2016-84 ORGANIZE,, CRIME DRUG ENFORCEMENT TASK FORCES
FY`201/gAGREEMENT
FOR THE USE OF.THE STATE AND LOCAL
OVERTIME AND AUTHORIZED EXPENSE/ STRATEGIC INITIATIVE PROGRAM
Federal Tax Identification#: 59-6000290 DC #: WG-CR-0017
Amount Requested: OCDETF Investigation/Strategic Initiative
Number: FC/WG-CR-0017
$ $4,500
Operation
Name:
Number of Officers Listed: 1
Federal Agency Investigation
Number: GB-13-0031
From: 10/01/2016 State or Local Organization Name and Address:
Beginning Date of Agreement
To: 09/30t2017 Clermont Police Department
Ending Date of Agreement
State or Local Organization 3600 S.Hwy 27
Narcotics Supervisor: Sgt.D.Creighton
Telephone Number: 352-394-5588 Clermont, FL 34711
, E-mail Address: dcreighton@clermontfl.org
Fax#(if applicable): —"
Sponsoring Federal Agency Group/Squad
Sponsoring Federal Agency(ies): Supervisor: GS Loretta Moore
Drug Enforcement Administration Telephone Number: (407)333-7000
E-mail Address: Loretta.m.moore(a,usdoj.gov
Please provide the name, telephone number, e-mail address, and fax number for the administrative
or financial staff person at the State or Local Organization, who is directly responsible for the
billing,on`the Reimbursement Request:
Name: Cyndia Rivera
Telephone Number (with area code): 352-394-5588 ext. 3
E-mail Address: crivera(a,clermontfl.org
Fax# (if applicable):
Agreement(FY 17),Page 1
This Agreement is between the above named State or Local Law Enforcement Organization and the
Organized Crime Drug Enforcement Task Forces (OCDETF) Program. This Agreement shall be
effective when signed by an authorized State or Local Organization official, the sponsoring Federal
Agency Special Agent-In-Charge, the sponsoring Agency Regional OCDETF Coordinator, the
Assistant United States Attorney Regional OCDETF Director, and the OCDETF Executive Office.
1. It is agreed that the State or Local Law Enforcement officers named on this Agreement
will assist in OCDETF Investigations, Strategic Initiatives and prosecutions as set forth in
the Organized Crime .Drug Enforcement Task Forces State and Local Overtime and
Authorized Expense/Strategic Initiative Programs,'Policies and Procedures Manual, Fiscal
Year 2017.
2. No individual Agreement with a State or Local Organization may exceed $25,000, and the
cumulative amount of OCDETF State and Local overtime monies that may be expended
on a single OCDETF Investigation or Strategic Initiative in a single fiscal year may not
exceed $50,000 without express prior approval from the OCDETF Executive Office. The
OCDETF Executive Office will entertain requests to exceed these funding levels in
particular cases. Please submit a written request including justification approved by the
AUSA Regional Director to-the the OCDETF Budget Officer/Deputy Budget Officer when
seeking to exceed the above stated funding levels.
3. Each Reimbursable Agreement will be allowed no more than six (6) modifications per
year. In addition, if the funds for a particular Agreement are completely deobligated with
the intention of closing that Agreement, it will not count as a modification for purposes of
this policy. These amendments must be transmitted by a memorandum approved and
signed by the AUSA Regional OCDETF Director or designee for the region and sent to
the OCDETF Executive Office.
4. If an Agreement does not have any activity during the last ninety (90) days, the funds shall
automatically be deobligated. The OCDETF Executive Office will assist with the
monitoring of the aging Agreements. Further, if a State or Local Organization indicates
that it is no longer performing work under a particular Agreement, the State and Local
Overtime and Authorized Expense/Strategic Initiative Programs, Policies and Procedures
Manual requires that : a modification memorandum identifying the amount to be
deobligated be submitted to the OCDETF Executive Office as soon as possible after
determining that no work is being performed.
5. The State or Local Law Enforcement Organization agrees to provide experienced drug
Law Enforcement officers who are identified in this Agreement to work on the specified
OCDETF Investigation or Strategic Initiative. Any change in Law Enforcement officers
assigned must be agreed to by all approving officials.
6. Officers who are not deputized shall possess no Law Enforcement authority other than that
conferred by virtue of their position as a commissioned officer of their parent
Organization.
Agreement(FY 17),Page 2
7. Officers who are deputized may possess Federal Law Enforcement authority as specified
by the Agency affording the deputation.
8. Any State or Local officers assigned to an OCDETF Investigation or Strategic Initiative in
accordance with this Agreement are not considered Federal employees and do not take on
the benefits of Federal employment by virtue of their participation in the Investigation or
Strategic Initiative.
9. OCDETF and the sponsoring Federal Law Enforcement Agency(ies) for the approved
OCDETF Investigation or Strategic Initiative will provide to the assigned State/Local
officers the clerical, operational and administrative support that is mutually agreed to by
the parties in this Agreement.
10. Officers assigned to OCDETF Investigations or Strategic Initiatives should work full-time
on the Investigation(s) or Strategic Initiative(s) in order to be paid overtime. In order to
satisfy the "full-time" expectation, a Law Enforcement officer should work forty (40)
hours per week or eight (8) hours per day on a single or multiple. OCDETF
Investigation(s) or Strategic Initiative(s). Any established exceptions or waivers to this
definition shall be requested by the Regional Coordination Group and attached as
Addendum A to the Agreement. [The parent State orLocal Organization must pay the
base salary of its officers. In the event officers must work overtime on an OCDETF
Investigation or Strategic Initiative, the OCDETF Program will reimburse the parent State
or Local Law Enforcement Organization for a limited amount of those overtime costs.]
The Organization is responsible for paying its Law Enforcement officer(s) for their
overtime, travel and per'-diem expenses. To ensure proper and complete utilization of
OCDETF overtime and expense allocations; reimbursement claims must be submitted
monthly on the OCDETF Reimbursement Request Form. The OCDETF Executive Office
may refuse payment on any reimbursement request that is not submitted to the OCDETF
Regional Coordination Group within thirty (30) days of the close of the month in which
the overtime was worked.
11. It is the responsibility of the State & Local Organization to retain and have available for
inspection sufficient supporting documentation for all regular hours and overtime hours
worked towards-a_specific OCDETF case. Officers' timesheets must reflect work towards
a specific OCDETF case and must be reviewed and signed by an authorized State & Local
official.
12. Analysis of reimbursement claims by the Regional Coordination Group may result in a
modification of the obligation of funds contained within this Agreement as well as the
time period covered. The Organization affected by any such modification will receive a
memo notifying them of the changes.
13. Overtime payments, including all other non-OCDETF Federal sources (such as Safe
Streets, HIDTA, IRS, ICE, FEMA, etc.) may not, on an annual per person basis, exceed
25% of the current approved Federal salary rate in effect at the time the overtime is
performed. The State or Local, Organization is responsible for ensuring that this annual
payment is not exceeded. The Executive Assistant/OCDETF Program Specialist will
monitor these payments via MIS and communicate to the Federal Agency Regional
OCDETF Coordinators who provide status updates to any officer approaching the
threshold.
Agreement(FY 17),Page 3
14. The overtime log must be attached to the reimbursement request when submitting the
monthly invoices. The Sponsoring Federal Agency Supervisory Special Agent and the
State or Local_official authorized to approve the Reimbursement Request must certify that
only authorized expenses are claimed, the regular hours requirement is satisfied, and that
overtime has not exceeded 25% of the current Federal salary rate in effect at the time the
overtime was worked.
15. Under no circumstances will the State or Local Organization charge any indirect costs for
the administration or implementation of this Agreement.
16. The State or Local Organization shall maintain complete and accurate records and
accounts of all obligations and expenditures of funds under this Agreement for a period of
six (6) years and in accordance with generally accepted accounting principles to facilitate
inspection and auditing of such records and accounts.
17. The State or.Local Organization shall permit examination and auditing by representatives
of the OCDETF Program, the sponsoring Federal Agency(ies), the U.S. Department of
Justice, the Comptroller General of the United States, and/or any of their duly-authorized
agents and representatives, of any and all records, documents, accounts, invoices, receipts,
or expenditures relating to this Agreement. Failure to provide proper documentation will
limit State or Local Law Enforcement Agencies from receiving OCDETF funding in the
future.
18. The State or Local Organization will comply with Title VI of the Civil Rights Act of 1964
and all requirements applicable to OCDETF Agreements pursuant to the regulations of the
Department of Justice (see,,e.g., 28 C.F.R. Part 42, Subparts C and G; 28 C.F.R. 50.3
(1991)) relating to discrimination on the grounds of race, color, sex, age, national origin or
handicap.
19. This Agreement may be terminated by any of the parties by written notice to the other
parties ten(10) business days prior to terminations Billing for outstanding obligations shall
be received by OCDETF within thirty (30) days of the notice of termination.
20. The Debt Collection Improvement Act of 1996 requires that most payments made by the
Federal government, including. vendor payments, must be made by electronic funds
transfer(EFT). In accordance with the act, all OCDETF reimbursement payments will be
issued via EFT. All participating State and Local Organizations must complete and
submit the attached EFT form. The OCDETF Executive Office must receive one EFT
form, from each participating Organization prior to processing their reimbursement
payments. In certain circumstances the OCDETF Executive Office may make exceptions
for Organizations that are unable to accept this form of payment, however, such
Organizations must include written justification in the addendum of each new Agreement.
21. All changes made to the original Agreement must be approved by the OCDETF Executive
Office and initialed by the Executive Assistant/OCDETF Program Specialist of the
Regional Coordination Group making the revision. The AUSA Regional OCDETF
Director or designee must initial all funding changes.
Agreement(FY 17),Page 4
22. The Regional Coordination Group is responsible for identifying and implementing any
additional policy requirements, as needed, for its specific region. Those regional policies
will be documented in the Addendum B and attached to the approved Agreement. The
Organizations are agreeing to adhere to these additional requirements and must have
written approval by the Regional Coordination Group for any exceptions to the regional
policies.
This Agreement is not a contract or obligation to commit Federal funds in the maximum amounts
projected. Funding allocations for the time period set forth and agreed to herein represent projections
only and are based upon consultation between the sponsoring Federal Agency and the State or Local
Law Enforcement Organization. They are, therefore, subject to modification by OCDETF based
upon the progress and needs of the OCDETF Investigation or Strategic Initiative. Additionally,
resources are contingent upon the availability of funds per the approval and signature of the OCDETF
Executive Office obligating authority. The OCDETF Executive Office will approve and certify that
all the terms and conditions of the Agreement have been met.
Each Agreement must be approved and signed by a State or Local Law Enforcement Organization
official who has supervisory authority over, and is authorized to assign, the participating Law
Enforcement officers to the OCDETF Investigation or Strategic Initiative.
Approved By: .�,� i C111CV cf 111;'Lz )- 16
uthorized State or Local Official Title Date
Approved By:
Sponsoring Federal Agency Special Agent in Charge or Designee Date
Approved By:
Jerarld K Lucas,DEA Sponsoring Agency Regional OCDETF Coordinator Date
Approved By:
Mary Y. (Jena)King,AUSA Regional OCDETF Director Date
Funds are encumbered for the State/Local Organization overtime costs and authorized expense /
Strategic Initiative Programs specified above. Subject to availability of funds.
Funds Certified:
OCDETF Executive Office Date
Approving Official:
OCDETF Executive Office Date
Agreement(FY 17),Page 5
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
STATE OR LOCAL LAW ENFORCEMENT OFFICERS
ASSIGNED TO PARTICIPATE IN THE STATE AND
LOCAL OVERTIME,AN) AUTHORIZED EXPENSE/STRATEGIC
INITIATIVE PROGRAMS
State or Local Organization: Clermont Police Department
OCDETF Investigation/Strategic Initiative Number: FC/WG-CR-0017
The Law Enforcement officers listed below will assist with the above identified OCDETF
Investigation or Strategic Initiative. Any modification of the list of Law Enforcement officers
must be agreed tom writing ;by all>-of the parties to this Agreement, made a part of the
Agreement, and forwarded to the OCDETF Executive Office.
NAME TITLE/RANK DOB
1. Officer •
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
Agreement(FY 17),Page 6
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
FLORIDA/CARIBBEAN REGION
FY 2017 ADDENDUM A
Definition of"Full-Time Participation" - See paragraph 10.
Any Exceptions or Justifications -must be submitted in writing.
Agreement(FY 17),Page 7
•
ORGANIZED CRIME DRUG,ENFORCEMENT TASK FORCES
FLORIDA/CARIBBEAN REGION
FY 2017 ADDENDUM B
In regard to the FY 2017 State and Local Agreement, the Florida/Caribbean OCDETF
Financial Committee has approved modifications to the below numbered paragraphs as follows:
5. The maximum number of officers assigned to an agreement cannot exceed twenty (20)
without written justification.
10. All assets seized in the investigation will be processed federally by the sponsoring
OCDETF federal agency unless otherwise specified in the OCDETF Investigation
Initiation Form (IIF) or in a subsequent addendum to the IIF or other OCDETF reports.
Equitable sharing of forfeited assets remains available to all the participating federal,
state and local organizations. Equitable sharing requests will be governed by the rules
and regulations of the Department.of Justice Asset Forfeiture Fund or Treasury Executive
Officer for Asset Forfeiture and Treasury Forfeiture Fund Program as applicable.
12. Analysis of reimbursement claims by the Regional Coordination Group may result in
modification of the obligation of funds contained within this agreement as well as the
time period covered. The organization affected by any such modification will receive a
screen printout of the agreement funding change.
Agreement(FY 17),Page 8
AC VENDOR/1VIISCELLANEOUS PAYMENT
ENROLLMENT FORM
PAYEE/COMPANY INFORMATION
Name: City of Clermont
Address: PO Box 120219;Clermont,FL 347.12
Taxpayer ID Number 59-6000290
Contact-,Person Name: Lacy Smith-Castillo Telephone Number: 352-241-7365
FINANCIAL INSTITUTION INFORMATION
Bank;Name: .Fifth Third"Bank
•Nine-Digit.ABA Routing Transit Number:
Depositor"Acco'untNumber:`;
Type of Account: (checking/savings) 'Checking
Please return with the Reimbursable Agreement
The Debt Collection Improvement Act of 1996 requires that most payments made by the Federal government,
including vendor payments,must be made by electronic funds transfer(EFT). A benefit of receiving payments by
EFT is that your funds are directly deposited to your account at a financial institution and are available to you on the
date of payment.
If you have any question regarding the delivery of remittance information, please contact the financial institution
(bank)where your account is held.
If you have any questions on the completion of this form, please contact the OCDETF State and Local EFT
Coordinator,202-514-1860.
To inquire about a bill contact: http://www.ipp.gov/
Agreement(FY 16),Page 10