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09-08-2015 Regular Meeting City of Clermont MINUTES REGULAR COUNCIL MEETING September 8,2015 The Clermont City Council met in a regular meeting on Tuesday, September 8, 2015 in the Clermont City Center Mayor Ash called the meeting to order at 6:30pm with the following Council Members present- Council Members Mullins, Bates, Goodgame, and Travis. Other City officials present were City Manager Gray,City Attorney Mantzans, and City Clerk Ackroyd INVOCATION Elder Lanny Evans gave the invocation followed by the Pledge of Allegiance PROCLAMATION City Clerk Ackroyd read the Constitution Week proclamation aloud. Mayor Ash presented the proclamation to Susan DeHart; Daughters of the Amencan Revolution Representative. Mayor Ash presented Purchasing Director Suarez the Achievement of Excellence in Procurement Award from the National Procurement Institute. City Manager Gray commended Purchasing Director Suarez for his negotiation skills. PUBLIC COMMENTS There were no public comments REPORTS City Manager Gray reported Jeanie Linders had to go out of town unexpectedly and would report on the Clermont Performing Arts at the September 22, 2015 Council meeting. He announced the First Budget Public Heanng would be held on Thursday, September 10, 2015 at 6pm in the City Council Chambers. City Attorney Mantzans reported the City received an order from the Appellate Court upholding the decision in favor of the City regarding the Bee's Auto lawsuit. Cemex has filed a petition regarding the denial of their application for a Lake County Conditional Use Permit to operate a sand mine The Court has not issued an Order to Show Cause so the City does not need to take at this time Cemex has also filed an administrative challenge to the Wellness Sector Plan m which the City is not named as a party The City could file an action to intervene, however the City does not own property within the Wellness Sector Plan. City Attorney Mantzans recommended Council not take action to intervene Council Member Bates asked what the next step was regarding the Bee's Auto lawsuit. City Attorney Mantzans stated the original lawsuit contained six counts against the City. The City was victorious on five counts; however the City did not win the count related to the signs The City's insurance carrier should resolve the issues related to attorney's fees on the sign issue. Bee's Auto has an option to file a request to the U.S. Supreme Court to review the Appellate Court decision. The City would be in a position to move forward with revisions to City sign ordinance and move to gain compliance should Bee's Auto not move forward to request to be heard by the U S Supreme Court. Council Member Goodgame reported on September 1, 2015 the Lake County Board of County Commissioners had a second review of a housing development at Cagan's Crossing. The State had challenged and vetoed the project two years ago. Three County Commissioners voted in favor of the project at the second review. He expressed disappointment with the Lake County Board of County Commissioners. 1 City of Clermont MINUTES REGULAR COUNCIL MEETING September 8,2015 Council Member Mullins reported on the Food Truck event at City Hall Park on September 4, 2015 The 2"d Saturday Car Show will be held from 3pm to 8pm on September 12, 2015. Council Member Travis reported a tnathlon will be held September 12, 2015 at Waterfront Park, the South Lake Chamber Breakfast will be on September 18, 2015, and on November 5, 2015 from 5pm to 8 30pm the Taste of South Lake will take place The Parkrun had 1,147 out-of-the-country visitors to date and overall 2,317 runners have visited Clermont to participate Mayor Ash reported a September 11 Memonal Service will be held at Fire Station 1 on Friday, September 11,2015 at 9am CONSENT AGENDA Mayor Ash advised the next item on the Agenda for consideration was the Consent Agenda and requested anyone wishing to have any item pulled for discussion to please come forward at this time. Item No. 1 —Meeting Minutes Consider request to approve minutes of the June 9,2015 and June 23,2015 Regular Council meeting Item No.2—Bid Award Consider approval of Request for Proposals award to B.E S.H., Inc; Flonda Municipal Services, Inc.; GFA International, Inc ; PDCS, LLC; and Universal Engineenng Sciences, Inc for commercial and residential building inspection and plans review services m the amount of$20,000 from the Building Services Fund. Item No.3—Bid Award Consider approval of bid award to Allstate Paving, Inc to provide street resurfacing services in the amount of$269,426 from the Infrastructure Sales Tax Fund. Item No.4—Bid Award Consider Approval of bid award to Tanko Enterpnses, LLC d/b/a Kona Ice South Lake County to provide food concession services at Waterfront Park with an estimated annual revenue of$2,520. Item No. 5—Bid Award Consider approval of bid award to Ryman Mechanical, Inc to replace the existing HVAC system at the Arts and Recreation Center in the amount of$548,396 from the Infrastructure Sales Tax Fund. 2 City of Clermont MINUTES REGULAR COUNCIL MEETING September 8,2015 Item No. 6—Co-op Bid Award Consider approval of cooperative bid award to Estep Construction,Inc. to provide water main and force main improvements to Fire Station No 4 in the amount of$79,000 from the Water Impact Fee Fund Item No. 7—Contract Amendment Consider request for third contract amendment between the City of Clermont and Ajax Building Corporation to provide construction management services for the new Police Department with an increase in fees in the amount of$84,070 from the Infrastructure Sales Tax Fund Item No.8—Resolution No. 2015-29 Consider purchase approval of 1.4+/-acres of certam real property from Marvin Sutton for use in Downtown Clermont Master Plan in the amount of$50,000 from the Stormwater Fund. Item No. 9—Facility Use Agreement Consider request for approval of Facility Use Agreement with Pat Burke Hoops for Life. Seven scholarships to Clermont residents will be provided to cover$8,295 of the facility rental fee The balance will be paid by Hoops for Life. City Manager Gray noted Item 9 had been amended. City Attorney Mantzaris stated there were two minor changes to the Facility Use Agreement. The original version included an insurance requirement of an aggregate amount of$3 million; the amount was reduced to $2 million. The second change involved the Hoops for Life use of the gym at the Arts and Recreation Center in exchange for scholarships. The scholarships will be given to City residents under the age of 14 with the scholarship receivers selected by the user. Council Member Goodgame moved to approve the Consent Agenda; seconded by Council Member Mullins. The motion passed with all members present voting aye. UNFINISHED BUSINESS Item No. 10—Variance Request Development Services Director Hollerand presented the variance request. The applicant requested a rear yard setback of 9.7 feet,rather than the 15 feet required in the Hentage Hills Planned Unit Development. The applicant had constructed several townhomes in Hentage Hills and discovered one lot would not allow the planned building layout without encroaching into the setback by 5.3 feet. The applicant does not want to change the character of the townhome units by altenng the building size for one lot. Staff recommended denial of the vanance request. Duane Booth; Project Engineer for Lennar, commented the project was in Phase 2 of Hentage Hills. The curvature of the road created one lot which did not have the proper depth to fit the building design. The request is unique to the lot and would not set a precedent. 3 City of Clermont MINUTES REGULAR COUNCIL MEETING September 8, 2015 Mayor Ash opened the public heanng Harry Mason spoke in opposition of the vanance request Mayor Ash closed the public heanng Council Member Mullins commented the building design could be expanded to the east Mr Booth stated that option would be more expensive than undergoing a re-plat Council Member Bates inquired what type of buffer was to the rear of the lot Duane Booth replied the buffer was open space Mayor Ash expressed concern and stated the lot will have less than ten foot of lawn and suggested limiting the number of building units to accommodate the City's regulations. She was opposed to the vanance request. Council Member Mullins suggested redesigning the building or re-platting the lot He was opposed to the vanance request Council Member Goodgame was m agreement with Council Member Mullins Council Member Mullins moved to deny the vanance request; seconded by Council Member Goodgame. The motion passed with all members present voting aye. Item No. 11 —Ordinance No.2015-75;Introduction Council Member Bates moved to table Introduction of Ordinance 2015-75 to October 13, 2015; seconded by Council Member Mullins. The motion passed with all members present voting aye. Item No. 12—Winter Park Consulting Group,LLC City Manager Gray introduced Robert Thompson; Winter Park Consulting Group. Mr Thompson is working on the marketing and investment portion of the Downtown Economic Development Plan. Robert Thompson stated Winter Park Consulting had reviewed the Master Plan with staff and GAI Consultants, Inc , in addition to conducting outside research He commented a density study was underway and meetings have been held with large land owners in the Downtown area. Winter Park Consulting has had initial contacts with Central Florida based investment and development groups. Mr Thompson presented two draft documents showing the vanous elements of the City, which included maps, demographics, economic statistics, and information regarding the Downtown area The target audience will be directed to entities and individuals the City would be interested in building a relationship with City Manager Gray commented on the need for the pnvate investment piece, particularly in the Downtown area The information presented was the first update and he requested Council feedback. 4 City of Clermont MINUTES REGULAR COUNCIL MEETING September 8, 2015 Mayor Ash stated it would be easier to provide feedback and direction after reviewing a finalized product. Council Member Goodgame inquired about the numbers on the map related to the Clermont Downtown and Waterfront Master Plan. Mr. Thompson stated the numbers reference vanous Block numbers within the Downtown and Waterfront area and were not specific to any particular projects. Developers are interested in seeing the properties owned by the City within the Downtown and Waterfront area. Robert Thompson commented due to the success of the initial meetings, Winter Park Consulting should have,the project wrapped up in December 2015 to present to Council for feedback .01+ JOU)RN: ,With no further comments, this meeting was adjourned at 7:26pm ;.`1: APPROVED: g/VJ ail L. Ash, a or ATTEST: / , / a Al Tracy A kroyd, City OM ! 5