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01-27-2015 Regular Meeting City of Clermont MINUTES REGULAR COUNCIL MEETING January 27, 2015 The Clermont City Council met in a regular meeting on Tuesday, January 27, 2015 in the Council Chambers at City Hall Mayor Ash called the meeting to order at 7:00pm with the following Council Members present: Council Members Goodgame, Mullins, Bates and Travis. Other City officials present were: City Manager Gray, City Attorney Mantzans and City Clerk Ackroyd. INVOCATION Pastor Drew Marshall gave the invocation followed by the Pledge of Allegiance PROCLAMATIONS City Clerk Ackroyd read the proclamation for the Rotary Club of South Lake County Day. Mayor Ash presented the proclamation to Roger Pierce on behalf of the Rotary Club of South Lake County Robert Mack; Rotary Club President, commented on the sixty-years of service the Rotary Club has provided to the community Mayor Ash changed the Council Agenda order to hear Reports before Public Comments REPORTS City Manager Gray announced Council workshops will be held the 4`h Thursday of each month, as needed.The next workshop will be held on February 26 at 6.15pm City Attorney Mantzans—No report. Council Member Bates asked for discussion regarding the start time for Council meetings Mayor Ash requested the discussion occur at the end of the meeting Council Member Goodgame reported the Metropolitan Planning Organization will hold their meeting in the Council Chambers on Wednesday, January 28, at 4pm, followed by the Honzons Award Night for Outstanding Accomplishments in Transportation at the Clermont City Center. Council Member Mullins—No report Council Member Travis announced the South Lake Chamber will participate in the Lake County Tounsm Exposition on February 4 at the Clermont City Center from 2 to 6pm. The Citizens of the Year Gala will be held on February 6 at Bella Colina Mayor Ash read a statement aloud regarding time limits At the Council meeting of January 13, there was a lengthy dialogue about the time limits imposed dunng the December 9 Council meeting That meeting was particularly challenging since there were 29 items on the agenda, making it the longest agenda ever addressed by the Council As a result, staff recommended meetings begin at 6pm instead of 7pm. The order of the agenda items were changed so that items that had not required advertising would be dealt with during the first hour of the meeting. In addition, because of the large number of items to be dealt with, I personally made the decision to implement the timed public comment procedure. Each speaker would be given five minutes to comment on an agenda item. At the last Council meeting, allegations were made that nghts of our residents were violated by implementation of this time limit. 1 City of Clermont MINUTES REGULAR COUNCIL MEETING January 27, 2015 After listening to the recorded minutes, I found that nine people spoke in opposition to the Woodwinds Apartments, with only two reaching the five minute time limit All others made their comments within the time allotted During the next part of the meeting, more than twenty questions or comments were made by the Council Members to the applicant So, this one agenda item took more than an hour. This meeting was exceptional in many ways We attempted to make the process as timely as possible for all those involved However, even"with the time limits, the Council meeting lasted more than six hours, ending after midnight. There was no intent on the part of the staff or me, as Mayor, to stifle the residents of Clermont. Time limits were imposed on that date because of the situation that existed that night. They will not be implemented, as a rule, at Council meetings. I realize that residents are sometimes unaware of Council procedures and options they may have I will be taking steps to help residents become more knowledgeable about our City government and its processes. I ask that you give us time to develop and implement those changes PUBLIC COMMENTS Charlene Forth commented on Mayor Ash's statement and the time limits imposed Tim Murry thanked the City and Parks and Recreation Director Teske for their support provided to the Christian Men in Action's Martin Luther King Day event Ron Smart, Clermont Downtown Partnership Executive Director, commented on the success of the food truck eyents and mentioned the challenge of drawing the public to the 8th Street merchants. He requested the event-boundary barncades be moved to include the 81" Street merchant area. City Manager Gray stated staff was not opposed. Council Member Goodgame so moved; seconded by Council Member Bates. The motion passed with all members present voting aye. Walt Martin commented the Council Chambers needed an improved sound system. City Manager Gray stated the Information Technology Department contacted a contractor regarding improvements to the system. Charlene Forth presented a photograph and documents related to Steve Smith's Women's Shelter. She presented a photograph of the Magic Moments bus parked on DeSoto Street. Ms. Forth provided copies of a pnor letter from Ossinsky& Cathcart regarding the parking situation on DeSoto Street and requested Planning&Zoning receive a copy of all items presented CONSENT AGENDA Mayor Ash advised the next item on the Agenda for consideration was the Consent Agenda and requested anyone wishing to have any item pulled for discussion to please come forward at this time. Item No. 1—Easement Agreement Consider approval of the utility easement agreement for tract"D"in Lost Lake Reserve 2 City of Clermont MINUTES REGULAR COUNCIL MEETING January 27, 2015 Item No. 2—Surplus Request Consider approval to declare surplus and dispose of end of life inventory from Environmental Services and Public Works Department Item No. 3—Term Contract Award Consider approval of Request for Proposals award to Fred Fox Enterpnses, Inc to provide CDBG Grant Wnting and Administration Services. Item No. 4—Contract Award Consider request to piggyback the Volusia County contract number 14-B-102V0 with three awarded contractors Blueline Rental,Nortrax, Inc.,and Ring Power Corporation to provide equipment rental. Item No. S—Contract Award Consider request to piggyback the City of Miami contract with Law Enforcement Supply for the purchase and installation of emergency vehicle equipment. Item No. 6—Bid Award and Budget Amendment Consider approval of bid award to Tindale- Oliver&Associates, Inc for non-utility fees comprehensive study and a budget amendment in the amount of$57,234 98. Item No. 7—Event Request Consider request to approve the Clermont Downtown Partnership's event"Got Kidz? Expo"Festival& Sidewalk Chalk Art Contest Item No. 8—Event and Sponsorship Request Consider the request to approve the CFT Sommer Sports Events and Sponsorship for 2015. Item No. 9—Agreement Consider approval of contract agreement with KaBOOM! for Clermont Arts&Recreation Playground. Council Member Goodgame moved to approve the Consent Agenda; seconded by Council Member Mullins.The motion passed with all members present voting aye Mayor Ash announced Item 11; Ordinance 2014-33,was withdrawn UNFINISHED BUSINESS Item No. 10—New Police Station Site City Manager Gray provided a brief background of the new police station site. Council previously determined the site downtown was not large enough. Council reviewed population centers, residential area locations, and the location of the center of the City The Council selected the site on Hooks Street 3 • • City of Clermont MINUTES REGULAR COUNCIL MEETING January 27, 2015 and Citrus Tower Boulevard, however the site had several issues The City purchased the Arts and Recreation Center and Council directed staff to look at the site as another option Options were brought back to Council and Council requested staff to review additional locations at the Clermont Community Center complex. Kevin Radigan; Architect Design Group, presented the potential site options at the Clermont Community Center and the current Hooks Street location Site Option "A", northwest of the Arts and Recreation building, has access to the Hammock Ridge Road traffic signal on Highway 27 requiring minimal construction of connecting roads, minimal modifications to underground utilities, and a clear separation between the Arts and Recreation building The site would require removal of pine trees, substantial costs for retaining walls, less efficient parking, limited traffic flow, and could limit opportunities for the south portion of the complex Site Option "B"; south of the Arts and Recreation building, would require minimal ground preparation and grading, retains the north parcel for future sale or development, closer parking, and would require minimum modifications to utilities. The location is not visible from major roads, lacks direct access to Hammock Ridge Road and Highway 27, erecting a wall towards the swimming pool should be considered, extension of utilities would be required, and Arts and Recreation field activities and overflow parking would decrease. Site Option"C"; east of the Arts and Recreation building, has direct access to Highway 27 and retains the west parcel of the complex for future use. The site would require removal of pine trees, substantial costs for retaining walls, and less efficient parking Site Option"D", Hooks Street and Citrus Tower Boulevard, has direct access to roads, site permitting has been completed,and is centrally located.The location would require extensive retaining walls,has limited expansion space, increased development costs,and increased construction time Mayor Ash opened the public hearing Jim Purvis spoke in support of Site Option"D". Mary Jo Pfeiffer expressed concern with the egress and ingress at Hammock Ridge Road. Ann Dupee spoke in support of Site Option"A". Walt Martin supported Site Options"C"or"D" Mayor Ash closed the public hearing Police Chief Broadway preferred Site Option"D". Council Member Travis preferred Site Option"D". Council Member Bates preferred Site Option "A" and inquired if the current police station could be re- built Council Member Mullins commented parking was an issue at the current facility • 4 City of Clermont MINUTES REGULAR COUNCIL MEETING January 27, 2015 Mayor Ash supported acquiring land around the current police station and building a two-story facility She requested City Manager Gray investigate options for the downtown facility Council Member Mullins preferred locating the new police station at the Clermont Community Center and selling the Hooks Street and Citrus Tower Boulevard property. Council Member Goodgame preferred Site Option"D". Mr Radigan commented DeWitt, the Site Option "D" developer, recommended a joint access easement for his development further to the east on Hooks Street The joint access easement lowers the site eight feet. ADG did not recommend the site for development as it is not a good situation for the City. Mayor Ash commented she understood the City paid $1 2 million, the land was appraised at $400,000, and the difference was to pay for site development. City Attorney Mantzans stated the contract had a provision which valued the grading work and stub-out for the integrated stormwater system on the property at $100,000. The money was held back from the purchase price and was to be paid out to DeWitt when the work was completed. The agreement provided the site was to be graded to the City's specifications In August 2012, the City presented a grading plan to DeWitt and a dispute arose over implementation of the plan and the impact on the adjacent property. In January 2013 the City received a substantially different grading plan from DeWitt and DeWitt was advised the property was to be graded to the City's specifications The City and DeWitt reached an impasse and the next step was to litigate the contract. Should Council move forward with the terms of the contract with DeWitt,the issue would have to be resolved or litigated. Mayor Ash commented more information was needed about building on the existing police station site before making a decision Council Member Bates moved to table discussion to the February 26 workshop, seconded by Council Member Mullins. The motion passed with all members present voting aye Item No. - 12—Ordinance No. 2015 03;Final City Clerk Ackroyd read Ordinance No. 2015-03 aloud by title only. An Ordinance of the City Council of the City of Clermont, Lake County, Flonda, under the Code of Ordinances of the City of Clermont, granting a garbage collection franchise to MDG Partners, LP; providing for the term of the franchise and for other purposes connected with a franchise for the collection of garbage within the City of Clermont City Manager Gray reported the Ordinance would grant a non-exclusive garbage franchise to MDG Partners, LP for commercial garbage collection Mayor Ash opened the public heanng There were no comments. Mayor Ash closed the public heanng Council Member Goodgame moved to adopt Ordinance 2015-03; seconded by Council Member Mullins.The motion passed 5 to 0 on a roll call vote 5 City of Clermont MINUTES REGULAR COUNCIL MEETING January 27, 2015 NEW BUSINESS Item No. 13—Lost Lake Reserve DRI Second Amendment to the Development Order Development Services Director Hollerand presented the request for a second amendment to the Lost Lake Reserve Development of Regional Impact Development Order The existing Phase 1 development includes developments such as The Reserve at Lost Lake, Walmart, Bob Evans, Sundance Apartments, The Vistas Apartments, and Lake Felter Park. The remaining approved uses in Phase 2 include 63,750 square feet of professional office space, 5 acres of institutional use, and 298,610 square feet of commercial and retail The Lost Lake Reserve development was required to complete a transportation monitoring and modeling study by the East Central Florida Regional Planning Council prior to starting Phase 2. The study concluded the intersection of State Road 50 and Citrus Tower Boulevard was adversely impacted and the applicant has offered a proportionate fair share contribution of $60,000 toward mitigation of the intersection. The City agreed to accept the payment and apply the funds toward the widening of Johns Lake Road from Lost Lake Elementary to North Hancock Road The Planning and Zoning Commission recommended approval of the request. Staff recommended approval of the request. Attorney Cecelia Bonifay was present on behalf of the master developer of the Lost Lake Development of Regional Impact. Mayor Ash opened the public hearing. There were no public comments. Mayor Ash closed the public hearing. Council Member Goodgame commented the development should pay to four-lane Steve's Road from Citrus Tower Boulevard to Hancock Road. He stated a traffic signal at Lost Lake Elementary on John's Lake Road was needed and the public deserves to have additional infrastructure, due to the impact of the Lost Lake Reserve development. Attorney Bonifay stated the infrastructure needs were accounted for at the time the Development of Regional Impact was completed in 2002, and no additional density or intensity had been added to the project. The amendment was to provide$60,000 for widening Johns Lake Road as a result of the required transportation monitoring and modeling study. The Metropolitan Planning Organization, City of Clermont, Lake County, East Central Flonda Regional Planning Council, and the Florida Department of Transportation agreed$60,000 was Lost Lake Reserve's proportionate share. Council Member Goodgame stated $60,000 was inadequate and would not cover the cost to widen Johns Lake Road. Attorney Bonifay commented the developer provided over $10 million towards road projects which had not been required under the Development of Regional Impact Development Order Mayor Ash asked City Attorney Mantzans if Council was accepting the second amendment to the Development of Regional Impact or accepting the amount of the proportionate fair share contribution. 6 City of Clermont MINUTES REGULAR COUNCIL MEETING January 27, 2015 City Attorney Mantzans replied the Council was accepting the amendment. The first amendment in 2010 specified the cntena related to the transportation improvements and the proportionate fair share. The amount was based on the modeling done, and the formula was based on the previously approved Development Orders. Council Member Mullins moved to accept the amendment to the Development Order, seconded by Council'Member Bates. The motion passed 4 to 1 with Council Member Goodgame opposed. Item No. 14—Facility Management and Promotion License Agreement Public Information Officer Bloodsworth presented the request for an agreement with E & M Theatncals to manage the Performance Hall and Theatre at the Arts and Recreation Center building E & M Theatricals agreed to absorb costs associated with acquiring entertainment, marketing the programs, and seek expense reimbursement through ticket sales and sponsorships. She requested approval of the agreement with E&M Theatncals, Inc. Jeanie Linders was present to answer any questions Mayor Ash opened the public hearing There were no public comments Mayor Ash closed the public heanng. Council Member Goodgame inquired if staff would be actively involved in event planning City Attorney Mantzaris stated the agreement requires coordination of the events with City staff. Council Member Mullins moved to approve the agreement with E & M Theatncali seconded by Council member Travis.The motion passed with all members present voting aye Item No. 15—Single Stream Recycle and Contract Award Environmental Services Director Kmzler presented the proposed Single Stream Recycling program. The current recycling vehicles need to be replaced and the proposal included automated vehicles and 65- gallon containers. The current process i§-the recycling bins are manually loaded, sorted, and placed in the recycling vehicles. Single Stream Recycling is automated, the matenals do not require sorting, and customers can easily wheel the containers to the curb. The projected annual cost savings was $96,000 00. Staff requested approval of transitioning from manual recycling to an automated Single Stream Recycling program Mayor Ash opened the public hearing. Walt Martin spoke in favor of the program. He commented some homes do not have room for a large garbage receptacle and a large recycle container. Jim Purvis spoke in favor of the program Don Dennis commented Lake County recently went to a new recycling program and provided residents the option of a smaller sized receptacle. ,7 City of Clermont MINUTES REGULAR COUNCIL MEETING January 27, 2015 Council Member Goodgame commented some municipalities have combined waste and recycle items in one container and inquired if the City was looking into such an option in the future Environmental Services Director Kmzler stated it appears that will be the direction of the industry in the future and staff will monitor industry trends Council Member Bates inquired if there were different sizes for waste and recycle receptacles available for residents who have limited storage space Environmental Services Director Kinzler replied staff would assist residents with vanous available options Council Member Bates moved for approval; seconded by Council Member Mullms. The motion passed with all members present voting aye Item No. 16—Ordinance No. 2015-04;Introduction City Clerk Ackroyd read Ordinance 2015-04 aloud by title only. An Ordinance of the Code of Ordinances of the City of Clermont, Lake County, Flonda, adopted pursuant to Section 125.01(1)(q), Flonda Statutes (1999), consenting to the inclusion of the City of Clermont, Flonda, within the county-wide Municipal Service Taxing Unit for the provision of ambulance and emergency medical services, as adopted by the Board of County Commissioners of Lake County, Flonda; providing for the City to be included within said Municipal Service Taxing Unit for a specified term of years; providing for severability, effective date and publication. Council Member Mullins moved for introduction of Ordinance 2015-04; seconded by Council Member Goodgame. The motion passed with all members present voting aye. Item No. 17—Ordinance No.2015-05,Introduction City Clerk Ackroyd read Ordinance 2015-05 aloud by title only. An Ordinance of the City Council of the City of Clermont, Lake County, Flonda, amending the City of Clermont Police Officers' Pension Trust Fund, as adopted by Ordinance No 304-C, providing plan benefit revisions; providing for severability of provisions; repealing all Ordinances in conflict herewith, and providing an effective date. Council Member Mullins moved for introduction of Ordinance 2015-05; seconded by Council Member Goodgame The motion passed with all members present voting aye Item No. 18—Ordinance No. 2015-06;Introduction City Clerk Ackroyd read Ordinance 2015-06 aloud by title only An Ordinance of the City Council of the City of Clermont, Lake County, Flonda, under the Code of Ordinances of the City of Clermont, granting a garbage collection franchise to NRC Construction Inc, providing for the term of the franchise and for other purposes connected with a franchise for the collection of garbage within the City of Clermont. 8 City of Clermont MINUTES REGULAR COUNCIL MEETING January 27, 2015 Council Member Mullins moved for introduction of Ordinance 2015-06; seconded by Council Member Goodgame The motion passed with all members present voting aye. Council Member Bates requested discussion regarding changing the Council meeting start time. Mayor Ash opened the discussion for Council consideration. Council Member Mullins preferred 6:30pm Council Member Bates moved to change Council meeting times to 6.30pm; seconded by Council Member Travis The motion passed 4 to 1 with Mayor Ash opposed. City Manager Gray commented the Planning and Zoning Commission requested to begin their meetings at 6:00pm The Code Enforcement Board changed their meeting start time to 6:00pm a year ago and there had not been any issues. Council discussed the meeting time options of 6.00pm and 6:30pm and inquired how the Code Enforcement Board start time was changed. City Attorney Mantzans stated staff came before City Council after discussing a 6:00pm start time with the Code Enforcement Board, and Council approved the requested change. The Planning and Zoning Commission change requires direction from Council, as the start time is incorporated into the City Code. Jim Purvis spoke in support of a start time change of 6:30pm as opposed to 6:00pm. Mayor Ash agreed with Mr. Purvis. A workshop will be scheduled. ADJOURN: With no further comments,this meeting was adjourned at 10 10pm. APPROVED: -dr Amm Gail L. Ash, M.ye ATTES Tracy Ac oyd, City Cl: • • • 9 City of Clermont Fixed Asset Disposal/Transfer Form Department Name: Environmental Services Date: 01/06/2015 Brand/Make: Dodge Model: 1500 Serial/Vin Number: 1 B7HC16X7YS625368 Description of Asset: 2000 Dodge 1500 with 116,349 miles Reason for Disposal/Transfer 0 Not working&beyond repair 0 Sold(a copy of sales receipt and/or other evidence of sale must accompany this form)El Obsolete CI Trade-In 0 No longer needed Q Other:please explain in detail 2000 Dodge 1500 is no longer road-worth;vehide repairs exceed the current value of the vehide Transfer-Employee accepting responsibility for the above item: Property transferred to: Date transferred: Signature of employee receiving property: Comments: Disposal-By my signature i represent under oath that the above facts are true and correct to the best of my knowledge. Method of disposal: Date of disposal: Disposed by: Witnessed by: Finance office use only ir Date notice of disposal/transfer received& recorded: Recorded deletion/transfer fixed asset inventory records by: City of Clermont Fixed Asset Disposal/Transfer Form Department Name: Environmental Services Date: 01/06/2015 Brand/Make: Ford Model. Ranger Serial/Vin Number: 1FTYR10V7YPA74805 Description of Asset: 2000 Ford Ranger with 156,400 miles Reason for Disposal/Transfer 0 Not working&beyond repair EI Sold(a copy of sales receipt and/or other evidence of sale must accompany this form) El Obsolete CI Trade-In Q No longer needed Q Other:please explain in detail 2000 Ford Ranger is no longer road-worth,vehicle repairs exceed the current value of the vehicle Transfer-Employee accepting responsibility for the above item: Property transferred to: Date transferred: Signature of employee receiving property: Comments: Disposal- By my signature I represent under oath that the above facts are true and correct to the best of my knowledge. Method of disposal: Date of disposal: Disposed by: Witnessed by: Finance office use only Date notice of disposal/transfer received&recorded: Recorded deletion/transfer fixed asset inventory records by: City of Clermont Fixed Asset Disposal/Transfer Form Department Name: Environmental Services Date: 01/06/2015 Brand/Make: Ford Model: Ranger Serial/Vin Number. 1FTYR10U61TA53688 Description of Asset: 2001 Ford Ranger with 159,200 miles Reason for Disposal/Transfer El Not working&beyond repair 0 Sold(a copy of sales receipt and/or other evidence of sale must accompany this form) CI Obsolete El Trade-In 0 No longer needed I J Other: please explain in detail 2001 Ford Ranger is no longer road-worth;vehicle repairs exceed the current value of the vehicle Transfer-Employee accepting responsibility for the above item: Property transferred to: Date transferred: Signature of employee receiving property: Comments: Disposal-By my signature I represent under oath that the above facts are true and correct to the best of my knowledge. Method of disposal: Date of disposal: Disposed by: Witnessed by: Finance office use only 7.------ Date notice of disposal/transfer received&recorded: Recorded deletion/transfer fixed asset inventory records by: City of Clermont Fixed Asset Disposal/Transfer Form Department Name: Environmental Services Date: 01/06/2015 Brand/Make: Dodge Model: 2500 Serial/Vin Number: 1B7HC16X7YS625368 Description of Asset: 2002 Dodge 2500 with 113,025 miles Reason for Disposal/Transfer ❑ Not working&beyond repair 0 Sold(a copy of sales receipt and/or other evidence of sale must accompany this form) ❑ Obsolete 0 Trade-In ❑ No longer needed 0 Other: please explain in detail 2002 Dodge 2500 is no longer road-worth;vehicle repairs _ exceed the current value of the vehicle Transfer-Employee accepting responsibility for the above item: Property transferred to: Date transferred: Signature of employee receiving property: Comments: Disposal- By my signature I represent under oath that the above facts are true and correct to the best of my knowledge. Method of disposal: Date of disposal: Disposed by: // Witnessed by: Finance office use only Date notice of disposal/transfer received&recorded: Recorded deletion/transfer fixed asset inventory records by: City of Clermont Fixed Asset Disposal/Transfer Form Department Name: PARKS Date: 1/20/2015 Brand/Make: 1998 CHEVROLET Model: 1500 P/U Serial/Vin Number: 1 GCEC14W6WZ18106 Description of Asset: Chevrolet 1500 Pickup longbed Reason for Disposal/Transfer Q✓ Not working&beyond repair Q Sold(a copy of sales receipt and/or other evidence of sale must accompany this form) Obsolete El Trade-In Q No longer needed Q Other:please explain in detail Transfer-Employee accepting responsibility for the above item: Property transferred to: Date transferred: Signature of employee receiving property: _ I Comments: Disposal-By my signature I represent under oath that the above facts are true and correct to the best of my knowledge. Method of disposal: Date of disposal: Disposed by: Witnessed by: Finance office use only Date notice of disposal/transfer received&recorded: Recorded deletion/transfer fixed asset inventory records by: City of Clermont Fixed Asset Disposal/Transfer Form Department Name. PARKS Date: 1/20/2015 Brand/Make: 2000 John Deere Model: 2653A Serial/Vin Number: M02653D080663 Description of Asset: John Deere Reel Mower Reason for Disposal/Transfer 0 Not working&beyond repair 0 Sold(a copy of sales receipt and/or other evidence of sale must accompany this form) El Obsolete El Trade-In n No longer needed Ej Other:please explain in detail Transfer-Employee accepting responsibility for the above item: Property transferred to: Date transferred: Signature of employee receiving property: Comments: Disposal-By my signature I represent under oath that the above facts are true and correct to the best of my knowledge. Method of disposal: Date of disposal. ' Disposed by: Witnessed by: Finance office use only Date notice of disposal/transfer received&recorded: Recorded deletion/transfer fixed asset inventory records by: 3 City of Clermont Fixed Asset Disposal/Transfer Form Department Name: PARKS Date: 1/20/2015 Brand/Make. 2000 John Deere Model: 2653A Serial/Vin Number: TC2653ADO81824 Description of Asset: John Deere Reel Mower Reason for Disposal/Transfer n Not working&beyond repair Sold(a copy of sales receipt and/or other evidence of sale must accompany this form) Obsolete El Trade-In 0 No longer needed 0 Other: please explain in detail Transfer-Employee accepting responsibility for the above item: Property transferred to: Date transferred: Signature of employee receiving property: Comments: Disposal-By my signature I represent under oath that the above facts are true and correct to the best of my knowledge. Method of disposal: Date of disposal: Disposed by: Witnessed by: Finance office use only Date notice of disposal/transfer received&recorded: Recorded deletion/transfer fixed asset inventory records by: