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02-09-2016 Regular Council City of Clermont MINUTES REGULAR COUNCIL MEETING February 9, 2016 The Clermont City Council met in a regular meeting on Tuesday, February 9, 2016 in the Clermont City Council Chambers Mayor Ash called the meeting to order at 6 30pm with the following Council Members present Council Members Mullins, Bates, Goodgame, and Travis Other City officials present were City Manager Gray, City Attorney Oyewale,and City Clerk Ackroyd Howe INVOCATION Council Member Mullins gave the invocation followed by the Pledge of Allegiance PRESENTATIONS Economic Development Director Hitt provided an annual update on the City's population data, building permits issued, new businesses, non-residential projects, the Community Redevelopment Agency (CRA) incentive program, and the Lakeshore Dnve project PUBLIC COMMENTS Jim Purvis congratulated the Fire Department for achieving the Insurance Service Office (ISO) rating of 2 The rating equates to an approximate 1 percent reduction in insurance rates for residential property and a larger reduction for commercial property Tim Murry presented a certificate to Mayor Ash and Council Member Goodgame from Christian Men in Action for their participation in the Martin Luther King Day celebration on January 18, 2016 Council Member Goodgame presented City Manager Gray with the Metropolitan Planning Organization's 2016 Honzon Award for the Downtown-Waterfront Master Plan REPORTS City Manager Gray reported the next phase of the Master Plan was the implementation phase and the City has a fundmg application pending at the State level The Master Plan will be discussed at the Council Retreat on February 29, 2016 He wished Mayor Ash a Happy Birthday City Attorney Oyewale—No report Council Member Bates—No report Council Member Goodgame announced Rhonda Hunt, Eustis Heights Elementary School Pnncipal, received the State of Flonda Pnncipal of the Year award Council Member Mullins—No report Council Member Travis announced the South Lake Chamber Gala and Installation banquet will be held on Fnday,February 12, 2016 at the Arts and Recreation Center 1 City of Clermont MINUTES REGULAR COUNCIL MEETING February 9, 2016 Mayor Ash reported she attended Lost Lake Elementary School dunng Literacy Week to read to third grade students, visited Montverde Academy to discuss the role of the Mayor to the second grade class, and attended the Central Flonda Leadership Congress The Central Flonda Leadership Congress provided a'presentation on homelessness and Mayor Ash commented the City should be proud to have New Beginnings, which assists people in finding jobs and a place to live CONSENT AGENDA Mayor Ash advised the next item on the Agenda for consideration was the Consent Agenda and requested anyone wishing to have any item pulled for discussion to please come forward at this time Item No. 1 —Meeting Minutes Consider request to approve minutes of the January 12, 2016 and January 26, 2016 Regular Council meeting g Item No.2—Surplus Request Consider approval to declare end of life inventory as surplus from Parks and Recreation Department and dispose of in accordance with the Purchasing Policy Item No.3—Plat Approval Consider approval of Linwood Plat located off Hartwood Marsh Road Item No.4—Financing Proposals Consider approval of loan terms to provide financing for the Police Station Headquarters construction project and to refinance the loan obtained to purchase the Clermont Community Center Item No.5—Change Order and Budget Consider approval of change order for Fire Amendment Station No 4 construction and a budget amendment in the amount of$55,000 City Manager Gray pulled Consent Agenda Item,4 to provide Council with an update from Finance Director VanZile Council Member Mullins moved to accept Consent Agenda Items 1, 2, 3 and 5, seconded by Council Member Goodgame The motion passed with all members-present voting aye Finance Director Van Zile stated staff requested proposals for financing the new police station construction project and to refinance the 2013 loan for the Arts and Recreation Center The proposal had to be split into two Term Loan Senes because they are based on two different revenue sources JP Morgan Chase offered the lowest interest rate which was the best rate The Term Loan Senes 2016A was locked in today at 2 12 percent and the Term Loan Senes 2016B was locked in today at 2 03 percent Term Loan Senes 2016A is for the new police station construction project for an Average Annual Debt Service of$423,000 Term Loan Senes 2016B is for refinancing the Arts and Recreation Center for an Average Annual Debt Service of$492,000 The loan documents will be provided at the February 23, 2016 Council meeting and the closing will occur in March 2016 2 City of Clermont MINUTES REGULAR COUNCIL MEETING February 9, 2016 Council Member Goodgame moved to approve, seconded by Council Member Mullins The motion passed with all members present voting aye UNFINISHED BUSINESS Item No.6—Ordinance No. 2016-01 Final, Municipal Service Taxing Unit City Clerk Ackroyd Howe read Ordinance 2016-01 aloud by title only An Ordinance of the Code of Ordinances of the City of Clermont, Lake County, Flonda, adopted pursuant to Section 125 01(1)(q), Flonda Statutes (1999), consenting to the inclusion of the City of Clermont, Flonda, within the county-wide Municipal Service Taxing Unit for the provision of ambulance and emergency medical services, as adopted by the Board of County Commissioners of Lake County, Flonda, providmg for the City to be included within said Municipal Service Taxing Unit for a specified term of years, providing for severability, effective date and publication City Manager Gray stated Lake County and the county-wide municipalities own Lake Emergency Medical Services The Ordinance includes the City of Clermont in the emergency medical services boundary and the assessed taxes paid by the citizens are used to provide the services Mayor Ash opened the public heanng There were no public comments Mayor Ash closed the public heanng Council Member Goodgame asked the amount the citizens in Clermont pay City Manager Gray stated Lake Emergency Medical Services Executive Director Jerry Smith will be contacted to provide a presentation to Council at a workshop Council Member Goodgame requested Clermont and Minneola discuss considermg a joint transportation arrangement to provide medical services The Lake Emergency Medical Services ambulance on Hartwood Marsh Road is seldom present on the weekends, and the City of Clermont rarely has three ambulances assigned to the area on the weekends Council Member Travis inquired of available documentation regarding availability of emergency medical services transportation Mayor Ash asked if documentation was available regarding the number of calls received and the response times for each call Council Member Mullins stated the information Mayor Ash and Council Member Travis requested was readily available Council Member Mullins noted the Municipal Service Taxing Unit was only one source of revenue for Lake Emergency Medical Services Mr Mullins commented should the City consider a regional service, it would be prudent to have Minneola present dunng the early stages of discussion City Manager Gray stated Lake County would have to issue a Certificate of Need to the City pnor to the City's ability to have a regional medical transportation service 3 City of Clermont MINUTES REGULAR COUNCIL MEETING February 9, 2016 Council Member Mullins moved to adopt Ordinance 2016-01, seconded by Council Member Goodgame The motion passed 5 to 0 on a roll call vote NEW BUSINESS Item No. 7—Variance Request, Cabana Del Lago Planning Manager Henschel presented theavanance requests for a proposed three-cottage development for short-term stays located at 875 West Osceola Street The variance requests are partially due to a 15-foot utility easement on the west side of the property The utility easement contains a gravity sewer line running north and south The first vanance request was to allow a driveway width of less than 12 feet per travel lane City Code requires a total width of 24 feet for two-way traffic The proposed driveway width of 17 feet reduces each traffic lane by 3 5 feet The second variance request was to allow a driveway to have a side-yard setback of 3 feet City Code requires dnveways maintain a 5 foot side-yard setback The third variance request was to allow for a landscape buffer of less than 10 feet in width City Code requires a perimeter 10-foot landscape buffer around the parking lot Staff recommended approval of the variance requests Nicola Martz, Owner/applicant, was present and requested approval Mayor Ash opened the public hearing There were no public comments Mayor Ash closed the public heanng Council Member'Goodgame asked what type of matenal would be used for the driveway Chris Germana, Germana Engineenng, stated the driveway apron would be constructed of concrete and the driveway would be constructed with a pervious-type concrete The handicapped space will meet the Amencans with Disabilities Act code Council Member Mullins moved to grant the requested variances, seconded by Council Member Travis The motion passed with all members present voting aye Item No.8—Gateway Signage Request Assistant City Manager Kinzler provided an overview of the proposed sign renderings and introduced Frank Bellomo, the Senior Landscape Director of Landscape Architecture from GAI Mr Bellomo reviewed the rendenngs for the Downtown 8th Street Entryway, City Limit Gateway signs, and the Arts and Recreation Center/Clermont Performing Arts Center signage The proposed 8th Street Entryway signage will replace the existing signage and landscaping on 8`h Street at State Road 50 The proposed City Limit signage will be located at,the west City limits on State Road 50, the east City limits on State Road 50 at Lake Boulevard,and on the South Lake Trail at Lake Boulevard Staff requested a consensus from Council to move forward on the signage designs 4 City of Clermont MINUTES REGULAR COUNCIL MEETING February 9, 2016 Downtown Entryway and City Limit Gateway Signage Council Member Travis expressed concern regarding the visibility of the smaller signage on State Road 50 Council Member Goodgame commented the Downtown Entryway signage should include the City of Clermont logo on the east and west sides of the taller column Council Member Mullins suggested rotating the smaller Downtown Entryway columns 45 degrees and include the City logo on the sides of the column Mayor Ash was opposed to placing additional logos on the smaller columns of the Downtown Entryway signage Council Member Goodgame suggested placing `THANK YOU, COME AGAIN' wording on the City Limit Gateway signs Mayor Ash commented lighting should be added to the top of the smaller posts, replacing the louvers with plexiglass, and include interior lighting on the larger center columns for the Downtown Gateway signage, Council Member Mullins suggested illuminating the plexiglass at night Mr Bellomo stated the exterior of all signage could be lit and the intenor of the plexiglass could have soft illumination He\suggested using coach lights on all sides of the pillars as opposed to lights on top of the posts Council Member Goodgame suggested the sides of the Downtown Entryway include `Downtown Clermont' wordmg Council Member Bates inquired if the Downtown Entryway sign would obstruct traffic vision Mr Bellomo stated the drawings would be reviewed by the Flonda Department of Transportation Arts and Recreation Center/Clermont Performing Arts Center Signage Mayor Ash preferred a marquee sign opposed to having an electronic scrolling sign Council Member Goodgame would like the site to have two signs Mayor Ash inquired of the signage costs Assistant City Manager Kinzler stated $30,000 was budgeted for the-Arts and Recreation Center/Clermont Performing Arts Center signage and the budget for the Downtown Gateway signage was $250,000, which included rebuilding 8`h Street City Manager Gray commented an electronic sign would require a variance Mayor Ash suggested placing a right-turn directional sign between Hammock Ridge Road and the Arts and Recreation Center Mayor Ash would like to review the proposed signage after incorporating Council suggestions 5 City of Clermont MINUTES REGULAR COUNCIL MEETING February 9, 2016 Ron Smart, Clermont Downtown Partnership, expressed concern of the readability of the Downtown Entryway signage and spoke in favor of rotating the columns 45 degrees GAI will return before Council with updated rendenngs incorporating the suggested changes ADJOURN: With no further comments, this meeting was adjourned at 8 Olpm t `1 jai "� ' APPROVED: /�j Gail L As,Mayer ATTEST: Tracy Ackroyd Howe,City Clerk 6 PROPERTY DISPOSAL FORM Department PARKS&RECREATION Asset Tag# Contact Person SUZANNE O'SHEA Phone 352-708-5998 Year/ Make/Model. Vehicle No Miles/ Hours. Serial I VIN Description of Property TOILETS (,.1 O See attached form with multiple items listed All items must include above information MUST CHECK ACTION BELOW(One Action Per Form)***** ❑ CANNIBALIZED: The equipment is in non-repairable condition but components parts of the equipment may be used to repair or replace parts on other pieces of equipment ❑ LOST/ STOLEN: Accidental loss or damage - disposition is unknown (Police report must be attached to this form) O TRADE-IN: Returned to vendor Submit any other information as to the asset(s) description, trade-in value, etc ;EINON-REPAIRABLE: A piece of equipment that is not repairable or not cost effective to repair ❑ OBSOLETE: Refers to any item or material that is of no use to the City ❑ SCRAP: Any metallic material that can be,dissolved to produce new metals ❑ OTHER: Director Signature \ Date 1121 f ko *****This form must be sent to the Purc si Department to dispose of property***"* Date Approved by City Council Agenda Item Method of Disposal Date Disposed Purchasing Director *****Finance Section Office Use Only***** Asset Number Completed by Date Rev 6-19-15