2015-57 AGREEMENT FOR
ELECTRIC MOTOR AND PUMP REPAIR SERVICES
THIS AGREEMENT, made and entered into this day of % _ _ 2015,
A.D., by and between the City of Clermont 685 West Montrose e t, C e • int, Florida
(hereinafter referred to as "CITY"), and STEWART'S ELECTRIC MOTOR WORKS,
INC., 8951 Trussway Blvd., Orlando, FL 32824 (hereinafter referred to as
"CONTRACTOR").
WHEREAS, the City of Orlando through the public procurement process awarded an
agreement for electric motor and pump repair, City of Orlando Number IFB15-0030-2;
WHEREAS, CITY desires to utilize the above-referenced awarded bid,
CONTRACTOR's response thereto and agreement in accordance with CITY's
procurement policy; and
WHEREAS, CONTRACTOR desires to enter into a contract with CITY based on the
terms and conditions of Orlando Contract Number IFB15-0030-2.
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth,
mutually agree as follows:
ARTICLE I - SCOPE OF WORK
The CONTRACTOR shall furnish electric motor and pump repair services as described
in City of Orlando Contract Number IFB 15-0030-2, which is attached hereto and
incorporated herein as Exhibit "A" and shall do everything required by this Agreement
and the other Agreement Documents contained in the specifications, which are a part of
these Documents. Provided, however, that nothing herein shall require CITY to purchase
or acquire any items or services from CONTRACTOR. To the extent of a conflict
between this Agreement and Exhibit "A", the terms and conditions of this Agreement
shall prevail and govern. In all instances the CITY purchasing policy, resolutions and
ordinances shall apply.
ARTICLE II - THE CONTRACT SUM
CITY shall pay CONTRACTOR, for the faithful performance of the Agreement as set
forth in the Agreement documents and the Unit Price Schedule as set forth in Exhibit `B',
attached hereto and incorporated herein.
ARTICLE III—TERM AND TERMINATION
1. This Agreement is to become effective upon execution by both parties, and
shall remain in effect until January 26, 2018, unless terminated or renewed as
provided by the City of Orlando.
2. Notwithstanding any other provision of this Agreement, CITY may, upon
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written notice to CONTRACTOR, terminate this Agreement if: a) without
cause and for convenience upon thirty (30) days written notice to
CONTRACTOR b) CONTRACTOR is adjudged to be bankrupt; c)
CONTRACTOR makes a general assignment for the benefit of its creditors;
d) CONTRACTOR fails to comply with any of the conditions of provisions of
this Agreement; or e) CONTRACTOR is experiencing a labor dispute, which
threatens to have a substantial, adverse impact upon performance of this
Agreement, without prejudice to any other right or remedy CITY may have
under this Agreement. In the event of such termination, CITY shall be liable
only for the payment of all unpaid charges, determined in accordance with the
provisions of this Agreement, for work, properly performed and accepted
prior to the effective date of termination.
ARTICLE IV - COMMENCEMENT AND COMPLETION OF WORK
The CONTRACTOR shall provide all items in the timeframe as set forth in the
applicable purchase order or notice to proceed.
ARTICLE V - PAYMENTS
In accordance with the provisions fully set forth in the General Conditions,
CONTRACTOR shall submit a payment request by the third (3rd) day of each calendar
month for items provided during the preceding calendar month. CITY shall make
payment to the CONTRACTOR, within thirty (30) calendar days, on the basis of a duly
certified and approved payment invoice by the CITY for services provided and accepted
by the CITY.
ARTICLE VI—DISPUTE RESOLUTION - MEDIATION
1. Any claim, dispute or other matter in question arising out of or related to this
Agreement shall be subject to mediation as a condition precedent to voluntary
arbitration or the institution of legal or equitable proceedings by either party.
2. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and
other matters in question between them by mediation.
3. The parties shall share the mediator's fee and any filing fees- equally. The
mediation shall be held in Clermont, Lake County, Florida, unless another
location is mutually agreed upon. Agreements reached in mediation shall be
enforceable as settlement agreements in any court having jurisdiction thereof.
ARTICLE VII—INSURANCE AND INDEMNIFICATION RIDER
1. Worker's Compensation Insurance - The CONTRACTOR shall take out
and maintain during the life of this Agreement Worker's Compensation Insurance for all
his employees connected with the work of this Project and, in case any work is sublet, the
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CONTRACTOR shall require the subcontractor similarly to provide Worker's
Compensation Insurance for all of the latter's employees unless such employees are
covered by the protection afforded by the CONTRACTOR. Such insurance shall comply
with the Florida Worker's Compensation Law. In case any class of employees engaged in
hazardous work under this Agreement at the site of the Project is not protected under the
Worker's Compensation statute, the CONTRACTOR shall provide adequate insurance,
satisfactory to the CITY, for the protection of employees not otherwise protected.
2. CONTRACTOR's Public Liability and Property Damage Insurance - The
Contactor shall take out and maintain during the life of this Agreement Comprehensive
General Liability and Comprehensive Automobile Liability Insurance as shall protect it
from claims for damage for personal injury, including accidental death, as well as claims
for property damages which may arise from operating under this Agreement whether
such operations are by itself or by anyone directly or indirectly employed by it, and the
amount of such insurance shall be minimum limits as follows:
(a) CONTRACTOR's Comprehensive General, $1,000,000 Each
($2,000,000 aggregate)
Liability Coverages, Bodily Injury Occurrence, & Property Damage
Combined Single Limit
(b) Automobile Liability Coverages, $1,000,000 Each
Bodily Injury&Property Damage Occurrence,
Combined Single Limit
(c) Excess Liability, Umbrella Form $2,000,000
Each Occurrence, Combined Single Limit
Insurance clause for both BODILY INJURY AND PROPERTY
DAMAGE shall be amended to provide coverage on an occurrence basis.
3. SubCONTRACTOR's Public Liability and Property Damage Insurance -
The CONTRACTOR,shall require each of his subCONTRACTORs to procure and
maintain during the life of this subcontract, insurance of the type specified above or
insure the activities of his subCONTRACTORs in his policy, as specified above.
4. Indemnification Rider
(a) To cover to the fullest extent permitted by law, the CONTRACTOR
shall indemnify and hold harmless the CITY and its agents and
employees from and against all claims, damages, losses and expenses,
including but not limited to attorney's fees, arising out of or resulting
from the performance of the Work, provided that any such claim,
damage, loss or expense (1) is attributable to bodily injury, sickness,
disease or death, or to injury to or destruction of tangible property
(other than the Work itself) , and (2) is caused in whole or in part by
any negligent act or omission of the CONTRACTOR, any
subCONTRACTOR, anyone directly or indirectly employed by any of
them or anyone for whose acts any of them may be liable, regardless
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of whether or not it is caused in part by a party indemnified hereunder.
Such obligation shall not be construed to negate, abridge, or otherwise
reduce any other right to obligation of indemnity which would
otherwise exist as to any party or person described in this Article.
(b) In any and all claims against the CITY or any of its agents or
employees by any employee of the CONTRACTOR, any
subcontractor, anyone directly or indirectly employed by any of them
or anyone for whose acts any of them may be liable, the
indemnification obligations under this Paragraph shall not be limited
in any way by any limitation on the amount or type of damages,
compensation or benefits payable by or for the CONTRACTOR or any
subcontractor under workers' or workmen's compensation acts,
disability benefit acts or other employee benefit acts.
(c) The CONTRACTOR hereby acknowledges receipt of ten dollars and
other good and valuable consideration from the CITY for the
indemnification provided herein.
ARTICLE VIII -NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with
return receipt requested and postage prepaid, or by nationally recognized overnight
courier service to the address of the party set forth below. Any such notice shall be
deemed given when received by the party to whom it is intended.
CONTRACTOR: Stewart's Electnc Motor Works, Inc.
8951 Trussway Blvd.
Orlando, FL 32824
Contact: Paul Stewart, Vice President
CITY: City of Clermont
Attn: Darren Gray, City Manager
685 W. Montrose Street
Clermont, FL 34711
ARTICLE IX—MISCELLANEOUS
1. Attorneys' Fees. In the event a suit or action is instituted to enforce or interpret
any provision of this agreement, the prevailing party shall be entitled to recover
such sum as the Court may adjudge reasonable as attorneys' fees at trial or on any
appeal, in addition to all other sums provided by law.
2. Waiver. The waiver by city of breach of any provision of this agreement shall not
be construed or operate as a waiver of any subsequent breach of such provision or
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of such provision itself and shall in no way affect the enforcement of any other
provisions of this agreement.
3. Severability. If any provision of this agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision,
or part thereof, shall be deleted or modified in such a manner as to make the
agreement valid and enforceable under applicable law, the remainder of this
agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this agreement shall be valid and
enforceable to the fullest extent permitted by applicable law.
4. Amendment. Except for as otherwise provided herein, this agreement may not be
modified or amended except by an agreement in writing signed by both parties.
5. Entire Agreement. This agreement including the documents incorporated by
reference contains the entire understanding of the parties hereto and supersedes all
prior and contemporaneous agreements between the parties with respect to the
performance of services by CONTRACTOR.
6. Assignment. This agreement is personal to the parties hereto and may not be
assigned by CONTRACTOR, in whole or in part, without the prior wntten
consent of city.
7. Venue. The parties agree that the sole and exclusive venue for any cause of
action arising out of this agreement shall be Lake County, Florida.
8. Applicable Law. This agreement and any amendments hereto are executed and
delivered in the State of Florida and shall be governed, interpreted, construed and
enforced in accordance with the laws of the State of Florida.
9. Public Records. Contractor expressly understands records associated with this
project are public records and agrees to comply with Florida's Public Records
law, to include, to:
(a) Keep and maintain public records that ordinarily and necessarily
would be required by the CITY in order to perform the services
contemplated herein.
(b) Provide the public with access to public records on the same terms and
conditions that the CITY would provide the records and at a cost that
does not exceed the cost provided in this Florida's Public Records law
or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except
as authorized by law.
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(d) Meet all requirements for retaining public records and transfer, at no
cost, to the CITY all public records in possession of CONSULTANT
upon termination of the contract and destroy any duplicate public
records that are exempt or confidential and exempt from public records
disclosure requirements. All records stored electronically must be
provided to the CITY in a format that is compatible with the
information technology systems of the CITY.
ARTICLE X - AGREEMENT DOCUMENTS
The Agreement Documents, as listed below are herein made fully a part of this
Agreement as if herein repeated.
Document Precedence:
1. This Agreement
2. Purchase Order/Notice to Proceed
3. All documents contained in City of Orlando Contract/Bid No. IFB15-0030-2.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
this day of 2015.
City of ermont
Gail L. Ash, May r
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AOtt
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'Tracy"Ac oyd, City erk
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Stewart's Electric Motor Works, Inc.
By: �auI (. ,S er. ,` re.
Wtzeicoll-
(Name Printed or Typed)
:e 4-- resLibl..-E-±-
Title
Attest:
orporate Secretary
Marv. Lei
(Name Printed or Typed)
7
EXHIBIT A
`FNITj`\nti _
CITY OF O'u
Vii'•;-?;.,
February 5,2015
Paul Stewart, Vice President
Stewart's Electric Motor Works, Inc.
8951 Trussway Blvd.
Orlando, FL 32824
Subject: Contract No. IFB15-0030-2,Electric Motor and Pump Repair
The attached contract is the City of Orlando's acceptance of your offer in response to IFB 15-
0030, Electric Motor and Pump Repair, and is subject to all terms and conditions therein, as well
as any addenda to subject solicitation.
This contract is a thirty-six (36) month contract, effective January 27, 2015, and will remain in
effect through January 26,2018. The estimated annual amount of this Contract is $209,630.00.
This contract may be renewed upon mutual agreement as provided in the solicitation. Any
amendments to this contract must be in writing and signed by both parties to be valid, binding,
and enforceable.
All invoices must reference the subject Contract Number. Invoices must be,submitted to the
address below:
Accounts Payable
City of Orlando
4`I' Floor,City Hall
PO Box 4990
Orlando, FL 32802-4990
Please remember that only those goods/services specifically listed in this contract can be
invoiced. The description and unit prices on each invoice must match the description and unit
pricing in the subject contract. Invoices not meeting these requirements are considered Improper
Invoices and will be returned.
Sincerely,
106,-7-1-4,e)
Lee Donate
Purchasing Agent II
cc: Accounts Payable
File
PROCUREMENT AND CONTRACTS DIVISION
CITY HALL•400 SOUTH ORANGE AVENUE•P.O.Box 4990•ORLANDO,FLORIDA 32802-4990
Mayor Chief Procurement Officer
Buddy Dyer "`� "' David Billingsley,CPSM,C P.M
CITY OF ORLANDO
INVITATION FOR BID(IFB)
DATE OF ISSUE: December 19,2014 ORIGINAL
IFB DUE DATE: January 8,2015 --
IFB DUE TIME: 2:00 p.m.,Local Time,City of Orlando,FL
BID DELIVERY LOCATION: City of Orlando
Procurement and Contracts Division
400 South Orange Avenue,Fourth Floor
Orlando,Florida 32801
Bid opening held at same location.
IFB TITLE: ELECTRIC MOTOR AND PUMP REPAIR
IFB NO: IFB15-0030
(IFB NUMBER MUST BE PLACED ON FRONT OF
ENVELOPE)
THIS IS NOT AN ORDER
DIRECT ALL INQUIRIES TO: Lee Donate Purchasing Agent II
Phone: (407)246-2329
Email: Lee.Donate@cityoforlando.net
BUSINESS NAME&ADDRESS
Stewart's Electric Motor Works
Business Name
8951 Trussway Blvd
Address
Orlando,FL,32824
City, State,Zip
Paul Stewart (407)859-1837
Contact Person/Telephone Number
It is the intent and purpose of the City of Orlando that this Invitation for Bid promotes competitive bidding. It
shall be the bidder's responsibility to advise the City's Procurement and Contracts Division at the address
noted herein, if any language, requirements, etc. or any combination thereof, inadvertently restricts or limits
the requirements stated in this Invitation for Bid to a single source. Such notification must be submitted in
writing and must be received by the Procurement and Contracts Division not later than ten (10)days prior to
the bid closing date. Rev:Services-07/29/14
Electric Motor and Pump Repair 1FB15-0030
SPECIFICATION FOR
ELECTRIC MOTOR AND PUMP REPAIR
GENERAL
A. SCOPE OF WORK
The Contractor shall provide to the City,when requested, electric motor and pump repair in a
reliable and timely manner as specified herein.
The City reserves the right to have any electric motors and pumps hereinafter referred to as
"equipment" repaired elsewhere. This action will not waive or void any of the terms and
conditions contained in the Contract.
B. ESTIMATES
1. The Contractor shall inspect and evaluate each piece of equipment as required (to
include disassembly), to determine if the unit can be economically repaired. The
Contractor shall provide a verbal repair estimate to the City, with a written estimate to
follow as confirmation, within ten (10) hours from: 1) pickup by the Contractor, 2)
delivery to the Contractor's facility by the City or 3)review at the City's facility by the
Contractor. The City shall notify the Contractor whether or not to proceed with repairs,
before the Contractor proceeds with any repairs. The City shall not make payment for
any unauthorized repairs.
2. In the event of costs in excess of the original estimate, the Contractor shall provide a
verbal revised repair estimate to the City,with a written revised repair estimate to follow
as confirmation,within one(1)business day from the time the excess cost is determined
by the Contractor. The City shall notify the Contractor whether or not to proceed with
additional repairs,before the Contractor proceeds with any additional repairs.Any costs
in excess of the original repair estimate provided to the City by the Contractor, shall be
absorbed by the Contractor,unless approved by the City.
3. If the total cost of repairs exceeds 70% of the replacement cost of the equipment, the
Contractor shall verbally notify the City, with a written memorandum to follow as
confirmation,within ten (10)hours from: 1)pickup by the Contractor,2)delivery to the
Contractor's facility by the City or 3)review at the City's facility by the Contractor. The
City shall notify the Contractor whether or not to proceed with repairs, before the
Contractor proceeds with any repairs. The City shall not make payment for any
unauthorized repairs. If the City decides not to proceed with repairs, the Contractor
upon request by the City, shall either return the equipment to the City within forty-eight
(48) hours or dispose of equipment in compliance with all applicable regulations, at no
cost to the City.
Procurement and Contracts Division Page: 7
Electric Motor and Pump Repair IFB15-0030
C. PICKUP AND DELIVERY
1. The Contractor shall provide pickup and delivery of all equipment to be repaired at the
Contractor's facility, at no cost to the City . If the equipment is unable to be transported
to the Contractor's facility, repairs shall be performed at the specified City facility, with
approval by the City.
2. The Contractor shall pickup equipment for repair within twenty-four (24) hours from
receiving verbal notification by the City, including after normal/business hours,
weekends and holidays. Under emergency conditions (as designated by the City) the
Contractor shall respond within two (2) hours from receiving verbal notification by the
City.
3. The City shall be responsible for the removal and replacement of equipment, when
feasible, for the initial repair and for a second time, if rework is required due to faulty
repair by the Contractor.
4. All costs incurred by the City for the third and subsequent rework cycles shall be
charged to the Contractor.
5. If the Contractor is found to repeatedly require rework of previously repaired
equipment,the Contract is subject to termination by the City.
D. SCHEDULE:
1. The Contractor shall commence repairs on equipment within ten (10)hours from pickup
by the Contractor or delivery to the Contractor's facility by the City. This time frame
applies to all equipment repair other than repair designated by the City as emergency
repair,which shall commence upon receipt.
2. Routine repairs(as designated by the City)to equipment shall be completed within five
(5) working days from pickup by the Contractor or delivery to the Contractor's facility
by the City. All other repairs shall be completed within forty-eight (48) hours. The
contract is subject to termination if repairs are not completed within the time frame
specified. The termination provision specified herein shall be applied on a case-by-case
basis.
3. Emergency repairs (as designated by the City)to: 1) electric motors less than 100 H.P.
shall be completed within twenty-four (24) hours from pickup by the Contractor or
delivery to the Contractor's facility by the City, and 2) electric motors greater than 100
H.P. shall be completed within forty-eight (48) hours from pickup by the Contractor or
arrival to the specified City facility.
E. EMERGENCY REPAIR:
1. The Contractor shall provide emergency repair either in the field or at the Contractor's
facility on a twenty-four (24) hours a day, seven (7) days a week, including holidays,
when requested by the City.
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Electric Motor and Pump Repair IFB15-0030
2. The Contractor shall respond to the City's request for emergency repair within two (2)
hours from notification by the City.
F. AVAILABILITY OF PRODUCTS AND FACILITIES
The City reserves the right to consider the availability of products and facilities for the
products or services bid. The Contractor's location as listed in the Bidder's
Questionnaire, question seven (7): Local Service Facility, or in question one (1):
Company Name; address of principle place of business, if the principle place of business
is the local service facility, shall be located within fifty(50)miles of City of Orlando City
Hall, located at 400 South Orange Avenue, Fourth Floor, Orlando, Florida 32801. The
failure of the Contractor to maintain a sufficient availability of products and facilities
within the specified distance to the City of Orlando may be cause for rejection of the bid.
II. ELECTRIC MOTORS
A. GENERAL:
1. All work, materials, and work methods shall conform with the latest National
Electrical
Manufacturers Association(NEMA)Standards.
2. The Contractor shall be Underwriters Laboratories Certified(UL Certified).
3. All replacement parts or materials shall meet or exceed the manufacturers specifications
and,when possible, shall be OEM parts and materials, unless specified otherwise by the
City.
4. Insulation shall be to the insulation standards of the nameplate, unless otherwise
specified by the City.
5. The Contractor shall repair all electric motors in accordance with the manufacturers
technical data (including tolerances, calibrations and specifications) and industry
standards and shall retain all original options (e.g., temperature devices and space
heaters).
B. GENERAL PROCEDURE:
1. Initial Inspection
a. Upon receipt of a motor, and if winding failure is not evident, the insulation
resistance shall be read. The insulation resistance of the stator shall be read using
a megger. If the insulation resistance reading permits, the motor shall be run on
full rated voltage. Minimum acceptable insulation resistance readings are one(1)
megaohm per 1000 volts of rated voltage,but never less than one(1)megaohm.
b. While the motor is running, a visual examination shall be made for hot or noisy
bearings and excessive vibration or other unusual conditions. After the motor has
Procurement and Contracts Division Page: 9
Electric Motor and Pump Repair IFB15-0030
been disassembled, the rotor shall be tested for open circuits. In the event the
stator winding has failed,the rotor shall be tested on a"growler".
c. Micrometer measurements shall be taken on mechanical parts to ensure proper fit.
d. Test rotor for shorted lamination using a core test device. If the old stator
windings have not failed, a surge comparison test and a DC high potential test is
required to test for: turn to turn for shorts, coil to coil for shorts, phase to phase
for shorts, phase to ground for insulation resistance and dielectrical strength of
windings,etc.
e. All of the above information shall be recorded on a shop record and retained in a
permanent file. This record shall include a description of failure and the probable
cause of failure. A copy will be provided to the City upon request.
2. Squirrel Cage Rotors
a. The rotor shall be visually inspected, tested for open bars, steam cleaned and
baked.
b. All rotors shall be balanced below two(2)mils of vibration.
3. Slip Ring Rotor (Wound Rotors)
a. The same procedure as -used on a squirrel cage rotor shall be followed. In
addition,the open circuit voltage between rings shall be read and recorded.
b. A surge comparison and a DC high potential test shall be performed to determine
the conditions of the rotating windings.
4. Rotating Fields
The same procedure as used on a squirrel cage rotor shall be followed. In addition,the
fields shall receive an AC and a DC drop-check test and the readings recorded.
Drop-check voltage readings,will be recorded for each coil and the coils will be
numbered. A surge comparison and DC high potential test may be used to determine
the condition of the rotating field.
5. Bearings
Ball and roller bearings shall always be replaced with equivalent or superior bearings
unless otherwise specified by the City. Sleeve bearings shall have bobbins refurbished
to original manufacturer's specification.
6. Shafts and End Bells
All bearing surfaces shall meet designed sizes. When out of limits, shafts will be
metalized and end bells bushed metalized to designed size. All grills shall be unbroken
and secure in the frame.
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Electric Motor and Pump Repair IFB15-0030
7. Miscellaneous
a. All defective items such as feet, lift rings, fans, fan covers, etc., shall be repaired
and put in a first class condition.
b. If grease type bearings are being reused, they shall be flushed thoroughly before
installation and greased.
c. Provide a written detailed description (make/manufacturer) of the type bearing(s)
utilized for each repair.
d. All 0-Rings exposed through dismantling of equipment shall be replaced with
new 0-rings.Use of silicone or similar type caulking is not acceptable.
C. WINDING INSTRUCTIONS:
Winding Removal and Core Preparation
Old windings shall be removed by using either a "Vapor-Phase" solvent system or a
controlled temperature burn-out oven. In either case, the method used must allow removal
of the winding without the use of any excessive heat,which might warp the stator frame.
Upon removal of the winding and insulation, the core shall be tested for shorts in
laminations (core test) and inspected for cleanliness and absence of burrs, sharp edges, and
damaged iron.
In the event the slots are not clean, the iron shall be sandblasted. Any damaged core iron
shall be removed or individually treated to return the core to its original laminated
condition. The iron and frame shall be in a first class condition before the rewinding
procedure begins.
2. Winding Materials
a. All materials used in rewinding shall be guaranteed to be capable of a specified
minimum temperature class. Data of the original material fabricator shall be available
to substantiate the temperature class of each material used.
b. All materials shall be specified by temperature class. All insulation systems shall be
specified by hot spot or limiting temperature. The type of materials shall be to the
Class specified on the nameplate unless specified otherwise by the City. Without
exception,the magnet wire in any equipment subject to heavy load and starting surges
shall have a dacron glass outer covering.
3. Winding Procedure
a. General
Coils shall be machine wound, with all wires individually tensioned to obtain
uniformity and freedom from "crossovers". Proper form shapes shall be used to give
adequate end room clearance and prevent "burled" coils. All connections,jumpers
Procurement and Contracts Division Page: 11
Electric Motor and Pump Repair IFB15-0030
and leads shall be laced down in a neat, secure manner with adequate clearance from
the end bells.
b. Random Wound Stators
"U" shape wedges shall be used. In the event the coils are loose after the "U" wedge
are installed, additional material shall be driven either in the bottom of the slot,
between the top and bottom coils, or under the wedge to render the coils firm and
tight. In some cases,it may be necessary to apply fillers in all three locations.
c. Random Wound Rotors
Maximum attention shall be given to installing the winding in a secure manner. The
winding shall not be twisted or skewed while banding.
d. Form Wound Stators
The coils shall be spread properly so that the"side angles" are parallel to the slots and
do not cause any "cutting in" due to non-parallelism. The coils shall have a secure
and firm fit in the slots. All coils shall be securely tied to all surge and end rings.
All group jumpers, connections and leads shall be securely laced. All wedges shall
be fabricated to a "drive"fit and the proper amount of filler shall be installed with
the coils to prevent any"up and down"movements.
e. Rotating Fields
The bottom collar shall be ground to the shape of the pole piece and spider rim. All
amortisseur windings shall be sandblasted and visually examined for any evidence of
cracking, mechanical damage or open connections. Any spots in the amortisseur
winding found bad will be brazed before the winding is started. No phosphor bronze
solder or brazing rod will be used on electrical connections. During final assembly,
the mechanical joints shall be inspected for proper alignment and tightness. All
electrical joints between coils shall be brazed,taped,and epoxy coated.
4. Completed Winding Varnishing
The City prefers utilization of a Vacuum Pressure Impregnated (VPI)sealing process versus
the varnishing process specified herein. If the Contractor does not have the capability to
perform VPI work at their facility,the City has the option to:
a. Arrange for motor repairs under a separate order,or:
b. Allow the Contractor to utilize a subcontractor with this capability upon approval of the
City,or:
c. If the City approves a non-VPI process, the varnish shall be of the semi-rigid, high
build type, capable of NEMA Class operation as appropriate. A minimum of three (3)
dips and bakes shall be scheduled to ensure a good coating. The baking shall be done
Procurement and Contracts Division Page: 12
Electric Motor and Pump Repair IFB15-0030
in a temperature controlled, forced ventilation oven to give the best and most uniform
cure. A rapid process system may be used with prior approval from the City.
5. Reassembly
All finished machine surfaces shall be cleaned of all varnish and foreign materials. The
bore of the stator laminations and the periphery of the rotor laminations shall be cleaned of
all varnish and foreign materials. All rings shall be turned and polished as necessary or
specified. All brush holders will be cleaned of corrosion and foreign material.
6. Final Testing
a. The insulation resistance shall be measured again with a megger.
b. The motor shall receive an AC high potential test as follows:
(1) New windings-twice rated voltage,plus 1000 volts.
(2) Old windings-rated voltage plus 25%unless specified differently.
c. A surge comparison tester shall used to test the windings for reverse coil, shorted turns,
reverse phase, open circuit, short between phases,ground fault,etc. The motor shall be
run on rated voltage and the following items observed and recorded:
(1) No load current for each phase.
(2) Excessive noise and/or endplay.
(3) Bearing noise.
(4) Vibration.
(5) Excessive bearing temperature.
(6) No load speed.
In addition,drop-check and insulation test shall be performed and recorded. Copies of
these final test results shall be provided to the City upon request.
7. Painting and Finishing
The equipment shall be hand cleaned, removing all old paint and foreign materials, and
painted. Exposed finished parts, such as shafts, shall be treated to prevent corrosion.
The equipment shall be repainted the color that the equipment was at the time of initiation
of repair,unless otherwise specified by the City.
Any design changes, such as horsepower re-rating, speed, etc., shall be shown as new
nameplate data. Nameplates,which are missing or are not legible, shall be replaced with a
new nameplate giving as much information as is possible, in accordance with UL
Certification.
D. SERVICE REQUIREMENTS(ELECTRIC MOTORS):
1. Disassemble motor and clean all components.
Procurement and Contracts Division Page:13
Electric Motor and Pump Repair IFB15-0030
2. Inspect electric motors for hot spots, core lamination loss, and assessment of the core's
condition to determine if repair of the electric motor is needed.
3. Core test stator for shorted lamination before rewinding. The City shall require both a Core
Loss Test and a Core Test.
4. Overhaul the components,rewind,repair,and/or replace any assemblies including:
a. Rotor and Stator
b. Shaft and Collector Rings
c. Bearings,Original Equipment Manufacturer(OEM)or better
5. Surge test as specified in Part II of this Specification.
6. Dynamically balance the rotating assemblies below two(2)mils of vibration.
7. Paint all external surfaces to match existing color,unless otherwise specified by the City.
8. Test overhauled motors under maximum design load conditions when feasible to assure
satisfactory operation. The Contractor shall specify in Attachment "A" to this solicitation,
which electric motors can be tested under maximum design load conditions at their facility
or which subcontractors will be utilized.
9. Field disconnection and reconnection as required for repairs and inspection, to include
mechanical and electrical,when Contractor performs work at City facilities.
E. EXPLOSION PROOF MOTORS:
All explosion proof motors shall be repaired only by facilities which are U.L. approved to perform
these type of repairs.
If the Contractor's facility is not U.L. approved to perform repair of explosion proof motors, the
City will have the option to:
(1) Arrange for the repairs under a separate order.
(2) Allow the Contractor to utilize a explosion proof motor U.L. approved subcontractor, upon
approval by the City.
III. PUMPS
A. GENERAL:
1. The Contractor shall repair pumps in accordance with the manufacturers technical data
(including tolerances,calibrations and specifications)and industry standards.
2. All replacement parts or materials shall meet or exceed the manufacturers specifications
and, when possible, shall be OEM parts and materials, unless specified otherwise by the
City.
Procurement and Contracts Division Page: 14
Electric Motor and Pump Repair IFB15-0030
3. All work,materials,and work methods shall conform with the latest NEMA Standards.
4. Insulation shall be to the insulation standards of the nameplate, unless specified otherwise
by the City.
5. All 0-Rings exposed through dismantling of equipment shall be replaced with new 0-
rings. Use of silicon or similar type caulking is not acceptable.
B. SERVICE REQUIREMENTS(ELECTRIC PUMP):
1. Disassemble and clean all components.
2. Overhaul the components repairing and replacing defective assemblies or parts as
required.
3. Dynamic balance below two(2)mils of vibration.
4. Machining as required.
5. Test overhauled pumps under maximum design load conditions when feasible to assure
satisfactory operation. The Contractor shall specify in Attachment "A"to this solicitation,
which electric pumps can be tested under maximum design load conditions at their facility
or which subcontractors will be utilized.
6. Paint all external surfaces to match existing color or the color specified by the City.
7. Field disconnection and reconnection as required for repairs and inspection, to include
mechanical and electrical,when Contractor performs work at City facilities.
8. Generator engines and drive units are not included in the scope of this Contract.
END OF SECTION
Procurement and Contracts Division Page: 15
Electric Motor and Pump Repair IFB15-0030
ADDENDUM ACKNOWLEDGMENT FORM:
The undersigned acknowledges receipt of the following addenda to the Documents(Give number and date
of each):
Addendum No. N/A Dated N/A
Addendum No. N/A Dated N/A
Addendum No. N/A Dated N/A
Addendum No. N/A Dated N/A
Addendum No. N/A Dated N/A
Failure to submit acknowledgment of any Addendum that affects the Bid prices is considered a major
irregularity and will be cause for rejection of the bid.
Stewart's Electric Motor Works
Company
/01/& /a 6/—
Signature
Vice President
Title
Procurement and Contracts Division Page: 50
Electric Motor and Pump Repair EXHIBIT, B IFBI5-0030
Bidder's Name:
BID PRICE FORM
You are invited to Bid on the following: Electric Motor and Pump Repair
The bidder, having carefully examined the specifications and Terms and Conditions herein, proposes to furnish all
labor, materials, equipment and other items without exception for the proper execution and completion of the work,
and if awarded the contract,to complete the said work within time limits as specified for the following bid prices.
Item .Estimated Unit Unit Price Total
No. Quantity Description
LABOR RATES (SHOP)
1. 6,000 Hours Straight Time Hours $ 25.00 $150,000.00
Straight time is defined as being between the hours
of 8:00 a.m. through 5:00 p.m. Monday through
Friday.
2. 2,000 Hours Overtime Hours $ 25.90 $ 51.800.00
Overtime is defined as being between the hours of
5:01 p.m. through 7:59 a.m., Monday through
Friday and any time Saturday, Sunday or during the
holidays defined herein.
LABOR RATES(FIELD)
3. 200 Hours Straight Time Hours $ 25.00 $ 5.000.00
Straight time is defined as being between the hours
of 8:00 a.m. through 5:00 p.m. Monday through
Friday.
4. 100 Hours Overtime Hours $ 25.90 $ 2,590.00
Overtime is defined as being between the hours of
5:01 p.m. through 7:59 a.m., Monday through
Friday and any time Saturday, Sunday or during the
holidays defined herein.
INSPECTION CHARGES(SHOP)
5. 200 Hours The fixed price to inspect an electric motor or $ 0.00 $ 0.00
pump to develop a cost estimate for its repair.
Sub-total(this page)$ 209 0.00
Bidder Initials • • 4
Procurement and Contracts Division Page: 41
Electric Motor and Pump Repair IFB15-0030
Bidder's Name:
BID PRICE FORM
You are invited to Bid on the following: Electric Motorand Pump Repair
Item Estimated Unit Unit Price Total
No. Quantity Description
INSPECTION CHARGES(FIELD)
6. 200 EA The fixed price to inspect an electric motor or pump $ 0.00 $ 0.00
to develop a cost estimate for its repair.
7. $200 XX PARTS AND ADDITIONAL ITEMS 120% $240.00
Parts and additional items furnished by the (100%+your (Estimated
Contractor shalt be at Contractor's actual cost plus a mark-up%= Quantity x Unit
Puce=Total,see
percentage mark-up. Evidence of actual costs may Unit price,see
be required through,submittal of actual invoices. example) example)
This mark-up percent is shown in the Unit Price
column. The Total column is the Estimated Quantity
multiplied by the Unit Price.
FOR EXAMPLE:If your mark-up is 10%,the LIDA
Price would be 100%+ 10%=110%.The Total would
be$200.00 x 110%=$220.00
NOTE:
Holidays:The days listed below are considered
holidays:
New Years Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Christmas Day
GRAND TOTAL(ALL PAGES)$ 209.630.00
Bidder Initials .X/`
1. FOB Point Destination
2. Discount Payment Terms(if any): 0 %, if paid within N/A days after receipt of invoice.
3. Is your company willing to accept the VISA ePayable solution for payment of all invoices?
Yes X No
4. Is your company willing to serve as a secondary supplier in the event your company is not selected for
primary award? X Yes No
Recheck your quotations prior to submission.Bids may not be changed after being opened.
Procurement and Contracts Division Page: 42
Electric Motor and Pump Repair IFB15-0030
$IDDER'S CERTIFICATION FORM:
I have carefully examined the Invitation for Bid, Instructions to bidders, General, Standard and Special
Conditions,Specifications,Contract and Acceptance Form and any other documents accompanying or made a part
of this Invitation for Bid.
I hereby propose to furnish the goods or services specified in the Invitation for Bid at the prices or rates
quoted in my bid. I agree that my bid will remain firm for a period of up to ninety(90)days in order to allow the
City adequate time to evaluate the bids.
I agree to abide by all conditions of this bid and understand that a background investigation may be
conducted by the Orlando Police Department prior to award.
I certify that all information contained in this bid is truthful to the best of my knowledge and belief. I
further certify that I am duly authorized to submit this bid on behalf of the bidder as its act and deed and that the
vendor/contractor is ready,willing and able to perform if awarded the bid.
I certify, under oath,that this bid is made without prior understanding,agreement, connection, discussion,
or collusion with any other person, firm or corporation submitting a bid for the same product or service. I further
certify that no officer,employee or agent of the City of Orlando or of any other Proposer has a financial interest in
this bid. I further certify that the undersigned executed this Bidder's Certification with full knowledge and
understanding of the matters therein contained and was duly authorized to do so.
State of 7J r� '�^�
Stewart's Electric Motor Works County of ore Iw l('2C
NAME OF BUSINESS
/ Sworn to(or affirmed)and subscribed before me
BY: day of J(.�l'l,UOA' ,20 Iby
1 SIG ATURE
Paul Stewart—Vice President /�
NAME&TITLE,TYPED OR PRINTED �_� Q0P Lill!I
Signature of Nota , I
8951 Trussway Blvd Notary Public,State of -FL 0 e i O/a T
MAILING ADDRESS
Personally Kno--W71
Orlando,FL,32824
CITY, STATE,ZIP CODE Produced Identification
(407)859-1837 Type:
TELEPHONE NUMBER
(407)859-2584 Company Tax ID#
FAX NUMBER (The City only requires Company Tax ID numbers. The
City is not requesting individual social security numbers.)
Paul@semw.net
E-MAIL ADDRESS
:if, i. �,t REBECCA V KEOGH
• r� •' MY COMMISSION*FF027891
�
4 Vie' EXPIf88Juno 18.2017
Oen oes Olba F1®fidaNelary@ervke.com
Procurement and Contracts Division Page:43
Electric Motor and Pump Repair IFB15-0030
CONTRACT AND ACCEPTANCE FORM FOR SOLICITATION NO.JFB15-9030:
Upon execution of this contract below by the City of Orlando ("City"),the undersigned hereby agrees to
provide all goods and services set forth in its bid in response to the above referenced solicitation
("Solicitation")in accordance with, and subject to, all terms, conditions,and provisions of the Solicitation
at the prices set forth in the undersigned's bid for the items and work awarded to it by the City. This
Contract and Acceptance Form together with the (i) Solicitation, including all addenda, and (ii) the
undersigned's bid in response to the Solicitation, including all schedules and forms submitted with the
bid, all of which are hereby incorporated herein by this reference, shall constitute the formal written
contract between the Ci and the undersigned.
State of De) plel-
SIGNATURE County of Oieh,/V 6E-
Paul
'aE-
Paul Stewart—Vice President Swo to(or aff ��ed)and subscribed before me
NAME&TITLE,TYPED OR PRINTED io s /. da o _ `�, ,2015, by
._..rr — `�)rz ,
Stewart's Electric Motor Works ./ / ,rj
NAME OF BUSINESS ignature of No . / /
8951 Trussway Blvd Notary Public,State of cl 0 1J
MAILING ADDRESS
Personally Know)(cycle if applicable)
Orlando,FL,32824 fi cle.
CITY, STATE,ZIP CODE -OR- s: REBECCA Y KEOGH
1 MY COMMISSION#FF027691
PHONE.(407)859-1837 Produced Identifi �$?an EXPIRES June 16,2017
13YWOT59 FlorldallolaryServlca corn
FAX:(407)859-2584 Type of Identification:
E-MAIL: Paul@semw.net
• FOR USE BY THE CITY OF ORLANDO ONLY
This contract is awarded to the party listed above as a: Primary Supplier: Secondary Supplier: x
This contract is for: All Item Numbers: K or Item Numbers:
INITIAL CONTRACT TERM: �/i 7/?t 1 S to 1 k6142d/$'
ACCEPTANCE,:
APPROVED AS TO FORM AND LEGALITY
CITY OF ORLANDO,FLORIDA for the use and reliance of the
City of Orlando,Florida,only.
By:
�2 O
Chief Procurement Officer Assistant City Attorney
ORLANDO,FLORIDA
DAVID BILLINGSLEY.CPSM,C.P.M.
Date: 1".``v u'"y C.
,2015 Date: Oru 23U ,2015
Procurement and Contracts Division Page: 44