09-08-2015 Regular Meeting City of Clermont
MINUTES
REGULAR COUNCIL MEETING
September 8,2015
The Clermont City Council met in a regular meeting on Tuesday, September 8, 2015 in the Clermont City
Center Mayor Ash called the meeting to order at 6:30pm with the following Council Members present-
Council Members Mullins, Bates, Goodgame, and Travis. Other City officials present were City
Manager Gray,City Attorney Mantzans, and City Clerk Ackroyd
INVOCATION
Elder Lanny Evans gave the invocation followed by the Pledge of Allegiance
PROCLAMATION
City Clerk Ackroyd read the Constitution Week proclamation aloud. Mayor Ash presented the
proclamation to Susan DeHart; Daughters of the Amencan Revolution Representative.
Mayor Ash presented Purchasing Director Suarez the Achievement of Excellence in Procurement Award
from the National Procurement Institute. City Manager Gray commended Purchasing Director Suarez for
his negotiation skills.
PUBLIC COMMENTS
There were no public comments
REPORTS
City Manager Gray reported Jeanie Linders had to go out of town unexpectedly and would report on the
Clermont Performing Arts at the September 22, 2015 Council meeting. He announced the First Budget
Public Heanng would be held on Thursday, September 10, 2015 at 6pm in the City Council Chambers.
City Attorney Mantzans reported the City received an order from the Appellate Court upholding the
decision in favor of the City regarding the Bee's Auto lawsuit. Cemex has filed a petition regarding the
denial of their application for a Lake County Conditional Use Permit to operate a sand mine The Court
has not issued an Order to Show Cause so the City does not need to take at this time Cemex has also
filed an administrative challenge to the Wellness Sector Plan m which the City is not named as a party
The City could file an action to intervene, however the City does not own property within the Wellness
Sector Plan. City Attorney Mantzans recommended Council not take action to intervene
Council Member Bates asked what the next step was regarding the Bee's Auto lawsuit. City Attorney
Mantzans stated the original lawsuit contained six counts against the City. The City was victorious on
five counts; however the City did not win the count related to the signs The City's insurance carrier
should resolve the issues related to attorney's fees on the sign issue. Bee's Auto has an option to file a
request to the U.S. Supreme Court to review the Appellate Court decision. The City would be in a
position to move forward with revisions to City sign ordinance and move to gain compliance should
Bee's Auto not move forward to request to be heard by the U S Supreme Court.
Council Member Goodgame reported on September 1, 2015 the Lake County Board of County
Commissioners had a second review of a housing development at Cagan's Crossing. The State had
challenged and vetoed the project two years ago. Three County Commissioners voted in favor of the
project at the second review. He expressed disappointment with the Lake County Board of County
Commissioners.
1
City of Clermont
MINUTES
REGULAR COUNCIL MEETING
September 8,2015
Council Member Mullins reported on the Food Truck event at City Hall Park on September 4, 2015 The
2"d Saturday Car Show will be held from 3pm to 8pm on September 12, 2015.
Council Member Travis reported a tnathlon will be held September 12, 2015 at Waterfront Park, the
South Lake Chamber Breakfast will be on September 18, 2015, and on November 5, 2015 from 5pm to
8 30pm the Taste of South Lake will take place The Parkrun had 1,147 out-of-the-country visitors to
date and overall 2,317 runners have visited Clermont to participate
Mayor Ash reported a September 11 Memonal Service will be held at Fire Station 1 on Friday, September
11,2015 at 9am
CONSENT AGENDA
Mayor Ash advised the next item on the Agenda for consideration was the Consent Agenda and requested
anyone wishing to have any item pulled for discussion to please come forward at this time.
Item No. 1 —Meeting Minutes Consider request to approve minutes of the
June 9,2015 and June 23,2015 Regular
Council meeting
Item No.2—Bid Award Consider approval of Request for Proposals
award to B.E S.H., Inc; Flonda Municipal
Services, Inc.; GFA International, Inc ; PDCS,
LLC; and Universal Engineenng Sciences, Inc
for commercial and residential building
inspection and plans review services m the
amount of$20,000 from the Building Services
Fund.
Item No.3—Bid Award Consider approval of bid award to Allstate
Paving, Inc to provide street resurfacing
services in the amount of$269,426 from the
Infrastructure Sales Tax Fund.
Item No.4—Bid Award Consider Approval of bid award to Tanko
Enterpnses, LLC d/b/a Kona Ice South Lake
County to provide food concession services at
Waterfront Park with an estimated annual
revenue of$2,520.
Item No. 5—Bid Award
Consider approval of bid award to Ryman
Mechanical, Inc to replace the existing HVAC
system at the Arts and Recreation Center in the
amount of$548,396 from the Infrastructure
Sales Tax Fund.
2
City of Clermont
MINUTES
REGULAR COUNCIL MEETING
September 8,2015
Item No. 6—Co-op Bid Award Consider approval of cooperative bid award to
Estep Construction,Inc. to provide water main
and force main improvements to Fire Station
No 4 in the amount of$79,000 from the Water
Impact Fee Fund
Item No. 7—Contract Amendment Consider request for third contract amendment
between the City of Clermont and Ajax Building
Corporation to provide construction
management services for the new Police
Department with an increase in fees in the
amount of$84,070 from the Infrastructure Sales
Tax Fund
Item No.8—Resolution No. 2015-29 Consider purchase approval of 1.4+/-acres of
certam real property from Marvin Sutton for use
in Downtown Clermont Master Plan in the
amount of$50,000 from the Stormwater Fund.
Item No. 9—Facility Use Agreement Consider request for approval of Facility Use
Agreement with Pat Burke Hoops for Life.
Seven scholarships to Clermont residents will be
provided to cover$8,295 of the facility rental
fee The balance will be paid by Hoops for Life.
City Manager Gray noted Item 9 had been amended. City Attorney Mantzaris stated there were two
minor changes to the Facility Use Agreement. The original version included an insurance requirement of
an aggregate amount of$3 million; the amount was reduced to $2 million. The second change involved
the Hoops for Life use of the gym at the Arts and Recreation Center in exchange for scholarships. The
scholarships will be given to City residents under the age of 14 with the scholarship receivers selected by
the user.
Council Member Goodgame moved to approve the Consent Agenda; seconded by
Council Member Mullins. The motion passed with all members present voting aye.
UNFINISHED BUSINESS
Item No. 10—Variance Request
Development Services Director Hollerand presented the variance request. The applicant requested a rear
yard setback of 9.7 feet,rather than the 15 feet required in the Hentage Hills Planned Unit Development.
The applicant had constructed several townhomes in Hentage Hills and discovered one lot would not
allow the planned building layout without encroaching into the setback by 5.3 feet. The applicant does
not want to change the character of the townhome units by altenng the building size for one lot. Staff
recommended denial of the vanance request.
Duane Booth; Project Engineer for Lennar, commented the project was in Phase 2 of Hentage Hills. The
curvature of the road created one lot which did not have the proper depth to fit the building design. The
request is unique to the lot and would not set a precedent.
3
City of Clermont
MINUTES
REGULAR COUNCIL MEETING
September 8, 2015
Mayor Ash opened the public heanng
Harry Mason spoke in opposition of the vanance request
Mayor Ash closed the public heanng
Council Member Mullins commented the building design could be expanded to the east Mr Booth
stated that option would be more expensive than undergoing a re-plat
Council Member Bates inquired what type of buffer was to the rear of the lot Duane Booth replied the
buffer was open space
Mayor Ash expressed concern and stated the lot will have less than ten foot of lawn and suggested
limiting the number of building units to accommodate the City's regulations. She was opposed to the
vanance request.
Council Member Mullins suggested redesigning the building or re-platting the lot He was opposed to the
vanance request
Council Member Goodgame was m agreement with Council Member Mullins
Council Member Mullins moved to deny the vanance request; seconded by Council
Member Goodgame. The motion passed with all members present voting aye.
Item No. 11 —Ordinance No.2015-75;Introduction
Council Member Bates moved to table Introduction of Ordinance 2015-75 to October 13,
2015; seconded by Council Member Mullins. The motion passed with all members
present voting aye.
Item No. 12—Winter Park Consulting Group,LLC
City Manager Gray introduced Robert Thompson; Winter Park Consulting Group. Mr Thompson is
working on the marketing and investment portion of the Downtown Economic Development Plan.
Robert Thompson stated Winter Park Consulting had reviewed the Master Plan with staff and GAI
Consultants, Inc , in addition to conducting outside research He commented a density study was
underway and meetings have been held with large land owners in the Downtown area. Winter Park
Consulting has had initial contacts with Central Florida based investment and development groups.
Mr Thompson presented two draft documents showing the vanous elements of the City, which included
maps, demographics, economic statistics, and information regarding the Downtown area The target
audience will be directed to entities and individuals the City would be interested in building a relationship
with
City Manager Gray commented on the need for the pnvate investment piece, particularly in the
Downtown area The information presented was the first update and he requested Council feedback.
4
City of Clermont
MINUTES
REGULAR COUNCIL MEETING
September 8, 2015
Mayor Ash stated it would be easier to provide feedback and direction after reviewing a finalized product.
Council Member Goodgame inquired about the numbers on the map related to the Clermont Downtown
and Waterfront Master Plan. Mr. Thompson stated the numbers reference vanous Block numbers within
the Downtown and Waterfront area and were not specific to any particular projects. Developers are
interested in seeing the properties owned by the City within the Downtown and Waterfront area.
Robert Thompson commented due to the success of the initial meetings, Winter Park Consulting should
have,the project wrapped up in December 2015 to present to Council for feedback
.01+ JOU)RN: ,With no further comments, this meeting was adjourned at 7:26pm
;.`1:
APPROVED:
g/VJ
ail L. Ash, a or
ATTEST:
/ , / a
Al
Tracy A kroyd, City OM
!
5