2015-59 CONTRACTOR AGREEMENT
THIS AGREEMENT, made and entered into this /1 day of 2015, A.D., by
and between the City of Clermont, 685 W. Montrose Street 41- e • , Florida (hereinafter
referred to as "OWNER"), and INNOVATIVE CONSTRUCTION & ENGINEERING, LLC.
16527 Hutchinson Road, Odessa, FL 33556 (hereinafter referred to as "CONTRACTOR").
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth, mutually
agree as follows:
SECTION I - SCOPE OF WORK
The CONTRACTOR shall furnish all labor, materials, equipment, machinery, tools, apparatus
and transportation and perform all of the work described in the specifications entitled:
RFB NO. 15-021, Exterior Renovation of Historical Kern House and Cooper Library
as prepared by OWNER and its agents shall do everything required by this Contract and the
other Contract Documents contained in the specifications, which are a part of these Documents.
SECTION II - THE CONTRACT SUM
The OWNER shall pay to the CONTRACTOR, for the faithful performance of the Contract, in
lawful tender of the United States, and subject to addition and deductions as provided in the
Contract Documents, the Price Schedule, attached hereto and incorporated herein as Exhibit "A".
The final completion lump sum price EIGHTY FOUR THOUSAND, SEVEN HUNDRED
NINETY-FIVE DOLLARS AND 00/100 CENTS ($84,795.00).
SECTION III - COMMENCEMENT AND COMPLETION OF WORK
1) The CONTRACTOR shall commence work within 10 calendar days after receipt of (i)
Notice to Proceed, and (ii) receipt of all permits required to perform the work, and the
CONTRACTOR will substantially complete the same within SIXTY (60) calendar days, unless
the period for completion is extended otherwise by the CONTRACT DOCUMENTS.
Substantial Completion as provided herein shall be the day the project or designated portion
thereof is certified by the OWNER's Engineer as sufficiently complete, in accordance with the
Contract Documents, so the OWNER can occupy or utilize the work or designated portion
thereof for the use for which it is intended. Final completion shall be TEN (10) calendar days
thereafter.
2) The CONTRACTOR shall prosecute the work with faithfulness and diligence.
3) The CONTRACTOR further declares he has examined the project site and that from
personal knowledge and experience has made sufficient investigations to fully satisfy himself
that such site is correct and suitable for the work and he assumes full responsibility therefore.
The provisions of this Contract shall control any inconsistent provisions contained in the
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specifications. All Drawings and Specifications have been read and carefully considered by the
CONTRACTOR, who understands the same and agrees to their sufficiency for the work to be
done. It is expressly agreed that under no circumstances, conditions or situations shall this
Contract be more strongly construed against the OWNER than against the CONTRACTOR and
his Surety.
SECTION IV - AUTHORIZED REPRESENTATIVES
1) Before starting work, CONTRACTOR shall designate a competent, authorized
representative acceptable to OWNER to represent and act for CONTRACTOR and shall inform
OWNER in writing, of the name and address of such representative together with a clear
definition of the scope of his authority to represent and act for CONTRACTOR and shall specify
any and all limitations of such authority. At the Pre-construction Conference, CONTRACTOR
shall provide resumes of key personnel for OWNER's approval. CONTRACTOR shall keep
OWNER informed in writing pursuant to the notice requirements provided herein of any
subsequent changes in the foregoing. Such representative shall be present or duly represented at
the site of work at all times when work is actually in progress.
2) From the time of execution of the Contract, the OWNER shall have the right to remove
the CONTRACTOR's representative from the project for inappropriate behavior including, but
not limited to, lack of concern for residents, or acting in an unprofessional manner (i.e.
argumentative with residents or OWNER's representative and the use of foul language).
3) All notices, determinations, instructions and other communications given to the
authorized representatives of the CONTRACTOR shall be binding upon CONTRACTOR.
Nothing contained herein shall be construed as modifying the CONTRACTOR's duty of
supervision and fiscal management as provided for by Florida law.
4) The OWNER shall designate a Project Manager who will have limited authority to act for
the OWNER. The OWNER will notify the CONTRACTOR in writing of the name of such
representative(s). Any other City employees are not authorized OWNER representatives and any
work performed by the CONTRACTOR without proper written authorization from the Project
Manager as approved by OWNER, is performed at the CONTRACTOR's risk, and the City shall
have no obligation to compensate the CONTRACTOR for such work.
SECTION V - LAWS AND REGULATIONS
1) CONTRACTOR and its employees and representatives shall at all times comply with all
applicable laws, codes, ordinances, statutes, rules or regulations in effect at the time work is
performed under this Contract.
2) If, during the term of this Contract, there are any changed or new laws, ordinances or
regulations not known or foreseeable at the time of signing this Contract which become effective
and which affect the cost or time of performance of the Contract, CONTRACTOR shall
immediately notify OWNER in writing and submit detailed documentation of such effect in
terms of both time and cost of performing the Contract. Upon concurrence by OWNER as to the
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effect of such changes, an adjustment in the compensation and/or time of performance will be
made, if applicable.
3) If any discrepancy or inconsistency should be discovered between the Contract and any
law, ordinance, regulation, order or decree, CONTRACTOR shall immediately report the same
in writing to OWNER who will issue such instructions as may be necessary. However, it shall
not be grounds for a Change Order that the CONTRACTOR was unaware of or failed to
investigate the rules, codes, regulations, statutes, and all ordinances of all applicable
governmental agencies having jurisdiction over the Project or the work.
SECTION VI - CODE RELATED INSPECTIONS
The CONTRACTOR recognizes that the City of Clermont is the governing jurisdiction charged
with the inspection of improvements to real property for code compliance and the improvements
to be made by the CONTRACTOR pursuant to this contract may be subject to inspection by City
of Clermont or its agents. The CONTRACTOR agrees that it will not assert, as a City-caused
delay or as a defense of any delay on the part of the CONTRACTOR, any good faith action or
series of actions on the part of the City or its agents with regard to inspections, including, but not
limited to the refusal to accept any portion of the CONTRACTOR's work.
SECTION VII - PARTIAL AND FINAL PAYMENTS
In accordance with the provisions fully set forth in the Bid Documents and General Conditions,
and subject to additions and deductions as provided, the OWNER shall pay the CONTRACTOR
as follows:
1) CONTRACTOR shall submit a progress payment request by the twentieth (20th) day of
each calendar month for work performed during the current calendar month, projected
through the 25th. At any time, the OWNER shall have the right as a condition of making a
partial payment hereunder, to require CONTRACTOR to submit evidence satisfactory to
the OWNER that all payrolls, material bills and other costs incurred by the
CONTRACTOR in connection with the subject progress payment request have been paid
in full. Upon OWNER's signature accepting the PARTIAL PAYMENT
AUTHORIZATION, the OWNER shall make a partial payment to the CONTRACTOR,
within thirty (30) calendar days, on the basis of a duly certified and approved estimate by
the OWNER and the Architect, for work performed during the preceding calendar month
under the Contract. To insure proper performance of the Contract, the OWNER shall retain
ten percent (10%) of the amount of each estimate until final completion and acceptance of
all work covered by the Contract.
2) Upon submission by the CONTRACTOR of evidence satisfactory to the OWNER that all
payrolls, material bills and other costs incurred by the CONTRACTOR in connection
with the construction of the work have been paid in full, and also, after all guarantees that
may be required in the Specifications have been furnished and are found acceptable by
the OWNER, final payment on account of this Agreement shall be made within thirty
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(30) calendar days after completion of all work by the CONTRACTOR covered by this
Agreement and acceptance of such work by the OWNER.
ARTICLE VIII - LIQUIDATED DAMAGES
1) It is mutually agreed that time is of the essence in regard to this Agreement. Therefore,
notwithstanding any other provision contained in the Contract Documents, should the
CONTRACTOR fail to complete the work within the specified time as set by the Notice
to Proceed, or any authorized extension thereof, CONTRACTOR shall pay to OWNER
the sum of TWO HUNDRED FIFTY DOLLARS ($250.00) per calendar day as fixed,
agreed and liquidated damages for each calendar day elapsing beyond the specified time
date for beneficial occupancy (substantial completion) and/or final completion; which
sum shall represent the damages sustained by the OWNER, and shall be considered not
as a penalty, but in liquidation of damages sustained. Contractor shall pay the liquidated
damages amount contained herein. NOTE: Not necessary, this would come out of
contract balance. Contractors pay applications would be reduced to cover anticipated
liquidated damages.
SECTION IX- ADDITIONAL BONDS
It is further mutually agreed between the parties hereto that if, at any time after the execution of
this Agreement and the Surety Bonds hereto attached for its faithful performance and payment of
labor and materials, the OWNER shall deem the Surety or Sureties upon such bonds to be
unsatisfactory, or if, for any reason, such bonds cease to be adequate to cover the performance
and payments of the work, the CONTRACTOR shall, at his expense, and within seven (7) days
after receipt of Notice from the OWNER to do so, furnish additional bonds, in such form and
amounts, and with such Sureties as shall be satisfactory to the OWNER. In such event, no
further payment to the CONTRACTOR shall be deemed due under this Agreement until such
new or additional security for the faithful performance and for payment of labor and materials of
the work shall be furnished in manner and form satisfactory to the OWNER.
SECTION X—DISPUTE RESOLUTION - MEDIATION
1) Any claim, dispute or other matter in question arising out of or related to this Agreement
shall be subject to mediation as a condition precedent to voluntary arbitration or the institution of
legal or equitable proceedings by either party.
2) The OWNER and CONTRACTOR shall endeavor to resolve claims, disputes and other
matters in question between them by mediation.
3) The parties shall share the mediator's fee and any filing fees equally. The mediation shall
be held in the place where the Project is located, unless another location is mutually agreed upon.
Agreements reached in mediation shall be enforceable as settlement agreements in any court
having jurisdiction thereof.
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SECTION XI—INSURANCE AND INDEMNIFICATION RIDER
1) Worker's Compensation Insurance - The CONTRACTOR shall take out and
maintain during the life of this Agreement Worker's Compensation Insurance for all his
employees connected with the work of this Project and, in case any work is sublet, the
CONTRACTOR shall require the subcontractor similarly to provide Worker's Compensation
Insurance for all of the latter's employees unless such employees are covered by the protection
afforded by the CONTRACTOR. Such insurance shall comply with the Florida Worker's
Compensation Law. In case any class of employees engaged in hazardous work under this
contract at the site of the Project is not protected under the Worker's Compensation statute,
the CONTRACTOR shall provide adequate insurance, satisfactory to the OWNER, for the
protection of employees not otherwise protected.
2) Contractor's Public Liability and Property Damage Insurance - The Contactor
shall take out and maintain during the life of this Agreement Comprehensive General Liability
and Comprehensive Automobile Liability Insurance as shall protect it from claims for damage
for personal injury, including accidental death, as well as claims for property damages which
may arise from operating under this Agreement whether such operations are by itself or by
anyone directly or indirectly employed by it, and the amount of such insurance shall be minimum
limits as follows:
(a) Contractor's Comprehensive General, $1,000,000 Each
($2,000,000 aggregate)
Liability Coverage, Bodily Injury Occurrence, & Property Damage Combined
Single Limit
(b) Automobile Liability Coverage, $1,000,000 Each
Bodily Injury&Property Damage Occurrence,
Combined Single Limit
(c) Excess Liability, Umbrella Form $1,000,000
Each Occurrence, Combined Single Limit
Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall
be amended to provide coverage on an occurrence basis.
3) Subcontractor's Public Liability and Property Damage Insurance - The
CONTRACTOR shall require each of his subcontractors to procure and maintain during the life
of this subcontract, insurance of the type specified above or insure the activities of his
subcontractors in his policy, as specified above.
4) "XCU" (Explosion, Collapse, Underground Damage) - The CONTRACTOR's
Liability Policy shall provide "XCU" coverage for those classifications in which they are
excluded.
5) Broad Form Property Damage Coverage, Products & Completed Operations
Coverage - The CONTRACTOR's Liability Policy shall include Broad Form Property Damage
Coverage, Products and Completed Operations Coverage.
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6) Contractual Liability Work Contracts - The Contractor's Liability Policy shall
include Contractual Liability Coverage designed to protect the CONTRACTOR for contractual
liabilities assumed by the CONTRACTOR in the performance of this Agreement.
7) Indemnification Rider
(a) To cover to the fullest extent permitted by law, the CONTRACTOR shall
indemnify and hold harmless the OWNER, ADG and Ajax Building
Corporation and its agents and employees from and against all claims,
damages, losses and expenses, including but not limited to attorney's fees,
arising out of or resulting from the performance of the Work, provided that
any such claim, damage, loss or expense (1) is attributable to bodily injury,
sickness, disease or death, or to injury to or destruction of tangible property
(other than the Work itself) , and (2) is caused in whole or in part by any
negligent act or omission of the CONTRACTOR, any subcontractor, anyone
directly or indirectly employed by any of them or anyone for whose acts any
of them may be liable. Such obligation shall not be construed to negate,
abridge, or otherwise reduce any other right to obligation of indemnity which
would otherwise exist as to any party or person described in this Section.
(b) In any and all claims against the OWNER, ADG and Ajax Building
Corporation or any of its agents or employees by any employee of the
CONTRACTOR, any subcontractor, anyone directly or indirectly employed
by any of them or anyone for whose acts any of them may be liable, the
indemnification obligations under this Paragraph shall not be limited in any
way by any limitation on the amount or type of damages, compensation or
benefits payable by or for the CONTRACTOR or any subcontractor under
workers' or workmen's compensation acts, disability benefit acts or other
employee benefit acts.
(c) The CONTRACTOR hereby acknowledges receipt of ten dollars and other
good and valuable consideration from the OWNER for the indemnification
provided herein.
SECTION XII - TAXES
1) CONTRACTOR shall pay all taxes, levies, duties and assessments of every nature that
may be applicable to any work under this Contract. The Contract Sum and any agreed variations
thereof shall include all taxes imposed by law. CONTRACTOR shall make any and all payroll
deductions required by law. CONTRACTOR herein indemnifies and holds the OWNER
harmless from any liability on account of any and all such taxes, levies, duties, assessments and
deductions. Such indemnification shall be in accordance with the terms and conditions of the
Indemnification provisions provided herein.
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2) OWNER and CONTRACTOR hereby acknowledge that OWNER is a tax-exempt entity.
Where applicable, and so directed by the OWNER, the OWNER reserves the right to implement,
at its convenience, a tax exemption program to buy selected materials and place the tax savings
in line item contingency.
SECTION XIII - SUCCESSORS, ASSIGNS AND ASSIGNMENT
The OWNER and the CONTRACTOR each bind itself, its officers, directors, qualifying agents,
partners, successors, assigns and legal representatives to the other party hereto and to the
partners, successors, assigns and legal representatives of such other party in respect to all
covenants, agreements and obligations contained in the Contract. It is agreed that the
CONTRACTOR shall not assign, transfer, convey or otherwise dispose of the contract or its
right, title or interest in or to the same or any part thereof, or allow legal action to be brought in
its name for the benefit of others, without previous consent of the OWNER and concurred to by
the sureties.
SECTION XIV - NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with return
receipt requested and postage prepaid, or by nationally recognized overnight courier service to
the address of the party set forth below. Any such notice shall be deemed given when received
by the party to whom it is intended.
CONTRACTOR: Innovative Construction& Engineering, LLC.
16527 Hutchison Road
Odessa, FL 33556
Attn: David Irwin, Administrative Manager
OWNER: City of Clermont
685 W. Montrose Street
Clermont, FL 34711
Attn: Darren Gray, City Manager
SECTION XV—OPTIONAL TERMINATION
1) OWNER may, at its option, terminate the Contract, in whole or in part, at any time by
written notice thereof to CONTRACTOR, whether or not CONTRACTOR is in default. Upon
any such termination, CONTRACTOR hereby waives any claims for damages from the optional
termination, including loss of anticipated profits, on account thereof, but as the sole right and
remedy of CONTRACTOR, OWNER shall pay CONTRACTOR in accordance with
Subparagraphs below, provided, however, that those provisions of the Contract which by their
very nature survive final acceptance under the Contract shall remain in full force and effect after
such termination.
2) Upon receipt of any such notice, CONTRACTOR and its Surety shall, unless the notice
requires otherwise:
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(a) Immediately discontinue work on the date and to the extent specified in the
notice;
(b) Place no further orders or subcontracts for materials, services, or facilities, other
than as may be necessary or required for completion of such portion of work under the
Contract that is not terminated;
(c) Promptly make every reasonable effort to obtain cancellation upon terms
satisfactory to OWNER of all orders and subcontracts to the extent they relate to the
performance of work terminated or assign to OWNER those orders and subcontracts
and revoke agreements specified in such notice;
(d) Assign all Subcontracts required for performance of this Contract to the OWNER.
In anticipation of such a remedy, the CONTRACTOR shall include in all Subcontracts,
equipment leases and purchase order, a provision requiring the subcontractor, equipment
lessor or supplier, to consent to the assignment of their Subcontract to the OWNER and
to agree to the greatest extent possible to cooperate with the OWNER;
(e) Assist OWNER, as specifically requested in writing, in the maintenance,
protection and disposition of property acquired by OWNER under the Contract; and
(f) Complete performance of any work that is not terminated.
3) Upon any such termination, OWNER will pay to CONTRACTOR an amount determined
in accordance with the following(without duplication of any item):
(a) All amounts due and not previously paid to CONTRACTOR for work completed
and accepted in accordance with the Contract prior to such notice, and for work thereafter
completed as specified in such notice.
(b) The reasonable cost of settling and paying claims arising out of the termination of
work under subcontracts or orders as provided above.
(c) The verifiable costs incurred as set forth above.
(d) Any other reasonable costs which can be verified to be incidental to such
termination.
4) The foregoing amounts will include a reasonable sum, under all of the circumstances, as
profit for all work satisfactorily performed by CONTRACTOR.
5) CONTRACTOR shall submit within thirty (30) days after receipt of notice of
termination, a proposal for an adjustment to the contract price including all incurred costs
described herein. OWNER shall review, analyze, and verify such proposal, and negotiate an
equitable adjustment, and the Contract shall be amended in writing accordingly.
SECTION XVI—MISCELLANEOUS
1) Attorneys' Fees. In the event a suit or action is instituted to enforce or interpret any
provision of this agreement, each party shall bear its own attorney fees.
2) Waiver. The waiver by OWNER of breach of any provision of this agreement shall not
be construed or operate as a waiver of any subsequent breach of such provision or of such
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provision itself and shall in no way affect the enforcement of any other provisions of this
agreement.
3) Severability. If any provision of this agreement or the application thereof to any person
or circumstance is to any extent invalid or unenforceable, such provision, or part thereof,
shall be deleted or modified in such a manner as to make the agreement valid and
enforceable under applicable law, the remainder of this agreement and the application of
such a provision to other persons or circumstances shall be unaffected, and this
agreement shall be valid and enforceable to the fullest extent permitted by applicable law.
4) Amendment. Except for as otherwise provided herein, this agreement may not be
modified or amended except by an agreement in writing signed by both parties.
5) Entire Agreement. This agreement including the documents incorporated by reference
contains the entire understanding of the parties hereto and supersedes all prior and
contemporaneous agreements between the parties with respect to the performance of
services by CONTRACTOR.
6) Assignment. This agreement is personal to the parties hereto and may not be assigned by
CONTRACTOR, in whole or in part, without the prior written consent of city.
7) Venue. The parties agree that the sole and exclusive venue for any cause of action
arising out of this agreement shall be Lake County, Florida.
8) Applicable Law. This agreement and any amendments hereto are executed and delivered
in the State of Florida and shall be governed, interpreted, construed and enforced in
accordance with the laws of the State of Florida.
9. Public Records. Contractor expressly understands records associated with this project are public
records and agrees to comply with Florida's Public Records law,to include,to:
(a) Keep and maintain public records that ordinarily and necessarily would be required
by the CITY in order to perform the services contemplated herein.
(b) Provide the public with access to public records on the same terms and conditions
that the CITY would provide the records and at a cost that does not exceed the cost
provided in this Florida's Public Records law or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost, to the
CITY all public records in possession of CONSULTANT upon termination of the
contract and destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. All records stored electronically
must be provided to the CITY in a format that is compatible with the information
technology systems of the CITY.
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SECTION XVII - CONTRACT DOCUMENTS
The Contract Documents, as stated in the Instructions to Bidders and herein made a part, are as
fully a part of this Contract as if herein repeated.
Document Precedence:
1) Contract Agreement
2) Specifications for RFB 15-021 Exterior Renovation of Historical Kern House and Cooper
Library, including all addenda.
3) All documents contained in RFB No. 15-021 Exterior Renovation of Historical Kern
House and Cooper Library and CONTRACTOR's response thereto including all addenda, the
Instructions to Bidders and proposal guarantee, if any.
4) Payment and Performance Bonds
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this l v day
of (.L [ 2015.
Attest: City of Clermont
L• af
Tracy Ada., City Clerk IF Gail L.Ash,Mayo
Date: .tif / 30/6-
Atte
05
Atte• _ Innovative Construction&Engineering, LLC.
. .orate Secretary Name&Tit Par,,T. -Z""e'i✓'^,, A04..i. mf,-
Date % -z 9 /
10
EXHIBIT A
Gam.«,a•
Ow,11,u4
July 1,2015
TO: Freddy Suarez,City of Clermont
FROM: Innovative Construction&Engineering
RE: Change of Bid price for the"Exterior Renovation of Historical Kern House and Cooper Library"
Mr. Suarez,
This letter is to inform you that we at Innovative Construction&Engineering have lowered our original
bid price for the"Exterior Renovation of Historical Kern House and Cooper Library". Our original price
was $89,995. The new price of our bid offer is$84,220. This is a reduction of$5,775.
Thank you,
David Irwin
Innovative Cons ction&Engineering
813-474-6346
888-231-2838 fax
SECTION — C
PRICE SCHEDULE
NOTE: By signing this form, the respondent fully acknowledges that there will be no additional
compensation (no overhead, no anticipated profits, etc.) other than the lump sum price of the items listed
below, authorized, ordered, placed, and accepted by the City.
L.N. Description Total Lump Sum Price
1 Kern House Renovation (Scope of Work 1A, 1C, 1D) 46. 700. 00
2 Cooper Library Renovation 3 / 295700
Total Lump Sum Price for Line Items 1 and 2 77
995: 00
Add Kern House Reconstruction of North/Northeast Deck—Additive /z 000. 00
Alternate (Scope of Work 1 B)
Lump Sum Price for Line Items 1 and 2 co
Including Additive Alternate 1 /
Contractor's Days to Substantial Completion: 6o Calendar Days.
Not to exceed: Ninety (90) Calendar Days from Purchase Order or Notice To Proceed.
Final Completion Shall Be Ten (10) Calendar Days Thereafter.
By signing below, the respondent agrees to all terms, conditions, and specifications as stated in this
solicitation, and is acting in an authorized capacity to execute this response. The respondent also
certifies that it can and will provide and make available, at a minimum, the items set forth in this
solicitation.
Respondent Information and Signature
Company Name(print): ,0 yA,4VL Gph 57L/`V - jO,1 ` ii��
Street Address: `65--z 7 A/4/ /-5-40/1 /��� j����sry �37375-1'
Mailing Address(if different): J 4/742—
q
Telephone: /?1 -7 7 —63'7( / Fax: O $ ,23/-
1R / 2
Email: Z/, /7'/ /Ct-^UL��O (=�' Payment Terms: % days, net
FEIN: 4( - 5.-2‘ Z1/17/42 P fessional.License No.: L/4'0 7c '.'9 3 'fes
Signature: Date: z / ,Z�jam`
Print Name: 7pt 1/r !T �y t-✓eh Title: ,,/ /et,/)Y"6,rit,`'7Ke
Does the respondent accept payment using the City's MASTERCARD? D Yes No >,t,5
Y,
END OF SECTION —C �«
RFB No: 15-021
Page 14 of 37
SECTION — B
STATEMENT OF WORK
The current condition of the exteriors of the Cooper Library and the Kern house
buildings in the Clermont Historic Village were evaluated in 2012 and in 2014. The
deficiencies and items requiring maintenance are described below.
The existing siding at the Cooper Memorial Library Building has deteriorated due to
moisture penetration and cannot be easily repaired. This solicitation calls for a
complete removal and replacement of the siding, vertical and horizontal trims, and
replacing all window framing and window trims.
The two-story Kern House has several areas of wood rot occurring due to improper
drainage planes, improper preparation of materials in the sealing and priming stage
and poor application of exterior paint finishes. The north/northeast deck is sloped
toward the house causing deterioration of the siding where the deck abuts the house.
This solicitation calls for a complete removal and replacement of siding on the north,
east and west sides of the Kern House, new window framing and trim on the same
sides, caulking and painting all wood siding, trim and porch deck on the south side,
painting and total rebuild of the north/northeast deck, and replacing the bottom front
step.
The demolition and construction on both sites shall be phased so that building is
secured and enclosed at all times. All furnishings described herein shall be installed by
qualified tradesmen. All work and installation of materials shall be conducted as per
manufacturer's specifications and recommendations, or as otherwise directed by City's
Project Manager. The City's project manager will review each installation to determine
compliance prior to final work acceptance. Successful respondent shall remove from
the site all excess materials, soil, debris, equipment, to the satisfaction of City's Project
Manager upon final inspection.
1.A— KERN HOUSE: HARDWOOD SIDING REPAIRS SOUTH SIDE ONLY
i. Replace damaged siding and trim to be performed by others
ii. Prime new siding and trim to be performed by others
iii. Apply caulk where siding abuts openings or trim; at every joint and interface. A
paintable siliconized acrylic latex caulk should be applied. Do not use 100%
silicone caulk.
iv. Replace bottom front step with new PT wood to match other steps, prime and
paint per wood specifications.
v. Two coats of acrylic latex paint shall be applied to all exposed surfaces of the
siding, various trims, and porch deck.
vi. Installation shall be according to American Wood Council or Western Wood
Products Association Recommendations.
RFB No: 15-021
Page 11 of 37
SECTION — B
STATEMENT OF WORK
1.B — KERN HOUSE: RECONSTRUCTION OF NORTH/NORTHEAST DECK
(ALTERNATE BID)
i. Demolish and dispose of existing deck.
ii. Perform total re-build of the deck using 1" x 6" IPE Wood Decking or approved
equal, providing 1/8" gap between boards.
iii. Perform total re-build of the supporting structure using new PT wood.
iv. Provide all incidental hangers, brackets, screws, bolts, etc.
v. The deck shall be self-supporting, and not attached to the house.
vi. Allow for a positive drainage plane as well as a 3/"-1" gap between the deck
plank and exterior wall siding.
vii. Decking to be fastened with (2) 2-3/4 deck screws at each beam.
viii. Pre-drill and countersink all screws (typ)
ix. All beams and cross bracing shall be new PT wood. Use Simpson LUS28 joist
hanger with (6) 10d nails.
x. Provide additional cross bracing at all beams
xi. All beams shall be 4"x6" PT wood
xii. Running board and cross bracing shall be 2" X 6" PT wood
xiii. Provide 2 x 2 picket @ post direction change
xiv. Construct open riser stairs to access the west side of the deck. Treads to be 11
inches, and riser to be 6.75 inches. Nose depth between 1/2" and 1".
1.0 — KERN HOUSE: HARDIE PLANK SIDING NORTH, EACH AND WEST SIDES
i. Remove all siding, vertical and horizontal trims on three sides of the building and
dispose.
ii. Install Select Cedarmill HardiePlank 10 siding on three sides of the building.
iii. Install vertical and horizontal trims using HardieTrim similar to existing trim.
iv. Remove all windows, demolish all window framing and install new window
framing using HardiePlank. Re-install existing windows.
v. Ensure proper drainage plane on all horizontal trim components.
vi. Installation shall be according to HardiePlank HZ10 Lap Siding Installation
Requirements for primed & Colorplus® products.
RFB No: 15-021
Page 12 of 37
SECTION — B
STATEMENT OF WORK
1.D — KERN HOUSE: DOOR OVERHANG ON NORTH DOOR AND EAST DOOR
i. Construct a door overhang on the north and east door using PT wood and
minimum 3/8" exterior plywood. See attached picture for overhang style.
Rafters shall be spaced no more than 16 inches. Overhang width shall be
minimum 68 inches, and the drip line shall be a minimum 48 inches from the
face of the building. Install roofing felt between plywood and galvanized roofing
matching existing roof.
2 — COOPER LIBRARY
i. Remove all siding materials, vertical and horizontal trims and dispose.
ii. Install milled cypress wood siding, similar to existing size.
iii. Install like sized trim using milled cypress wood.
iv. Ensure proper drainage plane on all horizontal trims.
v. Remove all windows, demolish all window framing and install new window
framing using HardiePlank.
vi. All wood material shall be primed with an acrylic latex primer on all surfaces prior
to installation.
vii. Precutting will be required.
viii. Verify moisture content is in the allowable range for the wood chosen.
ix. After installation all screw heads shall be primed.
x. Apply caulk where siding abuts openings or trim; at every joint and interface. A
paintable siliconized acrylic latex caulk should be applied. Do not use 100%
silicone caulk.
xi. Two coats of acrylic latex paint shall be applied to all exposed surfaces of the
cypress siding and various trims.
xii. Installation of wood shall be according to American Wood Council or Western
Wood Products Association Recommendations.
END OF SECTION — B
RFB No: 15-021
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