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R-2015-25 CITY OF CLERMONT RESOLUTION NO. 2015-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA PROVIDING FOR THE APPROVAL OF THE LEVY OF NON-AD VALOREM ASSESSMENTS ON CERTAIN BENEFITTED PROPERTIES WITHIN THE CITY OF CLERMONT FOR THE PURPOSE OF PROVIDING HIGH QUALITY FIRE RESCUE AND BASIC LIFE SUPPORT SERVICES TO THE BENEFITTED PROPERTIES; PROVIDING FOR CONSIDERATION OF CERTAIN TECHNICAL REPORTS AND DATA RECOMMENDING A METHOD OF LEVYING SAID ASSESSMENTS AND DETERMINING BENEFITS ARE IN PROPORTION TO EACH PROPERTY'S ASSESSMENT; PROVIDING FOR LEGISLATIVE FINDINGS; PROVIDING FOR ADOPTION OF AN ASSESSMENT ROLL; PROVIDING FOR A PUBLIC HEARING TO BE HELD ON AUGUST 25, 2015; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Clermont ("City Council") has constitutional home rule authority, as well as authority under Chapters 170 and 197, Florida Statutes, to impose valid non-ad valorem assessments for the benefits against all benefitted real property within its temtorial bounds, including but not limited to the benefits provided by Fire Rescue Services, and WHEREAS, the City Council also has the authonty under Section 197 3632, Florida Statutes, to utilize the Uniform Method for collecting special non-ad valorem assessments, and WHEREAS, the City Council has the authority to utilize the collection and assessment methods authorized by Chapter 170, Florida Statutes, and WHEREAS, the City Council has determined that it is equitable and appropriate to levy an annual non-ad valorem assessment upon all benefited property within its jurisdiction for the purpose of providing high quality Fire Rescue Services including Basic Life Support capability, and WHEREAS, the City Council has determined that real property is specially benefitted by the availability of Fire Rescue Services, including Basic Life Support services, and WHEREAS, any non-ad valorem assessment must be fairly and reasonably apportioned among the benefitted properties, and 1 CITY OF CLERMONT RESOLUTION NO. 2015-25 WHEREAS, the City Council has commissioned preparation of a report by Tindale Oliver (the "Report") to analyze the appropriate methodology and rate schedule for apportionment of non-ad valorem assessments among benefited residential properties receiving Fire Rescue Service, and WHEREAS, a copy of the Report is attached hereto as Exhibit"A" and expressly incorporated herein, and WHEREAS, special legal counsel for the City, Lewis, Longman and Walker, P A , has reviewed the Report and concluded that the report and recommendations demonstrate they are consistent with applicable Flonda case law approving legally valid non-ad valorem assessments in that the project will provide a special benefit to all properties to be assessed and that the assessments on specific properties are proportional to the benefits to be received, and WHEREAS, the City Council has directed a public heanng be held at 6 30pm on August 25, 2015 in the City Council Chambers, First Floor, Clermont City Hall, 685 W Montrose Street, Clermont, FL 34711 on the issue of considenng the adoption of a non-ad valorem assessment roll to fund Fire Rescue Services, including Basic Life Support Services, and WHEREAS, the City of Clermont, as required by law, has published notice of the City Council's intent to consider utilization of the uniform method once a week for four weeks in a newspaper of general circulation in Lake County, and WHEREAS, the legal descnption of the benefitted properties on which special assessments would be levied is attached to this resolution as Exhibit "B" and expressly incorporated herein as required by section 197 3632, Florida Statutes, NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Clermont as follows 1 The Whereas clauses above are true and correct and are hereby incorporated into this Resolution 2 The City Council of the City of Clermont hereby resolves to collect non-ad valorem assessments for the purposes of financing Fire Rescue Services, including Basic Life Support services, within the City 3 Such assessment shall only be levied against specially benefitted properties and shall be levied in a manner that fairly and reasonably distributes the costs of the Fire Rescue Services among the benefitted properties 4 Assessments provided for in this Resolution may be increased annually as provided by law upon a finding of necessity by the City Council 2 CITY OF CLERMONT RESOLUTION NO. 2015-25 5 In the event any section, paragraph, sub-paragraph, sentence, clause, phrase or word of this Resolution shall be declared invalid, illegal or unenforceable by a court of competent junsdiction, such declaration shall not affect the validity of the remaining portions hereof 6 This Resolution shall become effective immediately upon its adoption and the City Clerk is directed to provide the Property Appraiser and Tax Collector of Lake County and the Department of Revenue of the State of Florida with a copy of this Resolution on or before September 10, 2015 3 CITY OF CLERMONT RESOLUTION NO. 2015-25 PASSED AND ADOPTED by the City Council of the City of Clermont, Lake County, Flonda on this 28th day of July, 2015 '' ,EI Ar , t, CITY OF CLERMONT 'dfn a 1 F fl r i / �j 1 ' F, t - Gail L As , a or air4 `�'r ATTEST L„, k, 0 Tracy :ckroyd, Cit 1 Clerk Approved as to form and legality D .i *...; , It Atto us m 49 (IRc 1:17 f: %I; I 411, 1` 0E PI• A.OWDA CITY OF CLERMONT FIRE ASSESSMENT STUDY PRELIMINARY DRAFT REPORT May 27, 2015 Prepared for .., City of Clermont L 685 West Montrose Street it ! gINIFAII I .'tii Clermont, FL 34711 1 . CL.ERMoNT\ (352) 241-7356 1M `--- 1 '• Prepared by l -�- - 0.4#` Tindale Oliver illudi `?lEat 1 1000 N Ashley Drive, Suite 400 iivmemommimi Tampa, Florida, 333602 (813) 224-8862 Project#624002-00 14 CITY OF CLERMONT FIRE ASSESSMENT UPDATE STUDY Table of Contents I. Introduction 1 II. Service Delivery and Legal Requirements 4� 2 Fire Department History 2 Insurance Services Office (ISO) Rating 2 Legal Requirements 3 III. Development of Fire Protection Assessment Program \ 5 Fire Assessment Funding Requirement 5 Fire Rescue Incident Data by Land Use Categories 7 Fire Assessment Cost Allocation 8 Land Use Data and Calculated Rates 9 Alternative Scenarios 11 Exemptions and Discounts 15 Appendices: Appendix A City of Clermont Fire Department Incident Data Appendix B Rate Category Classification Tables Tindale Oliver City of Clermont May 2015 i Fire Assessment Study PRELIMINARY DRAFT REPORT—FOR DISCUSSION PURPOSES ONLY CITY OF CLERMONT FIRE ASSESSMENT STUDY I. Introduction Fire assessments are used to fund the capital and operating costs associated with providing fire protection services to properties within many Florida cities and counties Fire rescue services in Clermont are provided by the Clermont Fire Department (CFD) The Department provides services within an area of approximately 15 square-miles for a population of approximately 30,000 residents and visitors The Department's Insurance Services Office (ISO) rating is 3, which reflects the high quality service provided and results in lower insurance premiums for the community The City of Clermont funds its Fire Department primarily through General Fund revenues Given the fluctuations in ad valorem revenues, the City is interested in a more diversified and reliable funding source for the Fire Department and retained Tindale Oliver to prepare the technical study to develop a fire protection assessment rate schedule The purpose of this study is to calculate fire protection assessment rates that are based upon the most current available data for providing fire protection services within the city Tindale Oliver City of Clermont May 2015 1 Fire Assessment Study PRELIMINARY DRAFT REPORT— FOR DISCUSSION PURPOSES ONLY II. Service Delivery and Legal Requirements Fire Department History The Clermont Fire Department's background can be traced back to 1917 when the city owned and operated an Ajax chemical fire truck In 1924, the city organized a volunteer fire deparment Currently, CFD provides fire suppression, rescue, basic and advanced life support, hazardous material incident response, CFD provides / 7 services from 3 fire water rescue and other services The city provides these services with stations a personnel staff consisting of 63 career workers\and 10 volunteer workers from 3 fire stations Insurance Services Office(ISO) Rating Measurement of a community's fire protection services is provideds through the Insurance Services Office\(IS),whi h collects t information CFD'angrs 3 ASO on municipal fire protection efforts throughout the United States Ratings by the ISO are accepted by the insurance indus ry,nd by fire departments nationwide as the industrystandard for measuring fire-department's capacity and ability to suppress fire incidents For)each community, ISO analyzes relevant data using its Fire Suppression-Rating Schedule,,(FSRS)'The three primary areas of data analyzed include 1) fire department fire and Nalarm communication system, 2) fire department staff and / / \ N N equipment, and 3) water supply system available to the fire department In turn, the FSRS is used toassign a Public Protection Classification (PPC) from 1 to 10 (commonly referred to as a fire department's "ISO\Ra ting") An ISO Rating of Class 1 represents excellent public protection, while an ISO Rating )f Class 10 indicates that the community's fire-suppression program does not�met ISO's minimum criteria Participation in the ISO program aims primarily to provide a community with an objective and,standard rating system used nationwide that assists fire departments in planning and budgeting for facilities, equipment, and training In addition, ISO ratings are used by many insurance companies to establish appropriate fire insurance premiums for residential and commercial properties within that community, thus providing a financial incentive for communities that choose to improve their fire protection services As mentioned previously, CFD's current ISO rating is Class 3 Figure 1 presents the distribution of ISO Ratings for Florida communities Tindale Oliver City of Clermont May 2015 2 Fire Assessment Study PRELIMINARY DRAFT REPORT— FOR DISCUSSION PURPOSES ONLY Figure 1 Distribution of ISO Ratings for Florida Communities 160 140 132 ai 120 113 114 r.c E 100 E 82 c°, 80 0 d 60 55 je E z 40 I I I 31 111 20 14 9 9 7 0 • , , I r I , , • i R , i am i of, ozss� ce, Gass A cybss� cyg, c aSS1 or, G\ass55 g0 c ass9 02,ss1� Source Insurance Services Office,Public Protection Classification Legal Requirements There is a substantial body of case law in Florida upholding the authority of local governments to impose non-ad valorem assessments for fire services See, for example, Fire Dist No 1 of Polk County v Jenkins, 221 So 2d 740 (Fla 1969), Lake County v Water Oak Management Corp , 695 So 2d 667 (Fla 1997), City of North Lauderdale v SMM Properties, Inc, 825 So 2d 343 (Fla 2002), Desiderio Corp v City of Boynton Beach, 39 So 3d 487 (4th DCA 2010) Under Florida case law, the services or improvements funded by the assessment must provide "special benefit" to property, and the assessment methodology must apportion the costs in a fair and reasonable manner among the benefitted properties A local government's legislative determination as to the existence of special benefits and as to the fair apportionment should be upheld by a court unless the determination is arbitrary and not supported by competent, substantial evidence See Sarasota County v Sarasota Church of Christ, Inc , 667 So 2d 180 (Fla 1995) So far as the criteria utilized to establish valid non-ad valorem assessments and apportion assessments fairly among benefitted properties, a combination of call data within land use categories, duration of calls and the size of assessable properties was used Such criteria have been frequently upheld by Florida as reasonable and not arbitrary See Desiderio, 39 So 3d 487, South Trail Fire Control District, Sarasota County v State of Florida, 273 So 2d 380 (Fla 1973) Tindale Oliver City of Clermont May 2015 3 Fire Assessment Study PRELIMINARY DRAFT REPORT— FOR DISCUSSION PURPOSES ONLY In City of North Lauderdale v SMM Properties, the Florida Supreme Court determined that, although traditional fire protection and first responder services were appropriate services to be funded by a non-ad valorem assessment, emergency medical services did not provide the required special benefit to the assessed property The North Lauderdale decision limits a fire assessment to that portion of the fire department budget that relates to traditional fire services, including first responder services The fire protection assessment methodology contained in this report is consistent with the above Florida Supreme Court ruling, and excludes the portion of CFD's budget and incidents associated with non-traditional fire services, such as ALS Tindale Oliver City of Clermont May 2015 4 Fire Assessment Study PRELIMINARY DRAFT REPORT-FOR DISCUSSION PURPOSES ONLY III. Development of Fire Protection Assessment Program There are four components in determining the fire protection assessment rate schedule • Determination of fire funding requirement • Distribution of fire incidents and resources by property rate category • Determination of fire protection assessment allocation • Distribution of units by land use rate category These four components are discussed in further detail below, resulting in the calculated fire assessment rate schedule for the City of Clermont 1. Fire Assessment Funding Requirement The first component in determining the City's fire assessment CFD's total assessed rates is to calculate the total assessable fire funding cost funding requirement To accomplish this, CFD's requested fire budget requirement for FY for FY 2015 was reviewed, including personnel, operating, and 2015 is $8 4 million capital outlay More specifically, the following adjustments were made to the proposed FY 2015 budget • As mentioned previously, because CFD does provide ALS services, the Department's ALS related expenses, which amounted to a total of$252,500, were excluded in the calculation of fire assessment rates • An analysis of the revenue sources indicated that dedicated revenues including fire inspections revenue of$12,500, fire review fee revenue of $71,533, and fire impact fee revenue of $470,000 A total dedicated revenue of $554,053 was subtracted from the budget • Miscellaneous assessment expenditures, such as the statutory discount, collection costs, and the technical study reimbursement, were added to the assessable costs As presented in Table 1, the CFD's current funding requirement for FY 2015 is approximately$8 4 million Tindale Oliver City of Clermont May 2015 5 Fire Assessment Study PRELIMINARY DRAFT REPORT- FOR DISCUSSION PURPOSES ONLY Table 1 Clermont Fire Department Assessable Budget FY15-16 FY 2015 Description Requested ALS Related12l Assessable Budget') Budget(3) Expenditures Personnel Services $6,142,714 $117,000 $6,025,714 Operating $680,358 $7,500 $672,858 Capital Outlay $1,790,339 $128,000 $1,662,339 Subtotal-Expenditures $8,613,411 $252,500 $8,360,911 Revenues Fire Inspections $12,500 $0 $12,500 Charges for Services- Fire Review Fees $71,553 $0 $71,553 Fire Impact Fee Fund $470,000 c, $470,000 Subtotal-Revenues $554,053 $0 $554,053 Total Net Expenditures(4) $8,059,358 - $7,806,858 Miscellaneous Assessment Expenditures Study Reimbursement(5) $8,326 Statutory Discount(6) $390,759 Assessment Collection Costs(7) $156,304 Subtotal-Misc Assessment Expenditures $555,389 Total Assessment Funding Requirements(8) I $8,362,247 (1) Source City of Clermont (2) Source City of Clermont (3) FY 15/16 requested budget(Item 1)less ALS related expenses(Item 2) (4) Total expenditures less total revenues (5) Refers to the cost of the technical study (6) Reflects 5%reimbursement of the total net expenditures and study reimbursement based on the historical collection levels (up to 4%statutory discounts received for early payment pursuant to the Uniform Assessment Collection Act and 1%reserve for delinquencies and under collection) (7) Reflects a 2% reimbursement of the total net expenditures and study reimbursement costs for the collection costs related to the fire assessment (8) Sum of total net expenditures(Item 3)and miscellaneous assessment expenditures Tindale Oliver City of Clermont May 2015 6 Fire Assessment Study PRELIMINARY DRAFT REPORT— FOR DISCUSSION PURPOSES ONLY 2. Fire Rescue Incident Data by Land Use Categories The second component in determining the fire protection assessment rate schedule is to calculate the demand for services by land use category Case law requires that assessment rates should reflect the benefit to the property This is typically determined based on the use of the Fire Department's services, which can be measured through the historical demand for fire protection services by land use categories To determine the historical demand for fire protection services by each type of land use, a review was completed to quantify the number incidents and effort/resources related to each incident by land use To complete this analysis, the data on all incidents for the past four years (2011 through 2014), obtained from CFD, were analyzed Use of multiple years increases the sample size, resulting in a more stable distribution Because distributing the cost based only on the number of incidents does not reflect the full level of resources used by each land use, total effort that takes into consideration incident duration, vehicle and staff time in addition to the frequency is used in the calculations This information is presented in Table 2 As shown in Table 2, compared to frequency distribution, the distribution of total resources reduces the burden away from residential land uses and increases it in the case of non-residential land uses Tindale Oliver City of Clermont May 2015 7 Fire Assessment Study PRELIMINARY DRAFT REPORT—FOR DISCUSSION PURPOSES ONLY Table 2 Distribution of Fire Incidents FY 2011 through FY 20141) Average Distribution Property Rate Category Annual Frequency of 01 Distribution(3) IncidentsResources(4) Residential Single Family/Duplex/Mobile Home 1,177 49 4% 40 7% Multi-Family 119 5 0% 4 3% Non-Residential Commercial 783 32 9% 35 3% Industrial/Warehouse 11 0 4% 1 3% Institutional / 98 4 1% 8 3% Government 62 \ 2 6% 2 7% Vacant/Agricultural Land 134 5 6% 7 4% Total 2,384 100.0% 100.0% (1) Source City of Clermont Fire Department (2) Source Appendix A,Table A-5 (3) Source Appendix A,Table A-5 (4) Source Appendix A,Table A-8 Note Excludes ALS Incidents 3. Fire Assessment Cost Allocation The third component in determining the fire protection assessment rates is to allocate the assessed costs to each property rate category, based on the total fire assessment funding requirement and distribution of fire incidents Table 3 presents the Fire Rescue Assessed Cost allocation by land use/rate category The table also provides the distribution of tax base in Clermont As presented, under a fire assessment program, residential properties are likely to fund a smaller portion of the fire rescue budget while all non-residential categories are likely to fund a larger portion Tindale Oliver City of Clermont May 2015 8 Fire Assessment Study PRELIMINARY DRAFT REPORT— FOR DISCUSSION PURPOSES ONLY Table 3 Fire Protection Assessed Cost Allocation FY 2015 Distribution of Distribution of Description/Property Rate Category Assessable Taxable Value' (s) Resources(2) Tax ease Budget(3) Funding Requirement(l) $8,362,247 Residential Single Family/Duplex/Mobile Home 40 7% $3,403,434 $1,282,850,473 67 2% Multi-Family 4 3% $359,577 $121,412,895 6 4% Non-Residential Commercial 35 3% $2,951,873 $370,767,342 19 4% Industrial/Warehouse 1 3% $108,709 $12,381,075 0 6% Institutional 8 3% $694,067 $19,067,305 1 0% Government 2 7% $225,781 $0 0 0% Vacant/Agricultural Land 7 4% $618,806 $103,207,508 5 4% Total 100 0% $8,362,247 $1,909,686,598 100.0% (1) Source Table 1 (2) Source Table 2 (3) Fire assessment funding requirement(Item 1)multiplied by the distribution of fire-related incidents for each property category(Item 2) (4) Source Lake County Property Appraiser's Database (5) Percentage distribution of each land use based on the taxable value of real property(Item 4) 4. Land Use Data and Calculated Rates The fourth component in determining the fire assessment rates is to calculate the distribution of assessed costs to property units (e g, dwelling units, square footage, or parcels)within each land use category To accomplish this,the property data obtained from the Lake County Property Appraiser was used Each property within the city is assigned to a Department of Revenue (DOR) code, based on assignment by the Lake County Property Appraiser Similar to the fire protection incidents, each DOR code has been assigned to a specific property rate category A list of the rate category assigned to each DOR code is provided in Appendix B, Table B-2 It should be noted that not every DOR code included in this table is representative of properties within the City of Clermont, however, each primary DOR code has been classified under a property rate category, thereby accommodating any types of future development not currently in the city that maybe approved in the future Table 4 presents these results Tindale Oliver City of Clermont May 2015 9 Fire Assessment Study PRELIMINARY DRAFT REPORT— FOR DISCUSSION PURPOSES ONLY Table 4 Units by Land Use Total Number Property Rate Category Unit of Unitsm Residential Single Family/Duplex/Mobile Home dwelling unit/site 11,259 Multi-Family dwelling unit 2,434 Non-Residential Commercial square feet 4,669,059 Industrial/Warehouse square feet 487,586 Institutional square feet 1,120,767 Government square feet 150,808 Vacant/Agricultural Land parcel 1,545 (1) Source Lake County Property Appraiser's Database Once the number of units was determined, allocated cost for each land use was divided by the associated units to determine the average base rate Table 5 provides a summary of units by land use and calculated base rates for each land use / \ \ �\ Tindale Oliver City of Clermont May 2015 10 Fire Assessment Study PRELIMINARY DRAFT REPORT— FOR DISCUSSION PURPOSES ONLY Table 5 Calculated Fire Assessment Rates Fire Assessment Number of Rate per Property Rate Category Unit Allocation Units(�) Unit(3) Residential Single Family/Duplex/Mobile Home du/site $3,403,434 11,259 $302 29 Multi-Family du $359,577 2,434 $147 73 Non-Residential Commercial square feet $2,951,873 4,669,059 $0 6322 Industrial/Warehouse square feet $108,709 487,586 $0 2230 Institutional square feet $694,067 1,120,767 $0 6193 Government square feet $225,781 150,808 $14971 Vacant/Agricultural Land parcel $618,806 1,545 $400 52 (1) Source Table 3 (2) Source Table 4 (3) Fire assessment allocation(Item 1)divided by number of units(Item 2) \ 5. Alternative Residential Scenario As discussed previously, case law requires that assessment rates should reflect the benefit to the property As such, it is important to include two measures of benefit • The use of the Fire Department's services, which can be measured through the historical demand for fire protection services by land use categories, and • Size of the property that is being protected, since larger buildings tend to benefit more from fire suppression Non-residential land uses are typically charged on a per-square foot basis A similar analysis is introduced in the case of single family/duplex/mobile home land use As presented in Table 5, in determining the impact of resources used, the portion of the assessable budget allocated to residential land use was divided by the total number of units to determine the rate per dwelling unit Under the resource-based or availability-based approach, this value would be same for all homes In determining the impact of the size, all residential parcels were evaluated and three building size ranges, or "groups," were used The average square footage of all residential land uses was calculated to be 2,095 square feet This was used as the midpoint of the 1 equivalent residential unit (ERU) The average size of each group/tier was compared to the average square footage for all units to determine appropriate ERU factor The rate Tindale Oliver City of Clermont May 2015 11 Fire Assessment Study PRELIMINARY DRAFT REPORT— FOR DISCUSSION PURPOSES ONLY calculated under the resource-based approach by dividing the allocated budget by the number of units was used to determine the rate per 1 ERU This figure was adjusted for each group by using the ERU factor Finally, both approaches were combined by weighing size-based calculation by 30 percent and availability-based calculation by 70 percent These weight factors reflect the industry standard of no more than 30 percent utilization (providing active resources) being recommended for fire departments to allow for availability of staff for multiple incidents, training, fatigue, etc Table 6 provides the resulting assessment schedule for all residential properties Table 6 Alternative Scenario for Residential Land Uses Calculated Fee Group ERU Factor" Availability- (Square Footage) Size-Basedl�' gased(3) Combined(4) Single Family/Duplex/Mobile Home 0 to 1,499 sf 0 58 $175 33 $302 29 $264 20 1,500 to 2,499 sf 094 $284 15 $302 29 $296 85 Greater than 2,499 sf 148 $447 39 $302 29 $345 82 Weight Factor(5) 30% 70% Allocated Budget Amount(6) $3,403,434 Average Square Footage(7) 2,095 (1) Calculated as the ratio of the average size of each land use/tier to the average square footage of all homes(Item 7) (2) Resource based fee(Item 3)multiplied by ERU Factor(Item 1) (3) Source Table 5 (4) Size-based and resource-based fees are averaged based on weight factor(Item 5) (5) Weight factor used to combine the two methods (6) Source Table 3 (7) Source Lake County Property Appraiser's Database Table 7 provides a comparison of calculated assessment rates for the City of Clermont to assessment rates for several cities that implemented a fire assessment program Tindale Oliver City of Clermont May 2015 12 Fire Assessment Study eV I Y >. 0 M CO (JD N < LM/1 C 0 �o 0 3 CM W VI l0 N Z in E E N v n oID 4- E n o ,,, E Z v u $ g mN o u t2 w rez...7 < in M O M Z Z a > C u N < L} V? 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N 7 w w w 4- V C 7 v M L a+ / / L u CT c �/ M 7 'O Q Cr a f0 L 0 O u re v n Q u � Z /6 a a) v = E � a) r --„..-,- m W E (a is u �n u LL -O CO(o co- Ce =o v > >.avm u F- Z' a, c ° j u C4 a) > LL •°D .0 Z 2, -Z33 Y 0 -O U c O.t C n cit! CI Ua) dJ E Z = m C 7 t t U 46 p a t-. 4- 4- 4- CC Q 3 a) O O O O \ a a .' � YY � � Z u >_' T 4. .. U 1- _, O U 4; 000 L . oD X o E E 1v u 3 c a`) o`o a) a, a) a, c a, a) a, 2 a C c o (o y L '° o E < u v U U v u u in O LL LI; 0) ` - C ' - 0000000• 4/ O W C y13 C 7 , E C 7, > u 1n N V1 V1 fa V1 N Ln Lp N re 0 'p ij N O o C C O (O CD CL H Q oc Ln Z U C7 > I `3 1 F= PRELIMINARY DRAFT REPORT— FOR DISCUSSION PURPOSES ONLY Exemptions and Discounts The City has the legal authority to assess all non-governmental properties that receive special benefit from the fire rescue services Federal and State property is immune from taxes and non-ad valorem assessments Further, all school district properties are exempt from non-ad valorem assessments unless they agree by interlocal agreement to pay the assessment up front In addition, some local governments have determined that the special benefit to religious facilities is "de minim's" based on criteria such as call data and the fact that these facilities operate on a limited basis and have either reduced or eliminated the assessments of property used exclusively for religious purposes Any reduced revenues from exemptions must be funded by other lawfully available revenues of the City and not be shifted to the assessments imposed on other properties Several communities reduced or eliminated the assessment for vacant property based on the fact that the service to a vacant property benefits primarily the surrounding properties, and as such, should be shared by all properties This report calculated maximum amount for vacant property, however, based on input from the Fire Department, such an adjustment could be made In terms of non-residential structures, some jurisdictions cap the square footage charged based on the Department's fire flow capability CFD's current maximum fire flow capacity is 7,500 gallons per minute (gpm) Based on a formula published by ISO, this level of fire flow would allow the Department to address fires in buildings with up to 75,000 square feet to 480,000 square feet, depending on the construction type in terms of fire restiveness Applying a cap to the square footage does not affect the calculated rates, but does impact the level of revenue collected Tindale Oliver City of Clermont May 2015 14 Fire Assessment Study PRELIMINARY DRAFT REPORT- FOR DISCUSSION PURPOSES ONLY Apndix A City of Clermont Fire Department Incident Data PRELIMINARY DRAFT REPORT—FOR DISCUSSION PURPOSES ONLY This appendix documents the incident data analysis conducted as part of the technical study Incidents during 2011 through 2014 were analyzed in terms of demand from different land uses Tables A-1 through A-8 present this analysis and provide an overall average for the four-year period 41111: 411441111°<'CC441441° Tindale Oliver City of Clermont May 2015 A-1 Fire Assessment Study 4_, >. 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' : : � 11111111 � k § / § I1IlIiIii JI1ilii - o = E -0 k W2 % 46 llhiiiiii § JI1IiliIi _ < e MINI / 7 : iiiiiii jZt 2 > ,40 - f - § _ AIN 4\ \ / . - � k }iiiiiil S z § � : zez £ £ oezt o & 4 nfco Q « ejiIliiiIh o � . 2Aiiiiiii §= 13NAI 11111 g 3 _ . 10 2 2 ` — f ` — O } / gill iiiii & WI ri > `L. - 2A - A \o. � ill § A § � / \ / $D 1- ■ _ _ > w ® - a ® . 2aA f z s ; 1IIIuuII ) 2 ill -o O » I o k , 171 % gE- 2 "iiiiiiii k « El � � � � Iiiiii \ !In � �1111111 z \O � \ � �0 _ E Q iiiiiiii 5. Ce . \ § a y/z c 42 2 / O , Ailiii - & � ,a. AIM 1iiiIi !4 t CL\ Um ! = e5 = 2 =.FJw 2 i � � i < f d2 _ tu %/ 2 » k a) O a QLLI j a) � � 8 C 111 = a $ 111 $ 2 O. zz � � k / § PRELIMINARY DRAFT REPORT- FOR DISCUSSION PURPOSES ONLY Appendix B Rate Category Classification Tables PRELIMINARY DRAFT REPORT— FOR DISCUSSION PURPOSES ONLY This appendix documents the grouping of NFIRS land uses into seven categories, as shown in Table B-1 In addition, Table B-2 presents the Department of Revenue (DOR) codes for primary land use categories based on the classifications used for the Clermont Fire Assessment Schedule Tindale Oliver City of Clermont May 2015 B-1 Fire Assessment Study PRELIMINARY DRAFT REPORT- FOR DISCUSSION PURPOSES ONLY Table B-1 Rate Category Classification for Fire Incident Property Codes NFIRS Fire Assessment Description Code Rate Category 0 Other n/a 00 Other n/a 000 Property Use,Other n/a 2 Occupancy closed Vacant/Agr 3 Multiple Tenant Property Commercial 4 Property Vacant Vacant/Agr 100 Assembly,other Commercial 110 Fixed use recreation places,other Commercial 111 Bowling alley Commercial 112 Billiard center,pool hall / Commercial 113 Variable use amusement,recreation places Commercial 114 Ice rink indoor,outdoor Commercial 115 Roller rink indoor or outdoor Commercial 116 Swimming facility indoor or outdoor Commercial, 120 Amusement center indoor/outdoor Commercial \ 121 Ballroom,gymnasium Commercial 122 Convention center,exhibition hall ` Commercial 123 Stadium,arena Commercial 124 Playground ' Government 129 Amusement center,indoor/outdoor Commercial 130 Places of worship,funeral parlors Institutional 131 Church,mosque,synagogue,temple,chapel Institutional 134 Funeral parlor Commercial 140 Clubs,other Commercial 141 Athletic/health club Commercial 142 Clubhouse Commercial 143 Yacht club Commercial 144 Casino,gambling clubs Commercial 150 Public or government,other Government 151 Library Government _ 152 -Museum N. ` Commercial _ 154 Memorial structure,including monuments&statues Vacant/Agr 155 Courthouse Government 160 Eating,drinking places Commercial 161 Restaurant or cafeteria Commercial 162 Bar or nightclub Commercial 170 Pa ssenger termi nal,other Commercial 171 Airport pa ssenger termi nal Commercial 173 Bus station Commercial 174 Rapid transit station Commercial 180 Studio/theater,other Commercial 181 Live performance theater Commercial 182 Auditorium or concert hall Commercial 183 Movie theater Commercial 185 Radio TV Studio Commercial 186 Film/movie production studio Commercial 200 Educational,other Institutional Tindale Oliver City of Clermont May 2015 B-2 Fire Assessment Study PRELIMINARY DRAFT REPORT- FOR DISCUSSION PURPOSES ONLY Table B-1 (continued) Rate Category Classification for Fire Incident Property Codes NFIRS Fire Assessment Description Code Rate Category 210 Schools,non-adult Institutional 211 Preschool Commercial 213 Elementary school,including kindergarten Institutional 215 High school/junior high school/middle school Institutional 240 None n/a 241 Adult education center,college classroom Institutional 250 Day care,other(conversion only) Institutional 254 Day care,in commercial property Commercial 255 Day care,in residence,licensed Single Family/Duplex/Mobile Home 256 Day care,in residence,unlicensed Single Family/Duplex/Mobile Home 300 Health care,detention,&correction,other Government 311 24-hour care nursing homes,4 or more persons Commercial 321 Mental retardation/development disability facility Commercial 322 Alcohol or substance abuse recovery center Commercial 323 Asylum,mental institution Commercial 331 Hospital -medical or psychiatric Commercial 332 Hospices Commercial 340 Clinics,Doctors offices,hemodialysis centers Commercial 341 Clinic,clinic-type infirmary Commercial 342 Doctor,dentist or oral surgeons office Commercial 343 Hemodialysis unit Commercial 361 Jail,prison(not juvenile) Government 363 Reformatory,juvenile detention center Government 365 Police station Government 400 Residential,other Single Family/Duplex/Mobile Home 419 1 or 2 family dwelling Single Family/Duplex/Mobile Home 429 Multifamily dwellings Multi-Family 439 Boarding/rooming house,residential hotels - Commercial 449 Hotel/motel,commercial Commercial 459 Residential board and care Commercial 460 Dormitory type residence,other Multi-Family 462 Sorority house,fraternity house Multi-Family 464 Barracks,dormitory Multi-Family 500 Mercantile,business,other Commercial 509 None Commercial 511 Convenience store Commercial 519 Food and beverage sales,grocery store Commercial 529 Textile,wearing apparel sales Commercial 539 Household goods,sales,repairs Commercial 549 Specialty shop Commercial 557 Personal service,including barber&beauty shops Commercial 559 Recreational,hobby,home repair sales,pet store Commercial 564 Laundry,dry cleaning Commercial 569 Professional supplies,services Commercial 571 Service station,gas station Commercial 579 Motor vehicle or boat sales,services,repair Commercial 580 General retail,other Commercial Tindale Oliver City of Clermont May 2015 B-3 Fire Assessment Study PRELIMINARY DRAFT REPORT-FOR DISCUSSION PURPOSES ONLY Table B-1 (continued) Rate Category Classification for Fire Incident Property Codes N FIRS Fire Assessment Description Code Rate Category 581 Department or discount store Commercial 592 Bank Commercial 593 Office veterinary or research Commercial 596 Post office or mailing firms Commercial 599 Business office Commercial 600 Utility,defense,agriculture,mining,other Industrial/Warehouse 610 Electric generating plant Industrial/Warehouse 614 Energy production plant,other Industrial/Warehouse 615 Electric-generating plant / Industrial/Warehouse 629 Laboratory or science laboratory Commercial 631 Defense,military installation Government 632 None / Industrial/Warehouse 635 Computer center Commercial 639 Communications center Commercial 640 Utility or distribution system,other Industrial/Warehouse 642 Electrical distribution Industrial/Warehouse 644 Gas distribution,pipeline,gas distribution Industrial/Warehouse 645 Flammable liquid distribution,pipeline,flammable Industrial/Warehouse 647 Water utility Industrial/Warehouse 648 Sanitation utility Industrial/Warehouse 655 Crops or orchard Vacant/Agr 659 Livestock production Vacant/Agr 669 Forest,ti mberl a nd,woodland Vacant/Agr 679 Mine,quarry Industrial/Warehouse 700 Manufacturing,processing Industrial/Warehouse 800 Storage,other Industrial/Warehouse 807 Outside material storage area Industrial/Warehouse 808 Outbuilding or shed Industrial/Warehouse 816 Grain elevator,silo Industrial/Warehouse 819 Livestock,poultry storage Industrial/Warehouse 839 Refrigerated storage Industrial/Warehouse 849 Outside storage tank Industrial/Warehouse 880 Vehicle storage,other Industrial/Warehouse 881 Parking garage(Detached residential garage) n/a 882 Parking garage,general vehicle Commercial 888 Fire station Government 891 Warehouse Industrial/Warehouse 898 Dock,marina,pier,wharf Industrial/Warehouse 899 Residential or self storage units Commercial 900 Outside or special property,other Vacant/Agr 919 Dump,sanitary landfill Industrial/Warehouse 921 Bridge,trestle n/a 922 Tunnel n/a 926 Outbuilding,protective shelter Industrial/Warehouse 931 Open land or field Vacant/Agr 935 Campsite with utilities Vacant/Agr 936 Vacant lot Vacant/Agr Tindale Oliver City of Clermont May 2015 B-4 Fire Assessment Study PRELIMINARY DRAFT REPORT—FOR DISCUSSION PURPOSES ONLY Table B-1 (continued) Rate Category Classification for Fire Incident Property Codes N FIRS Fire Assessment Description Code Rate Category 937 Beach n/a 938 Graded and cared-for plots of land Vacant/Agr 940 Water area,other n/a 941 Open ocean,sea or tidal waters n/a 946 Lake,river,stream n/a 951 Railroad right of way n/a 952 Railroad yard n/a 960 Street,other n/a 961 Highway or divided highway n/a 962 Residential street,road or residential driveway n/a 963 Street or road in commercial area n/a 965 Vehicle parking area Vacant/Agr 972 Aircraft runway / / n/a 973 Aircraft taxi-way N n/a 974 Aircraft loading area \ n/a 981 Construction site Vacant/Agr 982 Oil or gas field Vacant/Agr 983 Pipeline,power line or other utility right of way \ Vacant/Agr 984 Industrial plant yard-area Industrial/Warehouse 1500 Public or Government,other Institutional 1501 Public or Government,other Institutional 3230 Asylum,mental institution Institutional 3231 Asylum,mental institution Institutional 9600 Street,other n/a 9601 Street,other n/a 400M Residential,other Single Family/Duplex/Mobile Home 400R Residential,other Single Family/Duplex/Mobile Home 400V Residential,other Single Family/Duplex/Mobile Home 419M 1 or 2 family dwelling Single Family/Duplex/Mobile Home NNN None n/a UUU Undetermined \ n/a Source City of Clermont Fire Department Tindale Oliver City of Clermont May 2015 B-5 Fire Assessment Study PRELIMINARY DRAFT REPORT— FOR DISCUSSION PURPOSES ONLY Table B-2 Rate Category Classification for Department of Revenue Codes DOR Use DOR Description Fire Assessment Classification Code 0 Vacant Residential Vacant/Agr 1 Single Family Residence Single Family/Duplex/Mobile Home 2 Manufactured Home Single Family/Duplex/Mobile Home 3 Multi Family>=10 Units Multi-Family 4 Condominium Multi-Family 5 Co-Op Parcels Multi-Family 6 Retirement Home Multi-Family 7 Misc Res(Migrant) Multi-Family 8 Multi Family<10 Units Multi-Family 9 Residential Common Elements/Area/ Single Family/Duplex/Mobile Home 10 Vacant Commercial Vacant/Agr 11 Stores 1 Story ` Commercial \ 12 Stores/Res Combo Commercial 13 Department Stores Commercial 14 Super Market Commercial 15 Shopping Center Reg Commercial 16 Shopping Center Reg Commercial 17 Office 1 Story Commercial 18 Office Multi Story Commercial 19 Professional Bldg Commercial 20 Airports, Bus Terminals, Marinas Commercial 21 Restaurants Commercial 22 Drive-In Restaurant Commercial 23 Financials Commercial 24 Insurance Co'S Commercial 25 Service Shops \ Commercial 26 Service Stations Commercial 27 Auto Sales&Repair Commercial 28 Parking Gar/Lots/Mobile Home Parks Single Family/Duplex/Mobile Home 29 Wholesaler Commercial 30 Florist Commercial 31 Theater Drive-In Commercial 32 Theater Enclosed Commercial 33 Nightclubs&Bars Commercial 34 Bowling Alley&Rinks Commercial 35 Exhibits/Attractions Commercial 36 Camps Commercial 37 Race Tracks Commercial 38 Golf Courses Commercial Tindale Oliver City of Clermont May 2015 B-6 Fire Assessment Study PRELIMINARY DRAFT REPORT— FOR DISCUSSION PURPOSES ONLY Table B-2(continued) Rate Category Classification for Department of Revenue Codes DOR Use DOR Description Fire Assessment Classification Code 39 Hotels&Motels Commercial 40 Vacant Industrial Vacant/Agr 41 Light Manufacturing Industrial/Warehouse 42 Heavy Manufacturing Industrial/Warehouse 43 Lumber Yard Industrial/Warehouse 44 Packing House Industrial/Warehouse 45 Bottlers Industrial/Warehouse 46 Food Processing Industrial/Warehouse 47 Mineral Processing Industrial/Warehouse 48 WarehousingIndustrial/Warehouse 49 Open Storage Industrial/Warehouse 50 Agricultural Homesite Vacant/Agr 51 Fernery Vacant/Agr A 52 Muck Land Sand , Vacant/Agr 53 Cropland Row Crop Vacant/Agr 54 Timber S 170 Vacant/Agr 55 Timber S 150-6 Vacant/Agr 56 Timber S 149 Vacant/Agr 57 Timber Low-Cypress Vacant/Agr 62 Pasture Improved Good Vacant/Agr 63 Pasture Improved Hay Average Vacant/Agr 64 Semi Imp Pasture Vacant/Agr 65 Native Pasture Vacant/Agr 66 Orange Grove Vacant/Agr 67 Poultry&Bees \ Vacant/Agr 68 Dairy v, Vacant/Agr 69 Ornamental Nursery Vacant/Agr 70 Vacant Institutional Vacant/Agr _ 71 Church Institutional 72 Private Schools Institutional 73 Private Hospitals Institutional 74 Home For The Aged Institutional 75 Orphanages Institutional _ 76 Mortuary,Cemetery,Cre Institutional 77 Clubs, Lodges, Union Halls Institutional 78 Convalescent Homes Institutional 79 Cultural Organizations Institutional 80 Vacant Government Vacant/Agr 82 Forests&Parks Government Tindale Oliver City of Clermont May 2015 B-7 Fire Assessment Study PRELIMINARY DRAFT REPORT- FOR DISCUSSION PURPOSES ONLY Table B-2(continued) Rate Category Classification for Department of Revenue Codes DOR Use DOR Description Fire Assessment Classification Code 83 Public Schools Institutional 84 Colleges Institutional 85 Hospitals Institutional 86 County Government Government 87 State Government Government 88 Federal Government Government 89 Municipal Government / Government 90 Leasehold Int Other 91 Utilities Other 92 Mining Other 93 Sub Surface Rights Other 94 Right Of Ways Other 95 Submerged Lands Other 96 Wastelands Other 97 Classified Recreation Other 98 Central Assessed Other , 99 Non-Agricultural Acre Other \ Tindale Oliver City of Clermont May 2015 B-8 Fire Assessment Study Legend CLERT"IONtr iimini W ...� E Chalcewcw, ..• 1 inch=1,320 feet 'e Streets&City Limits — •1 < City of, �'_ Minneioi�� t, 1 , . -1.---(-4.r.........11 9----- -1 ,] N. ._ - I ,.i �. Pt,, /t'0 T-- w r- , t Yr 'Y i 4 to Q La} [�'l L_r . , i .E 1 -' .Np.,1/4 Air ',,:-.1 t • - - a ,_\.,,.........„.........\( . , i r1J air F i; J l t' C "Fire fee assessment area includes any properties annexed into the City by future action of the City Council." o 4, ts. o,,� rr Revised 5/26/2015 ) r -