2016-100 Orlando Office T 407.423.8398
618 East South Street F 407.843.1070
Suite 700
gai consultants Orlando,Florida 32801
December 13, 2016
GAI Project No.A151186.05
Mr. James Kinzler
Director of Capital Planning, Grants and Projects
City of Clermont
685 West Montrose Street
Clermont, Florida 34711
Proposal for Professional Services
Lake County Water Authority—Stormwater Treatment Grant Application
Clermont, Florida
Dear Mr. Kinzler:
GAI Consultants, Inc. ("GAI"or"the Consultant") is pleased to submit this Scope of Services/Fee
Proposal for Professional Services to the City of Clermont, Florida("the Client"or"the City")for the
above-referenced project. This proposal reflects the anticipated Scope and related costs for services to
be provided based on GAI's understanding of the project.
Project Understanding
The City of Clermont intends to submit for the Lake County Water Authority(LCWA) stormwater treatment
grant. The City has requested GAI Consultants prepare and submit the application.
Scope of Services
Based on our understanding of the project requirements/criteria provided to date by the Client, GAI will
perform the following described Scope of Services:
Task 1 —Lake County Water Authority—Stormwater Treatment Grant Application
1.1 Prepare the LCWA Stormwater Treatment Grant Application package. Package shall include
application, exhibits, cost estimates, and stormwater treatment calculations.
1.2 Coordinate with the City of Clermont for the incorporation of funding partner information related to
the Victory Pointe Project. Note: this is required within the application.
1.3 Submit the LCWA Stormwater Treatment Grant Application Package to the City for comment.
Incorporate city requested changes.
1.4 Submit the LCWA Stormwater Treatment Grant Application Package to the Lake County.
Package shall be submitted electronically.
Additional Services
GAI will provide Additional Services as mutually agreed between GAI and the Client. An equitable
adjustment to GAI's Scope of Services and Compensation will be made through a Supplement to this
Work Order for any Additional Services. These may include but are not limited to:
• Submitting for additional grant funding applications.
• Attending meetings with Lake County
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Mr.James Kinzler Page 2
December 13,2016
Schedule
GAI will begin work upon receipt of a copy of this Proposal executed and authorized below. GAI will
endeavor to complete its Scope of Services and deliver the project deliverable within the timeframe of the
Client's schedule to complete the project, subject to excused delay occasioned by factors beyond GAI's
reasonable control.
Compensation
Compensation for services rendered by GAI will be on a lump sum basis. GAI will perform the above
described professional services for the fee summarized below.
Task Description Method of Payment Total
1 LCWA—Stormwater Grant Lump Sum $2,150
Application
Total(not including reimbursables) $2,150
Reimbursable Expenses
Reimbursable expenses may include in-house and out-of-house projected costs required to perform and
deliver the survey, ecological assessment and design documents, such as postage, courier services,
overnight deliveries, and mileage. General reproduction will be provided by the Client for progress printing
and permit submittals. Reimbursable Expenses are estimated at$200.
Reimbursable expenses will be invoiced separately on an actual cost basis.
Payment
Unless otherwise specified in the GAI Standard Terms and Conditions for Professional Services GAI will
prepare invoices monthly and payment will be due within 30 days of the date of the invoice.All other
payment terms will be in accordance with Exhibit A.
Assumptions and Understandings
GAI's Scope of Services, Schedule, and Compensation as set forth above have been prepared on the
basis of the following assumptions and understandings:
1. Access to the project site(s)or other land upon which GAI is to conduct any field work will be
available to GAI personnel in a timely manner.
2. Client has provided all its requirements for GAI's scope of services and all criteria and/or
specifications that GAI should utilize at the time this Proposal is authorized. This includes any
requirement for any statement of professional opinion or certification.
3. Client has provided all available information pertinent to GAI's scope of services, including previous
reports/drawings; utility information; topo information, etc. at the time this Proposal is authorized.
Unless otherwise noted, GAI may rely upon such information.
4. Client will give GAI prompt notice whenever it observes or otherwise becomes aware of any
development that affects the scope or timing of GAI's performance.
5. Client will examine and provide comments and/or decisions with respect to any GAI interim or final
deliverables within a period mutually agreed upon.
•
C 2016 GM Consultants. gaiconsultants.cOm
Mr.James Kinzler Page 3
December 13,2016
6. GAI's proposed compensation and schedule are based on receipt of authorization to proceed within
thirty(30)calendar days of the date of this,Proposal. GAI reserves the right to adjust its
compensation if authorization to proceed,is`not received within thirty(30)calendar days.
Please do not hesitate to contact me at 321..319.3053 if you have any questions or wish to discuss this
Proposal. If this Proposal is acceptable, please.sign where indicated-below and return one copy for our
file. This also:will serve.as authorization;for GAI to proceed: GAI's,performance of the Scope of Services
will.be-governed-by the agreement for Continuing Engineering Services between the City;of Clermont and
GAL
Sincerely, REQUESTED AND AUTHORIZED BY:
GAI Consultants, Inc. City of Clermont
TA a 7/",44/ti BY:
Z-Lre•••S
PRINTED NAME:
Keith S. Haugdahl, P.E.
Project Manager TITLE: A� �
DATE: J 2. X3/1 6
Robert A. Schanck, P.E.
Director of Engineering
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