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08-23-2016 Council Meeting City of Clermont MINUTES REGULAR COUNCIL MEETING August 23, 2016 The Clermont City Council met in a regular meeting on Tuesday, August 23, 2016 in the Clermont City Council Chambers. Mayor Ash called the meeting to order at 6:30pm with the following Council Members present: Council Members Mullins, Bates, Goodgame, and Travis. Other City officials present were: City Manager Gray,City Attorney Mantzaris, and Deputy City Clerk Noak. INVOCATION Pastor Walker gave the invocation followed by the Pledge of Allegiance. Mayor Ash announced Item 12; Resolution No. 2016-28, was withdrawn by the applicant. PRESENTATIONS Quarterly Budget Update Finance Director VanZile presented the highlights of the quarterly budget update for the period of October 1, 2015 through June 30, 2016. The State shared revenues are below 75 percent due to the distribution intervals by the State. The operating fund revenues for the Water, Stormwater, and Fire Inspection funds are below 75 percent. Grant money has not been received for the Water and Stormwater Funds; however,the funds are expected to be received. The Fire Inspection Fund was created to track the costs of the fire inspection service activities and there are funds which will be transferred from the General Fund into the Fire Inspection Fund. The fund expenditures and departmental expenditures are below the 75 percent benchmark. PUBLIC COMMENTS Charlene Forth, 939 West Desoto Street, expressed concern of hotels increasing rates during sporting events. REPORTS City Manager Gray announced the Council scheduled a workshop on Monday, August 30, 2016 at 9am in the City Council Chambers. Communications Director Bloodsworth was thanked for reporting on the Olympians who trained in the City of Clermont. The City will recognize the Olympians at a future meeting or separate event. City Attorney Mantzaris—No report. Council Member Bates—No report. Council Member Goodgame reported he attended the South Lake Chamber of Commerce breakfast at the Arts and Recreation Center. Parks and Recreation Director Davidoff gave a presentation of the upcoming performances at the Arts and Recreation Center. Mr. Goodgame commented on observing 20 cars running the red light at Highway 50 and 12t Street, in addition to drivers not obeying the speed limit. The intersection of Hooks Street and Highway 27 has many 18-wheeler trucks running the red light. Council Member Mullins reminded the public to vote in the primary election on Tuesday, August 30, 2016. 1 • City of Clermont MINUTES REGULAR COUNCIL MEETING August 23, 2016 Council Member Travis reported she attended the Florida League of Cities Conference in Hollywood, Florida. Mayor Ash commented onattending the Hob Nob at the Arts and Recreation Center, the promotion of three City of Clermont firefighters,to;Lieutenant, introduced Parks and Recreation Director Davidoff at the South Lake Chamber of Commerce breakfast, and held Coffee with the Mayor at the Veterans of Foreign Wars building. CONSENT AGENDA Mayor Ash advised the next item on the Agenda for consideration was the Consent Agenda and requested anyone wishing to have any item pulled for discussion to please come forward at this time. Item No. 1 —Meeting Minutes Consider approval of the July 12, 2016 and July 26, 2016 Regular Council Meeting minutes. Item No. 2—Bid Award Consider bid award to ARMAG Corporation, Air Science USA, LLC., and Design Associates International, Inc. to provide police equipment, assembly, and installation to the new Police Department Headquarters in the total budgeted amount of$109,650.24. Item No.3—Proposal Award Consider award of Request for Proposals to Fifth Third Bank for banking services. Item No.4-Surplus Request Consider declaring end of life inventory as surplus from various departments and dispose of inaccordance with the Purchasing Policy. Item No.5—Grant Agreement Consider approval of Florida Department of Environmental Protection Grant in the amount of $500,000 for the Sunburst Lower Floridan Aquifer Wells project. Item No.6—Professional Consultant Services Consider approval of agreement with Levey Agreement Consulting,LLC.to provide consulting services pertaining to the Downtown and Wellness Way in the amount of$45,000. Linda Charlton.pulled Consent Agenda Item 5. Council Member Goodgame moved for approval of Consent Agenda Items 1 through 4, and Item 6: seconded by Council Member Bates. The motion passed with all members present voting ave. Linda Charlton asked if the test wells became functioning wells, would the deeper wells replace the shallow wells. Assistant City Manager Kinzler commented the alternative water supply future plan calls for replacing Upper Floridan wells with Lower Floridan wells. 2 City of Clermont MINUTES REGULAR COUNCIL MEETING August 23,2016 Council-Member Goodgame moved for approval of Consent Agenda Item 5; seconded by Council Member Mullins. The motion passed with all members present voting aye. UNFINISHED BUSINESS Item No. 7—Ordinance No.2016-31 Final—Parking and Vehicular Use Areas Deputy City Clerk Noak read Ordinance 2016-31 aloud by title only. An Ordinance of the Code of Ordinances of the City Council of the City of Clermont, Lake County, Florida, amending Chapter 98 Parking and.Vehicular Use Areas; Section 98-5 Design of Parking Lots; providing for codification; severability; effective date; and publication. CRA/Mobility Director Hitt presented the ordinance allowing city on-street parallel parking spaces of 8 feet by 22 feet. The new space dimensions would only be allowed in the Community Redevelopment Area(CRA). Mayor Ash opened the public hearing. Charlene Forth expressed concern of the size. Mayor Ash closed the public hearing Council Member Mullins suggested striping-out to 10 feet wide for visibility purposes. City Manager Gray commented the additional footage would be difficult on Montrose Street. Council Member Bates inquiredof the effect on handicapped parking. CRA/Mobility Director Hitt stated Florida Statutes governed handicap parking spaces. Council Member Mullins moved for approval .of Ordinance 2016-31; seconded by Council Member'Bates. The,motion passed 5 to 0 on a roll call_vote. Item No.8—Ordinance No.2016-33 Final—Downtown and Waterfront Entertainment District Deputy City Clerk Noak read Ordinance 2016-33 aloud by title only. An Ordinance..of the City Council of the City of Clermont, Lake County, Florida, amending Chapter 54, Streets, Sidewalks and Other Public Places; creating Article IV, Downtown and Waterfront Entertainment District; amending Chapter 6, Alcoholic Beverages;providing for severability, conflict, codification,and effective date. CRA/Mobility Director Hitt presented information on the proposed new Entertainment District ordinance. The benefits include,encouraging downtown and waterfront growth, fostering community cooperation, encourage mutually sponsored events among the downtown merchants, and help create new food and beverage opportunities. 3 City of Clermont MINUTES REGULAR COUNCIL MEETING August 23, 2016 CRA/Mobility Director Hitt provided information on the special cups used by the Tampa Riverfront district. The use of special cups can decrease expenses for local merchants, be used for Arts and Recreation events, and eliminate the "Bring Your Own Bottle" scenarios at Waterfront Park and downtown events concerning the'source of an alcoholic beverage. City Manager Gray explained the cups were not part of the ordinance: CRA/Mobility Director Hitt described the proposed Downtown and Waterfront Entertainment District area and an alternative area. The alternative area does not include Waterfront Park, which would exclude Lilly's on the Lake. City Manager Gray stated the alternative area was selected after the Parks and Recreation staff viewed the proposed area due to issues with alcohol at Waterfront Park. Mayor Ash opened the public hearing. Jim Purvis expressed concern of the need for the ordinance and questioned the intent. Nancy Stuparich spoke in support of the ordinance and preferred the alternative entertainment area. Mary Montalvo spoke in,support of the ordinance and provided letters of support for the entertainment district. Ms. Montalvo supported including all of the Waterfront Park area. Verneka Strom spoke in support of the ordinance and preferred the entertainment district include all of the Waterfront Park area. Riley Star spoke in support of the ordinance and preferred the alternative entertainment area. Mayor Ash closed the public hearing. Council Member Mullins stated he owned an establishment downtown and would vote on the ordinance, as the ordinance benefitted other businesses. City Attorney Mantzaris stated his vote would not be a conflict of interest. Council Member Mullins addressed Mr.Purvis'concernand commented the intent was to allow people to enjoy an adult beverage.in the Downtown and Waterfront Park.area. The ordinance was not intended to create a party zone or take away from other events. Council Member Mullins preferred the area include from Lake.Avenue down to at least West Avenue, and possibly include the boat house and boat ramp. Mr. Mullins was in favor of using a special plastic cup;however,he preferred an exception of allowing glass for walk-around wine and beer tasting events. Council:Member Bates asked if the City would supply the cups. City Manager Gray stated the City is considering creating.the cup design and include a sponsorship opportunity. City staff will meet with the Downtown Partnership and local merchants to create a cup for all the merchants to use. Council Member Mullins commented should the City decide to earn revenue from the cup sales, the tax would help support the Entertainment District. 4 City of Clermont MINUTES REGULAR COUNCIL MEETING August 23,2016 Council Member Bates inquired of the City's liability and who would enforce the ordinance. City Attorney Mantzaris stated the issue was an enforcement issue; where the beverages are coming from and who is allowed to sell the beverages. City Manager Gray commented the Police Department has another police officer position for the Downtown and Waterfront Park area; and the Park Rangers and Public Works staff are available to monitor and enforce the ordinance. Council Member Travis asked of the type of adult beverages allowed. City Attorney Mantzaris stated the ordinance wording would include all types of alcohol. Staff recommended changing the ordinance to state beer and wine. Council was in agreement. Council Member Goodgame preferred the beverage sales end at 10pm. Mayor Ash commented the ordinance refers to consumption ending at l 1pm. CRA/Mobility Director Hitt stated Section 55-12 of the ordinance clarifies the on-sidewalk consumption authorization times. Council Member Mullins inquired if the special cup would be a separate policy from the ordinance. City Manager Gray affirmed the special cup would be a separate policy from the ordinance. Council Member Goodgame asked to include the Historic Village in the designated area. Council Member Mullins suggested moving the designated area to Victory Way. Council Member Bates proposed revisiting the designated area after a period of time. Council Member Mullins asked of the effective date. City Manager Gray indicated the effective date was November 1, 2016. City Attorney Mantzaris stated the ordinance provides for the special cup containers to be approved by the City Manager. The implementation period of the special cup containers could be at the discretion of the City Manager. Council Member Mullins suggested including opaque cup containers or koozies in the ordinance effective August 24, 2016, with the special cup program beginning at a later date. CRA/Mobility Director Hitt commented the concern was not knowing;the contents of the opaque cups or koozies, making it difficult to regulate. Council Member Travis asked if the alternative area included Roman's Place. CRA/Mobility Director Hitt stated Roman's Place, the.prior Pasta Vino restaurant, the Historic Village, the Boat House, and the boat ramp area were included. Council Member Mullins inquired of excluding the Boat House and boat ramp area. City Attorney Mantzaris stated currently the consumption of alcohol is prohibited in City public areas, as well as on City property. The Boat House and boat ramp area do not necessarily have to be incorporated into the ordinance as the City can handle the Boat House and boat ramp area differently. He suggested Council consider addressing the issue separately, and not under the ordinance. 5 City of Clermont MINUTES REGULAR COUNCIL MEETING August 23, 2016 The alternative area was moved back to Victory Way, east onto Lake Minneola Drive, north on West Avenue,to Waterfront Park,and east to Lake Avenue. Council Goodgame moved for approval of the Ordinance 2016-33 as amended to include beer and wine'only;:and the.alternative district boundariesas discussed; seconded by Council Member Bates. The motion passed 5 to 0 on a roll call vote. ' NEW BUSINESS Item No.9—Variance Request—Marte Senior Planner Kruse presented the variance request to allow a rear yard setback of 23 feet and allow for a storage shed less than 1`50 square feet in the side yard for property located at 479 Shady Creek Lane. The property owner would like to construct a screened patio with a solid roof in the rear portion of the property. The home is 35 feet from the rear property line, providing 10 feet to construct the screen room on an existing 10.by 14-foot concrete patio slab. The applicant would not require a variance request if the proposed structure had a screened roof The property owner is requesting to place a small storage shed in the side yard due to the upward elevation change toward the rear of the lot and the requested screened patio. The impervious surface ratio would be 38 percent with the proposed structures. The East.Lake Estates Homeowners Association issued a notice of approval for the screen enclosure. Staff recommended denial of the variance.requests. Jose Marte; Applicant,was present to answer questions. Mayor Ash opened the public hearing. Jerry Zich, 322 Bloxam Avenue, spoke in favor of the request. Mayor Ash closed the public hearing. Council Member Mullins asked of the current side yard setback on the north side of the property. Senior Planner Kruse indicated the building structure was setback 17.66 feet from the property line. Council Member Mullins inquired if a knee wall would be installed to prevent water from entering the screen room. Mr. Marte commented the contractor will make a small retention wall to direct the water away from the house. Mayor Ash asked if the shed would be free standing, on a wood floor, or on a concrete slab. Mr. Marte stated the shed would be free standing. Council Member Goodgame commented the solid roof does not meet City Code and was opposed to the request. Council Member Bates expressed concern of the shed location on the side yard. Council Member Mullins noted the shed would meet setback requirements. 6 City of Clermont MINUTES REGULAR COUNCIL MEETING August 23,2016 Council.Member Travis moved to accept the variance request; seconded by Council Member Bates. Council Member.Bates inquired if other properties had sheds in the side yard. Mayor Ash stated the Homeowners Association approved the shed. The motion passed 4 to 1 with Council Member Goodgame in opposition. Item No. 10—Variance Request—Taylor Senior Planner Kruse presented the variance request for a rear-yard setback of 20 feet for property located at 1462 Westbury Drive. The property owner would like to construct a screened room with a solid roof in the rear portion of the property. The home is located 30 feet from the rear property line. The applicant would not require a variance request if the proposed structure had a screened roof The impervious surface ratio would be 50 percent with the proposed structure. The Harvest Landing Home Owners Association issued a notice of approval for the screen enclosure. Staff recommended denial of the variance request. Mia VanDenBogaert; Silver Star Construction,and John Taylor; Homeowner,were present. Mr. Taylor expressed concern pf the lack of.knowledge of City Code by the Beazer Homes' sales representative and requested approval of the 5-foot variance request. Mayor Ash opened the public hearing. There were no public comments. Council Member Mullins inquired if the tree in the backyard would require relocation. Ms. VanDenBogaert stated the tree would not require relocation. Council Member Travis inquired of the screen room picture included in the Council packet. Senior Planner Kruse stated the picture was of a screen room style approved by the Home Owners Association. Council Member Travis asked of the roof slope. Ms. VanDenBogaert indicated the roof slope was gradual and equated to a 5-inch slope. Council Member Bates moved for approval of the variance request; seconded by Council Member Mullins. The motion passed with all members present voting aye. Item No..11—Variance,Request- Headquarter Mazda Planning Manager Henschel presented the amended variance request. The request was changed to allow a variance for a 17-foot tall sign. The variance requests for a 64 square foot sign and locating the sign one- foot from the property line were removed. 7 City of Clermont MINUTES REGULAR COUNCIL MEETING August 23, 2016 The applicant is seeking the variance to allow customers greater visibility of the location to decrease the number of unsafe u-turns on Highway 50. The taller sign will allow Headquarter Mazda to remain competitive with the surrounding dealerships. Staff recommended denial of the variance request. City Manager Gray commented the Toyota and Nissan dealerships were permitted by Lake County. Mayor Ash clarified the variance was only for a 17-foot tall sign. Attorney Scott Glass stated the Mazda automotive dealership is a Leadership in Energy and Environment Design certified building; whichhas specific landscaping requirements which cannot be changed. The request is for a sign height variance only which will allow greater visibility for customers and allow Mazda to remain competitive with the surrounding'dealerships. The Toyota and Nissan automobile dealerships were permitted by Lake.County and have tallersigns than Headquarter Mazda is requesting. Attorney Glass understood Lake County neverapproved a variance for the Toyota and Nissan dealership signs and there is question if the signs are legally existing non-conforming signs. Variances were never granted; however,the signs received permits. Mayor Ash opened the public hearing. Charlene Forth, 939 West Desoto Street, expressed concern than an approval would set precedence for future sign height variance requests. Mayor Ash closed the public hearing. Mayor Ash asked of the size and height of the Schmid sign. Planning Manager Henschel stated the Schmid sign was 4 foot by 8 foot. Owner Josh Jefferson commented the Schmid sign was approximately 10-foot high. Council Member Travis stated the sign on the building can be seen from the road. The proposed sign should be required to meet City Code. Council Member Mullins commented the sign should meet City Code and requested City Attorney Mantzaris research the Lake County approvals of the Toyota and Nissan dealership signs. Council Member-Bates moved for denial of the variance request; seconded by Council Member Mullins: The motion,for denial passed 4 to 1 with Mayor Ash in opposition. Item No. 12-Resolution No.2016=28—Calvary Chapel Clermont The Conditional Use Permit request was withdrawn by the applicant. Item No. 13-Resolution No.2016-29-Napleton Deputy City Clerk Noak read Resolution 2016-29 aloud by title only. A Resolution of the City Council of the City of Clermont, Lake County, Florida,granting a Conditional Use Permit to allow for an expansion to an existing automotive dealership in the C-2 General Commercial zoning district. 8 Ciry of.Clermont MINUTES REGULAR COUNCIL MEETING August 23,2016 Senior-Planner Kruse presented the request to expand the existing automotive dealership for inventory parking and a stormwater pond. The property was recently annexed into the City with the designation of C=2 General Commercial, with the stipulation that any expansion would require a Conditional Use Permit. The proposed project consists of an existing 20,000 square foot building with a proposed building expansion of 28,956 square feet. The owner will be adding 300 inventory parking stalls to the rear of the site and the stormwater pond will be located furtherbehind the property. The site will be required to meet the City's Land Development Code and proceed through the site plan review process. Staff recommended approval of the Conditional Use Permit. Attorney Scott Glass was present and available to answer any questions. Mayor Ash opened the public hearing. Jim Purvis, 42016 Hammersmith Drive, spoke in support of the request; however, commented Napleton has been parking cars on the berm. Mayor Ash closed the public hearing. Council Member Mullins inquired of including a stipulation in the Conditional Use Permit regarding no automobile parking on the right-of-way. The stipulation should be included in all automotive dealership Conditional Use Permits. City Manager Graystated the City recently adopted a code which prevents parking on the rights-of-way and Napleton has complied with the new code. Council Member Mullins moved for approval of Resolution 2016-29; seconded by Council Member Bates. The motion passed with all members present voting aye. Items 14 and 15 were presented together and voted on separately. Item No. 14—Resolution No.2016-30—Mason's Ridge Deputy City Clerk Noak read Resolution 2016-30 aloud by title only. A Resolution of the City Council of the City of Clermont, Lake County, Florida,granting a Conditional Use Permit to allow a multi-family development with more than 12 units, and up to 12 units per acre. Item No. 15—Variance Request—Mason's Ridge Planning Manager Henschel distributed copies of the new conceptual plan, street elevations, and building rendering. The proposed multi-family development consists of 102 apartments located at the southwest corner of Pitt Street and Grand Highway, with fee simple ownership. The parcel is zoned C-2 General 9 City of Clermont MINUTES REGULAR COUNCIL MEETING August 23, 2016 Commercial with a future land use of Residential/Office. The C-2 zoning allows for multi-family uses with an approved Conditional Use Permit, provided the development follows the R-3 Residential/Professional zoning district regulations. Staff recommended approval of the Conditional Use Permit. Theapplicant is requesting two variances for the proposed multi-family development. The first variance request is to allow for more than 10 feet of elevation change within the development. The overall site has a topography change of more than 60 feet. The applicant has provided a cut and fill exhibit detailing the areas which exceed the 10-foot requirement. The applicant indicates they will not exceed 24 feet in cut within the areas arid less than 23 percent of the site will be affected. The second variance request is to allow constructionof retaining walls with a maximum height of 10 feet, and are not located adjacent to any rights-of-way. Staff recommended denial of the variance requests. Julia Johnson; Owner, introduced Denise Pyke, Dwayne Booth, Sonya Montgomery, and Tim Green. Ms. Johnson addressed some of the prior concerns of the surrounding residents. The multi-family homes will be high quality luxury homes with beautiful landscaping: The proposed project will extend the sidewalks on.Grand Highway,'which will improve the e safety of children walking to and from school. The stormwater.design will exceed the City of Clermont code requirements. Mayor Ash opened the public hearing. Don Sheppard, Constantino Ferriola, Ron Brooks, June Miller, and Carol Rosario spoke in opposition of the requestciting concern for increase in crime, increase in traffic, increase in accidents, the need for additional stop signs, the impact on schools, extreme land grading, property value decline, and the effect on the Hillside Villas irrigation well. Ron Brooks read a statement from Vincent Saul in opposition of the request citing concern for increased traffic. Charlotte Hook and Danielle Patrick spoke in support of the request citing the need for high quality housing, the attraction for professionals to move into the area, and the further enhancement of the quality of life in the cominunity. Mayor Ash recessed the meeting at 9:15pm. Mayor Ash reconvened the meeting at 9:25pm. David Holding, Tiffany Ivory,Chris Walker, Cathy Smith,Bob Borak,Gary Clarke,Willie Montgomery, Linda Lewis, and,Aurelia Cole spoke in favor of the request citing the need for housing for career oriented:,individuals, .professional`individuals; athletes,'millennials; will provide substantial contribution toward taxes; traffic concerns are an over-reaction; traffic concerns are a police matter; buildings do not bring crime;:other options are inferior; the need for quality development; will provide enhancement of the city and community; and will improve the Pitt Street area. 10 City of Clermont MINUTES REGULAR COUNCIL MEETING August 23,2016 Jennifer Hornby Songer, Mark Swanson, Jonathan Songer, Carol McDaniel, Robin Livesay, Bryan Livesa.y, Linda Smith, and Jim Purvis spoke in opposition of the request citing increase in traffic; safety of pets, land, and people,, too many apartments; wrong location for the proposed project; overcrowded schools;the need for an exit and entrance on Highway 27; increase in crime; concern of the retaining wall; concern of flooding of surrounding homes; and the lack of a turnaround for emergency vehicles. During the reconvened portion of the public hearing, Mayor Ash announced the closing of the public hearing after the speakers who were currently in line spoke, due to several hours of repetitious comments. Jim Purvis and Charlene Forth voiced objection. City Attorney Mantzaris commented the Mayor had the right to control the discussion to provide the opportunity to speak. Charlene Forth requested the City Attorney Mantzaris provide the law regarding the subject. City Attorney Mantzaris stated the Council has an obligation to provide everybody a fair and reasonable opportunityto address the issues, that is the law. There is no limitation, there is no number; it has to do with whether there is relevant new information being offered. The Mayor establishes the protocol on the issues. Mayor Ash closed the public hearing after all speakers addressed their comments. Tim Green; Green Consulting Group, addressed several concerns. The school capacity report was received from the Lake County School Board and the project does not exceed the projected level of service. The traffic study was completed:and.has not been reviewed by the Metropolitan Planning Organization; however,the concerns appear to be traffic enforcement related. Council Member Travis requested information regarding ownership. Mr. Green stated the units would be individually owned. Dwayne Booth; Project Engineer, addressed the traffic study and commented the level of service will remain at level C after the proposed project is completed. Mr. Booth addressed the concern of the effect on theneighboringwell and stated the proposed project's irrigation well has not been sited; however, the project will be sensitive to the neighboring.well. He addressed concerns regarding stormwater runoff, indicating the criteria was far more stringent when Hillside Villas was developed. Council Member Travis inquired of the entrances. Mr.Booth stated there will be two entrances; however, the final location of the entrances had not been determined. Council Member Bates reported he spoke with the applicant, who provided a broad overview of the proposed conceptual plan. The two issues presented regarding traffic and school concurrency were questions asked of the applicant when they met. Mr.Bates asked if approved,the approval be conditional on the traffic study results. City Manager Gray stated the proposed project would be required to work with the City and Lake County in regards to traffic. Council Member Mullins commented the traffic concerns appear to be traffic enforcement related. Mr. Mullins spoke in favor of the project. 11 City of Clermont MINUTES REGULAR COUNCIL MEETING August 23, 2016 Council Member Travis spoke in favor of the project. Council Member Goodgame reported he spoke with the developer. Mr. Goodgame spoke in favor of the project. He expressed concerns of the lack of a turnaround and a second entrance; however, the layout and the plans were not before Council for approval. The development should contribute towards a future traffic signal. City Attorney Mantzaris stated if fee simple ownership was important to the City Council, then the conditions under Section 2, Subparagraph 1 should delete reference to apartments and include reference to the 102 units as individually owned under fee simple ownership. Council concurred fee simple ownership should be included in the conditions. The applicant was in agreement with the change. Council Member Bates moved for approval of Resolution 2016-30, including City Attorney Mantzaris' suggestion; seconded by Council.Member Travis. The motion passed with all members presentvoting.aye. Council Member Mullins moved to grant the variance request; seconded by Council Member Goodgame. Under discussion, Mayor Ash asked the motion include the maximum footage for cuts and the retaining wall. City Manager Gray commented Council could include the wording `in the areas as designated on the grading plarexhibit dated July 25,2016'. Council concurred the,motion should include 'no more than 10-foot tall retaining walls and not more than 24 feet of cut'. The exhibit of the retaining walls and cut will be incorporated and attached to the variance. Council Member Mullins amended the motion for approval to include the changes; seconded by Council•Member Goodgame. The motion passed with all members present voting aye. Item No. 16—Ordinance No.2016-32; Transmittal—Comprehensive Plan Amendment Deputy City Clerk Noak read Ordinance 2016-32 aloud by title only. An Ordinance of the City Council of the City of Clermont, Lake County, Florida, amending the Comprehensive Plan of the City of Clermont,Florida,pursuant to the Local Government Comprehensive Planning Act, Chapter 163, Part II, Florida Statutes by adopting text changes to the Future Land Use Element of the Comprehensive Plan; setting forth the authority for adoption of the Comprehensive Plan Amendments; setting forth the purpose and intent of the Comprehensive Plan Amendments; establishing the legal status of the Comprehensive Plan Amendments; providing for severability, conflict and an effective date. 12 City of Clermont MINUTES REGULAR COUNCIL MEETING August 23,2016 Senior Planner Kruse presented the request to transmit the ordinance to the Florida Department of Economic Opportunity. The ordinance will add language to the Future Land Use Element of the Comprehensive Plan which will include the Planned Unit Development zoning designation into the Land Development Code. The ordinance will be brought back to Council for final adoption in October 2016. Mayor Ash opened the public hearing. There were no public comments. Mayor Ash closed the public hearing. Council Member Mullins moved for transmittal of Ordinance 2016-32; seconded by Council Member Goodgame. The motion passed with all members present voting aye. Item No. 17—Ordinance No.2016-37;Introduction—Police Officers Pension Plan Deputy City Clerk Noak read Ordinance 2016-37 aloud by title only. An Ordinance of the City Council of the City of Clermont, Lake County, Florida, amending the City of Clermont Police Officers' Pension Trust Fund, as adopted by Ordinance No. 304-C; providing plan benefit revisions; providing for severability of provisions; repealing all ordinances in conflict herewith; and providing an effective date. Council Member Mullins moved to introduce Ordinance 2016-37; seconded by Council Member Goodgame. The motion passed with all members present voting aye. ADJOURN: With no further comments,this meeting was adjourned at 10:50pm. tNo ,v►tes°i, ;r, APPROVED: °,,.1 '; 6,4 44%, fl,,,,,t* i .4,/,, ,, .........., .zzd_iat._....... .• Gail L. Ash,Mayor . ,'' 0A�`TEST:•;;‘' •,.,' /./../„... // Tracy Ac oyd Howe, City Clerk 13 PROPERTY DISPOSAL FORM Department: •c-C Asset Tag#: rji Contact Person: 2C-k• Phone: au I •^131421 Year! Make/ Model: Vehicle No. Miles/ Hours: Serial /VIN: Description of Property _ c-4 q¢,4 i` egu.fre rrd• V ❑ See attached form with multiple items listed. All items must include above information. MUST CHECK ACTION BELOW (One Action Per Form) ▪ CANNIBALIZED: The equipment is in non-repairable condition but components parts of the equipment may be used to repair or replace parts on other pieces of equipment. ❑ LOST I STOLEN: Accidental loss or damage disposition is unknown (Police report must be attached to this form). ❑ TRADE-IN: Returned to vendor. Submit any other information as to the asset(s) description, trade-in value, etc. O NON-REPAIRABLE: A piece of equipment that is not repairable or not cost effective to pair. OBSOLETE: Refers to any item or material that isof no use to the Ci ❑ SCRAP: Any metallic material that can be dissolved to produce new metals. OTHER: Director Signature: Date: 11D61 I L This form must be sent to the Purchasing Department to dispose of property Date Approved by City Council: Agenda Item: Method of Disposal: Date Disposed: Purchasing Director: *****Finance Section Office Use Only Asset Number: Completed by: Date: Rev.6-19-15 PROPERTY DISPOSAL FORM Department: r;n ce. Asset Tag#: n A Contact Person: eaec.k: your Phone: aL4 I -7310' Year/ Make /Model: Vehicle No. Miles/Hours: Serial/VIN: Description of Property 0_,k e c k„ Vc IO r m 4 i - ❑ See attached form with multiple items listed. All items must include above information. MUST CHECK ACTION BELOW(One Action Per Form)***** ❑ CANNIBALIZED: The equipment is in non-repairable condition but components parts of the equipment may be used to repair or replace parts on other pieces of equipment. ❑ LOST/ STOLEN: Accidental loss or damage - disposition is unknown(Police report must be attached to this form). ❑ TRADE-IN: Returned to vendor. Submit any other information as to the asset(s) description, trade-in value, etc. ❑ NON-REPAIRABLE: A piece of equipment that is not repairable or not cost effective to repair. E2"OBSOLETE: Refers to any item or material that is of no use to the City. El SCRAP: Any metallic material that can be dissolved to produce new metals. ❑ OTHER: Director Signature ' Date: - I DGI i to . *****This form must be sent to the Purchasing Department to dispose of property"' Date Approved by City Council: Agenda Item: Method of Disposal: Date Disposed: Purchasing Director: *****Finance Section Office Use Only***** Asset Number: Completed by: Date: Rev.6-19-15 PROPERTY DISPOSAL FORM Department: IT Asset Tag#: Contact Person:Tom Philbrick Phone:352-241-7374 Year/Make/Model: Vehicle No. Miles I Hours: Serial/VIN: Description of Property See Attached O See attached form with multiple items listed. All items must include above information. *"***MUST CHECK ACTION BELOW(One Action Per Fom1)***** ® CANNIBALIZED: The equipment is in non-repairable condition but components parts of the equipment may be used to repair or replace parts on other pieces of equipment. ® LOST/ STOLEN: Accidental loss or damage - disposition is unknown (Police report must be attached to this form). El TRADE-IN: Returned to vendor. Submit any other information as to the asset(s) description, trade-in value, etc. 0 NON-REPAIRABLE:_ A piece of equipment that is not repairable or not cost effective to repair. ®x OBSOLETE: Refers to any item or material that is of no use to the City. ®x SCRAP: Any metallic material that can be dissolved to produce new metals. El OTHER: / Director Signature: _ Auk Date: 71,29/4 This form must be sent to the Purchasing Department to dispose of property"'**** Date Approved by City Council: Agenda Item: Method of Disposal: Date Disposed: Purchasing Director: *****Finance Section Office Use Only***** Asset Number: Completed by: Date: Rev.6-19-15 Manufacturer Item Service tag Dell PC 1mz6Sb1 Dell PC 3jj7bdl Dell PC 2s2hvcl Dell PC 8fj7bdl Dell PC dz26bd1 Dell PC 2kz65b1 Dell PC 77xvbbl Dell PC 4h7jbdl Dell Laptop 3nd9bkl Dell Laptop 2nd9bkl Dell Server 3fxlkcl Dell Server 5fxlkcl Dell Server 6fxlkcl Dell Server fwj8kcl • Dell Switch 9z72I41 IBM Server 3bbwinbw Assorted UPS batteries , 2x Viewsonic monitors Compaq Server cabinet a C4ERMOMr 1 6 ® �� •?-ti t, CHARLES L. BROADWAY C Police Chief A Choice of Champions' Inter Office Memorandum °' `' TO: Chief Charles Broadway 6 DATE: 7/20/2016 FILE: SUBJECT: Vehicle Surplus FROM: Lieutenant John F.Jaco •• ENCLOSURES: CC. Chief, We have identified the following vehicles for surplus, based on year., mileage, and condition. Marked cars: Vehicle# Year Make Mileage Condition 2137 2005 Ford Crown Vic 100k Poor 2138' 2005 Ford Crown Vic 101k Poor 2145 • 2006 Ford Crown Vic 96K Poor 2146 2006 Ford Crown Vic 135k Poor 2147 2006 Ford Crown Vic 121k Poor 2152 (K9) 2006 Ford Crown Vic 121k Poor 2157 2007 Dodge Charger unk Poor(sent to barn months ago) Unmarked cars: 2103. 2001 Chev Blue Impala 110k Poor 2127 2003 Chev Silver Impala 100k Poor Supervisor(Print) ` Initial's Action Comments Date C r, C6j rC Ver) -7-‘t2°-1,6 Actions:Approved/Denied, Recommended/Not Recommended, Reviewed and Forwarded, Received-No Action PROPERTY DISPOSAL FORM Department: Police - Asset Tag#: Contact PerSOn:Lieutenant John F. Jacob PhOne:352-394-5588*168 Year/Make/Model: 2003/Chevrolet/Impala Vehicle No. 2127 Miles/Hours: Serial/VIN: 2G1WF55K739233439 Description of Property Vehicle O See attached form with multiple items listed. All items must include above information. *****MUST CHECK ACTION BELOW(One Action Per Form)***** ❑ CANNIBALIZED: The equipment is in non-repairable condition but components parts of the equipment may be used to repair or replace parts on other pieces of equipment. ❑ LOST/ STOLEN: Accidental loss or damage -disposition is unknown (Police report must be attached to this form). ❑ TRADE-IN: Returned to vendor. Submit any other information as to the asset(s) description, trade-in value, etc. © NON-REPAIRABLE: A piece of equipment that is not repairable or not cast effective to repair. OBSOLETE: Refers to any item or materialof ® y thati s no use to the City. ❑ SCRAP: Any metallic material that can be dissolved to produce new metals. ❑ OTHER: Director Signature: Date: *****This form must be sent to the Purchasing Department to dispose of propertlr**** Date Approved by City Council: Agenda Item: Method of Disposal: Date Disposed: Purchasing Director: *****Finance Section Office Use Only"'****. Asset Number: Completed by: Date: Rev.6-19-15 PROPERTY DISPOSAL FORM Department: Police Asset Tag#: Contact Person:Lieutenant John F. Jacob Phone:352-394-5588*168 Year/Make/Model: 2001 /Chevrolet/Impala Vehicle No. 2103 Miles/Hours: Serial l VIN: 2G1WF52ES19228820 Description of Property Vehicle El See attached form with multiple items listed. All items must include above information. *****MUST CHECK ACTION BELOW(One Action Per Form)***** O CANNIBALIZED: The equipment is in non-repairable condition but components parts of the equipment may be used to repair or replace parts on other pieces of equipment. ❑ LOST/STOLEN: Accidental loss or damage - disposition is unknown (Police report must be attached to this form). ® TRADE-IN: Returned to vendor. Submit any other information as to the asset(s) description, trade-in value, etc. ❑ NON-REPAIRABLE: A piece of equipment that is not repairable or not cost effective to repair. ❑ OBSOLETE: Refers to any item or material that is of nouse to the City. ❑ SCRAP: Any metallic material that can be dissolved to produce new metals. ❑ OTHER: / Director Signature: Date: *****This form must be sent to the Purchasing Department to dispose of properties*** Date Approved by City Council: Agenda Item: Method of Disposal: Date Disposed: Purchasing Director: *****Finance Section Office Use Only"' Asset Number: Completed by: Date: Rev.6-19-15 PROPERTY DISPOSAL FORM Department: Police Asset Tag#: Contact Person:Lieutenant John F. Jacob Phone:352-394-5588*168 Year/Make/Model: 2006/Dodge/Charger Vehicle No. 2157 Miles/Hours: Serial/VIN: X2B3RA43G27H628641 Description of Property Vehicle ▪ See attached form with multiple items listed. All items must include above information. *****MUST CHECK ACTION BELOW(One Action Per Form)*k*'`* ® CANNIBALIZED: The equipment is in non-repairable condition but components parts of the equipment may be used to repair or replace parts on other pieces of equipment. ® LOST /STOLEN: Accidental loss or damage disposition is unknown (Police report must be attached to this form). • TRADE-IN: Returned to vendor. Submit any other information as to the asset(s) description, trade-in value, etc. DI NON-REPAIRABLE: A piece of equipment that is not repairable or not cost effective to repair. ® OBSOLETE: Refers to any item or material that is of no use to the City. • SCRAP: Any metallic material that can be dissolved to produce new metals. ® OTHER: Director Signature: - �,. Date: ('9C_i *****This form must be sent to the Purchasing Department to dispose of property***** Date Approved by City Council: Agenda Item: Method of Disposal: Date Disposed: Purchasing Director: *****Finance Section Office Use Only"**** Asset Number: Completed by: Date: Rev.6-19-15 PROPERTY DISPOSAL FORM Department: Police Asset Tag#: Contact Person:Lieutenant John F.Jacob. Phone:352-394-5588*168 Year/ Make I Model: 2006/Ford/Crown Vic Vehicle No. 2152 Miles /Hours: Serial/VIN: 2FAFP71W56X158982 Description of Property Vehicle 0 See attached form with multiple items listed. All items must include above information. *****MUST CHECK ACTION BELOW (One Action Per Form) ❑ CANNIBALIZED: The equipment is in non-repairable condition but components parts of the equipment may be used to repair or replace parts on other pieces of equipment. O LOST/STOLEN: Accidental loss or damage - disposition is unknown (Police report must be attached to this form). ❑ TRADE-IN: Returned to vendor. Submit any other information as to the asset(s) description, trade-in value, etc. ❑ NON-REPAIRABLE: A piece of equipment that is not repairable or not cost effective to repair. ® OBSOLETE: Refers to any item or material that is of no use to the.City. ❑ SCRAP: Any metallic material that can be dissolved to produce new metals. ❑ OTHER: Director Signature. (I ��` Date. 7- 2C- /� *****This form must be sent to the Purchasing Department to dispose of property***** Date Approved by City Council: Agenda Item: Method of Disposal: Date Disposed: Purchasing Director: *****Finance Section Office Use Only"'**** Asset Number: Completed by: Date: Rev.6-18-15 PROPERTY DISPOSAL FORM Department: Police Asset Tag#: Contact PereOn:Lieutenant John F.Jacob Phone:352-394-5588'"168 Year/ Make/Model: 2006 i Ford I Crown Vic Vehicle No. 2147 Miles /Hours: Serial/VIN: 2FAFP71W36X138309 Description of Property Vehicle O See attached fonn with multiple items listed. All items must include above information. *****MUST CHECK ACTION BELOW(One Action Per Form)***** ❑ CANNIBALIZED: The equipment is in non-repairable condition but components parts of the equipment may be used to repair or replace parts on other pieces of equipment. ❑ LOST/ STOLEN: Accidental loss or damage - disposition is unknown(Police report must be attached to this form). ❑ TRADE-IN: Returned to vendor. Submit any other information as to the asset(s) description, trade-in value, etc. ❑ NON-REPAIRABLE: A piece of equipment that is not repairable or not,cost effective to repair. ❑ OBSOLETE: Refers to any item or material that is of no use to the City, ® SCRAP: Any metallic material that can be dissolved to produce new metals. ❑ OTHER: Director Signature: Cf. �� Date: 7- g:C- . *****This form must be sent to the Purchasing Department to dispose of property***** Date Approved by City Council: Agenda Item: Method of Disposal: Date Disposed: Purchasing Director: *****Finance Section Office Use Only'"'*** Asset Number: Completed by: Date: Rev.6-19-15 PROPERTY DISPOSAL FORM Department: Police Asset Tag#: Contact Person:Lieutenant John F.Jacob Phone:352-394-5568*168 Year/Make/Model: 2006/Ford/Crown Vic Vehicle No. 2146 Miles/ Hours: Serial /VIN: 2FAFP71 W16X138308 Description of Property Vehicle O See attached form with multiple items listed All items must include above information. *****MUST CHECK ACTION BELOW(One Action Per Form)***** ❑ CANNIBALIZED: The equipment is in non-repairable condition but components parts of the equipment may be used to repair or replace parts on other pieces of equipment: ❑ LOST/STOLEN: Accidental loss or damage - disposition is unknown (Police report must be attached to this form). ❑ TRADE-IN: Returned to vendor. Submit any other information as to the asset(s) description, trade-in value, etc. ❑ NON-REPAIRABLE: A piece of equipment that is not repairable or not cost effective to repair. ® OBSOLETE: Refers to any item or material that is of no use to the City. ❑ SCRAP: Any metallic material that can be dissolved to produce new metals. O OTHER: ),( Director Signature: c"" ,V- Date: *****This form must be sent to the Purchasing Department to dispose of property***** Date Approved by City Council: Agenda Item: Method of Disposal: Date Disposed: Purchasing Director: *****Finance Section Office Use Only"'**** Asset.Number: Completed by: Date: Rev.6-19-15 PROPERTY DISPOSAL FORM Department: Police Asset Tag#: Contact Person:Lieutenant John F.Jacob Phone:352-394-5588*168 Year/Make/Model: 2006/Ford i Crown Vic Vehicle No. 2145 Miles/Hours: Serial/VIN: 2FAFP71WX6X138307 Description of Property Vehicle ❑ See attached form with multiple items listed. All items must include above information. *****MUST CHECK ACTION BELOW(One Action Per Form)***** ❑ CANNIBALIZED: The equipment is in non-repairable condition but components parts of the equipment may be used to repair or replace parts on other pieces of equipment. ❑ LOST I STOLEN: Accidental loss or damage - disposition is unknown(Police report must be attached to this form). ❑ TRADE-IN: Returned to vendor. Submit any other information as to the asset(s) description, trade-in value, etc. MI NON-REPAIRABLE: A piece of equipment that is not repairable or not cost effective to repair. ❑ OBSOLETE: Refers to any item or material that is of no use to the City. ❑ SCRAP: Any metallic material that can be dissolved to produce new metals. ❑ OTHER: -7 G` Director Signature: ( Date: I�� G *****This form must be sent to the Purchasing Department to dispose of property***** Date Approved by City Council: Agenda Item: Method of Disposal: Date Disposed: Purchasing Director: *****Finance Section Office Use Only***** Asset Number: Completed by: Date: Rev.6-19-15 PROPERTY DISPOSAL FORM Department: Police Asset Tag#: Contact Person:Lieutenant John F. Jacob Phone:352-394-5588*168 Year/Make/Model: 2005/Ford i Crown Victoria Vehicle No. 2138 Miles/Hours: Serial/VIN: 2FAFP71W05X113897 Description of Property Vehicle ❑ See attached form with multiple items listed. All items must include above information. *****MUST CHECK ACTION BELOW(One Action Per Form)***** ❑ CANNIBALIZED: The equipment is in non-repairable condition but components parts of the equipment may be used to repair or replace parts on other pieces of equipment. ❑ LOST/STOLEN: Accidental loss or damage - disposition is unknown (Police report must be attached to this form). ❑ TRADE-IN: Returned to vendor. Submit any other information as to the asset(s) description, trade-in value, etc. El NON-REPAIRABLE: A piece of equipment that is not repairable or not cost effective to repair. ❑ OBSOLETE: Refers to any item or material that is of no use to the City. ❑ SCRAP: Any metallic material that can be dissolved to produce new metals. ❑ OTHER: Director Signature: C Date: 7 /tom *****This form must be sent to the Purchasing Department to dispose of property***** Date Approved by City Council: Agenda Item: Method of Disposal: Date Disposed: Purchasing Director: *****Finance Section Office Use Only***** Asset Number: Completed by: Date: Rev.6-19-15 PROPERTY DISPOSAL FORM Department: Police Asset Tag#: Contact Person:Lieutenant John F.Jacob Phone:352-394-5588`.168 Year/ Make/Model: 2005 Ford i Crown Victoria Vehicle No. 2137 Miles /Hours: Serial/VIN: 2FAFP71W05X113888 Description of Property Vehicle ® See attached form with multiple items listed. All items must include above information. *****MUST CHECK ACTION BELOW(One Action Per Form)***** ▪ CANNIBALIZED: The equipment is in non-repairable condition but components parts of the equipment may be used to repair or replace parts on other pieces of equipment. O LOST/ STOLEN: Accidental loss or damage -disposition is unknown (Police report must be attached to this form). ❑ TRADE-IN: Returned to vendor. Submit any other information as to the asset(s) description, trade-in value, etc. ❑ NON-REPAIRABLE: A piece of equipment that is not repairable or not cost effective to repair. ❑ OBSOLETE: Refers to any item or material that is of no use to the City. ❑ SCRAP: Any metallic material that can be dissolved to produce new metals. ❑ OTHER: Director Signature: C Date: Ie�C- / 6 *****This form must be sent to the Purchasing Department to dispose of property***** Date Approved by City Council: - Agenda Item: Method of Disposal: Date Disposed: Purchasing Director: *****Finance Section Office Use Only"**** Asset Number: Completed by: Date: Rev.6-19-15 PROPERTY DISPOSAL FORM Department: Parks&Recreation Asset Tag#: Contact Person:Robert Taboas Phone:352-263-4914 Year/ Make/ Model: Vehicle No. Miles/ Hours: Serial /VIN: Description of Property Qty.17,8ft rectangular metal tables. Qty.13,8ft wooden rectangular tables. O See attached form with multiple items listed. All items must include above information. *****MUST CHECK ACTION BELOW (One Action Per Form)"**** El CANNIBALIZED: The equipment is in non-repairable condition but components parts of the equipment may be used to repair or replace parts on other pieces of equipment. • LOST/ STOLEN: Accidental loss or damage - disposition is unknown (Police report must be attached to this form). • TRADE-IN: Returned to vendor. Submit any other information as to the asset(s) description, trade-in value, etc. El NON-REPAIRABLE: A piece of equipment that is not repairable or not cost effective to repair. CI OBSOLETE: Refers to any item or material that is of no use to the City. SCRAP: Any metallic material that can be dissolved to produce new metals. O OTHER: igl N /� l r Signatures gym, Date: $ **'***This form must be sent to the Pu hasi • Department to dispose of property***** • Date Approved by City Council: Agenda Item: Method of Disposal: Date Disposed: Purchasing Director: *****'Finance Section Office Use Only***** Asset Number: Completed by: Date: Rev.6-19-15 PROPERTY DISPOSAL FORM Department: Environmental Services Asset Tag#: Contact Person: Heather Wooding Phone: 352-241-0178 Year/Make / Model: Seepex Model 52FUL Vehicle No. Miles /Hours: Serial /VIN:. 16OMH/41W Description of Property Gear box for belt press on EWWTP 0 See attached form with multiple items listed. All items must include above information. *****MUST CHECK ACTION BELOW (One Action Per Form)***** ® CANNIBALIZED: The equipment is in non-repairable condition but components parts of the equipment may be used to repair or replace parts on other pieces of equipment. ® LOST/ STOLEN: Accidental loss or damage - disposition is unknown (Police report must be attached to this form). • TRADE-IN: Returned to vendor. Submit any other information as to the asset(s) description, trade-in value, etc. © NON-REPAIRABLE: A piece of equipment that is not repairable or not cost effective to repair. ® OBSOLETE: Refers to any item or material that is of no use to the City. ® SCRAP: Any metallic material that can be dissolved to produce new metals. • OTHER: Cost too much to repair so we bought a new one Director Signature:g Date. fl/14/5/? 9? *'****This form must be sent to the Purchasing Department to dispose of property**"** Date Approved by City Council: Agenda Item: Method of Disposal: Date Disposed: Purchasing Director: *****Finance Section Office Use Only*=* Asset Number: Completed by: Date: Rev.6-19-15 1