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2015-73 • gai consultants transforming Ideas into reality® September 4, 2015 GAI Project No. A151309.00 Mr. James Kinzler Assistant City Manager City of Clermont 685 West Montrose Street Clermont, Florida 34711 Proposal for Professional Services Clermont ARC Center Signage Design Clermont, Florida Dear Mr. Kinzler: GAI Consultants, Inc. ("GAI"or"the Consultant") is pleased to submit this Scope of Services/Fee Proposal for Professional Services to the City of Clermont, Florida ("the Client"or"the City") for the above- referenced project. This proposal reflects the anticipated Scope and fees for services to be provided based on GAI's understanding of the project. Project Understanding The City of Clermont owns and operates a large Arts and Recreation Center(ARC) located at 3700 South Highway 27. It is the city's desire to develop an identifiable sign located at the ARC along Highway 27, which would incorporate the City's new brand and logo. The Scope of Work includes the completion of conceptual design documents for the project sign and any associated hardscape or landscape improvements that may be deemed appropriate. In addition to the specific services detailed below (the"Services"), GAI will monitor the project schedule as it relates to the scope contained herein, and provide timely invoicing and reporting of project progress. Scope of Services Based on our understanding of the project requirements/criteria provided to date by the Client, GAI will perform the following described Scope of Services: Task I —Conceptual Design 1.1 Site Analysis—GAI will visit the site in order to develop an understanding of the site's opportunities and constraints. 1.2 GAI will utilize publically available aerial photographs and/or GIS information to create a base plan for the project area. 1.3 Develop a project schedule based on our knowledge of the required design, and the fabrication and construction process. 1.4 Prepare three color Conceptual Design elevations of proposed sign designs, which will indicate the proposed layout, color, materials and any associated and related hardscape and landscape Orlando Office 618 East South Street,Suite 700 Orlando,FL 32801 T 407 423 8398 F 407 843 1070 www galconsuitants corn Mr James Kinzler September 4,2015 Page 2 GAI Project No A151309 00 improvements. Hardscape improvements may include masonry, bnck or other signage base treatments, in addition to the fabricated sign itself. 1.5 A Conceptual Design Plan(s)will also be prepared indicating the sign location, hardscape and landscape improvements. 1.6 The proposed designs will adhere to the City's Brand Standards regarding logo, colors, etc. 1.7 Statement of Probable Cost-GAI will prepare a statement of probable cost for all elements detailed in the Schematic Design Documents. 1.8 Client Review Meeting #1-GAI will meet with the Client to review the Conceptual Designs and the statement of probable cost and will subsequently generate a consolidated set of review comments from the meeting. 1.9 As a result of Client Review Meeting #1, GAI will modify the Conceptual Design plans into a single color elevation and plan view of the project. Additional Services GAI will provide Additional Services as mutually agreed between GAI and the Client. An equitable adjustment to GAI's Scope of Services and Compensation will be made through a Supplement to this Work Order for any Additional Services. These may include but are not limited to: • Completion of Design Development or Construction Drawings. • Revise the drawings or other documents when such revisions are: - Inconsistent with approval or instructions previously given by the Client, including revisions made necessary by adjustments in the Client's program or project budget - Required by the enactment or revision of codes, laws or regulations subsequent to the preparation of such documents - Due to changes required as a result of the Client's failure to render decisions in a timely manner - Due to a phased design approach determined after execution of this Proposal • Significant changes to the overall project size Schedule GAI will begin work upon receipt of a copy of this Proposal executed and authorized below. GAI will endeavor to complete its Scope of Services within the timeframe of the Client's schedule to complete the project, subject to excused delay occasioned by factors beyond GAI's reasonable control. Compensation Compensation for services rendered by GAI will be on a lump sum basis in accordance with the rates agreed to in the Master Agreement for Professional Services between GAI and the City of Clermont dated December 9, 2014. GAI will perform the above described professional services for the fee summarized below. Description Method of Payment Fee 1.0 Conceptual Design Lump Sum $6,030 Total (not including reimbursab/es) $6,030 4gai consultants transforming Ideas Into reality® ©2015 GAI Consultants,Inc Mr James Klnzler September 4,2015 Page 3 GAI Project No A151309 00 Sub-consultants No sub-consultant firms are proposed for this project. Reimbursable Expenses Reimbursable expenses may include in-house and out-of-house projected costs required to perform and deliver the Conceptual Design documents, such as postage, courier services, overnight deliveries, and mileage. General reproduction will be provided by the Client for progress printing and permit submittals. Reimbursable Expenses are estimated at$120.00. Reimbursable expenses will be invoiced separately on an actual cost basis. Payment Unless otherwise specified in the GAI Standard Terms and Conditions for Professional Services, attached hereto as Exhibit A, GAI will prepare invoices monthly and payment will be due within 45 days of the date of the invoice. All other payment terms will be in accordance with Exhibit A. Assumptions and Understandings GAI's Scope of Services, Schedule and Compensation as set forth above have been prepared on the basis of the following assumptions and understandings: 1. Access to the project site(s)or other land upon which GAI is to conduct any field work will be available to GAI personnel in a timely manner. 2. Client has provided all its requirements for GAI's scope of services and all criteria and/or specifications that GAI should utilize at the time this Proposal is authorized. This includes any requirement for any statement of professional opinion or certification. 3. Client has provided all available information pertinent to GAI's scope of services, including previous reports/drawings; utility information, etc. at the time this Proposal is authorized. Unless otherwise noted, GAI may rely upon such information. 4. Client will give GAI prompt notice whenever it observes or otherwise becomes aware of any development that affects the scope or timing of GAI's performance. 5. Client will examine and provide comments and/or decisions with respect to any GAI interim or final deliverables within a period mutually agreed upon. 6. PURSUANT TO FLORIDA STATUTE 558.0035(1)(C), TO THE FULLEST EXTENT PERMITTED BY LAW, CLIENT AGREES THAT AN INDIVIDUAL EMPLOYEE OR AGENT MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE. Please do not hesitate to contact me at 407.423.8398 if you have any questions or wish to discuss this Proposal. If this Proposal is acceptable, please sign where indicated below and return one copy for our file. This also will serve as authorization for GAI to proceed. GAI's performance of the Scope of Services gai consultants 4 transforming Ideas into reality® ©2015 GAI Consultants,Inc ti Mr James Kinzler September 4,2015 Page 4 GAI Project No A151309 00 will be governed by the Terms and Conditions outlined in the Master Agreement for Professional Services between GAI and the City of Clermont dated December 9, 2014 for Professional Services. REQUESTED AND AUTHORIZED BY: Sincerely, City of Clermont GAI Consultants, Inc. 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