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03-22-2016 Regular Council City of Clermont MINUTES REGULAR COUNCIL MEETING March 22, 2016 The Clermont City Council met in a regular meeting on Tuesday, March 22, 2016 in the Clermont City Council Chambers Mayor Ash called the meeting to order at 6 30pm with the following Council Members present Council Members Mullins, Bates, Goodgame, and Travis Other City officials present were City Manager Gray, City Attorney Mantzans, and City Clerk Ackroyd Howe INVOCATION Pastor Everett Gates gave the invocation followed by the Pledge of Allegiance PROCLAMTION City Clerk Ackroyd Howe read the Boys and Girls Club Week proclamation aloud Mayor Ash presented the proclamation to Annie Conradi PRESENTATIONS Fire Chief Bishop recognized Garrett Paquette for facilitating training to firefighter personnel Bnan Bull, Fire Lieutenant and Intenm Training Coordinator,thanked Mr Paquette for his efforts PUBLIC COMMENTS Mayor Ash opened for public comments There were no public comments REPORTS City Manager Gray reported the new Fire Department Tower Truck was delivered City Attorney Mantzans announced the Council's required four hours of Ethics training is due July 1, 2016 The presentation from 2015 was recorded for remote access to the training session, or a live training session can be provided He requested direction from Council Mayor Ash preferred a live session, to include Council ethical responsibility City Attorney Mantzans commented a section on ethical responsibility would not qualify for the required four-hour training session Council Member Travis suggested accessing remotely and have a workshop to discuss Council Member responsibilities Mayor Ash was in agreement with Council Member Travis City Manager Gray will coordinate the workshop Council Member Bates—No report Council Member Goodgame noted Shenff Borders will not seek re-election for Shenff He announced Larry Rescoe's wife Jeannette passed away this morning Council Member Goodgame stated Mayor Ash read a letter at the March 8, 2016 Council meeting requesting an apology regarding notes he made of the February 29, 2016 Council Retreat He read a letter aloud and provided a copy to City Clerk Ackroyd Howe 1 City of Clermont MINUTES REGULAR COUNCIL MEETING March 22, 2016 Council Member Mullins stated the Kiwanis Club members reported how polite the crowd was for Pig on the Pond He announced the March 27, 2016 Clermont Downtown Farmers Market was cancelled for Easter Council Member Travis reported she attended a State of the City address provided to the realtors of South Lake County She thanked City Manager Gray for his participation Mayor Ash noted she attended the quarterly South Lake County City/County Managers and Mayors meeting, a Job Career Symposium, Pig on the Pond, the Women's Softball Spnng Games Reception, and McAlister's Deli grand opening She thanked all the volunteers who assisted at the softball games and other events in the City CONSENT AGENDA Mayor Ash advised the next item on the Agenda for consideration was the Consent Agenda and requested anyone wishing to have any item pulled for discussion to please come forward at this time Item No. 1 —Meeting Minutes Consider request to approve minutes of the February 23, 2016 Regular Council meeting Item No. 2—Surplus Request Consider approval to declare end of life inventory as surplus from vanous departments and dispose of in accordance with the Purchasing Policy Item No.3—Contract Award Consider request to purchase from the Flonda Shenffs Association contract No 15-11-0166 with Pierce Manufactunng, Inc for one Velocity Heavy-Rescue Apparatus in the amount of $748,297 Item No.4—Bid Award Consider approval of bid award to S A Casey Construction, Inc to provide public restroom renovations in the total amount of$103,017 Item No.5—Resolution No.2016-07 Consider request to approve Fiscal Year 2015/2016 quarterly budget amendments Council Member Bates moved to approve the Consent Agenda, seconded by Council Member Mullins The motion passed with all members present voting aye Council Member Goodgame thanked staff for all their efforts on purchasing the fire truck 2 City of Clermont MINUTES REGULAR COUNCIL MEETING March 22, 2016 UNFINISHED BUSINESS The next two items were heard concurrently and voted on separately Item No. 6—Ordinance No.2016-12 Final Hearing, Miller Rezoning City Clerk Ackroyd Howe read Ordinance 2016-12 aloud by title only An Ordinance under the Code of Ordinances of the City of Clermont, Lake County, Florida amending the Official Zoning Map of the City of Clermont referred to in Chapter 122 of Ordinance No 289-C, Code of Ordinances, rezoning the real properties described herein as shown below, providing for severability, effective date, and publication Item No.7—Variance Request,Miller Office Senior Planner Kruse presented the request to rezone property located at 770 Almond Street from the R-3- A Residential/Professional zoning district to the C-1 Light Commercial zoning district The applicant proposed to demolish the current single-family structure and erect a professional office building Staff recommended approval of the rezoning request Senior Planner Kruse presented the request for two variances to the Land Development Code The first request was to allow a side yard setback of 12 feet The second request was to allow less than a 3 foot building façade landscape area The owner intends to demolish the existing home and construct a 2,600 square foot, one-story office building The building would face Almond Street and access to the parking would utilize Almond Street The alternative ,was to access the parking area from Hampton Street, which is the access road for 10 single-family homes Staff recommended denial of the variance requests Dale Ladd, Acting Agent for Mike Miller, stated Mr Miller operates a property management business which has outgrown the current location Mr Ladd provided a rendering of the proposed professional office building The property slopes toward Almond Street and attempts to move the building toward the rear would require the entrance to be located off Hampton Street and close to residential homes The variance would allow the new building to line up with the surroundmg structures and places the structure further from the residential area Mr Ladd requested approval of the rezoning and variance requests Mayor Ash opened the public hearing There were no public comments Mayor Ash closed the public hearing Council Member Mullins suggested shortening the three parking spaces on the western water retention area, digging the retention pond a few inches deeper, and save the landscape in front of the building Mr Ladd agreed to the suggestion Council Member Travis and Council Member Goodgame noted they viewed the property 3 City of Clermont MINUTES REGULAR COUNCIL MEETING March 22, 2016 Council Member Bates moved to approve Ordinance 2016-12, seconded by Council Member Goodgame The motion passed 5 to 0 on a roll call vote Council Member Mullins moved to grant the side yard set-back of 12 feet but in lieu of granting the vanance for the 3 foot building facade landscape area they would be allowed to put in shorter parking on the south west corner and slide the parking lot forward to maintain the landscape, there would be landscaping between the sidewalk and the building, seconded by Council Member Bates Mayor Ash opened for public comments There were no public comments The motion passed with all members present voting aye NEW BUSINESS Item No.8—Lake Emergency Medical Services Update City Manager Gray introduced Jerry Smith, Lake Emergency Medical Services Executive Director Mr Smith was requested by Council to provide an update on Lake Emergency Medical Services Jerry Smith stated Lake Emergency Medical Services was a community owned, not-for-profit, government operation managed by-a nine-member Board of Directors The five Lake County Board of County Commissioners serve on the Board of Directors, along with three City Elected Officials and the South Lake Hospital Chief Executive Officer Lake Emergency Medical Services provides pre-hospital care and transportation of the sick and injured, dispatch services for Lake Emergency Medical Services and twelve fire departments, medical direction and logistical support for Lake Emergency Medical Services and fire departments, clinical quality assurance, education,`and regulatory compliance Mr Smith provided a summary of agency staff, reviewed the Fiscal Year 2016 budget, and provided a breakdown of the coverage for Clermont, Mmneola, Mascotte, and Four Corners He reviewed the performance of the Clermont units for the penod of October 15,2015 through December 15, 2015 The income from the Lake County Municipal Service Taxing Unit assessment for ambulance services is distnbuted to the Lake County Property Appraiser, Lake County Tax Collector, and the Community Redevelopment Agency Lake Emergency Medical Services requests a portion of the funds to subsidize their budget The millage rate is set by the,Lake County Board of County Commissioners The City of Clermont has an agreement with Lake Emergency Medical Services and the Lake County Board of County Commissioners in which the City receives 0 1 mil of the total assessed property values for providing Advanced Life Support Services Mr Smith thanked City Manager Gray for allowing Fire Chief Bishop to participate in the Request for Proposal development and selection process for a consultant The consultant will review Emergency Medical,Services deployment, areas of duplications and voids, response time standards, Interlocal Service Boundary Agreement effectiveness, rural transports, dispatch costs, inter-facility transports, growth analysis, and implementation funding The Board will meet in Apnl to consider approval of the recommended consultant 4 City of Clermont MINUTES REGULAR COUNCIL MEETING March 22, 2016 Council Member Mullins inquired of the number of ambulances the agency has and the number of response calls per day Mr Smith stated Lake Emergency Medical Services currently has 21 ambulances and responds to approximately 125 to 150 calls per day Council Member Mullins asked of the cost for a new ambulance cost Mr Smith responded the fully equipped cost was$250,000 Council Member Bates inquired of the areas in need of additional ambulances Mr Smith commented there was a need for an ambulance in Sorrento and Lake Mack He stated a larger facility designed to hold a supervisor and two crews for two 24-hour vehicles, in addition to a day car is needed in Clermont Clermont's Fire Station 2 will also need a day car The change from a 13-hour vehicle to a 24-hour vehicle in the Four Corners area is another pnonty Council Member Goodgame asked of the times of service for the vehicle at Station 3 Mr Smith stated the vehicle is in service from 9am to 10pm Council Member Goodgame inquired of the response time to the Summit Greens subdivision when the Station 3 vehicle was not manned Mr Smith commented there was a 24-hour response vehicle at Fire Station 1 and typically an ambulance is available at South Lake Hospital Council Member Goodgame asked of the anticipated involvement of the Clermont Fire Department m regards to responding to only certain classifications of injury Mr Smith stated Fire Chief Bishop has indicated responding to certain classifications of injury was not appropnate for the City of Clermont and Lake Emergency Medical Services has not changed the dispatch procedure Council Member Mullins inquired of implementing an ambulance impact fee City Attorney Mantzans commented ambulance service do not provide a benefit to a parcel of property Council Member Mullins commented the Municipal Service Tax Unit millage rate decreases annually The Lake County Board of County Commissioners should be encouraged to increase the millage rate Mayor Ash, City Council, and staff thanked Mr Smith for the presentation Item No. 9—Ordinance No.2016-13,Introduction City Clerk Ackroyd Howe read Ordinance 2016-13 aloud by title only An Ordinance of the City Council of the City of Clermont, Lake County, Flonda, under the Code of Ordinances of the City of Clermont, granting a garbage collection franchise to Hubbard Construction Company d/b/a Mid Florida Matenals,providing for the term of the franchise and for other purposes connected with a franchise for the collection of garbage within the City of Clermont Council Member Mullins moved to introduce Ordinance 2016-13, seconded by Council Member Bates The motion passed with all members present voting aye 5 City of Clermont MINUTES REGULAR COUNCIL MEETING March 22,2016 ADJOURN: With no further comments, this meeting was adjourned at 7 53pm APPROVED: !/ /A e AiliF V Gail L Ash,Ma'or ATTEST: Tracy Ackroyd Howe,City Clerk �o„e.osone�gA�c pf” kr of / } r 1 CkI • irr C7 .i a r' r- z .p"PAro."ps.104' 6 PROPERTY DISPOSAL FORM Department Enviromental Services Asset Tag# Contact Person Jonathan Carter Phone 3522410178 Year/Make / Model 2004 Flyht CP3231 Vehicle No N/A Miles/ Hours N/A Serial/VIN 3231 735-0421060/3231 735-5104 Description of Property Flyht Pump 230 HP O See attached form with multiple items listed All items must include above information *****MUST CHECK ACTION BELOW(One Action Per Form) ❑ CANNIBALIZED: The equipment is in non-repairable condition but components parts of the equipment may be used to repair or replace parts on other pieces of equipment O LOST/ STOLEN: Accidental loss or damage - disposition is unknown (Police report must be attached to this form) O TRADE-IN: Returned to vendor Submit any other information as to the asset(s) descnption, trade-in value, etc ❑ NON-REPAIRABLE: A piece of equipment that is not repairable or not cost effective to repair © OBSOLETE: Refers to any item or matenal that is of no use to the City O SCRAP. Any metallic material that can be dissolved to produce new metals ❑ OTHER: Director Signature / Date / o ) *****This form must be sent to the Purchasing Department to dispose of property***** Date Approved by City Council Agenda Item Method of Disposal Date Disposed Purchasing Director *****Finance Section Office Use Only***** Asset Number Completed by Date Rev 6-19-15 PROPERTY DISPOSAL FORM Department Ernvormental Services Asset Tag# Contact Person Jonathan Carter Phone 3522410178 Year/Make/Model 1995/Flyht/CP3231 Vehicle No N/A Miles/Hours N/A Senal/VIN 3231 735-5027/3231 735-9531083 Description of Property Flyht Pump 230 HP O See attached form with multiple items listed All items must include above information ****"MUST CHECK ACTION BELOW(One Action Per Form)***** O CANNIBALIZED: The equipment is in non-repairable condition but components parts of the equipment may be used to repair or replace parts on other pieces of equipment O LOST/STOLEN: Accidental loss or damage - disposition is unknown (Police report must be attached to this form) O TRADE-IN: Returned to vendor Submit any other information as to the asset(s) descnption, trade-in value, etc ❑ NON-REPAIRABLE: A piece of equipment that is not repairable or not cost effective to repair © OBSOLETE: Refers to any item or material that is of no use to the City O SCRAP: Any metallic material that can be dissolved to produce new metals ❑ OTHER: Director Signature / ' Date �' )57c..4_,b M *****This form must be sent to the Purchasinu Department to dispose of property***** Date Approved by City Council Agenda Item Method of Disposal Date Disposed Purchasing Director *"***Finance Section Office Use Only''**** Asset Number Completed by Date Rev 6-19-15 PROPERTY DISPOSAL FORM Department IT Asset Tag# Contact Person Tom Philbnck ( � Phone 352-241-7374 Year/Make/Model Vehicle No Miles/Hours Serial/VIN Description of Property El See attached form with multiple items listed All items must include above information "Th*MUST CHECK ACTION BELOW(One Action Per Form)***** ❑ CANNIBALIZED: The equipment is in non-repairable condition but components parts of the equipment may be used to repair or replace parts on other pieces of equipment ❑ LOST/STOLEN: Accidental loss or damage - disposition is unknown (Police report must be attached to this form) 0 TRADE-IN: Returned to vendor Submit any other information as to the asset(s) description, trade-in value, etc ❑ NON-REPAIRABLE: A piece of equipment that is not repairable or not cost effective to repair © OBSOLETE: Refers to any item or material that is of no use to the City ❑ SCRAP: Any metallic matenal that can be dissolved to produce new metals ❑ OTHER: Director Signature ___0il-FtDate z,949/6 *****This form must be sent to the Purchasing Department to dispose of property***** Date Approved by City Council Agenda Item Method of Disposal Date Disposed Purchasing Director *****Finance Section Office Use Oniv***** Asset Number. Completed by Date Rev 6-19-15 Manufacturer Item Service tag Dell Server 9X10LC1 Dell Server 9RQCVC1 Dell SAN F8PTKC1 Dell Tape Library 2208XD1 Dell Laptop Cl D5MD1 Dell Laptop 34ZH3L1 Dell Laptop 7R2RQM 1 Dell Laptop JFX9N32 Dell Desktop 8MZ65B1 Dell Desktop 5LZ65B1 Dell Desktop 3MZ65B1 Dell Desktop CKZ65B1 Dell Desktop JKZ65B1 Dell Desktop 7KZ65B1 Dell Desktop CMZ65B1 Dell Desktop 89Z65B1 Dell Desktop 6J84CD1 Dell Desktop 2QF17G1 lx HP Photosmart Printer 3x Dell Monitor lx Samsung Monitor lx Viewsonic Monitor lx NEC Monitor Assorted UPS batteries Assorted broken/wiped hard disks Assorted rack rails