02-10-2015 Regular Meeting City of Clermont
MINUTES
REGULAR COUNCIL MEETING
February 10, 2015
The Clermont City Council met in a regular meeting on Tuesday, February 10, 2015 in the Council
Chambers at City Hall Mayor Ash called the meeting to order at 6 30pm with the following Council
Members present Council Members Goodgame, Mullins, Bates and Travis Other City officials present
were City Manager Gray, City Attorney Mantzans and City Clerk Ackroyd
INVOCATION
Pastor Everett Gates gave the invocation followed by the Pledge of Allegiance
PUBLIC COMMENTS
There were no public comments
REPORTS
City Manager Gray reported the Lake County Planning and Zoning Commission voted 4 to 1 to
recommend denial of the Cemex sand mine application The application will be heard by the Lake
County Board of County Commissioners on February 24
Mayor Ash suggested residents who are unable to attend should send a letter to the Lake County
Commissioners
City Attorney Mantzans—No report
Council Member Bates—No report
Council Member Goodgame announced the Sally and James Townsend play will be performed at 2 OOpm
on February 21 and 22 at the South Lake Histoncal Village Lake County Public Works will hold a
dedication of the South Lake Trail at the bndge on County Road 561 at 9 30am on February 26
Council Member Mullins reported he received the final visitation figures from the Lake County Tounsm
Board for 2014 Tounst visitation increased by 13% for the year, with the last three months of 2014
averaging a monthly increase of 18% He reported First Fnday on Montrose Street expanded to 8`" Street
with 11 food trucks The Chili Competition and Tug of War between the Clermont Police Department
and Fire Department will be held on Sunday, February 15
Council Member Travis stated the South Lake Chamber of Commerce thanked the City of Clermont for
being a Silver Sponsor to the Chairman's Gala at Bella Collin She congratulated the winners, Citizen of
the Year, Gary Clark, Business of the Year, Senninger Irrigation, Hentage Award, South Lake Hospital,
Oakley Seaver Special Award, New Beginnings, and the Revitalization Award, Modern Orthodontics
The South Lake Chamber Ambassador Breakfast will be held on February 21 at the Wesley Center
Mayor Ash commented the City had good representation at the Lake County Planning and Zoning
Commission meeting regarding the Cemex sand mine She announced a new information sheet was
available outlining the City Council meeting process
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Coy of Clermont
MINUTES
REGULAR COUNCIL MEETING
February 10, 2015
CONSENT AGENDA
Mayor Ash advised the next item on the Agenda for consideration was the Consent Agenda and requested
anyone wishing to have any item pulled for discussion to please come forward at this time
Item No. I—Bid Award Consider approval of bid award to Kenyon &
Partners, Inc to provide replacement of two(2)
Air Conditioner condensing units and coils at
City Hall for a total amount of$86,750 00
Item No 2—Contract and Budget Amendment Consider approval of contract amendment to
provide fire assessment fee study and a budget
amendment in the amount of$39,228 39
Item No 3—Poulton Request and Budget Consider approval of request for a Records
Amendment Coordinator position in the City Clerk's office
and a budget amendment in the amount of
$26,404
Item No 4—Event Request Consider request to grant ten (10) open air
events with temporary structures for calendar
year 2015 at the Harley-Davidson dealer located
at 2480 S Hwy 27
Jim Purvis pulled Consent Agenda Item 2 City Manager Gray commented Finance Director VanZile
would provide a presentation regarding the fire assessment fee study
Council Member Goodgame moved to approve Consent Agenda Items 1, 3 and 4
seconded by Council Member Mullins The motion passed with all members present
voting aye
City Manager Gray addressed Consent Agenda Item 2 and stated staff was reviewing several revenue
options, including consideration of a fire assessment fee The Flonda Statutes require the City to notify
the Lake County Property Appraiser and the Lake County Tax Collector of any potential assessments no
later than March 1
Finance Director Van Zile presented the request to approve Tindale-Oliver& Associates to conduct a fire
assessment fee study The fire assessment would be charged on an annual basis to all property owners
within the city limits to fund basic fire protection costs Most governments charging the fee place it on
the annual property taxes
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City of Clermont
MINUTES
REGULAR COUNCIL MEETING
February 10, 2015
The benefits of a fire assessment fee include an equitable way to spread the cost of providing fire service,
relieves pressure on the General Fund, helps address the City's deficit, and diversifies revenue sources
Staff requested approval of the contract and budget amendment
Council Member Travis inquired if the City could review the fire assessment fees charged by other
entities as opposed to hinng a consultant City Attorney Mantzans stated the City should use an expert
who is familiar with the methodology and the calculations in case the fee is challenged The fee study is
specific to the area and cannot be extracted from another entity
Council Member Goodgame inquired if the study would include potential income from the Interlocal
Service Boundary Agreement annexations City Manager Gray stated the annexations would be phased in
and the properties annexed prior to June 1 would be on the property tax rolls the following year
Council Member Mullins was in favor of moving forward with the fee study
Council Member Goodgame requested information the projected revenues for the future annexations
Council Member Bates suggested tabling the item to the next meeting to receive more information
Mayor Ash opened the public heanng
Jim Purvis spoke in opposition and urged Council to table the request
City Attorney Mantzans stated the final assessment must be adopted by September 1, which is consistent
with the budget process The key time-line is the adoption of the resolution to set up the process to
collect the assessment, if the assessment is adopted
Walter Martin supported approving the study and suggested delaying the splash pad for another year to
save money
Mayor Ash closed the public heanng
Council Member Mullins moved to adopt Consent Agenda Item 2 and move ahead with
the contract
Mayor Ash passed the gavel to Council Member Goodgame
Mayor Ash seconded the motion The motion passed 4 to 1 with Council Member Bates
in opposition
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City of Clermont
MINUTES
REGULAR COUNCIL MEETING
February 10, 2015
UNFINISHED BUSINESS
Item No 5- Vanance Request, Clermont Hillside Terrace
Planning Manager Henschel stated the request was first considered by the City Council on January 13,
2015 and was postponed to allow the applicant time to consider alternatives for signage The applicant
revised the original request and requested a second monument sign to be larger than 50% of the primary
monument sign The proposal was to relocate the onginal primary monument sign to the Brogden Drive
entrance and consider the sign the second monument sign, which is larger than allowed by City Code A
new primary sign meeting City Code would replace the original pnmary monument sign Staff
recommended denial of the vanance
Attorney Jimmy Crawford was present on behalf of the applicant Mr Crawford commented the request
allows more visibility to the entrance of the property
Mayor Ash opened the public heanng There were no public comments Mayor Ash closed the public
hearing
Council Member Goodgame moved for approval of the variance request, seconded by
Council Member Bates
Council Member Mullins inquired if the onginal primary sign broke while moved, would a replacement
be built to City Code Attorney Crawford stated the replacement sign would be built to City Code
The motion passed with all members voting aye
Item No 6—Ordinance No 2015-04, Final
City Clerk Ackroyd read Ordinance 2015-04 aloud by title only
An Ordinance of the Code of Ordinances of the City of Clermont, Lake County, Florida,
adopted pursuant to Section 125 01(I)(q), Florida Statutes (1999), consenting to the
inclusion of the City of Clermont, Flonda, within the county-wide Municipal Service
Taxing Unit for the provision of ambulance and emergency medical services, as adopted
by the Board of County Commissioners of Lake County, Florida, providing for the City
to be included within said Municipal Service Taxing Umt for a specified term of years,
providing for severability, effective date and publication
City Manager Gray stated the Ordinance was a recurring agreement regarding the City's participation in
the county-wide ambulance and emergency medical services system All fourteen Lake County
municipalities are part of the system The City previously adopted the agreement on an annual basis and
staff is requesting approval for a three year term to be consistent with the other municipalities
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City of Clermont
MINUTES
REGULAR COUNCIL MEETING
February 10, 2015
Mayor Ash opened the public hearing There were no public comments Mayor Ash closed the public
heanng
Council Member Goodgame was opposed to extending the term for three years because Clermont needed
additional ambulances assigned to the area
Council Member Mullins stated ambulances are stationed and dispatched based on need, not on
population
Council Member Goodgame moved to adopt the Ordinance for a one year penod
seconded by Council Member Mullins The motion passed 5 to 0 on a roll call vote
Council Member Goodgame requested Jerry Smith, Lake Emergency Medical Services, present Council
with financial information regarding servicing Clermont
Item No 7-Ordinance No 2015-05, Final
City Clerk Ackroyd read Ordinance 2015-05 aloud by title only
An Ordinance of the City Council of the City of Clermont, Lake County, Florida,
amending the City of Clermont Police Officers' Pension Trust Fund, as adopted by
Ordinance No 304-C, providing plan benefit revisions, providing for severability of
provisions, repealing all Ordinances in conflict herewith, and providing an effective date
Finance Director Van Zile presented the Ordinance to correct a scnbner error of the off-duty disability
benefit percentage
Mayor Ash opened the public heanng There were no public comments Mayor Ash closed the public
heanng
Council Member Goodgame moved to approve, seconded by Council Member Mullins
The motion passed 5 to 0 on a roll call vote
Item No. 8—Ordinance No 2015-06, Final
City Clerk Ackroyd read Ordinance 2015-06 aloud by title only
An Ordinance of the City Council of the City of Clermont, Lake County, Flonda, under
the Code of Ordinances of the City of Clermont, granting a garbage collection franchise
to NRC Construction Inc , providing for the term of the franchise and for other purposes
connected with a franchise for the collection of garbage within the City of Clermont
City Attorney Mantzans stated the Ordinance was one of several franchise ordinances the City has with
commercial collection haulers
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City of Clermont
MINUTES
REGULAR COUNCIL MEETING
February 10, 2015
Mayor Ash opened the public heanng There were no public comments Mayor Ash closed the public
heanng
Council Member Goodgame moved for adoption of Ordinance 2015-06, seconded by
Council Member Mullins The motion passed 5 to 0 on a roll call vote
NEW BUSINESS
Lem No 9-Vanance Request, Granny Nannies
Planning Manager Henschel presented the request to expand the office building by adding a 250 square-
foot screen room to the rear of the building The proposed screen room would block two existing parking
stalls The applicant was granted a previous vanance which reduced parking by three spaces as a result of
adding a 200 square-foot addition to the rear of the building The current and previous request would
leave a total deficit of five parking spaces on the site Staff recommended denial of the vanance request
Applicant Mary Lou Wieloszynski was present and requested approval
Mayor Ash opened the public heanng There were no public comments Mayor Ash closed the public
heanng
Council Member Mullins asked if there was a parking capacity requirement by a state agency, and would
the screen enclosure increase the license capacity
Ms Wieloszynslu stated the Department of Health uses a parking ratio of 45 square-foot per-person,
excluding screen enclosures The license capacity would not be increased by the Department of Health
Council Member Goodgame inquired if additional staffing would be required
Ms Wieloszynski stated the staffing requirement has a 1 to 6 ratio per client The screen room addition
would not change the staffing requirement
Council Member Bates asked if the building was sold to another business, would the addition of the
screen room affect the new business
City Attorney Mantzans stated if there was a change of use, the variance would not follow Another
Conditional Use Permit would be required
Council Member Goodgame moved to approve, seconded by Council Member Mullins
The motion passed with all members present voting ave
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City of Clermont
MINUTES
REGULAR COUNCIL MEET ING
February 10, 2015
ADJOURN With no further comments,this meeting was adjourned at 7 57pm
APPROVED
Gail L Ash, iyor
ATTEST
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Tracy Ackro d, City Clerk r
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