided; however the City has never performed this type of study and with the addition of the Building Services division it is important to have an analysis completed. Council Member Goodgame stated the City is operating with a deficit budget and the City should consider waiting until next year. Finance Director VanZile commented the majority of the funding could be charged to the Building Services fund as most of the fees are related to Building Services. The cost is a one-time charge to determine if our fees are appropriate. Council Member Mullins moved to grant the contract. The motion died for the lack of a second. Council Member Goodgame moved to deny the award to Tyndale Oliver and staff return to Council with an alternative. City Attorney Mantzaris stated the procedure is to reject all bids and have staff return with an alternative option to address the issue other than hiring an outside consultant. Council Member Goodgame so moved; seconded by Council Member Bates The motion passed 4 to 1 with Council Member Mullins in opposition. 3 City of Clermont MINUTES REGULAR COUNCIL MEETING August 12,2014 Council Member Mullins questioned access to parking for the Vintage Market event. Mike Corradino; speaking on behalf of the Downtown Clermont Merchants, stated there are two driveway accesses off of Minneola Avenue and another off of Seventh Street. Council Member Mullins moved to approve Item 4; seconded by Council Member Goodgame The motion passed with all members present voting aye. UNFINISHED BUSINESS Item No. S-Ordinance No. 2014-18;Final City Clerk Ackroyd read Ordinance 2014-18 aloud by title only. An Ordinance of the City of Clermont, Florida, adopting an Interlocal Service Boundary Agreement between the City of Clermont and Lake County; repealing City of Clermont Ordinance 2014-09; providing for severability,conflict,and effective date. Economic Development Director Hitt stated the original Interlocal Service Boundary Agreement was heard by the Lake County Board of County Commissioners on July 18. The Board approved the agreement with two changes which are reflected in the proposed agreement. Section 3 covers annexations over ten acres requiring consent from the property owners Section 4 allows for developers or property owners to work with either the City or the County for development approval. City Manager Gray stated if the City currently has a Utility Services Agreement with a property owner, the owner is obligated to annex. During the Lake County Board of County Commissioners meeting the land owners in the sector plan were opposed to forced annexation and requested language in the agreement to cover their concerns. City Attorney Mantzaris stated the significance of an Interlocal Service Boundary Agreement involves the relationship between a city and a county; how to annex, how to provide fire protection, and how to provide other services. As it relates to private property owners,it does not change the scenario that the City of Clermont has enjoyed regarding control of the provision of water and sewer. Mayor Turville opened the public hearing. Jim Purvis requested clarification regarding development standards. City Manager Gray commented should a development outside the City want water and sewer service the Council could make the development adhere to City standards Council Member Mullins and Mayor Turville expressed concerns regarding development standards for future developments which may potentially use Lake Utilities or their own water system and install septic tanks or if the City demonstrated unwillingness to serve a development City Attorney Mantzaris stated the agreement with the City and Lake Utilities in the 180 Service Area obligates the City to protect its service area. If the City is asked to serve an area and the infrastructure and capacity are available,the City should service the area. 4 City of Clermont MINUTES REGULAR COUNCIL MEETING August 12,2014 Mayor Turville asked City Attorney Mantzaris what his opinion was regarding the language added by Lake County. City Attorney Mantzaris commented when the language was offered he suggested to staff the language not be included. He suggested staff work with the County for language which will express Council's intent and to continue the matter to a later date. Council Member Mullins moved to table to August 26; seconded by Council Member Goodgame. The motion passed with all members present voting aye. NEW BUSINESS Item No. 6-Board Appointments City Manager Gray stated the City advertised for a vacancy on the Community Redevelopment Agency Board due to the resignation of Bob Bowman. Erika Shanoff and Roger Pierce have requested appointment for the remainder of the term with new appointments made in December. Council Member Mullins moved Mr. Pierce; seconded by Council Member Goodgame. The motion passed with all members present voting aye. Council Member VanWagner encouraged Ms. Shanoff to consider again in the future. City Manger Gray stated the City advertised for a vacancy on the Planning and Zoning Commission for a term that expires in Jan 2016. The vacancy was due to the resignation of Thomas Spencer. David Fuller, Tony Hubbard,and Jack Martin have requested appointment. Council Member Goodgame moved Tony Hubbard; seconded by Council Member Mullins. The motion passed with all members present voting aye. Item No. 7-Ordinance 2014-19;Introduction City Clerk Ackroyd read Ordinance 2014-19 aloud by title only. An Ordinance of the City Council of the City of Clermont, Lake County, Florida, providing for the annexation of a certain parcel of land contiguous to the present city boundaries; providing for an effective date, severability,recording,and publication. Council Member Mullins moved to introduce Ordinance 2014-19; seconded by Council Member Goodgame. The motion passed with all members present voting aye. 5 City of Clermont MINUTES REGULAR COUNCIL MEETING August 12,2014 Item No. 8-Ordinance 2014-20;Introduction City Clerk Ackroyd read Ordinance 2014-20 aloud by title only. An Ordinance of the City Council of the City of Clermont, Lake County, Florida, adopting the Small Scale Comprehensive Plan Amendment for the City of Clermont, Florida, pursuant to the Local Government Comprehensive Planning Act, Chapter 163, Part II, Florida Statutes; setting forth the authority for adoption of the Small Scale Comprehensive Plan Amendment; setting forth the purpose and intent of the Small Scale Comprehensive Plan Amendment; providing for the adoption of the Small Scale Comprehensive Plan Amendment; establishing the legal status of the Small Scale Comprehensive Plan Amendment; providing a severability clause and providing an effective date. Council Member Mullins moved to introduce Ordinance 2014-20, seconded by Council Member Bates. The motion passed with all members present voting aye. Item No. 9-Ordinance 2014-21;Introduction City Clerk Ackroyd read Ordinance 2014-21 aloud by title only. An Ordinance under the Code of Ordinances of the City of Clermont, Lake County, Florida amending the official zoning map of the City of Clermont referred to in Chapter 122 of Ordinance No 289-C, Code of Ordinances; rezoning the real properties described herein as shown below; providing for severability,effective date,and publication. Council Member Mullins moved to introduce Ordinance 2014-21; seconded by Council Member Bates. The motion passed with all members present voting aye. ADJOURN: With no further comments,this meeting was adjourned at 8:32pm. APPROVED: aro d S.Turville,Mayor ATTEST: TraayAc oyd,City Cle $,T(' ' 4 + '4 �` ti� 6 ti A