Loading...
02-10-2015 Regular Meeting City of Clermont MINUTES REGULAR COUNCIL MEETING February 10, 2015 The Clermont City Council met in a regular meeting on Tuesday, February 10, 2015 in the Council Chambers at City Hall Mayor Ash called the meeting to order at 6 30pm with the following Council Members present Council Members Goodgame, Mullins, Bates and Travis Other City officials present were City Manager Gray, City Attorney Mantzans and City Clerk Ackroyd INVOCATION Pastor Everett Gates gave the invocation followed by the Pledge of Allegiance PUBLIC COMMENTS There were no public comments REPORTS City Manager Gray reported the Lake County Planning and Zoning Commission voted 4 to 1 to recommend denial of the Cemex sand mine application The application will be heard by the Lake County Board of County Commissioners on February 24 Mayor Ash suggested residents who are unable to attend should send a letter to the Lake County Commissioners City Attorney Mantzans—No report Council Member Bates—No report Council Member Goodgame announced the Sally and James Townsend play will be performed at 2 OOpm on February 21 and 22 at the South Lake Histoncal Village Lake County Public Works will hold a dedication of the South Lake Trail at the bndge on County Road 561 at 9 30am on February 26 Council Member Mullins reported he received the final visitation figures from the Lake County Tounsm Board for 2014 Tounst visitation increased by 13% for the year, with the last three months of 2014 averaging a monthly increase of 18% He reported First Fnday on Montrose Street expanded to 8`" Street with 11 food trucks The Chili Competition and Tug of War between the Clermont Police Department and Fire Department will be held on Sunday, February 15 Council Member Travis stated the South Lake Chamber of Commerce thanked the City of Clermont for being a Silver Sponsor to the Chairman's Gala at Bella Collin She congratulated the winners, Citizen of the Year, Gary Clark, Business of the Year, Senninger Irrigation, Hentage Award, South Lake Hospital, Oakley Seaver Special Award, New Beginnings, and the Revitalization Award, Modern Orthodontics The South Lake Chamber Ambassador Breakfast will be held on February 21 at the Wesley Center Mayor Ash commented the City had good representation at the Lake County Planning and Zoning Commission meeting regarding the Cemex sand mine She announced a new information sheet was available outlining the City Council meeting process 1 Coy of Clermont MINUTES REGULAR COUNCIL MEETING February 10, 2015 CONSENT AGENDA Mayor Ash advised the next item on the Agenda for consideration was the Consent Agenda and requested anyone wishing to have any item pulled for discussion to please come forward at this time Item No. I—Bid Award Consider approval of bid award to Kenyon & Partners, Inc to provide replacement of two(2) Air Conditioner condensing units and coils at City Hall for a total amount of$86,750 00 Item No 2—Contract and Budget Amendment Consider approval of contract amendment to provide fire assessment fee study and a budget amendment in the amount of$39,228 39 Item No 3—Poulton Request and Budget Consider approval of request for a Records Amendment Coordinator position in the City Clerk's office and a budget amendment in the amount of $26,404 Item No 4—Event Request Consider request to grant ten (10) open air events with temporary structures for calendar year 2015 at the Harley-Davidson dealer located at 2480 S Hwy 27 Jim Purvis pulled Consent Agenda Item 2 City Manager Gray commented Finance Director VanZile would provide a presentation regarding the fire assessment fee study Council Member Goodgame moved to approve Consent Agenda Items 1, 3 and 4 seconded by Council Member Mullins The motion passed with all members present voting aye City Manager Gray addressed Consent Agenda Item 2 and stated staff was reviewing several revenue options, including consideration of a fire assessment fee The Flonda Statutes require the City to notify the Lake County Property Appraiser and the Lake County Tax Collector of any potential assessments no later than March 1 Finance Director Van Zile presented the request to approve Tindale-Oliver& Associates to conduct a fire assessment fee study The fire assessment would be charged on an annual basis to all property owners within the city limits to fund basic fire protection costs Most governments charging the fee place it on the annual property taxes 2 City of Clermont MINUTES REGULAR COUNCIL MEETING February 10, 2015 The benefits of a fire assessment fee include an equitable way to spread the cost of providing fire service, relieves pressure on the General Fund, helps address the City's deficit, and diversifies revenue sources Staff requested approval of the contract and budget amendment Council Member Travis inquired if the City could review the fire assessment fees charged by other entities as opposed to hinng a consultant City Attorney Mantzans stated the City should use an expert who is familiar with the methodology and the calculations in case the fee is challenged The fee study is specific to the area and cannot be extracted from another entity Council Member Goodgame inquired if the study would include potential income from the Interlocal Service Boundary Agreement annexations City Manager Gray stated the annexations would be phased in and the properties annexed prior to June 1 would be on the property tax rolls the following year Council Member Mullins was in favor of moving forward with the fee study Council Member Goodgame requested information the projected revenues for the future annexations Council Member Bates suggested tabling the item to the next meeting to receive more information Mayor Ash opened the public heanng Jim Purvis spoke in opposition and urged Council to table the request City Attorney Mantzans stated the final assessment must be adopted by September 1, which is consistent with the budget process The key time-line is the adoption of the resolution to set up the process to collect the assessment, if the assessment is adopted Walter Martin supported approving the study and suggested delaying the splash pad for another year to save money Mayor Ash closed the public heanng Council Member Mullins moved to adopt Consent Agenda Item 2 and move ahead with the contract Mayor Ash passed the gavel to Council Member Goodgame Mayor Ash seconded the motion The motion passed 4 to 1 with Council Member Bates in opposition 3 City of Clermont MINUTES REGULAR COUNCIL MEETING February 10, 2015 UNFINISHED BUSINESS Item No 5- Vanance Request, Clermont Hillside Terrace Planning Manager Henschel stated the request was first considered by the City Council on January 13, 2015 and was postponed to allow the applicant time to consider alternatives for signage The applicant revised the original request and requested a second monument sign to be larger than 50% of the primary monument sign The proposal was to relocate the onginal primary monument sign to the Brogden Drive entrance and consider the sign the second monument sign, which is larger than allowed by City Code A new primary sign meeting City Code would replace the original pnmary monument sign Staff recommended denial of the vanance Attorney Jimmy Crawford was present on behalf of the applicant Mr Crawford commented the request allows more visibility to the entrance of the property Mayor Ash opened the public heanng There were no public comments Mayor Ash closed the public hearing Council Member Goodgame moved for approval of the variance request, seconded by Council Member Bates Council Member Mullins inquired if the onginal primary sign broke while moved, would a replacement be built to City Code Attorney Crawford stated the replacement sign would be built to City Code The motion passed with all members voting aye Item No 6—Ordinance No 2015-04, Final City Clerk Ackroyd read Ordinance 2015-04 aloud by title only An Ordinance of the Code of Ordinances of the City of Clermont, Lake County, Florida, adopted pursuant to Section 125 01(I)(q), Florida Statutes (1999), consenting to the inclusion of the City of Clermont, Flonda, within the county-wide Municipal Service Taxing Unit for the provision of ambulance and emergency medical services, as adopted by the Board of County Commissioners of Lake County, Florida, providing for the City to be included within said Municipal Service Taxing Umt for a specified term of years, providing for severability, effective date and publication City Manager Gray stated the Ordinance was a recurring agreement regarding the City's participation in the county-wide ambulance and emergency medical services system All fourteen Lake County municipalities are part of the system The City previously adopted the agreement on an annual basis and staff is requesting approval for a three year term to be consistent with the other municipalities 4 City of Clermont MINUTES REGULAR COUNCIL MEETING February 10, 2015 Mayor Ash opened the public hearing There were no public comments Mayor Ash closed the public heanng Council Member Goodgame was opposed to extending the term for three years because Clermont needed additional ambulances assigned to the area Council Member Mullins stated ambulances are stationed and dispatched based on need, not on population Council Member Goodgame moved to adopt the Ordinance for a one year penod seconded by Council Member Mullins The motion passed 5 to 0 on a roll call vote Council Member Goodgame requested Jerry Smith, Lake Emergency Medical Services, present Council with financial information regarding servicing Clermont Item No 7-Ordinance No 2015-05, Final City Clerk Ackroyd read Ordinance 2015-05 aloud by title only An Ordinance of the City Council of the City of Clermont, Lake County, Florida, amending the City of Clermont Police Officers' Pension Trust Fund, as adopted by Ordinance No 304-C, providing plan benefit revisions, providing for severability of provisions, repealing all Ordinances in conflict herewith, and providing an effective date Finance Director Van Zile presented the Ordinance to correct a scnbner error of the off-duty disability benefit percentage Mayor Ash opened the public heanng There were no public comments Mayor Ash closed the public heanng Council Member Goodgame moved to approve, seconded by Council Member Mullins The motion passed 5 to 0 on a roll call vote Item No. 8—Ordinance No 2015-06, Final City Clerk Ackroyd read Ordinance 2015-06 aloud by title only An Ordinance of the City Council of the City of Clermont, Lake County, Flonda, under the Code of Ordinances of the City of Clermont, granting a garbage collection franchise to NRC Construction Inc , providing for the term of the franchise and for other purposes connected with a franchise for the collection of garbage within the City of Clermont City Attorney Mantzans stated the Ordinance was one of several franchise ordinances the City has with commercial collection haulers 5 City of Clermont MINUTES REGULAR COUNCIL MEETING February 10, 2015 Mayor Ash opened the public heanng There were no public comments Mayor Ash closed the public heanng Council Member Goodgame moved for adoption of Ordinance 2015-06, seconded by Council Member Mullins The motion passed 5 to 0 on a roll call vote NEW BUSINESS Lem No 9-Vanance Request, Granny Nannies Planning Manager Henschel presented the request to expand the office building by adding a 250 square- foot screen room to the rear of the building The proposed screen room would block two existing parking stalls The applicant was granted a previous vanance which reduced parking by three spaces as a result of adding a 200 square-foot addition to the rear of the building The current and previous request would leave a total deficit of five parking spaces on the site Staff recommended denial of the vanance request Applicant Mary Lou Wieloszynski was present and requested approval Mayor Ash opened the public heanng There were no public comments Mayor Ash closed the public heanng Council Member Mullins asked if there was a parking capacity requirement by a state agency, and would the screen enclosure increase the license capacity Ms Wieloszynslu stated the Department of Health uses a parking ratio of 45 square-foot per-person, excluding screen enclosures The license capacity would not be increased by the Department of Health Council Member Goodgame inquired if additional staffing would be required Ms Wieloszynski stated the staffing requirement has a 1 to 6 ratio per client The screen room addition would not change the staffing requirement Council Member Bates asked if the building was sold to another business, would the addition of the screen room affect the new business City Attorney Mantzans stated if there was a change of use, the variance would not follow Another Conditional Use Permit would be required Council Member Goodgame moved to approve, seconded by Council Member Mullins The motion passed with all members present voting ave 6 City of Clermont MINUTES REGULAR COUNCIL MEET ING February 10, 2015 ADJOURN With no further comments,this meeting was adjourned at 7 57pm APPROVED Gail L Ash, iyor ATTEST 7/L 4r1:/ Tracy Ackro d, City Clerk r 4S. �. aAa.' ,t ' • ;;C7‘,„'%,‘,)" .•; i. aBKkin" ir, ' ly t1ti: 'yt LSH n ..r' 7