2016-88 El TETRA TECH
September 9, 2016
Mr. Paul Roy
Environmental Services Director
City of Clermont
3335 Hancock Rd.
Clermont, FL 34711
Subject: City of Clermont
Professional Engineering Services Proposal for the
East Side Water Reclamation Facility Dewatering Improvements
Tt# 200BP Gen/Clermont
Dear Mr. Roy:
Tetra Tech is pleased to furnish this proposal for professional engineering services to complete
the dewatering improvements at the East Side Water Reclamation Facility. A detailed scope of
services, compensation summary, and project implementation schedule are attached.
We look forward to serving the City of Clermont on this project. If you should have any
questions, please do not hesitate to contact me at 407-839-3955.
Very truly yours, Approval:
Tetra Tech City of Clermont
D. Fox, P.E. By: 4°1/ . . YOK&O-4
Vice President Typed Name:Gail L.Ash, Mayor
Attachments Date: )0 "Z� -201
BAF/ab/EWRF Dewatering/Roy090916
C: Brian A. Foulkes, P.E., Tetra Tech
Tetra Tech
201 E.Pine Street,Suite 1000,Orlando,FL 32801
Tel 407.839.3955 Fax 407.839.3790 www.tetratech.com
ATTACHMENT A
SCOPE OF SERVICES
CITY OF CLERMONT, FLORIDA
EAST SIDE WATER RECLAMATION FACILITY
DEWATERING IMPROVEMENTS
I. PROJECT DESCRIPTION
The City of Clermont (City) owns and operates the East Side Water Reclamation Facility (EWRF)
located at 3335 Hancock Road. The facility has a Florida Department of Environmental Protection
(FDEP) rated capacity of 4.0 MGD annual average daily flow(AADF) and is considered a Category
II, Class B facility. The EWRF is an activated sludge plant consisting of influent screening, grit
removal, splitter box, pre-anoxic basin, aeration, secondary clarification, chemical feed, filtration,
and chlorination with an aerated sludge holding tank and dewatering of biosolids. The existing
sludge dewatering facilities include a 1.5 M belt filter press and cake pump. The dewatering building
was sized to accommodate an additional belt filter press.
The City is interested in expanding the EWRFs dewatering capacity through the addition of a 2.0 M
belt filter press in the existing dewatering building. The improvements will also include an open
prefabricated metal building to house the biosolids trailer. This proposal is for professional
engineering services associated with a design, bidding,and construction management of the EWRF
Dewatering improvements.
The tasks to be completed for this project are further described herein and will be performed in
accordance with the City/Tetra Tech Continuing Contract and Agreement for Professional
Engineering Services for Public Works Projects dated December 9, 2014.
II. SCOPE OF SERVICES
Tetra Tech shall provide professional engineering services necessary for design, permitting, bidding
and construction of the proposed EWRF Dewatering Improvements. Services included are
described in the tasks below.
A. Final Design
The final design will result in preparation of the bid documents, engineering drawings and
specifications, which will be submitted to the City for review at 60-, 90- and 100-percent
completion levels. Three (3) sets of drawings and specifications will be provided to the
City for each review. A review meeting will be held with City following each submission.
To ensure proper design of the facilities, Tetra Tech will obtain approval from the City for
any substantial changes in the preliminary design prior to incorporation in the final design.
Tasks to be completed during this phase are summarized below:
1. Attend a kick-off meeting/site visit with City Staff to finalize concepts.
2. Provide a limited topographic and horizontal survey in sufficient detail to facilitate
the design of the contemplated improvements. The location of underground
facilities will be based on record drawings and discussions with City Staff. Soft-
digs are not included under this scope.
BAF/ab/EWRF Dewatering/Scope o TETRA TECH
Tt#200BP Clermont -1- 09/09/16
3. Review operating data and discuss desired dewatering capacity to ascertain
component sizes for final design.
4. Collect and review cut sheets and technical data for the dewatering, cake pump,
polymer system, dewatering components, wash water pump, and control panel.
5. Perform hydraulic calculations of the sludge feed pump(s)that will transfer sludge
from the holding tank to the dewatering system.
6. Evaluate the wash water supply piping and identify any improvements needed to
accommodate the proposed and future dewatering facilities.
7. Estimate filtrate and wash water flows and identify process drain improvements
needed for the proposed dewatering equipment.
8. Perform load calculations and identify electrical improvements needed to
accommodate the proposed equipment. It is anticipated that existing panels can
be used to provide power to the proposed facilities and that improvements to the
primary feeders, new transformers, or new switchboards will not be needed.
9. Prepare a comprehensive project manual that contains bidding, contractual
documents and technical specifications for competitive bidding. The project
manual and its contents will be formatted in accordance with the Construction
Specification Institute (CSI).
10. A preliminary list of drawings is presented below:
General
Cover Sheet and Drawing Index
Location Map, General Notes
Legend and Abbreviations
Partial Process Flow Schematic
Civil
Site, Grading and Geometry Plan
Partial Yard Piping Plan
Miscellaneous Yard Piping Details (2 Sheets)
Structural
Structural General Notes
Dewatering Building Modifications
New Building — Plan
New Building —Sections& Details
Miscellaneous Structural Details
Process/Mechanical
Dewatering Building Modifications— Plan
Dewatering Building Modifications—Sections
Dewatering Building Modifications— Details
Mechanical Details (2 Sheets)
BAF/ab/EWRF Dewatering/Scope TETRA TECH
Tt#200BP Clermont -2- 09/09/16
Electrical
Electrical Symbols and Notes
Site Power Plan
Dewatering Building & New Building Electrical Plan
Single Line Diagrams
Wiring Details
Conduit & Cable Schedules
Electrical Details (2 Sheets)
Instrumentation &Controls
Symbols &Abbreviations
Process & Instrumentation Diagram
Control Panel & I/O Layout(2 Sheets)
11. Cost estimates will be included with the 90% and 100% submittals.
B. Permitting
Tetra Tech will prepare and submit the following permit applications and supporting
documentation to obtain regulatory permits for construction and operation the proposed facilities.
Tetra Tech will also respond to requests for additional information(RAIs)from permitting agencies
to clarify the original applications. All permit application fees will be paid by the City.
1. Complete FDEP Permit Application Form 62-620.910(11) for the proposed
improvements as a "Minor Modification" to the existing facilities and respond to
RAIs.
2. Provide supporting documentation to the selected contractor to support an
application for a building permit from the City.
C. Bidding Assistance Services
Upon advertisement of the project by the City, Tetra Tech will assist the City with bidding of the
project and will complete the following tasks.
1. Provide electronic copies of the bid documents for City to issue.
2. Attend one(1) pre-bid conference and one (1) site visits with prospective bidders.
3. Prepare and issue addenda, as approved by the City, containing clarifications or
technical revisions that become apparent during bidding.
4. Review and tabulate bids, evaluate the low bidder's qualifications, and make
recommendations regarding award of the contract.
5. Conform the construction documents at the end of the bidding phase to reflect any
changes to the project design, construction drawings or specifications caused by
addenda to bid packages or changes initiated by the City.
BAF/ab/EWRF Dewatering/Scope O TETRA TECH
Tt#200BP Clermont -3- 09/09/16
D. Construction Administration Services
During the construction phase of the project, Tetra Tech will perform the following tasks.
1. Prepare for and attend at one (1) preconstruction meeting.
2. Attend five (5) periodic progress meetings and observe progress of the
construction after the meetings. Limited meetings are anticipated due to the fact
that lead times for equipment will consume the bulk of the contract time.
3. Review shop drawings to determine conformance with the design concepts of the
project and compliance with the requirements provided in the contract documents.
4. Review monthly applications for payment.
5. Review requests for information (RFIs), provide interpretation of construction
documents, and issue written clarifications or interpretations.
6. After successful demonstration tests and upon written request by the contractor,
conduct a substantial completion inspection of the Project with the City and
distribute a punch list of observed deficiencies to be completed by the contractor
prior to the final completion date. The project will be certified substantially
complete only if the work is sufficiently complete in accordance with the contract
documents, so that the work can be utilized for the purposes for which it is
intended. Upon written request by the contractor, conduct a reinspection to
confirm that substantial completion punch list items have been addressed and
subsequently provide a substantial completion certification to City.
7. Upon written request by the contractor, conduct a final completion inspection of
the Project with the City to determine if the project is finally complete and compile
and distribute a punch list of items to be addressed. Upon written request by the
contractor, conduct a reinspection to confirm that final completion punch list items
have been addressed and subsequently provide a final completion certification to
the City.
8. Prepare record drawings for the City's use from information provided by the
contractor delineating the dimensions, location, and elevation of all facilities
constructed. Provide the City with one (1) CD-ROM electronic file of record
drawings in AutoCAD current release, one (1) set of reproducibles and three (3)
sets of prints of the record drawings.
9. Prepare and submit certifications and required supporting documentation to
regulatory agencies having jurisdiction.
BAF/ab/EWRF Dewatering/Scope O TETRA TECH
Tt#200BP Clermont -4- 09/09/16
III. COMPENSATION SUMMARY
The lump sum compensation for the Scope of Services described in Section II is summarized
below. A detailed breakdown of the estimated compensation for the Scope of Services is
presented in Attachment B.
Phase Compensation
Final Design $60,255
Permitting $3,108
Bidding Assistance $7,048
Construction Administration $26,612
Total $97,023
IV. SCHEDULE
A detailed project schedule that addresses each activity is presented in below.
Task Duration Task Completion
Phase (Months) (Months after NTP)
Final Desi•n 4 4
Permittin• 2 6
Biddin• Assistance 1 7
Construction Administration 7 14
BAF/ab/EWRF Dewatering/Scope TETRA TECH
Tt#200BP Clermont -5- 09/09/16
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