07-20-2016 Budget Workshop City of Clermont
MINUTES
BUDGET WORKSHOP
JULY 20,2016
The Clermont City Council met for a budget workshop on Wednesday, July 20, 2016 in the
Council Chambers at City Hall Mayor Ash called the workshop to order at 6 00 pm with the
following Council Members present Council Members Mullins, Goodgame, Bates and Travis
Other City officials present were City Manager Gray, Finance Director Van Zile and City Clerk
Ackroyd
Pledge of Allegiance
Proposed Fiscal Year 2016/2017 Budget Discussion
City Manager Gray reviewed the purpose, outline and highlights of the budget presentation Each
Department Director will present their budget in a summary format and will be available for
questions The General Fund budget is balanced The current ad valorem millage rate of 4 2061
is proposed to be maintained There will be proposed user fees There are 18 new positions in the
budget due to level of service in police, fire, development services and public works Merit pay
increases and a job classification/pay grade study in included in the budget Also, includes the
master plan projects
Finance Director Van Zile provided an overview of the Fiscal Year 2016/2017 General Fund
budget, budget history and the funds that support the General Fund, revenues, expenditures and
reserves The current millage rate is 4 2061 without a proposed increase There is a user fee
increase to planning and zoning fees totaling $267,000 There is also a utility rate study going
on at the moment Staff is proposing an annual transfer of 10 percent from the Sewer Fund to the
General Fund The Fiscal Year 2017 ending reserves is projected to be $8 1 million or 32 46
percent of operating expenses The total General Fund budget is $25,359,508
Police Chief Broadway reviewed the Police Department budget The new police station is
scheduled to open in September City Manager Gray noted he would like to present the Police
Department 5-year plan at a future meeting Council and staff discussed body cameras
Fire Chief Bishop reviewed the Fire Department budget Staff and Council discussed building a
future training facility
Environmental Services Director Roy reviewed the department budget Staff and Council
discussed the expansion of the reclaimed water storage system and the west side loop project
Public Works Director Brunson presented the department budget Staff and Council discussed
the park improvements, fencing along 12`h Street and East Avenue
Parks and Recreation Director Davidoff presented the department budget Council and staff
discussed fitness stations, advertising on the ballfield fences, upcoming shows, and the pool at
the Arts and Recreation Center
The rowing team is looking at bunging the National Teams to train here in Clermont
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City of Clermont
MINUTES
BUDGET WORKSHOP
JULY 20, 2016
Development Services Director Hollerand presented the department budget Staff and Council
discussed the permitting activities and code enforcement The proposed new position would start
in January 2017
Information Technology Director Dennis presented the Information Technology department
budget Staff and Council discussed the fiber optic network and providing a wireless network
downtown
Human Resources Director Daudens presented the department budget Staff and Council
discussed the employee group insurance, Equal Employment Opportunity Plan (EEOP) study
and job classification/pay study
Purchasing Director Suarez presented the department budget Council and staff discussed the p-
card rebate program
City Clerk Ackroyd Howe presented the department budget Staff and Council discussed revenue
from the public records requests goes back to the General Fund
City Manager Gray presented the department budget
Finance Director Van Zile presented the department budget
Council approval of the tentative millage rate will be on the July 26, 2016 Council meeting
The rolled back rate is 4 0497 which is 3 86 percent
The budget adoption schedule for the First budget public heanng will be September 8, 2016 to
adopt the tentative millage rate and the Final budget public heanng date will be September 22,
2016 to adopt the final millage rate Both public hearings will begin at 6 OOpm The fiscal year
2016/2017 budget will be effective October 1, 2016
The next budget workshop is scheduled for July 21 at 6 OOpm and will discuss Public Works,
City Center,Non for Profit event rates and an update on the Red Light Camera
City Manager Gray provided an update on the Citizens Academy
With no further comments, the budget workshop adjourned at 8 16pm
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