2015-15 •
INTERLOCAL AGREEMENT
WITNESSETH
WHEREAS, The Panama City Police Department, hereafter referred to as PCPD, and
the , hereafter referred to as Contract Agency (CA), are
bona fide law enforcement agencies; and
WHEREAS. The PCPD presently has the benefit of an Electronic License and Vehicle
Information System (ELVIS) interface, operated and maintained by Florida State
University (FSU), which provides access to the National Crime Information Center,
hereafter NCIC, and the Florida Crime Information Center, hereafter FCIC; and,
WHEREAS, The CA wishes to utilize the PCPD FSU-ELVIS interface for access to
NCIC and FCIC Information Systems for law enforcement purposes;
NOW THEREFORE, The parties agree as follows,
1. FSU will provide the PCPD with a current and complete list of all FSU employees
who require unescorted physical or local access to CJI.
2. The PCPD assumes the responsibilities of the lead criminal justice agency to
ensure the vendor,FSU, is in compliance with the CJIS security policy. Further, the
PCPD will ensure allof the FSU employees provided in section 1, above,are
appropriately screened and trained.
3. PCPD will fingerprint and submit the requisite identification information on FSU
employees who require unescorted physical or local access to CJI prior to being
granted access. The PCPD will use its criminal justice ORI for submitting fingerprints
required by the CSP and UA.
4. PCPD will maintain a current and complete list of all FSU employees who have
been authorized to access CJI. Employee information shall include name, date of birth,
and, if previously provided, social security number or unique identification to accurately
identify the employee.
5. The PCPD shall provide to the CA the list of all FSU employees who are
authorized access to CJI.
6 The PCPD shall defer to FDLE CSO regarding any issues with respect to CJI
access eligibility as required by the CSP and the UA.
Sept 2014
7. When any change occurs to the list of authorized FSU employees, the PCPD
shall provide to the CA the corrected or revised list of authorized FSU employees, and
specifically identify any additions, deletions, or modifications to the list.
8. The PCPD will notify the CA in the event that a FSU employee, whether seeking
or already authorized access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes
available, every year, the PCPD shall perform a name-based check via the FCIC
message switch, to include, but not be limited to, hot files, and state/national criminal
history record information searches, on all FSU employees authorized access to CJI.
10. Upon notification/determination of any type of reported or observed criminal or
other disqualifying activity by a FSU employee authorized access to CJI, the PCPD
shall immediately notify the CA via formal correspondence of the employee's activity.
11. The PCPD shall immediately notify the CA upon learning of the termination or
suspension from employment of a FSU employee authorized access to CJI.
12. The CA shall be entitled to use, through agents and employees of the PCPD, the
FSU ELVIS interface located at the PCPD for the purpose of gaining access to NCIC
and FCIC Information Systems.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and
regulations, as well as the rules and regulations of NCIC and FCIC, with regards to the
use of said computer terminals.
14. The CA agrees to abide by all the terms and conditions of the most recent User
Agreement executed into between the Florida Department of Law Enforcement (FDLE)
and the PCPD.
15. The CA agrees that it shall make use of the FSU ELVIS access only for bona fide
law enforcement purposes.
16. The CA agrees to retain responsibility for, and be ultimately liable for, the validity
and accuracy of all information or data submitted for entry into the NCIC and FCIC
Information Systems. The CA agrees to save and hold harmless, and indemnify the
PCPD from any and all liability relating to or arising out of the operation of this
agreement.
17. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to
have and operate a Mobile Device Management (MDM) solution and comply with the
CSP.
Sept 2014
18. In compliance with FDLE UA, the CA agrees to have a formal written policy
restricting access ELVIS access to agency owned devices and forbidding the use of
ELVIS on personally owned or public devices.
19. The CA shall designate a primary and secondary point of contact within its
agency to receive information and updates regarding FSU employees authorized to
access CJI.
20. The PCPD shall have formal written guidelines defining the processes associated
with implementation of this Agreement.
21. The PCPD will forward a copy of this Agreement to the FDLE CSO.
22. The term of this agreement shall commence on the date the agreement is signed
by both parties and expires September 30, 2015, unless terminated sooner.
23. Either party may terminate this agreement upon thirty (30) days written notice,
except that the PCPD may terminate this agreement immediately and without notice
upon finding that the CA has violated the terms of this agreement.
24. This agreement constitutes the entire agreement of the parties and may not be
modified as amended without written agreement executed by both parties.
IN WITNESS HEREOF, the parties hereto have caused this agreement to be executed
by the proper officers and officials.
Panama City Police Department
Agency Name
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Chief of Police Scott Ervin A��r ' lel 19 Ii/ //
AgencyHead
Date
Witness Date
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Wit,.- s Date
Sept 2014