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08-29-2016 Council Workshop City of Clermont MINUTES COUNCIL WORKSHOP AUGUST 29 2016 The Clermont City Council met for a workshop on Monday August 29 2016 in the Council Chambers at City Hall Mayor Ash called the workshop to order at 9 OOam with the following Council Members present Council Members Mullins Goodgame Bates and Travis Other City officials present were City Manager Gray Finance Director Van Zile and City Clerk Howe User Fees City Manager Gray commented staff sent out a Request for Proposal (RFP) for non utility fees The consultant did return with a report The departments affected have been reviewing the recommendations with the consultant The fees were last updated in 1995 and needed to ensure the fees are current so that the General Fund is not subsidizing fees Finance Director Van Zile remarked the Council authonzed Tindale Oliver to perform the study to review all user fees charged in the following departments City Clerk Development Services Police Fire and Parks and Recreation This is the first time a study has been performed by an outside consultant There are no changes recommended for the City Clerk or Police Department The fees were included in the proposed budget that was presented in July to be effective October 1 2016 It includes compansons with other municipalities Development Services Director Hollerand reviewed the fees for Planning and Zoning The direct cost of advertising will be billed separately There was discussion about the proposed vanance fee increase Council suggested a separate vanance fee for commercial and pre existing single family Council agreed $300 for an existing single family and $620 for new residential or commercial Council and staff discussed the recommended fees for Building Services Staff is comfortable with the recommendations Assistant Fire Chief Johnston reviewed the proposed increase in fees of the Fire Departmnet Council and staff discussed false alarm fees City Attorney Mantzars suggested removing it from the fee schedule and addressing it separately Mayor Ash recessed at 10 26am the workshop reconvened at 10 37am Parks and Recreation Director Davidoff and Finance Director Van Zile reviewed the proposed fees for the department These fees have not been included in the budget for next year It is difficult to quantify the fee increases from the recommended fees Council discussed rental of the concession stand and allowing others to use it Council also discussed an increase in fees for non residents for use of the pool and basketball Furthermore Council and staff agreed to increase the boat ramp fee to $10 and provide an annual pass for residents in the amount of $60 and no annual pass for non residents Council and staff also agreed to charging late fees 1 City of Clermont MINUTES COUNCIL WORKSHOP AUGUST 29 2016 City Manager Gray noted the proposed fee increases will return to Council at a future meeting to be adopted by Resolution Council Rules City Attorney Mantzans discussed adopting comprehensive Council rules Cities are moving to adopting formal rules Mr Mantzans researched other municipalities and identified Bonita Spnngs He took their guidelines and made changes to reflect Clermont which includes references to our city charter It establishes general guidelines and conduct with Council and public and conduct of staff and public If a Council member violates the city charter by interfenng that is considered forfeiture of office by vote of the Council by the majonty vote City Manager Gray asked Council to contact Mr Gray directly instead of staff members Mayor Ash requested time for the Council to address this at another workshop City Manager Gray stated he would return to Council in October for further discussion Historic Village City Manager Gray noted that dunng the budget workshops there were comments about the city taking over the Histonc Village There are no funds budgeted for next fiscal year to have staff take it over The city currently takes care of the grounds and the Historical Society takes care of the inside of the buildings The city will have to get more involved at some point The Council expressed interest in collaborating with the Historic Village Council members asked staff to look into the projected cost Other Mayor Ash requested discussion of the Police Station on Montrose Street at the next workshop Council suggested having a workshop pnor to a Council meeting to discuss these items in more detail With no further comments the workshop adjourned at 12 09pm 2