2017-54 AGREEMENT FOR
AUDITING SERVICES
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THIS AGREEMENT, made and entered into this '/3 day of to,e_, 2017,
A.D.; by and between the City of Clermont 685 West Montros reet, Clermont, Florida
(hereinafter referred to as "CITY"), and McDirmit Davis & Company, LLC., 934 N.
Magnolia Ave., Suite 100, Orlando, FL 32803, (hereinafter referred to as
"CONTRACTOR").
WHEREAS, the City of Clermont issue RFP 17-031 titled Auditing Services;
WHEREAS, CONTRACTOR submitted its response dated April 13, 2017 to RFP 17-031;
WHEREAS, CITY desires to award a contract to CONTRACTOR in accordance with the
terms and conditions of RFP 17-031 and CONTRACTOR's response thereto;
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth,
mutually agree as follows:
ARTICLE I—SCOPE OF WORK
- - The CONTRACTOR shall.auditing services as described in CITY's RFP 17-031 and
CONTRACTOR's April 13, 2017 response thereto, which are expressly incorporated
herein.and made a part of the Agreement Documents hereto and shall-do everything
required by this Agreement and the Agreement Documents. Provided, however, that
nothing herein shall require CITY to purchase or acquire any items or services from
CONTRACTOR.
ARTICLE II—THE CONTRACT SUM
CITY shall pay CONTRACTOR,for the faithful performance of the Agreement as set forth
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in the Agreement Documents and the Price Schedule an amount in accordance with the
compensation schedule set forth.in Exhibit"A", attached hereto and incorporated herein.
ARTICLE III—TERM AND TERMINATION
1. This Agreement is to become effective upon execution by both parties,and shall
remain in effect for a period of five (5) years thereafter, unless terminated or
renewed as provided for herein.
2. Notwithstanding any other provision of this Agreement, CITY may, upon
written notice to CONTRACTOR, terminate this Agreement if: a)may,
cause and for convenience upon thirty (30) days written notice to
CONTRACTOR b) CONTRACTOR is adjudged to be bankrupt; c)
CONTRACTOR makes a general assignment for the benefit of its creditors; d)
CONTRACTOR fails to comply with any of the conditions of provisions of this
Agreement; or e) CONTRACTOR is experiencing a labor'dispute, which
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threatens to have a substantial, adverse impact upon performance of this
Agreement, without prejudice to any other right or remedy CITY may have
under this Agreement. In the event of such termination, CITY shall be liable
only for the payment of all unpaid charges, determined in accordance with the
provisions of this Agreement, for work,properly performed and accepted prior
to the effective date of termination.
3. Upon mutual Agreement of the parties, this Agreement may be renewed for
three(3) additional one(1) year terms.
ARTICLE IV—COMMENCEMENT AND COMPLETION OF WORK
CITY shall authorize services to be provided hereunder by issuing a purchase order to
CONTRACTOR. Prior to the issuance of a purchase order, CITY shall notify
CONTRACTOR and CONTRACTOR shall,at its expense,within twenty-four 24 business
hours of such notification pick-up the subject tires.
ARTICLE V—PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents,
CONTRACTOR shall submit an invoice to CITY upon completion of the services and
delivery of the vehicle to CITY as set forth in the applicable purchase order. CITY shall
make payment to the CONTRACTOR for all accepted and undisputed services provided,
within thirty(30) calendar days of receipt of the invoice.
ARTICLE VI—DISPUTE RESOLUTION - MEDIATION
1. Any claim, dispute or other matter in question arising out of or related to this
Agreement shall be subject to mediation as a condition precedent to voluntary
arbitration or the institution of legal or equitable proceedings by either party.
2. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and
other matters in question between them by mediation.
3. The parties shall share the mediator's fee and any filing fees equally. The mediation
shall be held in Clermont,Lake County,Florida,unless another location is mutually
agreed upon. Agreements reached in mediation shall be enforceable as settlement
Agreements in any court having jurisdiction thereof
ARTICLE VII—INSURANCE AND INDEMNIFICATION RIDER
1. Worker's Compensation Insurance - The CONTRACTOR shall take out and
maintain during the life of this Agreement Worker's Compensation Insurance for all his
employees connected with the work of this Project and, in case any work is sublet, the
CONTRACTOR shall require the subcontractor similarly to provide Worker's
Compensation Insurance for all of the latter's employees unless such employees are
covered by the protection afforded by the CONTRACTOR. Such insurance shall comply
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with the Florida Worker's Compensation Law. In case any class of employees engaged in
hazardous work under this Agreement at the site;of the Project is not protected under
the Worker's,Compensation statute,the CONTRACTOR shall provide adequate insurance,
satisfactory to the CITY, for the protection of employees not otherwise protected.
2. CONTRACTOR's Public Liability and Property Damage Insurance - The
Contactor shall take out and maintain during the life of this Agreement Comprehensive
General Liability and Comprehensive Automobile Liability Insurance as shall protect it
from claims for damage for personal injury, including accidental death, as well as claims
for property damages which may arise from operating under this Agreement whether such
operations are by itself or by anyone directly or indirectly employed by it, and the amount
of such insurance shall be minimum limits as follows:
(a) CONTRACTOR's Comprehensive General, $1,000,000 Each ($2,000,000
aggregate)
Liability Coverages, Bodily Injury Occurrence, & Property Damage
Combined Single Limit
(b) Automobile Liability Coverages;,$1,000,000 Each
Bodily Injury& Property,Damage.Occurrence, Combined Single Limit
(c) Professional Liability Coverage $1,000,000 Each Occurrence,
Combined Single Limit
3. Indemnification Rider
(a) To cover to the fullest extent permitted by law, the CONTRACTOR
shall indemnify and hold harmless- the CITY and. its agents' and
employees from and against all claims, damages, losses and expenses,
including but not limited to attorney's fees, arising out of or resulting
from the performance of the Work, provided that any such claim,
damage,loss or expense (1) is attributable to bodily injury, sickness,
disease or death,or to injury to or destruction of tangible property(other
than the Work itself) , and (2) is caused in whole or in part by any
negligent act or'omission of the CONTRACTOR, any subcontractor,
anyone directly or indirectly employed byany of them or anyone for
= - - whose acts any of them may be liable, regardless of whether or not it is
caused in part by a party indemnified hereunder.,Such obligation shall
not be construed to negate, abridge, or otherwise reduce any other right
to obligation of indemnity which would otherwise exist as to any party
or person described in this Article.
(b) In any and all claimsagainstthe,CITY or any of its agents or employees
by any employee of the CONTRACTOR, any subcontractor, anyone
directly or indirectly employed by any of them or anyone for whose acts
any of them may be liable, the indemnification obligations under this
Paragraph shall not be limited in any way, by any limitation on the
amount or type of damages, compensation or benefits payable by or for
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the CONTRACTOR or any subcontractor under workers'or workmen's
compensation acts,disability benefit acts or other employee benefit acts.
(c) The CONTRACTOR hereby acknowledges receipt of ten dollars and
other good and valuable consideration from the CITY for the
indemnification provided herein.
ARTICLE VIII"-NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with
return receipt requested and postage prepaid, or by nationally recognized overnight courier
service to the address of the party set forth below. Any such notice shall be deemed given
when received by the party to whom it is intended.
CONTRACTOR: McDirmit Davis & Company, LLC.
934 N. Magnolia Ave. Suite 100
Orlando, FL 32803
Attn: Kelly Leary, Partner
CITY: City of Clermont
Attn: Darren Gray, City Manager
685 W. Montrose Street
Clermont, FL 34711
ARTICLE IX—MISCELLANEOUS
1. Attorneys' Fees. In the event a suit or action is instituted to enforce or interpret any
provision of this Agreement, the prevailing party shall be entitled to recover such
sum as the Court may adjudge reasonable as attorneys' fees at trial or on any appeal,
in addition to all other sums provided by law.
2. Waiver. The waiver by city of breach of any provision of this Agreement shall not
be construed or operate as a waiver of any subsequent breach of such provision or
of such provision itself and shall in no way affect the enforcement of any other
provisions of this Agreement.
3. Severability. If any provision of this Agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision,or
part thereof, shall be deleted or modified'in such a manner as to make the
Agreement valid and enforceable under applicable law, the remainder of this
Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and
enforceable to the fullest extent permitted by applicable law.
4. Amendment. Except for as otherwise provided herein, this Agreement may not be
modified or amended except by an Agreement in writing signed by both parties.
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5. Entire Agreement. This Agreement including the documents incorporated by
reference contains.the entire understanding of the parties hereto and supersedes all
prior and contemporaneous Agreements between the parties with respect to the
performance of services by CONTRACTOR.
6. Assignment: Except in the event of merger, consolidation, or other change of
control pursuant to the sale of all or substantially all of either party's assets, this
Agreement is personal to the 'parties hereto and may not be assigned by
CONTRACTOR, in whole or in part,-without'the prior written consent of city.
7. Venue. The parties agree that the sole and exclusive venue for any cause of action
arising out of this Agreement shall be Lake County, Florida.
8. Applicable Law. This-Agreement and any amendments hereto are executed and
delivered in the State of Florida\and shall be governed, interpreted, construed and
enforced in accordance with the laws of the State of Florida.
9. Public Records. Contractor expressly understands records associated with this
project are public records and agrees to comply with Florida's Public Records law,
to include,to:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the CITY in order to perform the services contemplated herein.
(b) Provide the public with access to public records on the same terms and
conditions that the CITY would provide the records and at a cost that does
not exceed the cost provided in this Florida's Public Records law or as
otherwise provided by law..
(c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost,
to the:CITY all publicrecords in possession of CONTRACTOR upon
termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure
requirements. CONTRACTOR shall use reasonable,efforts to provide all
records stored electronically must be provided to the CITY in a format that
is compatible with the information technology systems of the CITY.
(e) IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S ' DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTRACTOR SHALL
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CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT
CITY CLERK'S OFFICE, (352) 241-7331.
ARTICLE X—AGREEMENT DOCUMENTS
The Agreement Documents, as listed below are herein made fully a part of this Agreement
as if herein repeated.
Document Precedence:
1. This Agreement
2. All documents contained in City of Clermont RFB 17-031 and any amendments
thereto.
3. CONTRACTOR's April 13, 2017 response to RFB 17-031.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
this /3'ay of (,{ fye . 2017.
City of Clermont
4111e.e.,_
Gail L. Ash, Mayo
Attest:
Denise Noak, Artingeitreterk
Itzpcd7C.4y C/erK
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McDirmit Davis & ompany, LLC.
By: 0` os.-_ ..1: ..
(Signatu e) /
KeiLeAny Pa ►
(Name Title Printed dr.Typed)
Attest:
Corporate Secretary
(Name Printed of-Typed)
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EXHIBIT A
SECTION —J
PRICE SCHEDULE
TOTAL ALL-INCLUSIVE PRICE FOR EACH AUDIT FISCAL YEAR
Fiscal Year Total All-Inclusive Price Without Single Audit
2017 $40,000
2018 $40,000
2019 $40,000
2020 $40,000
2021 $40,000
2022 $42,000
2023 $42,000
2024 $42,000
Fiscal Year Total All-Inclusive Price With Single Audit
2017 $44,000
2018 $44,000
2019 $44,000
2020 $44,000
2021 $44,000
2022 $46,000
2023 $46,000
2024 $46,000
RFP No: 17-031
Page 37 of 38
SECTION —J
PRICE SCHEDULE
QUOTED HOURLY RATES
The hourly rates indicated below will be used as billing rates for additional services.
Title Hourly Rates
Partner(if any) $280
Manager $160
Supervisory Staff/ Senior Auditor $120
Staff/ Clerical $100
Other(specify): IT Staff $100
END OF SECTION J
RFP No: 17-031
Page 38 of 38
SECTION—J
PRICE SCHEDULE
By signing this section the respondent certifies that
1: It satisfies all legal requirements (as an entity)to do business with the City.
2. The undersigned respondent acknowledges that award of a contract may be
contingent upon a determination by the City and that the respondent has the
capacity and capability to successfully perform the contract.
3. The proposer hereby certifies .that it understands all requirements of, this
solicitation, and that the undersigned individual is duly authorized to execute this
proposal document and any contract(s) and/or other transactions,required by
award of this solicitation.
Purchasing Agreements with Other Government Agencies
This section is optional and will not affect contract award. If the City of Clermont awarded
your company, would your company sell under the same terms and conditions, for the
same price, to other governmental agencies in the State of Florida? Each governmental
agency desiring to accept to utilize this contract shall be responsible for its own purchases
and shall be liable only for materials or services ordered and received by it. ❑Yes 0
No (Check one).
By signing below,the respondent agrees to all terms,conditions,and specifications as stated in this solicitation,and is
acting in an authorized capacity to execute this response.The respondent also certifies that it can and will provide and
make available,at a minimum,the items set forth in this solicitation..
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Company Name(print): McDirmit Davis& Company, LLC
Street Address: ` ' 934 N. Magnolia Ave., Suite 100, Orlando, FL 32803
Mailing Address(If different):
Telephone: (407) 843-5406 Fax: (407)649-9339
Email: KLeary@mcdirmitdavis.com Payment Terms: % days,net
FEIN: 26 004117 Professional.License No.: AD0021084
Signature: L Date: 04-13-17
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Print Name: Kelly Leary Title: Partner
Does the respondent accept payment using the City's MASTERCARD? NI Yes 0 No I
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