12-10-2015 Minutes City of Clermont
MINUTES
POLICE OFFICERS RETIREMENT PLAN BOARD OF TRUSTEES MEETING
December 10,2015
The Police Officers Retirement Plan Board of Trustees met in a regular meeting on Thursday, December 10,2015
in the Council Chambers at City Hall. Board Members present: Michael Scheller, Scott Tufts, and John Baker.
Attorney. Scott Christiansen, Jeremy Langley and Jeff Brumley; Florida League of Cities, were present. Staff
members present: Finance Director VanZile and Deputy City Clerk Noak.
Absent: Board Members Sayre and Peraza.
OATH OF OFFICE
Deputy City Clerk Noak administered the Oath of Office to Michael Scheller, Scott Tufts,and John Baker.
CALL TO ORDER
Chairman Scheller called the meeting to order at 4.00pm.
PUBLIC COMMENTS
Chairman Scheller opened the meeting for public comments. There were no public comments. Chairman
Scheller closed public comments.
MINUTES
Approval of minutes of the September 22, 2015 meeting
Board Member,Baker moved to approve the minutes; seconded by Chairman Scheller. The
motion passed unanimously
NEW BUSINESS
Discussion of Florida Municipal Pension Trust Fund Defined Benefit Plan Document—Amended October 1, 2015
Jeff Brumley reviewed the Plan amendments and the additional "Share Plan" wording which changed the Plan
document. The amendments and additions were in response to legislative action and were effective October 1,
2015.
Attorney Christiansen stated the legislative action required"Share Plan" language be added to the Plan Document
whether the City intends to fund'it or not. The City does not have a Collective Bargaining Agreement with the
Police Union`indicating to the actuary what the City intends to do, therefore the document cannot be signed.
Finance Director VanZile indicated the City would use the money as they had in the past.
Jeff Brumley commented the League will revise the document and send the revisions to the City. Attorney
Christiansen stated the actuary should not be given any direction until a new Collective Bargaining Agreement
was in place.
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City of Clermont
MINUTES
POLICE OFFICERS RETIREMENT PLAN BOARD OF TRUSTEES MEETING
December 10,2015
Discussion of Plan Amendment regarding Purchase of Prior Credited Service
Finance Director VanZile provided an overview of the Firefighers' Pension Board request to re-open the option to
purchase prior years of service and provide payment options. The option to purchase would become available at
any time during an eligible participants' employment with the City and the participant would have a three-month
window to pay for the purchase. Mr. VanZile asked if the Police Pension Board was interested in providing the
same options.
The Board'expressed an interest in providing the same options. Finance Director VanZile will begin the process
and contact the Police Union.
PLAN ADMINISTRATOR REPORT
Discussion of Police Officers Pension Plan Investment Performance Report for Quarter Ended September 30,
2015
Jeff Brumley presented the Performance Report for the quarter ending September 30,2015.
ATTORNEY REPORT
Attorney Christiansen stated officers would need to be selected. The current officers are Michael Scheller,
Chairman; and John Baker, Secretary.
Board Member Baker moved to re-select the current officers; seconded by Board Member Tufts.
The motion passed unanimously.
Attorney Christiansen stated Pension Letter 2 regarding the Police Officers Pension Board assets will need to be
provided to the City Council. Finance Director VanZile will prepare and provide the letter.
Finance Director VanZile stated Board Member Peraza requested the meeting time change to 3pm. The Board
agreed to the meeting time change.
BILLS AND EXPENSES FOR APPROVAL
Approval of Plan Expenses for period September 15, 2015—December 3, 2015
Finance Director VanZile presented the following expenses:
Invoice#27030-'$78.80
Invoice#27173 -$433.18
9/30/2015 Quarterly Fees-$5,907.77
2015-2016 Annual Administration Fee-$1,000.00
Board Member Baker moved to approve; seconded by Board Member Tufts. The motion passed
unanimously.
Attorney Christiansen stated Finance Director VanZile will prepare a report of the actual expenses for the prior
year.
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City of Clermont
MINUTES
POLICE OFFICERS RETIREMENT PLAN BOARD OF TRUSTEES MEETING
December 10,2015
ADJOURN: With no further comments,this meeting was adjourned at 4:44pm.
APPROVED:
Chairman Sc eller
ATTEST:
•. A.A/ip
Tracy Ackro d Howe,City Clerk
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