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07-22-2015 Budget Workshop City of Clermont MINUTES BUDGET WORKSHOP JULY 22,2015 The Clermont City Council met for a budget workshop on Wednesday, July 22, 2015 in the Council Chambers at City Hall. Mayor Ash called the workshop to order at 6:00 pm with the following Council Members present: Council Members Mullins, Goodgame, Bates and Travis. Other City officials present were: City Manager Gray, Finance Director Van Zile and City Clerk Ackroyd. Pledge of Allegiance Proposed Fiscal Year 2015/2016 Budget Discussion City Manager Gray reviewed the purpose, outline and highlights of the budget presentation. Each Department Director will present their budget in a summary format and will be available for questions. The Fire Assessment Fee will be discussed at tomorrow's budget workshop and is not included in the proposed budget. Finance Director Van Zile provided an overview of the Fiscal Year 2015/2016 General Fund budget, budget history and the funds that support the General Fund; revenues; expenditures and reserves. The total revenues and reserves is $71,363,476 and the current millage rate is 3.729 without a proposed increase. The current millage rate represents an increase of 5.11 percent over the rolled back rate of 3.5478. According to the Lake County Property Appraiser's Office, taxable property values are estimated to increase 11.65 percent. Based on the current millage rate and property values increase, the increase in the Ad Valorem Taxes revenues for Fiscal Year 2015/2016 is $789,366. Furthermore, there is a proposed merit pay increase for employees of 2 to 4 percent. Police Chief Broadway reviewed the Police Department budget. Staff and Council discussed the proposed police station funding and construction, vehicles, and additional officers. Council Member Goodgame requested staff return with costs of body cameras. Mayor Ash opposed placing it in the upcoming budget. City Manager Gray suggested staff return to discuss at a future Council workshop for consideration. Jim Purvis, 4206 Hammersmith Dnve, noted he conducted research on Police vehicles. Mr. Purvis distributed the information to Council in regards to leasing vehicles and cameras. He encouraged the city to look into a similar program as other cities in Florida have adopted this type of program. Fire Chief Bishop reviewed the Fire Department budget. Staff and Council discussed the SAFER grant funded firefighters, defibrillators, and fire station expansion in the 5 year plan. Bob Peraza questioned the location of fire station number 4. City Manager Gray provided the location information. Interim Environmental Services Director Roy reviewed the department budget. Staff and Council discussed the expansion of the reclaimed system, sewer impact fees, and water wells. 1 City of Clermont MINUTES BUDGET WORKSHOP JULY 22,2015 Mayor Ash recessed the workshop at 7 19pm and reconvened at 7 32pm Public Works Director Brunson presented the department budget Staff and Council discussed the Hancock field lighting and East Avenue reconstruction City Manager Gray noted there will be a workshop in the fall to discuss the Public Works complex Assistant City Manager Kinzler presented the Parks and Recreation Department Council and staff discussed Lake Hiawatha, Waterfront Park restrooms, new positions, City Hall Park Christmas Tree and the Arts and Recreation Center City Manager Gray commented the symphony is not included in this upcoming budget for the Light up Clermont events or sponsonng the Canbbean festival event City Manager Gray noted that Bob McKee's Office is no longer interested in developing on the Community Center site Development Services Director Hollerand presented the department budget Staff and Council discussed'document imaging City Clerk Ackroyd presented the department budget Staff and Council discussed an increase in public records and lien requests Tom Philbnck presented the Information Technology department budget Staff and Council discussed the Council Chambers audio visual and fiber network Human Resources Director Daudens presented the department budget Staff and Council discussed the employee recognition program Purchasing Director Suarez presented the department budget City Manager Gray presented the department budget City Manager Gray presented the Economic Development department budget Staff and Council discussed restrooms at City Hall Park Finance Director Van Zile presented the department budget City Manager Gray presented the outside agency requests Lake County is requesting the city fund a full time library assistant position at Cooper Memonal Library This is to expand the hours of the library The Council will further discuss at the next scheduled budget workshop as well as the Histonc Village request Council approval of the tentative millage rate will be on the July 28, 2015 Council meeting 2 City of Clermont MINUTES BUDGET WORKSHOP JULY 22,2015 The next budget workshop is scheduled for July 23 at 6 OOpm and will address a possible Fire Assessment Fee Staff and Council discussed the budget adoption schedule with the First budget public heanng date to be September 10, 2015 and the Final public heanng date of September 24, 2015 Both public heanngs will begin at 6 OOpm The Fiscal Year 2015/2016 budget will be effective October 1, 2015 With no further comments, the budget workshop adjourned at 8 50pm 3