02-09-2016 Regular Council City of Clermont
MINUTES
REGULAR COUNCIL MEETING
February 9, 2016
The Clermont City Council met in a regular meeting on Tuesday, February 9, 2016 in the Clermont City
Council Chambers Mayor Ash called the meeting to order at 6 30pm with the following Council
Members present Council Members Mullins, Bates, Goodgame, and Travis Other City officials present
were City Manager Gray, City Attorney Oyewale,and City Clerk Ackroyd Howe
INVOCATION
Council Member Mullins gave the invocation followed by the Pledge of Allegiance
PRESENTATIONS
Economic Development Director Hitt provided an annual update on the City's population data, building
permits issued, new businesses, non-residential projects, the Community Redevelopment Agency (CRA)
incentive program, and the Lakeshore Dnve project
PUBLIC COMMENTS
Jim Purvis congratulated the Fire Department for achieving the Insurance Service Office (ISO) rating of
2 The rating equates to an approximate 1 percent reduction in insurance rates for residential property and
a larger reduction for commercial property
Tim Murry presented a certificate to Mayor Ash and Council Member Goodgame from Christian Men in
Action for their participation in the Martin Luther King Day celebration on January 18, 2016
Council Member Goodgame presented City Manager Gray with the Metropolitan Planning Organization's
2016 Honzon Award for the Downtown-Waterfront Master Plan
REPORTS
City Manager Gray reported the next phase of the Master Plan was the implementation phase and the City
has a fundmg application pending at the State level The Master Plan will be discussed at the Council
Retreat on February 29, 2016 He wished Mayor Ash a Happy Birthday
City Attorney Oyewale—No report
Council Member Bates—No report
Council Member Goodgame announced Rhonda Hunt, Eustis Heights Elementary School Pnncipal,
received the State of Flonda Pnncipal of the Year award
Council Member Mullins—No report
Council Member Travis announced the South Lake Chamber Gala and Installation banquet will be held
on Fnday,February 12, 2016 at the Arts and Recreation Center
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City of Clermont
MINUTES
REGULAR COUNCIL MEETING
February 9, 2016
Mayor Ash reported she attended Lost Lake Elementary School dunng Literacy Week to read to third
grade students, visited Montverde Academy to discuss the role of the Mayor to the second grade class,
and attended the Central Flonda Leadership Congress The Central Flonda Leadership Congress
provided a'presentation on homelessness and Mayor Ash commented the City should be proud to have
New Beginnings, which assists people in finding jobs and a place to live
CONSENT AGENDA
Mayor Ash advised the next item on the Agenda for consideration was the Consent Agenda and requested
anyone wishing to have any item pulled for discussion to please come forward at this time
Item No. 1 —Meeting Minutes Consider request to approve minutes of the
January 12, 2016 and January 26, 2016
Regular Council meeting
g
Item No.2—Surplus Request Consider approval to declare end of life
inventory as surplus from Parks and Recreation
Department and dispose of in accordance with
the Purchasing Policy
Item No.3—Plat Approval Consider approval of Linwood Plat located off
Hartwood Marsh Road
Item No.4—Financing Proposals Consider approval of loan terms to provide
financing for the Police Station Headquarters
construction project and to refinance the loan
obtained to purchase the Clermont Community
Center
Item No.5—Change Order and Budget Consider approval of change order for Fire
Amendment Station No 4 construction and a budget
amendment in the amount of$55,000
City Manager Gray pulled Consent Agenda Item,4 to provide Council with an update from Finance
Director VanZile
Council Member Mullins moved to accept Consent Agenda Items 1, 2, 3 and 5, seconded
by Council Member Goodgame The motion passed with all members-present voting
aye
Finance Director Van Zile stated staff requested proposals for financing the new police station
construction project and to refinance the 2013 loan for the Arts and Recreation Center The proposal had
to be split into two Term Loan Senes because they are based on two different revenue sources JP
Morgan Chase offered the lowest interest rate which was the best rate The Term Loan Senes 2016A was
locked in today at 2 12 percent and the Term Loan Senes 2016B was locked in today at 2 03 percent
Term Loan Senes 2016A is for the new police station construction project for an Average Annual Debt
Service of$423,000 Term Loan Senes 2016B is for refinancing the Arts and Recreation Center for an
Average Annual Debt Service of$492,000 The loan documents will be provided at the February 23,
2016 Council meeting and the closing will occur in March 2016
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City of Clermont
MINUTES
REGULAR COUNCIL MEETING
February 9, 2016
Council Member Goodgame moved to approve, seconded by Council Member Mullins
The motion passed with all members present voting aye
UNFINISHED BUSINESS
Item No.6—Ordinance No. 2016-01 Final, Municipal Service Taxing Unit
City Clerk Ackroyd Howe read Ordinance 2016-01 aloud by title only
An Ordinance of the Code of Ordinances of the City of Clermont, Lake County, Flonda,
adopted pursuant to Section 125 01(1)(q), Flonda Statutes (1999), consenting to the
inclusion of the City of Clermont, Flonda, within the county-wide Municipal Service
Taxing Unit for the provision of ambulance and emergency medical services, as adopted
by the Board of County Commissioners of Lake County, Flonda, providmg for the City
to be included within said Municipal Service Taxing Unit for a specified term of years,
providing for severability, effective date and publication
City Manager Gray stated Lake County and the county-wide municipalities own Lake Emergency
Medical Services The Ordinance includes the City of Clermont in the emergency medical services
boundary and the assessed taxes paid by the citizens are used to provide the services
Mayor Ash opened the public heanng There were no public comments Mayor Ash closed the public
heanng
Council Member Goodgame asked the amount the citizens in Clermont pay City Manager Gray stated
Lake Emergency Medical Services Executive Director Jerry Smith will be contacted to provide a
presentation to Council at a workshop
Council Member Goodgame requested Clermont and Minneola discuss considermg a joint transportation
arrangement to provide medical services The Lake Emergency Medical Services ambulance on
Hartwood Marsh Road is seldom present on the weekends, and the City of Clermont rarely has three
ambulances assigned to the area on the weekends
Council Member Travis inquired of available documentation regarding availability of emergency medical
services transportation
Mayor Ash asked if documentation was available regarding the number of calls received and the response
times for each call
Council Member Mullins stated the information Mayor Ash and Council Member Travis requested was
readily available
Council Member Mullins noted the Municipal Service Taxing Unit was only one source of revenue for
Lake Emergency Medical Services Mr Mullins commented should the City consider a regional service,
it would be prudent to have Minneola present dunng the early stages of discussion
City Manager Gray stated Lake County would have to issue a Certificate of Need to the City pnor to the
City's ability to have a regional medical transportation service
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City of Clermont
MINUTES
REGULAR COUNCIL MEETING
February 9, 2016
Council Member Mullins moved to adopt Ordinance 2016-01, seconded by Council
Member Goodgame The motion passed 5 to 0 on a roll call vote
NEW BUSINESS
Item No. 7—Variance Request, Cabana Del Lago
Planning Manager Henschel presented theavanance requests for a proposed three-cottage development for
short-term stays located at 875 West Osceola Street The variance requests are partially due to a 15-foot
utility easement on the west side of the property The utility easement contains a gravity sewer line
running north and south
The first vanance request was to allow a driveway width of less than 12 feet per travel lane City Code
requires a total width of 24 feet for two-way traffic The proposed driveway width of 17 feet reduces
each traffic lane by 3 5 feet
The second variance request was to allow a driveway to have a side-yard setback of 3 feet City Code
requires dnveways maintain a 5 foot side-yard setback
The third variance request was to allow for a landscape buffer of less than 10 feet in width City Code
requires a perimeter 10-foot landscape buffer around the parking lot
Staff recommended approval of the variance requests
Nicola Martz, Owner/applicant, was present and requested approval
Mayor Ash opened the public hearing There were no public comments Mayor Ash closed the public
heanng
Council Member'Goodgame asked what type of matenal would be used for the driveway Chris
Germana, Germana Engineenng, stated the driveway apron would be constructed of concrete and the
driveway would be constructed with a pervious-type concrete The handicapped space will meet the
Amencans with Disabilities Act code
Council Member Mullins moved to grant the requested variances, seconded by Council
Member Travis The motion passed with all members present voting aye
Item No.8—Gateway Signage Request
Assistant City Manager Kinzler provided an overview of the proposed sign renderings and introduced
Frank Bellomo, the Senior Landscape Director of Landscape Architecture from GAI
Mr Bellomo reviewed the rendenngs for the Downtown 8th Street Entryway, City Limit Gateway signs,
and the Arts and Recreation Center/Clermont Performing Arts Center signage The proposed 8th Street
Entryway signage will replace the existing signage and landscaping on 8`h Street at State Road 50 The
proposed City Limit signage will be located at,the west City limits on State Road 50, the east City limits
on State Road 50 at Lake Boulevard,and on the South Lake Trail at Lake Boulevard
Staff requested a consensus from Council to move forward on the signage designs
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City of Clermont
MINUTES
REGULAR COUNCIL MEETING
February 9, 2016
Downtown Entryway and City Limit Gateway Signage
Council Member Travis expressed concern regarding the visibility of the smaller signage on State Road
50
Council Member Goodgame commented the Downtown Entryway signage should include the City of
Clermont logo on the east and west sides of the taller column
Council Member Mullins suggested rotating the smaller Downtown Entryway columns 45 degrees and
include the City logo on the sides of the column
Mayor Ash was opposed to placing additional logos on the smaller columns of the Downtown Entryway
signage
Council Member Goodgame suggested placing `THANK YOU, COME AGAIN' wording on the City
Limit Gateway signs
Mayor Ash commented lighting should be added to the top of the smaller posts, replacing the louvers
with plexiglass, and include interior lighting on the larger center columns for the Downtown Gateway
signage,
Council Member Mullins suggested illuminating the plexiglass at night
Mr Bellomo stated the exterior of all signage could be lit and the intenor of the plexiglass could have soft
illumination He\suggested using coach lights on all sides of the pillars as opposed to lights on top of the
posts
Council Member Goodgame suggested the sides of the Downtown Entryway include `Downtown
Clermont' wordmg
Council Member Bates inquired if the Downtown Entryway sign would obstruct traffic vision Mr
Bellomo stated the drawings would be reviewed by the Flonda Department of Transportation
Arts and Recreation Center/Clermont Performing Arts Center Signage
Mayor Ash preferred a marquee sign opposed to having an electronic scrolling sign
Council Member Goodgame would like the site to have two signs
Mayor Ash inquired of the signage costs Assistant City Manager Kinzler stated $30,000 was budgeted
for the-Arts and Recreation Center/Clermont Performing Arts Center signage and the budget for the
Downtown Gateway signage was $250,000, which included rebuilding 8`h Street
City Manager Gray commented an electronic sign would require a variance
Mayor Ash suggested placing a right-turn directional sign between Hammock Ridge Road and the Arts
and Recreation Center
Mayor Ash would like to review the proposed signage after incorporating Council suggestions
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City of Clermont
MINUTES
REGULAR COUNCIL MEETING
February 9, 2016
Ron Smart, Clermont Downtown Partnership, expressed concern of the readability of the Downtown
Entryway signage and spoke in favor of rotating the columns 45 degrees
GAI will return before Council with updated rendenngs incorporating the suggested changes
ADJOURN: With no further comments, this meeting was adjourned at 8 Olpm
t `1
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"� ' APPROVED:
/�j
Gail L As,Mayer
ATTEST:
Tracy Ackroyd Howe,City Clerk
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PROPERTY DISPOSAL FORM
Department PARKS&RECREATION Asset Tag#
Contact Person SUZANNE O'SHEA Phone 352-708-5998
Year/ Make/Model. Vehicle No
Miles/ Hours. Serial I VIN
Description of Property TOILETS (,.1
O See attached form with multiple items listed All items must include above information
MUST CHECK ACTION BELOW(One Action Per Form)*****
❑ CANNIBALIZED: The equipment is in non-repairable condition but components parts of
the equipment may be used to repair or replace parts on other pieces of equipment
❑ LOST/ STOLEN: Accidental loss or damage - disposition is unknown (Police report must
be attached to this form)
O TRADE-IN: Returned to vendor Submit any other information as to the asset(s)
description, trade-in value, etc
;EINON-REPAIRABLE: A piece of equipment that is not repairable or not cost effective to
repair
❑ OBSOLETE: Refers to any item or material that is of no use to the City
❑ SCRAP: Any metallic material that can be,dissolved to produce new metals
❑ OTHER:
Director Signature \ Date 1121 f ko
*****This form must be sent to the Purc si Department to dispose of property***"*
Date Approved by City Council Agenda Item
Method of Disposal Date Disposed
Purchasing Director
*****Finance Section Office Use Only*****
Asset Number
Completed by Date
Rev 6-19-15