Loading...
2014-108 ,4,A,3\,',Z, i ! COMMISSION FOR \` ,- f FLORIDA LAW ENFORCEMENT ACCREDITATION (/ LAW ENFORCEMENT AGREEMENT This Accreditation Agreement is entered into between the Clermont Police Department, with principal offices at 865 West Montrose Street, Clermont, Florida, hereafter referred to as the "Applicant," and the Commission for Florida Law Enforcement Accreditation, Inc., a Florida not-for-profit corporation, at P.O. Box 1489, Tallahassee, Florida, 32302, hereafter referred to as the "CFA." The Applicant and the CFA, for and in consideration of the mutual covenants set forth in this Agreement and the compensation to be paid the CFA by the Applicant hereinafter specified, covenant and agree to be bound by the provisions, terms, and covenants contained herein. WHEREFORE, each party covenants and agrees as follows. 1. PURPOSE OF THIS AGREEMENT 1.1. The purpose of this Agreement is to establish the relationships between, and set the responsibilities of, the parties to this Agreement (a) by assessing the Applicant's compliance with the standards established by the CFA in order for the CFA to determine if the Applicant is eligible for accredited status; and, (b) by maintaining compliance with those standards by which they were accredited until the agency is reaccredited. 1.2. As it relates to Reaccreditation, the purpose of this Agreement is to maintain the relationships between, and set the continued responsibilities of the parties to this Agreement by the CFA's assessing the Applicant's continuing compliance with applicable standards established by the CFA. 1.3. The Applicant is responsible for complying with all terms and conditions of this Agreement during the accreditation process. Page 1 of 10 Rev 10/2012 • 2. APPLICANT RESPONSIBILITIES The Applicant agrees to: 2.1 Provide all information, using its best and honest judgment in good faith, requested by the CFA. 2.2. Provide all documents, files, records, and other data as required by the CFA unless prohibited by law. 2.3. Conduct a self-assessment as to the degree of compliance with standards that pertain to agency functions and provide full and accurate results thereof to the CFA 2.4. Provide one or more persons to assist the CFA's representatives, hereafter referred to as the "Assessors," in making the necessary inquiries and assessments of agency information relative to compliance with the standards, provide access to files and records, and provide necessary facilities that are requested by the Assessors. 2.5. In order to be considered for accreditation or reaccreditation, the Applicant must send an agency representative to appear for review before the CFA at the next general meeting following the Applicant's onsite assessment. If an agency representative cannot attend the scheduled meeting, the Applicant may request a continuance of the review to the next scheduled general meeting If a continuance is granted by the Commission, the Applicant shall appear at the next scheduled meeting. At that meeting: • If the Applicant is seeking initial accreditation, the effective date of accreditation (if awarded) will be the date the Applicant's representative appears before the CFA at a scheduled general meeting. • If the Applicant is seeking reaccreditation, the effective date of reaccreditation (if awarded) will be the date of the next general meeting following the Applicant's onsite assessment Any questions regarding this procedure should be brought to the attention of the Applicant's program manager as soon as practicable. Page 2 of 10 Rev 10/2012 0 2.6. An applicant agency seeking accreditation by comparative compliance must notify the CFA if the applicant is accredited with conditions or if there are any changes to the applicant's status with regards to the comparative compliance program. The comparative compliance accreditation/reaccreditation program will be administered according to the Comparative Program Policy. 3. CFA'S RESPONSIBILITIES The CFA agrees to: 3.1. Provide necessary documentation, forms and instructions regarding the accreditation process. 3.2. Develop and maintain specific requirements and prescribed standards for accreditation. The applicable standards are posted on the CFA website www.flaccreditation.org. 3.3. Provide Assessors for the purpose of conducting formal assessments as to the Applicant's compliance with standards. 3.4. Promptly analyze all compliance data and advise the Applicant of (a) any need for additional information, or (b) the results of the formal assessment. 3 5. Assess all compliance data against the standards and certify the Applicant as accredited if the relevant standards are met and compliance is accepted by the CFA. 3.6. If the Applicant is accredited, provide a framed certificate. 3.7. Following an examination of compliance with the applicable standards, if the Applicant is not accredited by the CFA, the Applicant will be notified with the reasons for such determination in writing within 30 days. Page 3 of 10 Rev 10/2012 4. TIME PERIOD COVERED BY THIS AGREEMENT 4.1. This Agreement shall take effect when the Applicant's Chief Executive Officer or authorized representative and the CFA's authorized representative sign the Agreement. 4.2. The terms and covenants of this Agreement shall terminate : 4.2.1. If the Applicant fails to achieve accreditation within 24 months of signing this agreement; or exceptprovided in Section 4.3; or 9 4.2.2. Upon written notice by the Applicant that the Applicant intends to withdraw from the accreditationP rocess; or 4.2.3. Upon termination pursuant to Section 5.2 hereof; or 4.2.4. Upon notification pursuant to Section 12, that the Applicant cannot maintain compliance with standards set forth by the CFA, or 4.2.5. Upon failure of the Applicant to pay all fees and costs required by this Agreement; or 4.2.6. Upon expiration or revocation of the Applicant's accredited status. 4 3. The Applicant pp t m ay submit a written request to the CFA to extend the time requirements of this Agreement in order to comply with the relevant standards for accreditation The CFA, in its discretion, may grant an extension in accordance with the Agreement Extension Policy. 5. MODIFICATIONS 5 1. Applicant shall not make anymodifications cations to this Agreement except writing, 9 P signed by both parties, and executed with the same formalities as this document. 5.2. The Applicant recognizes and acknowledges that it may be necessary for the CFA to make reasonable modifications and amendments to the Agreement and other related documents, including but not limited to the accreditation standards and procedures related thereto and hereby agrees to endorse and agree to all such modifications and amendments. Applicant shall be notified of such modifications Page 4 of 10 Rev 10/2012 and/or amendments in writing. In the event the Applicant refuses to comply with any modifications or amendments, the CFA reserves the right to terminate this Agreement by giving notice to Applicant by registered or certified mail, return receipt requested, within twenty (20) days, of such refusal. 6. TIME AND MANNER OF PAYMENT 6.1. Payment of fees for agencies pursuing initial full compliance accreditation shall be based upon the fee structure below and must be paid prior to the formal assessment. The fee structure is based on the number of authorized, sworn law enforcement positions within the agency at the time this Agreement is executed. NUMBER FEE 1-9 Donation 10-24 $450.00 25-99 900.00 100-299 1,800.00 300-499 3,000.00 500+ 3,900.00 6.2. The Applicant shall be responsible for Assessor costs, including travel, lodging, and per diem paid in accordance with Applicant's travel policy. The Applicant shall not be responsible for any overtime or other salary costs associated with Assessors performing duties in connection with this Agreement. 6.3. Applicants pursuing comparative compliance accreditation, (for example those applicants currently accredited as Advanced Law Enforcement with the Commission on Accreditation for Law Enforcement Agencies (CALEA)) shall be required to pay a fee to the CFA in accordance with the fee structure below. This fee structure is based on the number of authorized, sworn law enforcement positions at the time within the Applicant agency this agreement is executed. Page 5 of 10 Rev 10/2012 IN WITNESS WHEREOF, the Applicant has caused this Agreement to be executed on this 6th day of November , 2014 . /7.,/,-0 6197) Signature of Chief E ecutive Officer Signature of other civil authority (if required) Charles Broadway Printed Name Printed Name Chief of Police Title of Chief Executive Officer Title of other civil authority IN WITNESS WHEREOF, the CFA has cau ed this ,2reement to be executed by its Executive Director, Lori Mizell, on this 2 day of XL , ZOO( t 0 t Signature of Lori Mizz II Executive Director Commission for Florida Law Enforcement Accreditation, Inc. Page 10 of 10 Rev 10/2012