09-20-2016 City of Clermont
MINUTES
POLICE OFFICERS RETIREMENT PLAN BOARD OF TRUSTEES MEETING
September 20,2016
The Police Officers Retirement Plan Board of Trustees met in a regular meeting on Tuesday,
September 20, 2016 in the Council Chambers at City Hall. Board Members present: Michael Scheller,
Scott Tufts, Jason.Sayre, and John Baker. Staff members present: Finance Director VanZile and
Deputy City Clerk Noak.
Attorney Scott Christiansen and Jeremy Langley were not present.
CALL TO ORDER
Chairman Scheller called the meeting to order at 4:00pm.
PUBLIC COMMENTS
There were no public comments.
MINUTES
Approval of minutes of the June 22, 2016 Police Pension Board Minutes.
Board Member Sayre moved for approval; seconded by Board Member Tufts. The
motion passed unanimously.
UNFINISHED BUSINESS
Approval of Amended Police Officers Pension Plan Summary Plan Description—September 13, 2016
Finance Director VanZile presented the changes to the Summary Plan. The amendments included
allowing the purchase of prior serviceat any time during active employment with the City, allowing for
payment options, and clarifying the language on entering into the DROP program.
Board Member Tufts inquired of the prior service purchase time counting toward vesting. Finance
Director VanZile stated-the:purchased:time would apply toward vesting.
Board Member.Tufts moved for approval; seconded by Board Member Sayre. The
motion passed unanimously.
NEW BUSINESS
Approval of Police Officers Pension Plan Fiscal Year 2017 Budget
Finance Director VanZile presented the Police Officers Pension Plan budget for Fiscal Year 2017.
Chairman Scheller moved for approval; seconded by Board Member Tufts. The motion
passed unanimously.
Discussion of Vacant City Appointed Trustee Position—Bob Peraza
Finance Director VanZile stated Mr. Peraza's remaining term through December 2017 will be advertised
and the City Council will appoint a trustee at the December 13, 2016 Council meeting.
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City of Clermont
MINUTES
POLICE OFFICERS RETIREMENT PLAN.BOARD OF TRUSTEES MEETING
September 20,2016
PLAN ADMINISTRATOR REPORT
Discussion of Police Officers Pension Plan Investment Performance Report for Quarter Ended June 30,
2016.
Jeremy Langley; Florida League of Cities, was not present.
Board Member Baker moved to table to the next Board meeting; seconded by Board
Member-Sayre. The motion passed unanimously.
ATTORNEY REPORT
Attorney Christiansen was not present.
Finance Director VanZile presented the meeting dates provided by Attorney Christiansen.
March 16, 2017 at 3:00pm.
June 15,2017 at 3:00pm.
September 14,2017 at 3:00pm.
December 14,2017 at 4:00pm.
BILLS AND EXPENSES FOR APPROVAL
Approval of Plan Expenses-June 10, 2016—September 9, 2016
Finance Director VanZile presented the following expenses for approval:
Quarterly Fees $5,896.28
Invoice No. 28228 $ 275.80
Actuarial $ 600.00
Invoice No. 28356 $ 118.20
Invoice#28685 $ 78.80
Board Member Tufts moved for approval; seconded by Board Member Sayre. The
motion passed unanimously.
ADJOURN: With no further comments,this meeting was adjourned at 4:22pm.
APPROVED:
Chairman Scheller
ATTEST
Tracy Ackroyd Howe,City Clerk
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