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2014-098 AGREEMENT FOR PROFESSIONAL ALTERNATIVE
WATER SUPPLY STRATEGY SERVICES
THIS AGREEMENT is entered into as of this /oy- day of o✓.e/"k,Lk-
2014, by and between the CITY OF CLERMONT, FLORIDA, a municipal corporation under the
laws of the State of Florida whose address is: 685 W. Montrose Street, Clermont, Florida,
hereinafter referred to as "CITY" and WATER RESOURCE ASSOCIATES, INC., FL 32789
hereinafter referred to as "ENGINEER."
WTNESSETH
WHEREAS, the Cities of Clermont, Groveland, Minneola and Mascotte, Lake County, and Lake
Utility Services have been participating in the South Lake Regional Water Initiative (SLRWI)
which fosters a cooperative approach to resolving the South Lake Cities collective current and
future water resource demands;
WHEREAS, the State of Florida and Lake County, Florida, have entered into a grant agreement for
funding for the development of alternative water supply strategies(the SLRWI Project);
WHEREAS, the CITY has agreed serve as monitonng and procurement agency for the SLRWI
Project as descnbed herein;
WHEREAS, the CITY is in need of qualified professional engineering services related to the
SLRWI Project;
WHEREAS, the CITY, in accordance with Section 287.055, Florida Statutes, solicited proposals for
services as more fully described,and set forth in RFQ: 14-032 and any and all amendments thereto;
WHEREAS, the ENGINEER submitted a proposal to provide said services and has represented to
CITY that it is qualified and desires to perform said services in accordance with the teens and
conditions contained herein, and all applicable law and professional standards;
NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency of which
is hereby acknowledged, the parties covenant and agree as follows:
1.0 TERM. This Agreement is to become effective upon execution by both parties, and shall
remain in effect for a one (1) year term, unless terminated as provided for herein. The term may
be extended by written agreement executed by both parties.
2.0 DESCRIPTION OF SERVICES
2.1 ENGINEER shall provide all services as described in RFQ 14-032, all amendments
thereto and ENGINEER's July 30, 2014 response thereto or as otherwise directed by
CITY. RFQ 14-032, all amendments thereto and ENGINEER's July 30, 2014 response
thereto are expressly incorporated herein and made a part hereof. Additionally,
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ENGINEER shall provided all services in accordance with the terms and conditions of
the Grant Agreement between Lake County, Florida and the State of Florida Department
of Environmental Protection dated , which is expressly incorporated
herein and made a part hereof. To the extent of conflict between this Agreement and the
referenced Grant Agreement, the terms and conditions of the Grant Agreement shall
prevail. ENGINEER shall not be authorized to proceed until the CITY has issued a Task
Authorization/Notice to Proceed to the ENGINEER. The Task Authorization/Notice to
Proceed shall include an agreed upon compensation schedule in a total project amount
not to exceed THREE-HUNDRED THOUSAND DOLLARS ($300,000), based on
milestones and deliverables consistent with the Terms and Conditions of this Agreement.
2.2 ENGINEER shall provide CITY'S designated project manager with monthly time sheets
or labor cost statements for services rendered during the preceding month. Each time
sheet shall state the names and classifications of all personnel who performed services
- dunng said month under the task authorization, and the number of hours worked by each.
3.0 CHANGES IN THE SCOPE OF WORK
3.1 CITY may make changes in the services at any time by giving written notice to
ENGINEER. If such changes increase (additional services) or decrease or eliminate any
amount of work, CITY and ENGINEER will negotiate any change in total cost or
schedule of modifications. If the CITY and ENGINEER approve any change, the task
authorization will be modified to reflect the changes; and ENGINEER shall be
compensated for said services in accordance with the terms of Article 5.0 herein. All
change orders shall be authorized in wnting by CITY'S and ENGINEER'S designated
representatives.
3.2 The task authorization and amendments thereto shall be performed in strict accordance
with the terms of this Agreement.
4.0 SCHEDULE
4.1 ENGINEER shall perform services in conformance with the mutually agreed upon
schedule set forth in the negotiated task authorization. ENGINEER shall complete all
services in a timely manner and will keep CITY fully informed of the status of work on a
reasonable basis in relation to the scope of the project or at least monthly.
Should ENGINEER fall behind the agreed upon schedule, it shall employ such resources
so as to comply with the agreed upon schedule at no additional cost to the CITY.
4.2 No extension for completion of services shall be granted to ENGINEER without CITY'S
prior written consent, except as provided in Sections 3.1 and 20.0 herein.
5.0 METHOD OF PAYMENT FOR SERVICES AND EXPENSES
5.1 DEFINITIONS:
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5.1.1 The "ENGINEER's Professional Services Fee Schedule" as set forth in Exhibit
"A", attached hereto and incorporated herein, are used as a basis for payment for
� p Yin
services pursuant to Paragraphs 2.0 and 3.0. These fee schedules shall include
wages, salaries, taxes, insurance, overhead and profit. The hourly salary rates set
forth in the Fee Schedule are firm for the initial term, but are subject to an
equitable adjustment that is to be negotiated prior to the renewal of the
Agreement. Any adjustments to the Fee Schedule must be mutually agreed to by
the CITY and ENGINEER.
5.1.2 The "ENGINEER's Reimbursable Expenses Schedule" as set forth in Exhibit
"B", attached hereto and incorporated herein, as provided by the ENGINEER, is
used as the basis for payment for actual costs of all reimbursable expenses
incurred in connection with the services rendered.
Reimbursable expenses shall include, but not be limited to: telephone, printing,
subsistence, and automobile expenses, which are directly or indirectly in
connection with the project. Said reimbursable expenses shall be passed through
at a cost factor of 1.0.
5.1.3 The "Deliverables" are defined as plans, reports, findings, specifications, or
anything else that is the end product or work performed by the ENGINEER or the
CITY. ENGINEER shall, within such time constraints as may be set forth in the
task authorization/work order, submit to CITY the deliverables as identified in the
task authorization/work order; and ENGINEER shall, upon completion of all
work, submit to the CITY all information developed in the course of the
consulting services. ENGINEER shall, upon request by CITY and upon
completion or termination of this Agreement, deliver to CITY all material
furnished to ENGINEER, provided the CITY identifies those materials in writing.
5.2 PAYMENT/COMPENSATION:
CITY agrees to pay or compensate the ENGINEER for the professional services
performed on a not to exceed cost based upon the "ENGINEER's Professional Services
Fee Schedule."
5.3 SERVICES-ADDITIONAL: CITY shall pay ENGINEER as follows:
5.3.1 Professional Associates, Consultants and/or Subcontractors: For services and
expenses of independent associates, Consultants and/or subcontractors employed
by ENGINEER, the amount invoiced to ENGINEER times a factor of 1.0 for
invoices to the CITY.
5.3.2 Expert Witness: For any litigation, arbitration or other legal or administrative
proceeding for any time spent in preparation for such litigation, on the same basis
as set forth in Paragraph 5.1 and 5.3.1
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5.4 TIME FOR PAYMENT: At monthly intervals, ENGINEER shall submit statements for
services, additional services rendered and for reimbursable expenses incurred. The
statements will be based upon ENGINEER'S actual manpower expended and actual
expenses incurred within the billing period.
5.4.1. As a conditionrecedent to receivingpayment, ENGINEER shall have pebeen
authonzed toproceed byCITY, shall not be in default of anyof the terms and
conditions of this Agreement and shall provide to CITY an invoice. The invoice
shall be forwarded to CITY, no more frequently than once per month, and signed
by an authorized representative of ENGINEER related to the applicable monthly
installment payment. The invoice shall include a statement identifying the period
for which it applies and the sub-tasks or portions thereof, completed by the
specific task authonzation/work order, and specifically set forth the percent of
completion of each sub-task for which compensation is being requested.
5.4.2. All invoices submitted for compensation shall include a statement by ENGINEER
that states as follows:
"This statement sets forth only actual time spent by the firm's employees and
does not contain any unit billing, multipliers, or other devices that permit payment
for more than actual time spent."
5.4.3. CITY shall pay all valid, approved, and undisputed invoices within thirty (30)
days of receipt from ENGINEER. In the event thatCITY
disputes any invoice
submitted, it shall advise ENGINEER, in writing, and said invoice shall not be
deemed due and payable under this agreement. Neither the CITY'S review,
approval or acceptance of, nor payment for, any services provided hereunder shall
be construed to operate as a waiver of any rights under this Agreement and the
ENGINEER shall be liable to CITY for any and all damages to CITY caused by
the ENGINEER'S negligent or wrongful performance of any of the services
furnished under this Agreement.
5.5 OTHER PROVISIONS CONCERNING PAYMENTS:
5.5.1 In the event of termination by CITY under Section 18.0 during the performance of
the services, payments due ENGINEER up to the point of termination, including
payments for services rendered, and all costs incurred shall constitute total
payment for such services.
5.5.2 Records of ENGINEER's Salary Costs and Expenses pertinent to ENGINEER'S
compensation under this Agreement will be kept in accordance with generally
accepted accounting principles. These records will be made available to CITY for
audit upon request by CITY. Copies will be made available to CITY on request
prior to final payment for ENGINEER'S services.
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5.5.3 A separate invoice must be submitted for each individual task authorization.
Invoices must show a breakdown of the number of hours worked by each person
charging time to the task authonzation, hourly salary cost and any reimbursable
expenses.
6.0 RIGHT TO INSPECTION
6.1 CITY or its agents shall at all times have the right to review or observe the services
performed by ENGINEER.
6.2 No inspection, review, or observation shall relieve ENGINEER of its responsibility under
this Agreement.
7.0 PROGRESS MEETING
CITY'S designated Project Manager may hold periodic progress meetings on a monthly
basis, or more frequently, if required, during`the term of any task authorization entered
into under this Agreement. ENGINEER'S Project Manager and all other appropnate
personnel shall attend such meetings as designated by CITY'S Project Manager, and
ENGINEER shall be compensated at the billing rates set forth in Article 5.0
8.0 SAFETY
8.1 ENGINEER agrees to comply with CITY'S published safety standards while on the
property of CITY. A copy of these standards is provided in Exhibit "C", attached hereto
and incorporated herein.
8.2 ENGINEER shall have full responsibility and assume all liability for the safety and
supervision of its employees while performing services provided hereunder.
9.0 REASONABLE ACCESS
During the term of this Agreement, CITY shall grant ENGINEER reasonable access to
the CITY'S premises for purposes of fulfilling its obligations'under this Agreement.
10.0 INSURANCE AND HOLD HARMLESS/INDEMNIFICATION
ENGINEER shall maintain in force during the term of this Agreement, at its own
expense, insurance as set forth in Exhibit "D", attached hereto and incorporated herein
and shall be bound by the terms of the Hold Harmless/Indemnification provisions
expressed therein.
11.0 COMPLIANCE WITH LAWS AND REGULATIONS
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ENGINEER shall comply with all requirements of federal, state and local laws, rules,
regulations, standards, and/or ordinances applicable to the performance of this
Agreement.
12.0 REPRESENTATIONS
12.1 ENGINEER represents that the services provided hereunder shall conform to all
requirements_of this Agreement, RFQ #14-032, ENGINEER'S July 30, 2014 response
thereto and the lake County/State of Florida Grant Agreement; shall be consistent with
recognized and sound professional engineering practices and procedures; and shall
conform to the customary standards of care, skill, and diligence appropriate to the nature
of the services rendered.
12.2 ENGINEER represents that the personnel furnishing such services shall be qualified and
competent to perform the services assigned to them and that such guidance given by and
the recommendations and performance of such personnel shall reflect their best
professional knowledge and judgment.
12.3 Subject to the provisions of this Section, should ENGINEER breach the warranties set
forth herein, CITY shall have such remedies as may be provided at law or equity.
12.4 Without limiting the generality of the foregoing, if the ENGINEER completes its services
under any task authonzation entered into hereunder, and the ENGINEER'S services are
non-complying, defective, or otherwise improperly performed and CITY notifies
ENGINEER in writing that a defect, error, omission or noncompliance has been
discovered in ENGINEER'S services, ENGINEER shall, 'at the option of CITY: a)
correctly re-perform such,non-complying, defective, or otherwise improperly performed
services at no additional cost to CITY; b) refund the amount paid by CITY attributable to
such non-complying, defective or otherwise improperly performed services; or c) if
ENGINEER fails to take action under a) above, at ENGINEER'S sole expense, otherwise
cureor have cured any such non-complying, defective, or otherwise improperly
performed services.
12.5 The only representations made by ENGINEER are those expressly enumerated in this
provision. Any other statements of fact or descriptions expressed in the Agreement or
any attachments thereto, shall not be deemed to constitute`a warranty of the work or any
part thereof.
13.0 GUARANTEE AGAINST INFRINGEMENT
ENGINEER guarantees that all services provided under this Agreement shall be free from claims
of patent, copyright, and trademark infringement. Notwithstanding any other provision of this
Agreement, ENGINEER shall indemnify and hold harmless CITY, its officers, directors,
employees, agents, assigns, and servants from and against any and all liability, including
expenses, legal or otherwise, for actual infringement of any patent, copynght, or trademark
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resulting from the use of any goods, services, or other items provided under this Agreement.
Notwithstanding the foregoing, ENGINEER may elect to provide non-infringing services.
14.0 DOCUMENTS
14.1 Upon CITY'S or its designated Project Manager's request, at any time during the term of
this Agreement or upon completion or termination of this Agreement, ENGINEER shall
provide CITY or its designated Project Manager with a copy of all documents and
electronic files prepared by ENGINEER under this Agreement or any Task Authorization
hereunder. CITY understands that re-use of any documents for any other purposes, shall
be at the CITY'S own risk.
14.2 ENGINEER expressly understands records associated with this project are public records
and agrees to comply with Florida's Public Records law, to include, to:
(a) Keep and maintain public records that ordinarily and necessarily would be required by
the CITY in order to perform the services contemplated herein.
(b) Provide the public with access to public records on the same terms and conditions that
the CITY would provide the records and at a cost that does not exceed the cost provided
in this Florida's Public Records law or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost, to the
CITY all public records in possession of the ADMINISTRATOR upon termination of the
contract and destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. All records stored electronically
must be provided to the CITY in a format that is compatible with the information
technology systems of the CITY.
15.0 ASSIGNMENT
15.1 ENGINEER shall not assign or subcontract this Agreement, any task authorization
hereunder, or any rights or any monies due or to become due hereunder without the prior,
written consent of CITY.
15.2 If, upon receiving written approval from CITY, any part of this Agreement is
subcontracted by ENGINEER, ENGINEER shall be fully responsible to CITY for all acts
and/or omissions performed by the subcontractor as if no subcontract had been made.
15.3 If CITY determines that any subcontractor is not performing in accordance with this
Agreement, CITY shall so notify ENGINEER who shall take immediate steps to remedy
the situation.
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15.4 If any part of this Agreement is subcontracted by ENGINEER, prior to commencement of
any work by the subcontractor, ENGINEER shall require the subcontractor to provide
CITY and its affiliates with insurance coverage as set forth by the CITY'S Human
Resources Director/Risk Management.
16.0 INDEPENDENT ENGINEER
At all times during the term of this Agreement, ENGINEER shall be considered an independent
ENGINEER.
17.0 DEFAULT
If dunng the term of this Agreement, ENGINEER shall be in default of any of the material
provisions of this Agreement, CITY may suspend its performance hereunder until such
delinquency or default has been corrected; provided, however that no suspension shall be
effective unless and until CITY gives written notice of the default to ENGINEER with at least
ten (10) days to cure sch default. If ENGINEER fails to correct such delinquency or default
within thirty(30) days of suspension by CITY, CITY may terminate this Agreement.
18.0 TERMINATION
Notwithstanding any other provision of this Agreement, CITY may, upon written notice to
ENGINEER, terminate this Agreement if: a) without cause and for convenience upon thirty (30)
days written notice to ENGINEER b) ENGINEER is adjudged to be bankrupt; c) ENGINEER
makes a.general assignment for the benefit of its creditors; d) ENGINEER fails to comply with
any of the conditions of provisions of this Agreement; or e) ENGINEER is experiencing a labor
dispute, which threatens to have a substantial, adverse impact upon performance of this
Agreement, without prejudice to any other right or remedy CITY may have under this
Agreement. In the event of such termination, CITY shall be liable only for the payment of all
unpaid charges, determined in accordance with the provisions of this Agreement, for work,
properly performed and accepted prior to the effective date of termination.
19.0 FORCE MAJEURE
Any delay or failure of either party in the performance of its required obligations hereunder shall
be excused if and to the extent caused by acts of God: fire; flood; windstorm; explosion; riot;
war; sabotage; strikes; extraordinary'breakdown of or damage to CITY'S affiliates' generating
plants, their equipment, or facilities; court injunction or order; federal and/or state law or
regulation; order by any regulatory agency; or cause or causes beyond the reasonable control of
the party affected; provided that prompt notice of such delay is given by such party to the other
and each of the parties hereunto shall be diligent in attempting to remove such cause or causes.
If any circumstances of Force Majeure remain in effect for sixty (60) days, either party may
terminate this Agreement.
20.0 GOVERNING LAW & VENUE
8
This Agreement is made and shall be interpreted, construed, governed, and enforced in
accordance with the laws of the State of Flonda. Venue shall be Lake County, Florida, or the
United States Distnct Court in and for the Middle District of Florida.
21.0 HEADINGS
Paragraph headings are for the convenience of the parties only and are not to be construed as part
of this Agreement.
22.0 SEVERABILITY
In the event any portion or part of this Agreement is deemed invalid, against public policy, void,
or otherwise unenforceable by a court of law, the parties shall negotiate an equitable adjustment
in the affected provision of this Agreement. The validity and enforceability of the remaining
parts thereof shall otherwise be-fully enforceable.
23.0 WAIVER AND ELECTION OF REMEDIES
23.1 Waiver by either party of any terms, condition, or provision of this Agreement shall not
be considered a waiver of that term, condition, or provision in the future.
23.2 No waiver, consent, or modification of any of the provisions of this Agreement shall be
binding unless in writing and signed by a duly authorized representative of each party
hereto.
24.0 THIRD PARTY RIGHTS
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than
CITY and ENGINEER.
25.0 PROHIBITION AGAINST CONTINGENT FEES
ENGINEER warrants that it has not employed or retained any company or person, other than a
bona fide employee working solely for the ENGINEER, to solicit or secure this Agreement, and
that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other
than a bona fide employee working solely for the ENGINEER, any fee, commission, percentage,
gift, or other consideration contingent upon or resulting from the award or making of this
Agreement.
26.0 ENTIRE AGREEMENT
Except as otherwise state, this Agreement, including the schedules, attachments, appendixes and
exhibits attached hereto, constitutes the entire agreement between CITY and ENGINEER with
respect to the services specified and all previous representations relative thereto, either wntten or
oral, are hereby annulled and superseded.
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27.0 SOVEREIGN IMMUNITY
Nothing contained in the Agreement shall be construed as a waiver of the CITY'S rights to
sovereign immunity under Section 768.28, Florida Statutes, or other limitations imposed on the
CITY'S potential liability under state or federal law.
28.0 NOTICE
Any notices required to be given by the terms of this Agreement shall be delivered by hand or
mailed, postage prepaid to:
CITY: City Manager
City of Clermont
685 West Montrose Street
Clermont, Florida
ENGINEER: Water Resource Associates, Inc.
4260 West Linebaugh Avenue
Tampa, FL 33624
Either party may change the name of the person receiving notices and the address at which
notices are received by so advising the other party in writing.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date indicated
below:
CITY OF CLERMONT, FLORIDA WATER RESOURCE ASSOCIATES,
INC.
BY: BY: j -
urville, Jr., Mayor W M,, D. '
Title: AM/Las
ATTEST: ATTI' i /
Ae' 1117
Tracy Ackroya, ity Clerk
(CORPORATE SEAL)
10
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EXHIBIT B
aSOUTH LAKE REGIONAL WATER INITIATIVE ALTERNATIVE WATER SUPPLY
STRATEGIC SERVICES
(RFQ Number: 14-032)
SCOPE OF SERVICES
Phase I: (Estimated Scope of Work Completion Timeframe: 6 months)
A. Project Management/Prime Consultant (Lead: Mark Farrell, WRA)
1. Coordination with South Lake Regional Water Initiative (SLRWI) Project
Manager and members.
2. Development of Electronic Project Management System.
3. Progress Reports; Monthly SLRWI Member Meetings; and Scheduling.
4. Workshops: SLRWI Member Governments; Elected Officials; St. Johns River
Water Management District (SJRWMD); and Community Interest Groups.
5. Meet with other local governments and regulatory agencies.
6. Provide Consumptive Use Permit (CUP) assistance to the SLRWI Member
Governments, as it directly relates to information prepared as part of this Scope
of Work.
7. Other administrative duties as assigned and agreed upon prior to project
commencement.
B. Review and Summarize Demand Projections for SLRWI Members (Lead:
Pete Hubbell, WRA)
1. Review CUPs and coordinate with SLRWI Members to discuss, collect and
determine all relevant information related to current CUP conditions, water
resource allocations, expiration dates, current water usage, compliance issues,
and status with the SJRWMD. (WRA)
2. Review and determine SLRWI Member water resource demand projections in
5 year increments up to the year 2035 and quantify demands according to use
and water quality requirements. Corroborate or recommend corrections to the
SLRWI Member demand projections that have been previously generated. The
WRA Project Team will also review and attempt to quantify current per capita
rates of the SLRWI Members using consistent methodology to determine the
impact of water conservation on future water demand numbers. (WRA)
1 PROPOSED Scope of Services
South Lake Regional Water Initiative
RFQ Number: 14-032
October 2014
requirements to maximize the beneficial reuse of reclaimed/recycled water
Review alternative options (i e , aquifer storage and recovery (ASR), direct
recharge (DR), rapid infiltration basins (RIBs), constructed wetlands (CVV),
etc ) and their suitability for use in study area (WRA)
b Review areas within the SLRWI Member wastewater service areas that are
currently served by septic tank Review the quantity of wastewater and
reclaimed/recycled water that could be made available if septic tank areas
were retrofitted with sanitary sewer service and treated to reclaimed water
and/or potable reuse water quality standards Evaluate the impacts to the
groundwater system of removing septic tank outflow and utilizing the water
for alternative purposes Evaluate potential water quality benefits of
removing these septic tanks from service (WRA)
3 Review Available Surface Water and Stormwater Sources in Lake County
a Meet with the Lake County Water Authority (LCWA) to determine if any
surface water or stormwater resources may be available in the area for
alternative supply or supplementing traditional supply Determine the
viability of such sources and estimate their year round supply potential and
possible uses (WRA)
4 Determine if there are any other potential water resources available for meeting
or off-setting future demands
a Review Available Sources from On-Going Regional Alternative Water
Supply Projects (WRA)
i Coordinate with the Water Cooperative of Central Florida (herein
referred to as CFWI members) to discuss potential water resource
availability Quantify the amount of water available, by quality and
potential uses, up to the year 2035
ii Coordinate with Seminole County Environmental Services (SCES)
to discuss the availability of water from Yankee Lake Evaluate the
likely quality of raw water and discuss its suitability for non-potable
uses
iii Coordinate with the SJRWMD, the South Florida Water
Management District (SFWMD) and the Southwest Florida Water
Management District (SWFWMD) to determine if any additional
alternative water supply projects within reasonable distance of the
SLRWI Members (up to 30 miles) have been identified and could
potentially be developed for use Determine the quantity and quality
of water available up to the year 2035
iv Coordinate with the City of Orlando and Orange County to discuss
flow projections for the Water Conserv II project Summarize
information regarding projected reclaimed water supplies delivered
E.,
3 PROPOSED Scope of Services
South Lake Regional Water Initiative
RFQ Number 14-032
October 2014
,
to Water Conserv II and the anticipated demands and uses through
the year 2035 Quantify the flow intended for irrigation purposes,
current rapid infiltration basins (RIBs) and future RIBs
5 Develop a summary table listing the projected sources, water quality, and
quantity of water available in 5 year increments up to the year 2035 (WRA)
6 A matrix of potential water source projects will be developed to effectively rank
and prioritize their potential for further evaluation/development This qualitative
matrix will rank the projects against categories such as effectiveness, cost,
permittability, public acceptance, environmental compatibility, long-term
resource reliance, and opportunities for outside funding (WRA)
Phase II: (Estimated Scope of Work Completion Timeframe. 5 months)
D. Potential Impact Mitigation Strategies for Affected Lakes & Infrastructure
Needs Evaluation (Lead. Jim Modica, Modica & Associates)
1 Review and develop other mitigation and/or recovery strategies for the
"affected lakes" within the Clermont chain of lakes
a A matrix of potential mitigation strategies/projects will be developed to
better rank and prioritize their development This qualitative matrix will rank
the strategies/projects against categories such as effectiveness, cost,
permittability, public acceptance, environmental compatibility, long-term
resource reliance, and opportunities for outside funding (Modica)
b Based on Phase II Task D1 a, evaluate selected proposed groundwater
recharge alternatives to mitigate the impacts to the "affected lakes" within
the Clermont Chain of Lakes to determine the most beneficial location for
infrastructure related to these strategies, the acreage of land required, and
the quantity of water needed to mitigate impacts to acceptable levels
(Modica/WRA)
E. Infrastructure Needs Evaluation and Cost Estimates for Implementation of
Additional Water Supply Sources and Mitigation Strategies (Lead. Duane
Booth, BESH)
1 Review required transmission needs for proposed water supply and mitigation
alternatives (BESH)
a Review the water, sewer, and reclaimed water conveyance infrastructure
currently in place for the SLRWI Members Review current plans for
interconnection and determine the transmission capacity available through
the use of a hydraulic model
ffl
4 PROPOSED Scope of Services
South Lake Regional Water Initiative
RFQ Number 14-032
October 2014
b For viable water resources identified in Phase I Task C, determine the size
and most economical route for transmission piping to convey the water
resource to the SLRWI Members Identify appropriate destination points in
the SLRWI region that would allow for the distribution of water resources to
the needed locations
c Determine the collection and transmission infrastructure needed to capture
flow from septic tank service areas identified in Phase I Task C2b Confirm
that capacity is available at the nearest SLRWI Group wastewater treatment
facility to treat the resulting flow
d Determine transmission requirements, including pipe sizing and routes, for
the mitigation strategies developed in Phase II Task D
e Develop an opinion of probable construction cost for collection and
transmission infrastructure recommended in Phase I Task C and Phase II
Task D
2 Review required treatment needs for proposed alternatives (BESH)
a For viable water resources identified in Phase I Task C, determine if
additional treatment by the SLRWI Members will be required, the treatment
processes necessary to achieve the required water quality and the capacity
required for treatment of the resource
3 Recommend infrastructure modifications necessary to allow for the conveyance of
water resources between parties Indicate whether the modification is to potable,
wastewater or reclaimed water infrastructure and develop a preliminary opinion of
cost for the recommended improvements (BESH)
4 Evaluate the benefits of using storage facilities, such as ASR, surface
impoundment reservoirs, etc and estimate the size and volume needed to
maximize the use of available water resources (BESH)
5 Summarize the recommended infrastructure improvements in a table listing the
type of improvement, purpose, location, size, type of water resource conveyed,
quantity of water resource conveyed and the preliminary opinion of cost for each
(BESH)
F. Administration, Governance and Funding (Lead. Pete Hubbell, WRA)
1 Work with SLRWI Members to determine the best organizational and legal
structure for the group moving forward, including the selection of a single entity to
be the administrator for implementation of future recommended projects (Wilcox)
5 PROPOSED Scope of Services
South Lake Regional Water Initiative
RFQ Number 14-032
October 2014
2 Provide a technical memorandum summarizing available funding sources and
project delivery methods for implementation of future recommended projects
(WRA)
G. Alternative Water Supply Feasibility Study Report Preparation (Lead: Mark
Farrell, WRA)
1 Prepare a report, in Microsoft Word format ( docx), detailing the information
collected in Phase I Tasks B and C and Phase II D through F The report will
contain an Executive Summary with critical tables, graphics and
recommendations, a compilation of the approved SLRWI Technical Memoranda,
critical tables, graphics and matrices, conclusions, and prioritized
recommendations and actions for water resource and mitigation strategy projects
(WRA)
2 Prepare a PowerPoint presentation, suitable for public display, summarizing the
contents of the report (WRA)
3 Present the report conclusions to the members of the SLRWI Members and other
groups as determined by the SLRWI Members (WRA)
6 PROPOSED Scope of Services
South Lake Regional Water Initiative
RFQ Number 14-032
October 2014
EXHIBIT C
4C0( City of Clermont, Florida
Safety Program Policy
(Replaces Safety Policy dated November 24, 1998)
A Purpose
The City of Clermont (City) is committed to ensuring that employees have safe and
healthy conditions in which to work This obligation is owed to each employee and
citizen of Clermont, since there is a direct relationship between the personnel and
monetary cost of accidents and the ability to provide reliable cost-effective services
B. Scope
The provision set forth in this safety policy shall apply equally to all City employees, and
for the purpose of this policy volunteers shall be considered employees
C Directive
Identification and correction of all safety hazards and issues must have immediate and
decisive action Effective implementation of a comprehensive safety program depends
upon the commitment of all City employees to reduce occurrences of preventable
accidents and injuries Through education and the promotion of safe work habits, all
employees will understand what is expected Safety must be an ongoing and essential
part of all employees' work day
D Guidelines
The City's Safety Program consists of several key elements
1 Responsibilities of Management, Supervisors, and Employees — Safety
responsibilities at every level of the City must be clearly defined in writing and
relayed through training
2 Written Practices and Training Programs — Specific written safety practices and
training programs clearly define safety expectations that are necessary to prevent
exposures, fatalities and serious injuries
3 Safety Meetings — Safety meetings are held and provide an opportunity to discuss a
variety of safety topics
4 Safety Action Team (SAT) — The Safety Action Team's main function is to facilitate
and improve the safety of all City Employees
1
10/08/2013
5 Corrective Action/Disciplinary Policy — The Personnel Policy, Employee Disciplinary
Procedure defines how safety rules will be fairly and consistently administered when
not adhered to
The City Manager shall establish procedures to implement this policy
Approved and adopted by the Clermont City Council by resolution number
2013-29 on October 8, 2013
2
10/08/2013
Com-4110( City of Clermont, Florida
Safety Program Procedure
Effective October 9, 2013
(Replaces Safety Policy dated November 24, 1998)
A. Purpose
The purpose of this document is to provide an overall written descnption of the City of
Clermont's (City) Safety Program
B. Scope
The provision set forth in this safety policy shall apply equally to all City employees, and
for the purpose of this policy volunteers shall be considered employees
C. Employee Duties and Responsibilities
Employees must participate in, abide by, and be accountable for the City's safety
program There are many ways in which employees can be involved and remain
informed
1 Safety Action Team (SAT) — The SAT is compnsed of a variety of talents of
employees and representation from all the departments The periodic forum
allows for employee input on safety matters including the presentation of
concerns and recommendations for improving overall employee safety, review
of injuries/accidents and development of preventative corrective measures, and
evaluation and promotion of safety training programs
2 Correction/reporting of safety hazards — Employees are empowered to correct
unsafe conditions within his/her power to correct, other items should be reported
to a supervisor/manager immediately
3 Reporting injunes/illnesses and accidents — Reporting all injunes/illnesses and
accidents to the supervisor, regardless whether medical attention is sought
Near miss injunes and accidents should also be reported
4 Participation in safety training — Employees must receive the proper safety
training required by his/her job assignment Supervisors/managers are directly
responsible for ensunng that employees receive the required training.
5 Conducting safety meetings — Supervisors/managers are responsible for
conducting safety meetings or "just in time" training topics, topics discussed or
presented in SAT meetings, or topics pertinent to the respective work area
Employees are encouraged to volunteer to present safety topics (topics
provided by the supervisor/manager)to fellow co-workers
I
1
6 Conducting safety training for new/current employees — Supervisors/managers
are responsible for conducting or coordinating the facilitation of safety training
for new and current employees Employees may be asked to conduct specific
safety training pertinent to the respective work area by the supervisor/manager.
D. Management/Supervisory Duties and Responsibilities
1 Policy — The City has established a Safety Program Policy, which has been
approved by the City Council.
2 Involvement — Management involvement consists of management showing a
hands-on involvement in the City's Safety Program This is accomplished by
numerous means including, support of the SAT, conducting/ensunng
investigations be conducted into injuries/illnesses and property damage, and
discussing safety topics at meetings Observing management involvement
encourages employees to become more personally involved in safety and fosters
a caring, trusting relationship between employees and management
3 Role and Responsibility — Managers/supervisors are directly responsible for the
safety of employees, and must empower employees to take action on safety
issues Empowerment allows employees to take ownership of safety issues and
follow issues through - to completion The role and responsibility of
managers/supervisors includes the following.
a Being well versed in the content and application of the City's Safety Policy,
Procedure and departmental specific safety requirements and guidelines
b Monitonng employee workplace safety compliance including the use of
personal protective equipment(PPE) and other issued safety equipment
c Encouraging employees to report unsafe work conditions and practices, and
empower employees to have the authonty to identify and correct safety
issues when immediately necessary.
d Encouraging employees to be involved in the City's safety program(s)
Allotting time for employees to work on safety issues and volunteer as
members on the SAT
e. Being a safety mentor to employees and always leading by example
f Providing specific safety training to employees, including area specific
g Attending supervisor safety training courses when offered
4 Corrective Actions/Discipline — Department Directors will ensure enforcement of
safety requirements and respond to non-compliance with progressive or non-
1
progressive corrective action/discipline dependent upon the severity of the
infraction and other pertinent factors
E. Work Area Safety and Maintenance
1 All employees are responsible for the safety of his/her work area Employees
must practice safe work habits, as work-related accidents can be avoided.
Employees should report all safety matters (e g , tnp hazards, broken equipment,
etc )to his/her supervisor immediately so that the issues can be corrected
2 Managers/supervisors continually observe workplace conditions and correct
unsafe conditions and work practices
3 The Public Works Department conducts maintenance and repair of buildings,
building systems, facility sites, and vehicles and equipment Preventative
maintenance services are conducted at intervals specified in maintenance
procedures, manuals, and as determined by Public Works Repairs are
completed on an "as needed" basis Facilities are surveyed to determine and
schedule predictable maintenance and repairs Public Works schedules, tracks
and records all maintenance and repairs, including re-occumng preventative
maintenance items
F. Injury/Accident Reporting and Supervisor Investigation
All injunes/illnesses and accidents involving City property, vehicles, or equipment must
be reported to a supervisor immediately, no later than the same workday. This includes
non-employee injuries occumng on City property Medical assistance should be
summoned without delay in all instances, should immediate care be necessary
The employee and supervisor injury/illness and/or accident form(s) shall be completed
All reported injunes/illnesses and accidents must be investigated by a supervisor as
soon as possible, within twenty-four (24) hours of the supervisor being informed of the
injury/accident
Supervisors shall make a thorough report concerning all details involved The
information gained from investigation reports can be utilized to identify and correct
unsafe conditions and work practices
The Department Director should be made aware of all injunes/illnesses and accidents,
and he/she ensure all required paperwork is completed. The Police Department will
investigate accidents where damage to private vehicles/property involves City
employees, vehicles and/or equipment
Employees must not admit or offer a settlement in situations involving non-
employees and/or non-City property Employees will only discuss the
circumstances surrounding an incident with a supervisor, manager, department
director and/or investigating law enforcement officer
All investigation reports are reviewed by the SAT The SAT discusses the preventability
of injunes/illnesses and accidents, whether appropnate action has been taken to
prevent future incidences, and make recommendations of additional action if
necessary
G. Trend Analysis
Part of the process of minimizing injuries/illnesses and accidents involves reviewing
causes determined by reports and investigations to identify trends If a trend is detected,
a plan of action will be determined and acted upon The plan of action may consist of
specific training, personal protective equipment, and/or other safety initiatives
H. Safety Training
Safety training is the responsibility of the City, management, and employees
1. All Employees are required to participate in general safety training delivered to all
employees through New- Employee Onentation, Area Specific Onentation and
departmental specific safety topics
2. Supervisors, managers, and directors are required to attend the programs above,
and supervisors may also be required to attend specialty training programs
depending on the requirements for the respective work areas
3 Managers/supervisors will conduct or coordinate the facilitation of other specialty
training programs which may be required of employees depending on the specific
work area, e.g., Hazard Communication, Hearing Conservation, Bloodbome
Pathogen, Respiratory Protection, Lockoutfragout, Confined Space Entry,
Ladder Safety, Proper Lifting, Respiratory Protection, and Powered Industnal
Vehicle Operation
I. Contractor Safety
The City's vendor selection process for the purchase of commercial goods and services
typically includes documentation that specifies minimum contractor qualifications,
contractor selection cntena, Insurance requirements and specific information about the
contract work to be performed. Contractors are required to meet the Federal, State,
Local and/or any other safety-related requirements stated in this documentation and
provide confirming information to the contract administrator, Purchasing Manager, or
Human Resources upon request Contractors are responsible for training employees in
all safety program requirements.
J. Record Keeping
Records will be maintained by the responsible department, for example
Finance/Purchasing will maintain vendor selection records, Public Works will maintain
facility maintenance records, Human Resources will maintain New Employee
Orientation and Area Specific Orientation training records, and each department shall
maintain employee specific work area training records (e g Powered Industnal Vehicle
training documents for each employee within the department)
K. Authority
The authonty to issue or revise this Procedure is reserved to the City Manager The
City Manager may authorize exceptions to this procedure when deemed appropriate
Attik, p3
Da r!' ':y, City Manager D e
1
3
Appendix A
Common Safety Rules/Guidelines
The following safety rules or guidelines are generic in nature and apply to all City
employees Department specific safety rules and/or guidelines are developed by
the departments as necessary
Vehicle Safety
• All vehicles are inspected in accordance with Appendix B of this procedure
• Employees will not operate a vehicle that has been determined to be unsafe until
repairs or corrective action has been made
• Any employee operating a City vehicle will be in possession of a current, valid
Flonda dnver license issued for the type, class or weight of the vehicle being
operated An employee must notify his/her Department Director of any suspension
or revocation of dnver license
• Any employee operating a City vehicle shall observe all applicable traffic laws,
including weanng a seatbelt Employees shall dnve with courtesy and respect for
other motonsts
• Any employee backing a large truck or other sight-restncted vehicle, in which the
vehicle is not equipped with functioning rearview cameras, shall enlist the
assistance of another employee in backing the vehicle The assisting employee
will act as a spotter to aid the dnver in safely backing the vehicle
Lifting Safety
• Most City employees will be required to lift or move materials or equipment as part
of his/her assigned work.
• Matenal storage will be arranged to permit safety handling, heavier materials will be
stored at or near floor level. Other matenals should not be stored above eye level to
reduce the need for a ladder or reaching above the employee's head
• An employee should not attempt to lift an object or matenal that is close to the
employee's physical capability Employees should solicit the help of another
employee or use a matenal handling device.
• Lifting technique is important in preventing an injury.
o Position feet close to the object being lifted
o Center body over the object
o Bend knees and grasp the object firmly
o Lift straight up and smoothly, and let legs (not back) do the work
o Do not twist or turn body once the lift has been made
o Object should be camed steady and close to the body
---___ __L _ _ _ _ _---__ __ _—_ ____- _- - -
o Sudden twisting or turning could result in a back injury
Electrical Safety
• Employees working with or around electncal equipment must practice safe work
habits
• Malfunctioning electrical appliances and power tools shall be tagged and removed
from use until repairs are made If appliance/tool cannot be repaired, the unit may
be replaced
• Extension cords are intended for temporary use, and shall not substitute permanent
wiring.
• Electncal outlets and circuits must not be overloaded The use of cube taps or
multi-plug adapters is not permitted
• Grounding plugs will be used as intended, and must not be altered by the removal
of the grounding prong Grounding adapters will not be used in place of grounding
receptacles
• Electrical cords that are defective, frayed or otherwise considered unsafe must be
replaced Employees must not consider makeshift repairs with splices and electncal
tape as sufficient enough to allow the continued use of a damaged electncal cord
• Ground Fault Circuit Interrupters will be used for all portable tools Emergency
generators will be installed and grounded per manufacturer's guidelines
• Most electrical work will be performed by a licensed industnal electncian or
appropriately trained employee Employees involved in performing minor electncal
repair work will ensure that the circuit involved is de-energized and that the switch
or circuit breaker controlling the circuit is tagged or locked out while the repair is
conducted.
Fire Safety and Prevention
• The absolute best defense against any fire is prevention Employees must be
aware of the many potential causes for fire in the workplace and must report any
possible problem areas to a supervisor for corrective action
• Good housekeeping is important in any fire prevention effort Allowing combustible
debris and clutter to accumulate will increase the opportunity for a fire to occur and
spread rapidly Employees must keep his/her workplace free of debris and other
unnecessary combustible storage.
• The storage of flammable and combustible liquids shall be in a manner approved ►
by the Fire Department Approved safety cans, flammable liquid cabinets and
specially designed storage rooms are generally acceptable for the storage of
flammable and combustible liquids Supervisors will ensure that the storage and
handling of flammable and combustible liquids within his/her work area complies
with fire regulations
• Smoking by employees or the general public is prohibited in many locations by fire
and/or health regulations Employees shall not smoke in any City buildings,
vehicles, or in any areas where "No Smoking" signs are posted Supervisors will
monitor employees for compliance in "No Smoking" areas
• Fire extinguishers will be provided where needed in City buildings and vehicles.
Employees will become familiar with the locations of fire extinguishers in the work
area Training will be provided in the proper use Of fire extinguishers by the
supervisor or the Fire Department
• In case of fire, the employee must immediately dial 911 and report the fire to the
Fire Department After reporting the fire, the employee must ensure that all affected
persons are evacuated to a safe area Doors should be closed where available to
isolate the fire area from the remainder of the structure
• If caught in smoke, individuals should crawl and stay low Cleaner, cooler air will be
nearer to the floor, and heat, smoke and noxious gases will nse toward the ceiling.
• Employees should always keep an unobstructed exit path when attempting to
extinguish a fire It is important to remember that fire extinguishers are only
intended to be used on small fires in their beginning stages In the event of a large
fire, or if a small fire-is not able to be extinguished, the area should be evacuated
and allow the fire department to handle the situation
First Aid
First aid kits are available in City buildings and vehicles Employees should familianze
themselves with the location and content of first aid kits in the work area
Well stocked First-Aid kit(s)for employee use will be maintained
• The basic inventory of each first aid kit is reviewed and renewed as needed at
penodic SAT meetings Records of reviews and replenishments shall be
maintained by the respective departments.
• These kits will be located so as to allow easy and quick access First-aid kits and
required contents are to be maintained in a serviceable condition
• All items which must be kept stenle must be individually wrapped and sealed
Items such as scissors, tweezers, tubes of ointments with caps, or rolls of
adhesive tape, need not be individually wrapped, sealed, or disposed of after a
single use or application
Employees are not required to perform first aid as part of their job duties. Any
employee can voluntanly assist another employee with open wounds, after taking
personal protective
1
Aids/HIV and Hepatitis B are the pnmary infectious diseases of concern in blood
All blood should be assumed to be infectious These diseases can both be
deadly In the event of a bleeding injury where first aid is needed, use gloves if
possible to prevent exposure to blood or other potentially infectious matenals
The injured person can often help by applying pressure to the wound Gloves are
available in the first aid kits Employees exposed to blood while giving first aid
should wash immediately with soap and water and report the incident to a
supervisor
Immediate professional emergency medical assistance shall be summoned by dialing
911 for any employee or citizen suspected to be senously injured or ill
,
1
Appendix B
Safety Inspections
Workplace Inspections
• Supervisors will monitor workplace safety conditions daily, and ensure that work
areas are maintained free of clutter, improper storage and other tnp/fall hazards
Flammable and combustible liquids are to be stored in safety containers, in
flammable liquid cabinets or as otherwise approved by the Fire Department
Supervisors will monitor employee use of all provided safety equipment to ensure
that employees are wearing or using safety equipment as directed
• A supervisor, or designated employee, from each department will conduct a formal
monthly safety inspection of all work areas within his/her department. Each
inspection will be documented on a form provided by the department Upon
completion, the safety inspection form will be forwarded to the Manager and
Department Director for review Areas needing corrective action taken will be
addressed. Safety inspection forms from all City departments will be forwarded to
the safety committee for review The safety committee will ensure that corrective
actions have been taken and may make additional recommendations as
necessary
Vehicle Inspections
• Each department will establish and maintain regular vehicle safety inspections
The frequency and type of vehicle inspection vary, however a basic safety
inspection should be conducted daily
• Inspection forms will be completed for each vehicle. Minor problems will be
corrected dunng the inspection if feasible Problems beyond the inspecting
employee's ability to correct should be referred to Public Works/Fleet Maintenance.
• Areas to be inspected include tires, lighting systems, brakes, windshield wipers,
glass/mirrors, seat belts, fire extinguisher(s), backup alarm, and warning
devices
• Employees shall not operate a City vehicle when an inspection deems the
vehicle to be unsafe for operation A supervisor will be notified and the unsafe
vehicle will be placed out of service until corrective action can be taken
Equipment Inspections
• Departments which utilize fixed/portable power equipment will establish an
inspection program for such equipment. The inspection program and frequency
of inspections will be based upon manufacturer's recommendations and
recognized good work practices.
1
• Inspection forms will be developed and utilized by each department for
conducting equipment safety inspections.
• Employees shall not operate equipment when an inspection deems the
equipment to be unsafe for operation 'A supervisor will be notified and the unsafe
equipment will-be tagged and placed out of service pending equipment repair.
11
3
Appendix C
Training
Virtually every task performed by an employee requires some level of training
Supervisors shall adequately emphasize safety when instructing an employee on
the performance of a certain task
Job Onentation
• Each department must provide new employees with comprehensive job
orientation training that addresses job safety hazards and provides new
employees with adequate training to work safely around such hazards
• Supervisors will explain/demonstrate how ajob is to be conducted step-by-step
The supervisor will have the employee demonstrate his/her ability to correctly
and safely perform the job while the supervisor evaluates the employee. The
supervisor will make corrections as needed.*
Department/Area Specific Safety Training
• Area Specific Safety Onentation must be given to employees entenng a work
area dunng the first week of hire or new assignment The supervisor may
designate a qualified instructor from the area to provide this training. The Area
Specific Safety Orientation form shall be completed and forwarded to Human
Resources The form will be filed in the employee's personnel file
• Each department/area may require additional specific safety training,
and employees will comply with the requirements of the department as if
it were part of this procedure.*
Additional Training
• Supervisors will ensure that all employees receive adequate training whenever
new processes or equipment are introduced into the workplace
• Additional comprehensive training may be required when an employee is
promoted or reclassified to a different position or when a job description is
revised to include additional responsibilities or hazards *
• Safety training must be ongoing, and supervisors must monitor employees for
compliance after training or retraining
*Documentation of employee training will be completed and kept on file at the department
Appendix D
Area/Function Specific Programs
Hazard Communication Standard
• An employee whose job requires that he/she work with regulated materials or
work where such materials are handled or stored in accordance if the
requirements of OSHA (Occupational Safety and Health Administration) Hazard
Communication Standard Most City employees fall under the requirements of
the Standard to some degree
• An employee must receive the initial training after beginning work and must
receive refresher training on an annual basis.*
Bloodborne Pathogens
• The Bloodborne Pathogens Standard applies to any employee who could
reasonably be expected to be exposed to blood or body fluids in the course of
his/her normal work This typically applies to emergency service workers such
as firefighters and police officers Wastewater collection and treatment system
workers (and lifeguards, when applicable) have been identified as being at a
low to moderate risk
• Employees covered by the Bloodbome Pathogens Standard must receive initial
training upon beginning work and must receive refresher training on an annual
basis *
• The City offers a Hepatitis B (HBV) vaccination series at no charge to any
employee identified as being at risk under this Standard
Permit Required Confined Space Entry
• A confined space is "a space that is large enough for an employee to enter, has
restricted means of entry or exit and is not designed for continuous employee
occupancy." This generally applies to utilities and drainage system workers
• Initial Confined Space Entry training is-required for all affected employees
Refresher training is required on an annual basis *
*Documentation of employee training will be completed and kept on file at the department
Appendix E
Personal Protective Equipment(PPE)
The type and use of PPE will vary by department, and each department will
develop guidelines concerning employee use of PPE
Eve Protection
• Eye protection is provided for all employees performing a task or working in
an area where the possibility of an eye injury exists The employee must wear
the provided eye protection
• Supervisors will instruct employees as to when eye and face protection is
necessary Employees will also receive instructions concerning selecting the
proper protective eyewear, wearing it properly, limits of protection and
proper care and maintenance of protective eyewear *
• Protective eyewear included safety glasses, goggles and face shields Some
tasks will require that the employee wears safety glasses/goggles in
conjunction with a full-face safety shield Supervisors will ensure that
employees have selected the proper type of eye protection for the task being
performed
• Prescription safety eyewear will be provided to employees who must wear
eye protection but have the need for corrective lenses Department Directors
have the necessary information to obtain the proper prescription safety
eyewear for an employee. All Safety Eyewear needs to meet ANSI
(American National Standards Institute) Standards
Heanna Protection
• Directors/managers will evaluate work areas and equipment use to determine
noise exposure levels and the need for employee hearing protection. Hearing
protection is required for employees exposed to a noise level in excess of 85
decibels (dB) averaged over an eight-hour period. Higher,noise levels over a
shorter time period would require employee hearing protection as well
• The type of hearing protection provided is usually in the form of earplugs or
earmuffs. Supervisors will assist employees in choosing the proper type of
hearing protection. Supervisors will instruct employees concerning the use and
limitations of the hearing protection provided *
• Employees will utilize hearing protection at all times when exposed to noise
levels in excess of the permissible guidelines.
1
1
Respiratory Protection
• Employees who are exposed to respiratory hazards will be provided with
proper respiratory protection equipment Protective equipment may consist of
filtration masks, hazard-specific canister masks, supplied air masks, or self-
contained breathing apparatus (SCBA)
• Employees wearing respiratory protection other than simple filter masks must
be fit tested on an annual basis Employees who wear self-contained breathing
apparatus must undergo and pass an annual medical examination including a
pulmonary function test.
• Supervisors will instruct employees in the selection, use and maintenance
of respiratory protection equipment Supervisors will ensure that
employees understand the hazards of the various environments requiring
the use of respiratory protection equipment and the limitations of the
equipment itself*
• Employees will utilize protective equipment at all times when exposed to
respiratory hazards
Foot Protection
• Employees who are exposed to falling/rolling objects or puncture hazards
are required to wear safety footwear or equivalent protection
• All safety shoes worn by employees shall be classed according to ANSI
Z 41.1991-1999 Standard as prescnbed by OSHA (Regulation 29, CFR Part
1910-136), or shall be determined by the City to be equally effective.
• Each Department Director shall be responsible for the identification of
positions which require safety footwear
• Purchase of Footwear shall comply with the City's Safety Footwear
Purchase Program
*Documentation of employee training will be completed and kept on file at the department
!!I
_EXHIBIT D
SECTION —A
RESPONSE PROCEDURES
Listed below are the types and amounts of insurance required The City reserves the
right to amend or require additional types and amounts of coverage or provisions
depending on the nature of the work
1 General Liability with limits of liability $1,000,000 per occurrence for bodily injury
property damage to include Premises/ Operations, Products, Completed
XX Operations and Contractual Liability Contractual Liability and Contractual
Indemnity (Hold harmless endorsement as written in Section-E, Terms and
Conditions, No 35)
2 Automobile Liability - $1,000,000 each occurrence — owned/non-owned/hired
XX
automobiles included
3 Workers' Compensation and Employer's Liability per the statutory limits of the
XX State of Florida ($100,000 each accident and $100,000 each employee with
$500,000 policy limit for disease)
4 Excess Liability- $ 00 per occurrence to follow the primary coverage
5 The City of Clermont must be named as an Additional Insured with regards to
XX
General Liability policies, and it must be stated on the certificate
6 Other insurance as indicated
Builders Risk completed value $ 00
_ Liquor Liability $ 00
Fire Legal Liability $ 00
XX
Protection and Indemnity $ 00
Employee dishonesty Bond $ 00
X Professional Liability $1,000,000 00
Other $ 00
XX 7 Thirty (30) days written cancellation notice required
8 Best's guide rating B+ VI or better, latest edition or as otherwise acceptable to the
XX
City
XX 9 The certificate must state the solicitation number and title
12 — CONTRACT NEGOTIATIONS
It is the intent of the City to enter into a contract for the services as outlined The
responses constitute an agreement that any contract resulting from this solicitation will
be prepared by the City Consequently the City does not agree to necessarily accept
terms the respondent may propose during the negotiations phase of the contract
RFQ No 14-032
Page 6 of 34
,eco® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY)
�� 10/22/2014
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER
IMPORTANT If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed If SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s)
PRODUCER CONTACT NAME Jude Sutton
Lassiter-Ware Insurance of Tampa Bay PHONE Ex" (800)845-8437 /A/C,Nol.(668)683-8680
4401 West Kennedy Blvd AIL
ADDRESS JudeS@Lassiter-Ware com
Suite 200 INSURER(S)AFFORDING COVERAGE NAIC#
Tampa FL 33609 INSURER A Phoenix Insurance Company 25623
INSURED INSURERB Travelers Indemnity Company 25658
Water Resource Associates, Inc DBA WRA INSURER C Travelers Indemnity Co of Amer 25666
4260 West Linebaugh Avenue INSURERD.HUdSOn Specialty Ins Co 37079
INSURER E
Tampa FL 33624 INSURER F
COVERAGES CERTIFICATE NUMBER 14-15 Cert REVISION NUMBER
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS
LTR INSR WVD POLICY NUMBER (MM/DD/YYYYI (MM/DDIYYYY)
GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
X COMMERCIAL GENERAL LIABILITY PRTO RENTED PREMISES
(Ea occurrence) $ 300,000
A CLAIMS MADE X OCCUR 6802A199206PHX14 5/31/2014 5/31/2015 MED EXP(Any one person) $ 5,000
PERSONAL&ADV INJURY $ 1,000,000
GENERAL AGGREGATE $ 2,000,000
GEN L AGGREGATE LIMIT APPLIES PER PRODUCTS COMP/OP AGG $ 2,000,000
TI POLICY n JE II LOC $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
(Ea accident) $ 1,000,000
A ANY AUTO — BODILY INJURY(Per person) $
ALL OWNED SCHEDULED 6802A199206PHX14 5/31/2014 5/31/2015 BODILY INJURY(Per $
AUTOS AUTOS ( )
X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE T$
AUTOS (Per accident)
$
X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 2,000,000
B EXCESS LIAB CLAIMS MADE
AGGREGATE $ 2,000,000
DED RETENTIONS CUP7E777983 7/11/2014 5/31/2015 $
C WORKERS COMPENSATIONWC STATU OTH
AND EMPLOYERS LIABILITY Y/N X TORY LIMITS ER
ANY PROPRIETOR/PARTNER/EXECUTIVE E L EACH ACCIDENT $ 00 1
OFFICER/MEMBER EXCLUDED? N/A , 0,000
(Mandatory in NH) IDTBHU88339L63913 12/15/2013 12/15/2014 E L DISEASE-EA EMPLOYEE $ 1,000,000
If yes descnbe under
DESCRIPTION OF OPERATIONS below E L DISEASE POLICY LIMIT $ 1,000,000
D PROFESSIONAL LIAB LIMITS ESB2826131403 3/1/2014 3/1/2015 EACH CLAIM
$2,000,000
INCL WITH GENERAL LIAB CLAIMS MADE AGGREGATE
$2,000,000
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,If more space Is required)
RFQ #14-032 - Alternative Water Supply Strategic Services The Certificate Holder is an additional
insured under the terms and conditions of the General Liability & Auto Liability policies with respect to
work performed by the named insured as required by written contract The terms & conditions of the
General Liability, Auto Liability and Workers Compensation policies include endorsements providing a 30
day Notice of Cancellation by the carrier to the certificate holder as required by written contract
CERTIFICATE HOLDER CANCELLATION
I
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City of Clermont ACCORDANCE WITH THE POLICY PROVISIONS
Purchasing Division
685 West Montrose Street AUTHORIZED REPRESENTATIVE
2nd Floor
Clermont, FL 34711
P Schmaltz/JOANR
ACORD 25(2010/05) ©1988-2010 ACORD CORPORATION All rights reserved
INS025 cmnn5i of This A(Y1RIl name and innn aro ronactororl markc of A(`ARr1
•u+t tur
010 CERTIFICATE OF INSURANCE
SUCH INSURANCE AS RESPECTS THE INTEREST OF THE CERTIFICATE HOLDER NAMED BELOW WILL NOT BE
CANCELED OR OTHERWISE TERMINATED WITHOUT GIVING 10 DAYS PRIOR WRITTEN NOTICE TO THE
CERTIFICATE HOLDER, BUT IN NO EVENT SHALL THIS CERTIFICATE BE VALID MORE THAN 30 DAYS FROM
THE DATE WRITTEN.THIS CERTIFICATE OF INSURANCE DOES NOT CHANGE THE COVERAGE PROVIDED BY
ANY POLICY DESCRIBED BELOW.
This certifies that ® STATE FARM MUTUAL AUTOMOBILE INSURANCE COMPANY of Bloomington, Illinois
❑ STATE FARM FIRE AND CASUALTY COMPANY of Bloomington, Illinois
O STATE FARM COUNTY MUTUAL INSURANCE COMPANY OF TEXAS of Dallas,Texas ,or
❑ STATE FARM INDEMNITY COMPANY of Bloomington, Illinois
has coverage in force for the following Named Insured as shown below
NAMED INSURED WATER RESOURCE ASSOCIATES
ADDRESS OF NAMED INSURED 4260 W LINEBAUGH AVE Tampa, FL 33624
POLICY NUMBER
G087020-D06-59 6977696 F10 59 0928800-A02-59 *any and all jobs
EFFECTIVE DATE
OF POLICY 10/06/14-4/06/15 6/10/14-12/10/14 07/02/14-01/02/15
2011 Lexus GS 350 07 FORD EXPLORER
4dr SPORT WG
DESCRIPTION OF
JTHBEIKSOB0052437 IFMEU74E27UA49661
VEHICLE(Including VIN) Non-Owned Auto
LIABILITY COVERAGE ®YES 0 NO ®YES ❑NO ®YES 0 NO 0 YES 0 NO
LIMITS OF LIABILITY
a Bodily Injury 1,000,000 500,000
Each Person
Each Acadent 1,000,000 500,000
b Property Damage
Each Accident 1,000,000 500,000
c Bodily Injury&
Property Damage
Single Limit
Each Accident 1,000,000
PHYSICAL DAMAGE
COVERAGES ®YES 0 NO ®YES 0 NO 0 YES 23 NO ❑YES ❑ NO
a Comprehensive $500 Deductible $500 Deductible $ Deductible $ Deductible
®YES 0 NO ®YES 0 NO 0 YES ®NO 0 YES 0 NO
b Collision $500 Deductible $500 Deductible $ Deductible $ Deductible
EMPLOYERS NON-OWNED
CAR LIABILITY COVERAGE 0 YES ® NO ❑YES ® NO ®YES 0 NO 0 YES 0 NO
HIRED CAR LIABILITY YES ® NO
OVERAGE 0 0 YES a NO ® YES 0 NO ❑YES ❑ NO
FLEET-COVERAGE FOR
ALL OWNED AND LICENSED
MOTOR VEHICLES 0 YES ® NO ❑YES ® NO El YES ®NO ❑YES 0 NO
bEwo., Agent 2322 10/22/2019
Sfgnat4re of Authorized Representative Title Agent's Code Number Date
Name and Address of Certificate Holder Name and Address of Agent
l Doug Johnson, State Farm Agent
The City of Clermont ; 13907 N Dale Mabry Hwy, Ste 104
Purchasing Division Tampa, Fl 33618
PO Box 120219
Clermont, Fl 34712-0219
ADDITIONAL INSURED The City of Clermont
Purchasing Division
PO Box 120219
I Clermont, Fl 34712-0219
EXHIBIT B
aSOUTH LAKE REGIONAL WATER INITIATIVE ALTERNATIVE WATER SUPPLY
STRATEGIC SERVICES
(RFQ Number: 14-032)
SCOPE OF SERVICES
Phase I: (Estimated Scope of Work Completion Timeframe. 6 months)
A. Project Management/Prime Consultant (Lead. Mark Farrell, WRA)
1 Coordination with South Lake Regional Water Initiative (SLRWI) Project
Manager and members
2 Development of Electronic Project Management System
3 Progress Reports, Monthly SLRWI Member Meetings, and Scheduling
4 Workshops SLRWI Member Governments, Elected Officials, St Johns River
Water Management District (SJRWMD), and Community Interest Groups
5 Meet with other local governments and regulatory agencies
6 Provide Consumptive Use Permit (CUP) assistance to the SLRWI Member
Governments, as it directly relates to information prepared as part of this Scope
of Work
7 Other administrative duties as assigned and agreed upon prior to project
commencement
B. Review and Summarize Demand Projections for SLRWI Members (Lead:
Pete Hubbell, WRA)
1 Review CUPs and coordinate with SLRWI Members to discuss, collect and
determine all relevant information related to current CUP conditions, water
resource allocations, expiration dates, current water usage, compliance issues,
and status with the SJRWMD (WRA)
2 Review and determine SLRWI Member water resource demand projections in
5 year increments up to the year 2035 and quantify demands according to use
and water quality requirements Corroborate or recommend corrections to the
SLRWI Member demand projections that have been previously generated The
WRA Project Team will also review and attempt to quantify current per capita
rates of the SLRWI Members using consistent methodology to determine the
impact of water conservation on future water demand numbers (WRA)
1 PROPOSED Scope of Services
South Lake Regional Water Initiative
RFQ Number 14-032
October 2014
3 Review water supply demand projections for the South Lake Sector Plan area
and categorize the demands according to end use and water quality
requirements for that type of use (e g potable, irrigation, groundwater
recharge) (WRA)
4 Develop a summary table listing the projected demands in 5-year increments
up to the year 2035 by SLRWI Members for each type of end use and quality
of water needed to meet that type of use (WRA)
C. Review Available Water Supply Sources in the SLRWI Region (Lead: Mike
Alfieri, WRA)
1 Review Available Traditional Groundwater Sources in the SLRWI Region
a Review CUPs for the SLRWI Members to determine existing groundwater
allocations to assist in identifying potential future groundwater development
areas (WRA)
b Coordinate with other CUP holders of various use types in the SLRWI
Region that are not currently members of the SLRWI to determine
opportunities for potential water supply swaps (i e providing reclaimed
water to agriculture in exchange for permitted potable supplies) or access
to quantities not required in the future Review and summarize their CUPs
and their demand projections in 5 year increments up to the year 2035 and
determine if there are any opportunities available for use by the SLRWI
Group (WRA)
c Perform groundwater modeling to determine if additional groundwater is
available through the relocation or deepening of wells to the lower Floridan
aquifer (LFA) Determine candidate wells for relocation or rehabilitation and
the quantity of water potentially made available (WRA)
d Review SJRWMD groundwater modeling output to identify sources of
impacts for the "affected lakes" within the Clermont Chain of Lakes
Determine the proportional share of each impact source and develop a
summary table listing the entity and its estimated share of the impact, both
amongst the SLRWI Members and other potential Central Florida utilities
(WRA)
2 Review Available Wastewater and Reclaimed/Recycled Water Sources
a Review wastewater generation projections up to the year 2035 for the
SLRWI Members and determine the capacity of wastewater sources that
could be treated to reclaimed water and/or potable reuse water quality
standards and the capacity of reclaimed/recycled water that will be available
for reliable irrigation service Estimate supplemental water and storage
' Al 2 PROPOSED Scope of Services
South Lake Regional Water Initiative
RFQ Number 14-032
October 2014
