03-17-2016 City of Clermont
MINUTES
POLICE OFFICERS RETIREMENT PLAN BOARD OF TRUSTEES MEETING
March 17,2016
The Police Officers Retirement Plan Board of Trustees met in a regular meeting on Thursday, March 17,
2016 in the Council Chambers at City Hall.Board Members present:. Michael Scheller, Scott Tufts,Jason
Sayre, and Bob Peraza. 'Attorney Scott Christiansen, Jeremy Langley and Jeff Brumley; Florida League
of Cities,were present. Staff members,present:Finance Director VanZile and.Deputy City Clerk Noak.
Absent: Board Member Baker.
OATH OF OFFICE
Deputy City Clerk Noak administered the Oath of Office to Bob Peraza.
CALL TO ORDER
Chairman Scheller called the meeting to order at 3:05pm.
PUBLIC COMMENTS
Chairman Scheller opened the meeting for public comments. There were no public comments. Chairman
Scheller closed the public comments.
MINUTES
Approval of minutes of the December 10, 2015 meeting.
Board Member Sayre moved to approve; seconded by Board Member Peraza. The
motion passed unanimously.
UNFINISHED BUSINESS
Board Member Tufts arrived to the meeting.
Approval of Resolution No. 6—Prior Service Credit and Share Plan Amendments
Attorney Christiansen questioned the necessity of a Resolution. Finance Director VanZile commented a
resolution was historically used to recommend adoption by the City Council. The City Council will
receive a subsequent ordinance for final adoption consideration.
Attorney Christiansen expressed concern with the appearance of the Board requesting the change;
however,the change was adopted during the Police Union negotiations with the City.
Attorney Christiansen suggested changes to the document which included adding language to clarify prior
service was limited to law enforcement and federal government service, adding the repayment methods to
the operating rules, and changing the title to indicatethe adoption was a request to consider. He will
provide suggested language to Finance Director VanZile.
Chairman Scheller expressed concern of the Board requesting the City Council to adopt the changes.'The
Board oversees the Plan;however,the Plan is negotiated between the Police Union and the City.
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City of Clermont
MINUTES
POLICE OFFICERS RETIREMENT PLAN BOARD OF TRUSTEES MEETING
March 17,2016
Finance Director VanZile stated Attorney Christiansen's changes would be incorporated into the
document.
Finance Director VanZile presented the Share Plan amendments.
Attorney Christiansen suggested adding language regarding the allocation of money. Jeff Brumley
commented each participantwould receive an earnings report at the end of the year, and described how
the shares are divided and credited: Attorney Christiansen commented the additional language would not
be necessary to be added to the adoption agreement as the language was already in the plan document.
Board Member Peraza moved to approve. The motion died for lack of a second.
Board Member Tuftsmoved to accept Resolution 6 as amended; seconded by Chairman
Scheller. The motion passed unanimously.
NEW BUSINESS
Approval of Accounting Report—FY 2015
Jeff Brumley stated approval of the Accounting Report was a new requirement.
Board Member Sayre moved for approval; seconded by Board Member Tufts. The
motion passed unanimously.
PLANADMINISTRATOR REPORT
Discussion of Police Officers Pension Plan Investment Performance Report for Quarter Ended December
31, 2015.
Jeff Brumley presented the Police Officers Pension Plan Investment Performance Report for quarter
ending December 31,2015.
ATTORNEY REPORT
Attorney Christiansen_commented the Florida Legislative sessions ended without changes made regarding
Police Officers Retirement Plans.
The Summary Plan description will need to be updated by the Florida League of Cities and distributed to
the members following approval by the City Council.
BILLS AND EXPENSES FOR APPROVAL
Approval of Plan Expenses for period December 4, 2015—March 10, 2016
Finance Director VanZile presented the following expenses:
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City of Clermont
MINUTES
POLICE OFFICERS RETIREMENT PLAN BOARD OF TRUSTEES MEETING
March 17,2016
Preparation of Board Certification $ 300.00
Invoice#27625 $ 988.05
Quarterly Fees $6,174.92
Invoice#27732 $ 236.40
Board Member Tufts moved for approval; seconded by Board Member Sayre. The
motion passed unanimously.
Approval of Member Distributions for period December 4, 2015—March 10, 2016
Finance Director VanZile presented the following distributions:
Paul Lee $18,386.54
Gabriel White $ 4,072.16
Board Member Tufts moved for approval. The motion died for lack of a second.
Board Member Peraza excused himself from the meeting due to a prior commitment.
Attorney Christiansen questioned the distribution amount to Paul Lee. The payout to Mr. Lee was based
on four years of service.
Chairman Scheller stated Mr. Lee's separation date was incorrect.
Board Member Tufts moved to table approval of the distribution to Paul Lee to the June
16,2016 meeting; seconded by Board Member Sayre. The motion passed unanimously.
Board Member Tufts moved to approve the distribution to Gabriel White; seconded by
Board Member Sayre. The motion passed unanimously.
ADJOURN: With no further comments,this meeting was adjourned at 4:23pm.
APPROVED:
Chairman Sc eller
ATTEST:
Tracy c oyd Howe,City Clerk
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