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02-24-2015 Regular Meeting City of Clermont MINUTES REGULAR COUNCIL MEETING February 24, 2015 The Clermont City Council met in a regular meeting on Tuesday, February 24, 2015 in the Council Chambers at City Hall. Mayor Ash called the meeting to order at 6 30pm with the following Council Members present: Council Members Goodgame, Mullins, Bates and Travis. Other City officials present were. City Manager Gray, City Attorney Oyewale and City Clerk Ackroyd. INVOCATION Pastor Danny Hartzog gave the invocation followed by the Pledge of Allegiance. PROCLAMATIONS City Clerk Ackroyd read the Irish American Heritage Month proclamation aloud PRESENTATIONS 2014 Plant Operations Excellence Award Environmental Services Director Kinzler presented the 2014 Plant Operations Excellence Award. The awards are presented each year to recognize water and wastewater facilities that demonstrate excellence in operation, maintenance, innovative treatment, waste reduction, pollution preventions, recycling, and other special achievements. The City of Clermont East Water System received the Plant Operations Excellence Award from the Department of Environmental Protection for the third year in a row. Special recognition was given to Bob Reed, Duane Lamb, Steve Berry, Rick Laney, Jay Buttram, and Jessie DelValle. Mayor Ash extended her appreciation to staff. PUBLIC COMMENTS Jim Purvis complimented the Police Department and Fire Department for having a successful fundraiser at Family Christian Center for the McCorkle family REPORTS City Manager Gray announced there would be a Special Council Meeting on February 26 at 6 30pm. The Cemex sand mine hearing before the Lake County Board of County Commissioners was postponed to March 24 at 1.30pm. The Flonda Legislature adopted an Ethics Training requirement for elected officials and the Florida League of Cities will hold a training session in Tavares on March 13 from loam until 3pm. City Attorney Oyewale suggested Council inform City Attorney Mantzans if his office should provide the Ethics Training. The benefit of City Attorney Mantzaris providing the session was the training would be more specific to City issues Council agreed City Attorney Mantzans would provide the training City Manager Gray will coordinate the training session with City Attorney Mantzans Council Member Bates attended the legislative meetings dunng Lake County Days in Tallahassee and participated in a session to request funding for the Lake County Water Initiative. 1 City of Clermont MINUTES REGULAR COUNCIL MEETING February 24,2015 Council Member Goodgame reported on the large attendance for the Sally and James Townsend play. Susan Goldfuss, Metropolitan Planning Organization Executive Secretary, passed away and a memorial service will be at the Tavares Civic Center on February 25 at 2pm The South Lake Trail dedication will be held February 26 at 9:30am,parking will be available at Lake Hiawatha Preserve. Council Member Mullins commented the Farmers Market has 90 vendors every Sunday. He reported Music on Montrose will be held Friday,March 6. Council Member Travis reported South Lake County was awarded the Flonda Bicycle Association's Community of the Year award Mayor Ash attended the chili cook off and tug of war between the Clermont Fire Department and Clermont Police Department. The Fire Department won the tug of war and the Police Department won the chili cook-off. She attended the Black Achievement Awards and the Rotary Club Anniversary events. CONSENT AGENDA Mayor Ash advised the next item on the Agenda for consideration was the Consent Agenda and requested anyone wishing to have any item pulled for discussion to please come forward at this time Item No. 1—Meeting Minutes Consider request to approve minutes of the October 28, 2014 Regular Council meeting Item No. 2—Contract and Budget Amendment Consider request to piggyback City of Lakeland contract with Bartow Ford to replace one police vehicle and a budget amendment in the amount of$35,000. Item No. 3—Contract Award Consider request to piggyback the City of St. Petersburg contract with Layne Inliner, LLC to provide sanitary sewer cleaning services. Item No. 4—Bid Award Consider approval of Request for Proposals award to Affordable Lock & Secunty Solutions to provide all labor, material and equipment necessary for security cameras on an as-needed basis. Item No. S—Utility Service Agreement Consider request for water service to a single family home owned by the Yahmom Investment Corp. Item No. 6—Interlocal Agreement Consider approval of Interlocal Agreement between the City of Clermont and Lake County for use and reimbursement of State funds for the South Lake Regional Water Initiative Group's Regional Water Planning Study 2 City of Clermont MINUTES REGULAR COUNCIL MEETING February 24, 2015 Item No. 7—Interlocal Agreement Consider approval of Interlocal Agreement for a consultant to oversee water supply and infrastructure studies for the South Lake Regional Water Initiative Group. Item No. 8—Easement Agreement Consider approval of easement to Duke Energy for the underground power lines required for Lake Hiawatha 1B construction Item No. 9—Resolution No. 2015-05 Consider request to approve agreement with the Florida Department of Transportation for landscape maintenance related to the State Road 50 and US Highway 27 improvements. Item No. 10—Event Request Consider approval of Downtown Clermont Merchants"Vintage Market"event request and road closure in Downtown Clermont. Item No. 11—Event Request Consider"Taste of Canbbean&Jerk Festival"event request from the Caribbean American Association of Lake County to include alcohol sales and South Lake Trail closure. Council Member Goodgame moved to approve the Consent Agenda as submitted; seconded by Council Member Mullins. The motion passed with all members present voting aye. NEW BUSINESS Item No. 12— Waterfront Splash Pad Recreation Director Teske reported the splash pad nbbon cutting will be held on March 14 at 11am during Pig On The Pond. The official opening is the first day of Spring Break,Friday,March 27. Dunng the months of March, April, May, September and October, the splash pad will be open Monday through Thursday from 11 am to 6pm; Friday through Sunday and holidays the hours of operation will be from loam to 5pm. Group rentals Friday through Sunday and holidays will be available from 5pm to 7pm. During the months of June,July, and August,the splash pad will be open Monday through Thursday from 10am to 7pm; Fnday through Sunday and holidays the hours of operation will be from 10am to 5pm. Group rentals Fnday through Sunday and holidays will be available from 5pm to 7pm. 3 City of Clermont MINUTES REGULAR COUNCIL MEETING February 24, 2015 The proposed fees were $2 per person for general admission, and a group rental fee of$125 for Clermont residents and$160 for non-residents. Seven proposed part-time positions were requested for collecting fees, enforcing rules, general maintenance, and providing general first aid. Staff requested approval of the Waterfront Splash Pad operation dates,times, fees,and part-time staff. Council Member Travis questioned why the general admission fee for non-residents was the same as residents Recreation Director Teske stated verification of residency was not accessible for general admission. The group rentals are booked in advance, allowing staff to verify residency prior to use of the facility. Council Member Goodgame inquired what the general admission fee Tavares charged. Recreation Director Teske stated Tavares charges $2 and does not offer group rentals. Council Member Mullins asked if parking fees would be reinstated at Waterfront Park City Manager Gray stated costs to enforce parking fees exceeded collections. Council Member Bates inquired about the maximum occupancy rate. Recreation Director Teske stated the maximum occupancy rate was 74 patrons. Mayor Ash opened the public hearing. There were no public comments. Mayor Ash closed the public hearing. Council Member Goodgame moved for approval of the water splash pad dates, fees, times, and staff, seconded by Council Member Mullins. The motion passed with all members present voting aye Item No. 13—Resolution No. 2015-04 City Clerk Ackroyd read Resolution 2015-04 aloud by title only. A Resolution of the City Council of the City of Clermont, Lake County, Florida, granting a Conditional Use Permit to allow for an outdoor commercial ice machine/vending unit m the C-2 General Commercial zoning distnct. Senior Planner Kruse presented the request for a self-service ice vending machine in the C-2 General Commercial zoning distnct at 1 Westgate Plaza The ice machine area will be 6 feet by 11 feet and the height of the unit will not exceed 10 feet. The applicant has agreed to update the parking stalls and install additional landscaping. Planning and Zomng Commission recommended approval of the Conditional Use Permit. Staff recommended approval of the Conditional Use Permit. Mike Latham; Gatorsktch Architects, and Tracy Waalewyn; applicant, were present to answer any questions Mayor Ash opened the public hearing. There were no public comments. Mayor Ash closed the public hearing. 4 City of Clermont MINUTES REGULAR COUNCIL MEETING February 24, 2015 Council Member Mullins supported the request. Council Member Travis expressed concern regarding the aesthetical view from Highway 50 Mayor Ash suggested concealing the view of the ice machine from Highway 50 Council Member Bates inquired what color would be used for the awmng Mr. Waalewyn responded the awmng would be blue Council Member Goodgame suggested turning the ice machine so the rear of the machine was shielded from Highway 50 Tracy Waalewyn commented the machine could be turned and portions could be screened. Mike Latham commented a condition of the Conditional Use Permit could include screening the machine and moving the machine to the back corner, as long as traffic flow and parking would not be impeded Council Member Travis expressed concern regarding vandalism. Mr. Waalewyn commented the proposal includes state of the art lighting under the canopy, an alarm system,and four cameras. Council Member Goodgame suggested changing the color. Tracy Waalewyn commented the ice machine was branded white and blue, however the machine could be painted another color Mayor Ash suggested postponing the request to provide the applicant an opportunity to address Council concerns and suggestions. Council Member Goodgame moved to table Item 13 to March 10, seconded by Council Member Mullins. The motion passed 4 to 1 with Mayor Ash opposmg_ Item No. 14—Resolution No. 2015-06 City Clerk Ackroyd read Resolution 2015-06 aloud by title only. A Resolution of the City Council of the City of Clermont, Lake County, Florida, electing to use the uniform method of collecting non-ad valorem assessments for more than one year levied m Clermont, Florida, stating a need for such levy; providing for the mailing of this Resolution; and providing an effective date. Finance Director VanZile provided information on a proposed fire assessment fee. The Resolution included agreements with the Property Appraiser and Tax Collector. The City Council authorized a study to determine the basis for a Fire Assessment Fee and the first draft is anticipated to be presented for discussion in June. Resolution 2015-06 does not approve a fee, it reserves the City's option to have a potential fee on the annual property tax notice. Staff requested approval of Resolution 2015-06 and the applicable agreements. Mayor Ash opened the public heanng. Jim Purvis commented the resolution was broadly wntten and provided general authonty for imposition of any special fee tax 5 City of Clermont MINUTES REGULAR COUNCIL MEETING February 24, 2015 City Manager Gray stated the resolution notifies the Lake County Tax Collector and Lake County Property Appraiser the City would place a Council approved fire assessment fee on the annual property tax notice. Helmut Michelson inquired if a fee assessed by the City would be in addition to the fee assessed by Lake County. City Manager Gray stated the Lake County fire fee assessment does not include Clermont residents. Residents would only pay the City's fire assessment if approved by City Council. Mayor Ash closed the public hearing. Council Member Bates was in favor of continuing to look into the option. Council Member Mullins commented Council would have the opportunity to reject a fire assessment fee at a later date City Attorney Oyewale stated the resolution allows the City to continue with the process The notice must be submitted no later than March 1 if the intent is to place a potential fee on the annual property tax notice. Council Member Mullins moved for adoption of Resolution 2015-06; seconded by Council Member Travis. The motion passed with all members present voting aye. Item No. 15—Ordinance No. 2015-08;Introduction City Clerk Ackroyd read Ordinance 2015-08 aloud by title only An Ordinance of the City Council of the City of Clermont, Lake County, Flonda, amending Chapter 2 "Administration", Article III "Boards, Committees and t Commissions", Division 2 "Planning and Zoning Commission", Section 2-79 "Regular Meetings" of the City Code providing that the time for the regular meetings of the Planning and Zoning Commission shall be determined by the City Council; providing for codification, severability,conflict,and effective date. Council Member Goodgame moved to introduce Ordinance 2015-08: seconded by Council Member Bates. The motion passed with all members present voting aye Item No. 16—Ordinance No. 2015-16;Introduction City Clerk Ackroyd read Ordinance 2015-16 aloud by title only. An Ordinance of the City Council of the City of Clermont, Lake County, Florida, under the Code of Ordinances of the City of Clermont, granting a garbage collection franchise to Good Fella's Roll Off Waste Disposal, Inc., providing for the term of the franchise and for other purposes connected with a franchise for the collection of garbage within the City of Clermont Council Member Goodgame moved to introduce Ordinance 2015-16; seconded by Council Member Bates. The motion passed with all members voting aye. 6 City of Clermont MINUTES REGULAR COUNCIL MEETING February 24,2015 -; ''ADJOURN: With no further comments,this meeting was adjourned at 7:41pm. 1e I4� x'11 't�t'1 ,q4����tyr4i �; APPROVED: 1� � f t''.'i n�j r, fr' Gail L.Ash,Mayr 0+11 1�) '!V d CI' f i 1 ATTEST: / Tracy Ackroyd,City Clerk V • 7 1 Z � a ` oE wo ua CO 0o v N (I) v n� Co^ W (0 �r • ^. 4_ WO O O O• O cin 0 0 Lin 0 N up W N %-i ,> in- -v). in- g . U - Jn, a) Q) I 73 a--+ +-1 V . . 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